ALA has had for many years official representation to outside organizations. It also cooperates with other organizations in the establishment of Councils, Joint Committees and other groups which can work together in activities of mutual interest. When the work of an outside organization falls within the field of responsibility of one division, that division names the ALA representative. When an organization to which we do not now have representation asks ALA to name a representative, the decision on whether or not to make the appointment is made by the Board of Directors.
Organizations to which ALA currently appoints representatives are listed in the ALA Handbook of Organization. Appointments made by the divisions are so indicated.
- The Division Executive Director should determine whether the group to which the ALA division has maintained representation wishes to continue this representation. Recommendations regarding desirability of adding representation should be presented to the Deputy Director for submission. When a group to which ALA divisions have had representation wishes to discontinue such representation, or if the group ceases to exist, the office of the Deputy Director should be so notified.
The division makes the appointment and advises the office of the Deputy Director of the name of the new representative for the official record.
The Deputy Director informs the organization of the name of ALA’s representative, requesting that further information be sent directly to the representative. The Deputy Director also writes a letter to the representative confirming the appointment.
The Executive Director should obtain reports from each of the representatives at the end of the committee year. Report forms are available from the office of the Deputy Director where a record of such representation is maintained.
Representatives’ reports are sent through the Deputy Director’s office to the Executive Director of the division which arranged for the representation. Itemized expense accounts are sent through the Deputy Director’s office to Accounting.