ASCLA Conference Planning

Program and Preconference Proposals

For proposals pertaining to the 2017 ALA Midwinter Meeting in Atlanta and 2017 ALA Annual Conference in Chicago, the deadline for submissions is June 13, 2016. In submitting a proposal online, you are proposing an institute for the Midwinter Meeting 6 months from the time of this proposal submission, or a preconference for the Annual Conference 12 - 18 months from the time of this proposal submission. Institutes and preconferences are essentially the same thing: half or full day workshops held on the Friday prior to one of our meetings. The ASCLA Conference Program Committee will review the proposals and recommend them to the ASCLA Board for final approval at the 2016 annual conference board meeting. Planners will be notified shortly after the conference. 

Proposals must be submitted using the online form here

You are welcome to use this PDF form to prepare your electronic entry, but you must submit your proposals via the online form.

Speaker Waivers

Speaker waivers are now being issued electronically directly from ALA. Contact Marianne Braverman,, ASCLA marketing & programs manager, for more information.

Committee and Interest Group Meetings and Discussion Forums

What are my meeting scheduling responsibilities as a discussion forum planner/leader, committee or interest group chairperson?

The procedure for scheduling 2016 meetings is currently undergoing changes. Check back to this page soon for new information. 


ASCLA Conference Planning Timeline





September 30

Midwinter Meeting scheduling requests must be entered.


October 1

Preliminary Midwinter schedule posted in ALA Connect


October 7

Final changes for Midwinter must be entered; A/V orders must be complete by this date

A/V orders cannot be changed after this date



October 15

Annual Conference scheduling opens


February 5

Preliminary Annual schedule posted


February 15

Final changes for Annual must be entered; A/V orders must be complete by this date

A/V orders cannot be changed after this date