ASCLA Conference Planning

Program and Preconference Proposals

For proposals pertaining to the 2015 ALA Midwinter Meeting in Chicago and 2015 ALA Annual Conference in San Francisco, the deadline for submissions is June 1, 2014. In completing this form, you are proposing an institute for the Midwinter Meeting 6 months from the time of this proposal submission, or a preconference for the Annual Conference 12 - 18 months from the time of this proposal submission. Institutes and preconferences are essentially the same thing: half or full day workshops held on the Friday prior to one of our meetings. The ASCLA Board will review the proposals and funding requests and make their approval decisions by August 1.

Proposals must be submitted using the online form, which is accessible via the link below. There is a downloadable PDF of the proposal form available for your reference as you prepare to complete the online form.

If you need assistance with the form, please contact Marianne Braverman,, ASCLA marketing and programs manager.

2015 Program and Preconference Proposal Form (Online Form)
2015 Program and Preconference Proposal Form (Downloadable)

Speaker Waivers

Speaker waivers are now being issued electronically directly from ALA. Contact Marianne Braverman,, ASCLA marketing & programs manager, for more information.

Committee and Interest Group Meetings and Discussion Forums

What are my meeting scheduling responsibilities as a committee or interest group chairperson ?
   ASCLA-level committee chairpersons and designated interest group schedulers are responsible for entering committee meetings, interest group meetings, and discussion groups into the online scheduler.
Programs, preconferences, board meetings and division-wide receptions and events are scheduled by staff, and should not be entered by members.

When will I be able to schedule my meetings/discussion groups?
Information about the opening and closing dates for meeting scheduling will be posted in the division's workspace in ALA Connect beginning in mid-August; this information will also be distributed to members.

All deadlines listed below are approximate, and will change from year-to-year. Please make sure to check ALA Connect for the most current information.

ASCLA Conference Planning





September 30

Midwinter Meeting scheduling requests must be entered.


October 1

Preliminary Midwinter schedule posted in ALA Connect


October 7

Final changes for Midwinter must be entered; A/V orders must be complete by this date

A/V orders cannot be changed after this date



October 15

Annual Conference scheduling opens


February 5

Preliminary Annual schedule posted


February 15

Final changes for Annual must be entered; A/V orders must be complete by this date

A/V orders cannot be changed after this date