CaMMS Committee and Interest Group Reports: 2017 Midwinter Meeting

ALCTS committees and interest groups submit reports to the ALCTS Office after each conference. Following are the reports submitted by the Cataloging and Metadata Management Section’s committees and interest groups.

Cartographic Resources Cataloging Interest Group

The Cartographic Resources Cataloging Interest Group met during the 2017 ALA Midwinter Meeting on Sunday, January 22, with 21 attendees. The following topics were discussed:

Nancy Kandoian asked the question, what MARC linking fields (76x-78x) are you using in your library’s bibliographic records for cartographic materials when linking items to map records? Library of Congress (LC) catalogers are in the process of updating Chapter 8, Reproductions in the Cartographic Resources Manual and were asking for input from the audience.

Tim Kiser reported that when cataloging maps that have been removed from the Serial Set, he uses a 773 link to the Serial Set and the Congressional Document title in which the map was originally published.

If you are unsure of the host resource, you can use the 500 note field. Or you can use 777 “contained in (work)” with author/title; or contained in (expression); or entirely leave out the relationship designation phrase; or make up your own.

Jay Weitz suggested looking at the Program for Cooperative Cataloging (PCC) training guidelines on the use of relationship designators. In RDA the list is in an Appendix, which lists various phrases you can use with $i. “Contained with” or “contained in” isn’t the only designator you can use in “$i” or you can drop the field all together. 

Nancy Kandoian also discussed facsimiles and the use of the 775 linking field for the original entry. She discussed Harmonization of the Descriptive Cataloging Rare Materials – Cartographic (DCRM(C)) with RDA. She mentioned that the Rare Books and Manuscript section (RBMS) Task Force is going through the DCRMs to determine policy statements regarding RDA and content changes. There are two issues facing maps. Proposing a new phrase “Scale not determined” to use with rare materials when there is a scale but you can’t calculate a representative fraction for some reason. Also the “scale not given” statement you can compare with a map known scale and give a scale.

Issues concerning coordinates in a polygon were revisited as a part of the general discussion. The RDA proposal is that you can do it either way. However, Marc McGee stated that a machine can figure this out based on the points given for the polygon. So RDA should allow both, as the easiest solution. Marc McGee updated the group on the Linked Data for Production (LD4P) cartographic project by giving a basic overview. The Linked Data for Production Cartographic Materials project update can be found here.

Lastly, Susan Moore, MAGIRT liaison to the MARC Advisory Committee, discussed whether or not to add “not applicable” to the 007 field, position “4” for physical medium for maps and to handle digital maps. The current term used is "other" or “no attempt to code.”

Submitted by Iris Taylor

Catalog Management Interest Group

The Catalog Management Interest Group met during the 2017 ALA Midwinter Meeting on Saturday, January 21, with 143 in attendance. The meeting featured four speakers under the general theme of “Librarians as a Developer Community: Projects that Can and Should be Replicated.” Co-chair Kimberley Edwards introduced speakers and announced that the interest group is seeking candidates for vice-chair position for 2017-2018. A 25-minute discussion followed the four presentations.

Joseph Nicholson, Metadata Librarian at the J. Murrey Atkins Library, University of North Carolina at Charlotte, presented “NACO Records by Other Means: Authority Control in Straitened Circumstances.” Mr. Nicholson spoke about a streamlined and unconventional approach to creating NACO records. It involves utilizing authority data stored on Excel spreadsheets, gathered and entered by students and paraprofessionals, using OCLC templates, Google forms, XSLT, and other simple tools to generate authority records that comply with NACO standards.

Kathryn Lybarger, Head, Cataloging and Metadata, at the University of Kentucky Libraries presented “Providing Access to and Discovery of Oral Histories at The University of Kentucky.” Ms. Lybarger spoke about the challenges, decision-making processes, methodologies and workflow for cataloging oral histories in OCLC, and how 200 oral history projects, previously housed in a standalone catalog, were integrated and exposed in their online catalog.

Andrew T. Sulavik, Head of Metadata & Resource Description Services at Howard University, presented “How and Why Catalogers Can and Should Contribute to the Development of a Discovery Chart that Navigates Hidden Domains of Knowledge for Their Users.” Dr. Sulavik spoke about a new, innovative discovery tool being developed at Howard University. This tool exposes and visualizes many of the unseen library materials and services available at Howard and beyond. It helps users to discover resources available within the consortium to which Howard belongs by categorizing library materials and services according to time frames based on realistic search and retrieval times.

Jackie Shieh, Resource Description Coordinator, Gelman Library at George Washington University, presented “Prepare to Be Linked: Enhancing MARC Data with Uniform Resource Identifier (URI) on a Shoestring.” Ms. Shieh spoke about linked data and the importance of making plans to transition your local library data to linked data by inserting Hypertext Transfer Protocol (HTTP) URIs in subfield 0 ($0) contained in MARC records. She also outlined the steps George Washington University took to add URIs and how they since have maintained the URIs in their collection.

All of the presentations are available here.

Submitted by Kimberley Edwards and Andrew Sulavik

Cataloging and Classification Research Interest Group

The Cataloging and Classification Research Interest Group held a program on Sunday, January 22, 2017 at the ALA Midwinter Meeting, with 30 attendees. There were two presentations on cataloging-related research projects:

Autumn Faulkner, Head of Copy Cataloging, and Emily Sanford, Serials Catalog Librarian, both from Michigan State University (MSU), spoke about a study on patron searching and browsing experiences in a presentation entitled “Hello From the Other Side: A Stacks Navigation Survey.” This presentation addressed the question “What role does shelf-browsing play in bibliographic discovery?” The results of an exit survey conducted at MSU Libraries were discussed.

Kelley McGrath, Metadata Management Librarian, University of Oregon, shared a presentation called “Ostriches, Minotaurs, Ghosts and Fossils in the Brave New Metadata World.” While analyzing the content of MARC video records in an attempt to extract machine-actionable data, it became apparent that there are many situations described in bibliographic records that are difficult to map to structured data such as unique linked data URIs. This presentation detailed the ambiguities discovered among the roles and responsibilities described in motion picture metadata.

Presentations will be posted to the CaMMS Cataloging & Classification Research Interest Group Connect Page at: http://connect.ala.org/node/65711 .

Submitted by Laura Evans

Cataloging Norms Interest Group

The Cataloging Norms Interest Group (CNIG) met during the 2017 ALA Midwinter Meeting on Saturday, January 21, with 94 in attendance. The meeting featured six speakers around the theme of “Best Practices for Digital Repositories.” The goal of presenting more programs this round was to provide attendees with a great deal of relevant information and encourage follow-up with presenters as needed. The presentation slides may be accessed from the interest group’s ALA Connect site.

Greta Bahnemann of University of Minnesota Libraries gave an overview of the geospatial metadata enhancement project that was recently completed for the Minnesota Digital Library (MDL) collections. As MDL’s Metadata Librarian, Greta discussed the foundation of the project’s metadata work, including her participation in the Mountain West Digital Library’s Geospatial Discovery Task Force and the set of best practices that were produced. The benefits associated with the work were summarized, including the anticipated uses of geospatial metadata as well as being in better compliance with new national best practices as adopted by the Digital Public Library of America.

Lucas Mak, Lisa Lorenzo, and Nicole Smeltekop of Michigan State University presented a project on “A lightweight Structure Data Implementation Using JSON-LD and Schema.org for Digital Repository,” one of the recent endeavors for the Digital Information Division on providing new services and tools within the Islandora digital repository. The presentation explained the work process of the incorporation of structured data on item display pages using JSON-LD and Schema.org vocabularies to enhance discoverability by search engines. The presenters gave an overview of the project, discussing the MODS and Schema.org mapping process and its implementation in Islandora. OCLC’s FastConverter was used instead of the LCSH due to the uncontrolled subdivisions in LCSH. The presentation talked about moving into exposing Uniform Resource Identifiers (URIs) through a similar implementation.

Jeremy Myntti and Anna Neatrour of University of Utah shared the Marriott Library’s metadata migration project on migrating its 263 digital collections (691,000 items, 13 files types, 50 partners) out of CONTENTdm to a system incorporating open source software using Apache Solr (indexer), NGINX (webserver), and phalcon (PHP framework). The presenters gave an overview of the metadata cleanup and standardization tasks that have been completed during the migration along with future plans for post-migration remediation to ensure that the metadata is consistent with best practices.

Jennifer Fagan-Fry and Sarah Davis at National Oceanic and Atmospheric Administration (NOAA) Central Library presented their ongoing work of mapping multiple metadata standards for consolidated use in an institutional repository. The two addressed the challenges of building the NOAA institutional repository with a special focus on the solutions to the key problems: combining disparate metadata schemas (MARC21 and EndNote) into one standardized version (MODS), accommodating specific Fedora requirements without major edits to the existing catalog metadata; and collaborating with NOAA’s repository partner, the Centers for Disease Control and Prevention (CDC) to create a custom export and conversion file for NOAA’s standardized (MARC XML and Excel) metadata.

Maura Valentino of Oregon State University shared a summary of Oregon State University Libraries and Press’s project of moving its institutional repository from DSpace to a linked data instance of Sufia. The project involved mapping each field currently used in DSpace to a linked data field within an existing namespace, however some DSpace fields cannot find a match. OSULP curates a namespace, OpaqueNamespace, for necessary fields that currently don’t have a namespace. The speaker shared her work experience on how the linked data fields were chosen, when OpaqueNamespace was chosen and how using linked data would allow for more accurate use of the repository and its collections.

Jeffrey M. Mortimore of Georgia Southern University and Ashley D. Lowery of East Tennessee State University presented their work of assigning DOIs in the institutional repository to build legitimacy and extending the reach of the IR content. Their presentation covered the basics of CrossRef membership and DOI management for institutional repositories, with special emphasis on Digital Commons. They discussed the topics on membership costs and responsibilities, DOI structure and syntax, recommended workflows for manual and automated deposits, and considerations for Memoranda of Understanding.

Submitted by Jessalyn Zoom

Cataloging of Children's Materials Committee

The Cataloging of Children’s Materials Committee (CCMC) met during the CaMMS all-committee meeting time at the 2017 Midwinter Meeting on Sunday, January 22. The Committee heard updates from members and guests including CIP/Dewey programs, OCLC, and Library of Congress Children’s and Young Adults’ Cataloging Program. The Committee also discussed plans for partnering with the Public Library Technical Services Interest Group at the 2017 ALA Annual Conference in Chicago to host a round table discussion program during that group’s time slot on Saturday morning immediately following the Dewey Update Breakfast. This program will feature 8-10 tables exploring and addressing various issues in cataloging and technical services affecting public, school, and academic libraries. Topics will include handling unusual item formats, working with legacy data, vendor-library relations associated with catalog records and shelf-ready items, cataloging non-English materials, genre-based collections, staffing and workflow of technical services departments, challenges for solo catalogers, and budget considerations for staff and/or products. Facilitators will be available at each table to engage participants in discussions, encourage questions and to share ideas and tools. This platform will allow attendees to come away armed with constructive means of dealing with challenges.

Finally, CCMC strategized steps to take in preparing to publish an updated (6th) edition of Cataloging Correctly for Kids (an ALA Editions publication). The revised work will be written and edited by members of the Committee (current and past) and incorporate new rules, formats, and concepts that have developed since the last edition was released in 2011. In planning the new edition, the group intends to create a secondary resource that could either be an online toolkit or downloadable workbook to further examine technical aspects of the concepts covered in the book.

Submitted by Emily Creo

Committee on Cataloging: Asian and African Materials

The Committee on Cataloging: Asian and African Materials (CC:AAM) met during the 2017 Midwinter Conference on Sunday, January 22. The chair opened the meeting with an introduction and a welcome to the members and guests. We proceeded with the approval of the past meeting’s minutes. During the meeting, the committee addressed the OCLC’s Unicode implementation and discussed the issues with the display of certain scripts and the outcomes of the implementation. We discussed a potential program for the 2018 ALA Annual Conference in New Orleans, with a possible focus on the use of Unicode in OCLC and local systems. A subcommittee was created to develop a proposal to submit to the Program Committee.

The BIBFRAME initiative continues to be of great interest to CC:AAM committee members; a subcommittee was formed to draft a statement in support of the internationalization of BIBFRAME and support for non-Latin scripts.

Highlights from the Library of Congress report were shared. The OCLC report provided an update on the UNICODE implementation with examples of bibliographic records in WorldCat with certain scripts. A report from the Council on East Asian Libraries (CEAL) gave updates on its activities and coming workshops and the revision of the ALA-LC Japanese Romanization Table. The Middle East Librarians Association (MELA) Committee on Cataloging reported on the BIBFRAME and Linked Open Data workshop that was presented at their annual conference in November 2016, it also provided statistics on the Arabic NACO Funnel’s contributions. The Africana Librarians Council Cataloging Committee’s report described the committee’s activities and the Africana Subject Funnel Project’s undertakings. The Committee on South Asian Libraries and Documentation (CONSALD) reported on the Asian Language Journals Cooperative Table of Contents Project (SALToC) and on the Digital South Asian Library (DSAL). The CC:DA liaison reported on the RDA Toolkit Restructure & Redesign (3R) Project and the status of the submitted proposals. No report was presented on behalf of Committee on Research Materials on Southeast Asia (CORMOSEA).

Submitted by Iman Dagher

Committee on Cataloging: Description and Access

The Committee on Cataloging: Description and Access (CC:DA) met during the American Library Association (ALA) Midwinter Meeting on Saturday, January 21, 2017, and on Monday, January 23. At these meetings, CC:DA discussed upcoming work for the committee, and confirmed the votes taken between the meetings at ALA Annual 2016 and ALA Midwinter 2017. There were no new proposals or discussion papers for the committee to act on at the Midwinter Meeting.

Kathy Glennan, ALA Representative to the RDA Steering Committee (RSC), reported on the work of the RSC and the status of transition to the new governance structure, and provided information about how upcoming developments may affect the activity of CC:DA. She also gave a presentation about how IFLA-LRM will be incorporated into RDA during the 3R project, which will restructure and redesign the RDA Toolkit. Glennan’s presentation focused on how the content of RDA may change with the incorporation of IFLA-LRM, and how CC:DA can begin to prepare for these changes.

Glennan announced that the content of RDA will be frozen while the restructure and redesign of the Toolkit is taking place. While the RSC may seek feedback from its communities about issues arising out of the 3R project, there will be no proposals or discussion papers during the next year.

Glennan also discussed CC:DA’s role in working with the other North American communities to transition to the new RDA governance structure. ALA will have a representative (or representatives) to the North American RDA Committee (NARDAC), along with the other North American communities. The NARDAC will then select from among its members a representative to the RSC. Development of the NARDAC is in the early stages, and Glennan will seek feedback from CC:DA as she works with the other North American community representatives to develop the charter and bylaws for that Committee.

James Hennelly, Director, ALA Digital Reference, presented a status report on the 3R project, providing more detail about the goals and technical challenges involved in restructuring the Toolkit. The primary focus of the 3R project is to synchronize the RDA Toolkit with the RDA Registry. This will allow for simplified maintenance of the content, greater modularity and flexibility, and improved user interface design.

Finally, as a report from the floor, Deborah Fritz, Chair of the RSC Aggregates Working Group, presented a brief update on the status of the group’s work. The RSC intends to incorporate the models developed by the Aggregates Working Group into RDA during the 3R project. CC:DA had a lively discussion about the implications of these models and the possible impact on catalogers.

In addition, CC:DA heard reports from other committee officers and organizations, including the Library of Congress, the Program for Cooperative Cataloging, ALA Publishing Services, and the MARC Advisory Committee (MAC). Written reports may be accessed here.

Submitted by Tina Shrader

Competencies and Education for a Career in Cataloging Interest Group

The Competencies and Education for a Career in Cataloging Interest Group (CECCIG) met during the 2017 ALA Midwinter Meeting on Friday, January 20th in Atlanta. 56 people participated in the session.

CECCIG co-chair Susan Rathbun-Grubb opened the session and introduced Bruce Evans, the chair of the Cataloging Competencies Task Force. Evans gave a brief update on the Task Force’s work since ALA Annual 2016, which included collection and analysis of community feedback to the first draft of the competencies document, and completion of the final document. Core Competencies for Cataloging and Metadata Professional Librarians was approved by the ALCTS CaMMS Executive Committee in December 2016 and by the ALCTS Board at Midwinter 2017. It is available here.

CECCIG co-chair Allison Yanos then introduced the main presenters of the session, who were speaking on the theme of successful cataloging and metadata internship experiences.

Heylicken (Hayley) Moreno (Database Specialist II, Metadata Operations, WorldCat Quality Control (QC)) and Laura Ramsey (Section Manager, Metadata Operations, WorldCat Quality Control) spoke on “How to Build a Successful Internship Experience for Beginning Catalogers.” Moreno was a diversity fellow at OCLC, and was placed in WorldCat Quality Control. During the one year fellowship, a dedicated team worked with Moreno through the various cataloging standards and best practices used in the field, as well as the internal methods that helped maintain WorldCat. Ramsey discussed the training process and the role she played as a mentor to Moreno. Ramsey said that preparation was key; QC staff spent two months planning before Moreno started. However, once Moreno arrived and the initial training was completed, Ramsey adjusted the plan based on Moreno’s feedback and expressed desires, such as adding NACO training. Moreno shared that her library school didn’t offer a dedicated cataloging course, so she mainly learned about cataloging through her OCLC fellowship and other internships. Moreno advised interns to be proactive and help shape their experiences, in order to get what they want out of the internship. Ramsey concluded by saying the payoff was worth the effort and said that intern supervisors have to find a way to balance training with productive time.

Mary Gilbertson (Head of Monographs, University of Arkansas) presented “Internships: A Mutually Beneficial Experience,” which included thoughts from her former intern, Beheya Jaber (Graduate Student, University of Alabama), who was unable to attend the conference. Jaber, an international student and Fulbright scholar, recently was an intern at The University of Arkansas Libraries, where she spent three weeks each in reference and in cataloging. Gilbertson stated that hosting an intern is a great service to the library profession and is mutually beneficial to both the supervisor and the intern. The experience prompts the supervisor to question how they do things—to stop and look and not take for granted what they think they know. Gilbertson said she needed to balance Jaber’s skills and goals with the institution’s, and while planning was useful, she needed to know when to change the plan. Since Jaber’s rotation in the cataloging department was so short and she had some previous copy cataloging experience, they mainly focused on original cataloging training and shadowing staff. Gilbertson found that spreading out the training responsibilities to her staff helped everyone involved, as they gained new perspectives. Jaber wrote that her internships helped her to build professional networks, provided opportunities for collaboration, enriched her course experience with professional experience, and helped her narrow down which field of librarianship she wants to pursue.

The third planned presenter was unable to attend the session, so a lively audience discussion followed the first two presentations. Audience members discussed some internship barriers for both the students and institutions, such as unpaid internships, schedule conflicts with students’ existing jobs, difficulties in setting up internships for distance and online students, legal barriers, and more. A number of audience members mentioned that people often fall into cataloging, and there seem to be fewer opportunities for students to be exposed to cataloging as a potential career path since many library schools no longer offer a cataloging course. Library and information science (LIS) educators talked about some of the difficulties faced by cataloging instructors at LIS schools, such as many cataloging courses are taught by adjuncts, who have less of a say than full-time LIS faculty.

Presentation slides are available on ALA Connect: http://connect.ala.org/node/263375

Submitted by Allison Yanos

Continuing Education Committee

The Continuing Education Committee met during the 2017 ALA Midwinter Meeting on Sunday, January 22. The Committee discussed our preconference for the 2017 ALA Annual Conference titled “Cataloging and Metadata for the Web: Meeting the User Where They Are.” All of the speakers have been confirmed; they include: Ted Fons, Kenning Arlitsch, Sharon Day, Susan Allen, Erica Findley, Jim Hahn and Qiang Jin. Promotion of the event will be our main focus going forward. We are seeking co-sponsorship opportunities outside of ALCTS. We also discussed the proposed changes being made to the Annual Conference schedule. Succession planning was briefly discussed with the goal of having co-chairs serve two terms alternating coming on and going off.

Submitted by Karl Pettitt

Copy Cataloging Interest Group

The Copy Cataloging Interest Group (CCIG) met during the 2017 ALA Midwinter Meeting on Saturday, January 21, 2017, with about 20 people in attendance. The meeting was co-chaired by Dan Tam Do and Cynthia A. Romanowski and vice co-chaired by Emily O’Neal and Amanda Ros.

Angela Kinney, Chief, African, Latin American and Western European Division (ALAWE), at the Library of Congress, delivered a brief report created by Susan Morris, Special Assistant to the Director for Acquisitions & Bibliographic Access, in which she provided an update on copy cataloging in the Library of Congress. The statistical information shown in this report is vital in providing justification to get funding from the United States Congress for cataloging. Ms. Kinney reported that they have hired new staff within the last two years and are working on rebuilding their training department in order to train these new hires.

Marina Morgan, Metadata Librarian at Florida Southern College, presented “Rethinking Children’s Collections: Meeting the Unique Needs of Students with Dyslexia.” Ms. Morgan spoke about meeting the specialized needs of the students at the College’s Roberts Academy, a school for children with dyslexia, using dyslexic friendly practices based on the International Federation of Library Associations and Institutions (IFLA) Guidelines for Library Services to Persons with Dyslexia. She discussed how they re-thought their cataloging processes and workflows to incorporate these guidelines, and the impact that it has had on the children. For further information, please review her presentation slides available at ALA Connect.

Adam Zukowski, Metadata Librarian at Albert S. Cook Library at Towson University, presented “Giving ETDs a Second Look: Copy Cataloging for Local Digital Collections.” Mr. Zukowski spoke about the importance of establishing a good workflow between the metadata librarian and the copy cataloger in cataloging electronic theses and dissertations as this helps assure the quality of the bibliographic record. He stressed the value of having these materials discoverable in the online catalog. For additional information, please review his presentation slides available at ALA Connect.

Submitted by Cynthia A. Romanowski

Executive Committee

The CaMMS Executive Committee met during the CaMMS All Committee meeting time at the 2017 ALA Midwinter Meeting, January 22, 2017 from 8:30-11:30. For the first 45 minutes, Executive committee members visited other CaMMS committees to learn about their current activities, and then the Executive Committee gathered to begin our agenda.

CaMMS Executive discussed and approved a motion to request that the ALCTS Board endorse the Core Competencies for Cataloging and Metadata Professional Librarians (already approved by CaMMS Executive). We had an informal and wide-ranging discussion of the ALA Conference Remodel proposal and will prepare feedback from CaMMS shortly after this meeting. We made preliminary plans for the CaMMS Forum at Annual 2017 and began discussing the upcoming five-year review of our section.

Other committee chairs joined the Executive meeting as their committees finished their agendas and shared updates with the group. The ALCTS President and President-Elect visited the group with their updates on the 60th anniversary of ALCTS, plans for the ALCTS Exchange, appointments, and more.

The Midwinter 2017 CaMMS Forum on the topic of “Working Within and Going Beyond: Approaches to Problematic Terminology or Gaps in Established Vocabularies” was well received. The Forum featured presentations by Janis Young, Tina Gross, and Heather Moulaison Sandy and Jenny Bossaller. Slides are available here. A full report on the CaMMS Forum is available here.

Submitted by Susan Wynne

Faceted Subject Access Interest Group

The Faceted Subject Access Interest Group met during the 2017 ALA Midwinter Meeting on Saturday, January 21, with 81 people in attendance. The program included the latest update from OCLC’s FAST Project and a presentation by Janis Young of the Library of Congress on the new Library of Congress faceted vocabularies.

John Chapman from OCLC gave an update on the FAST Project and reminded people of the availability of the assignFAST and searchFAST tools. He also announced that OCLC has started its new FACETVOC-L list which is focused on faceted controlled vocabularies used in libraries, archives and museums. It is currently a relatively low volume list with good discussions of issues relating to faceted vocabularies.

The second presentation was by Janis L. Young, Senior Cataloging Policy Specialist, Library of Congress, entitled, “Enhancing Access to Resources with LC’s Faceted Vocabularies.” In 2007, the Library of Congress began to develop a new faceted genre/form thesaurus that would be distinct from LCSH. That thesaurus, now called Library of Congress Genre/Form Terms for Library and Archival Materials (LCGFT), has been joined by two additional faceted vocabularies: the LC Medium of Performance Thesaurus for Music (LCMPT) and LC Demographic Group Terms (LCDGT). Janis described the development and structure of the vocabularies, which are not entirely the same between them as they were developed at different times and serve different needs. The goal in creating these vocabularies is to simplify metadata creation and to improve the discovery experience for users. Terms are not combined. One assigns multiple terms to describe multiple aspects of a resource. For example, a novel which is a thriller about a kidnapping written by a Vietnamese American man and intended for teenagers, could use LCDGT and LCGFT terms along with traditional LC Subject headings (LCSH) to convey all these aspects of the resource. In terms of discovery, Janis explained how the structure of the vocabularies supports traditional browse searches and also faceted discovery interfaces, which provide a list of options for narrowing the results of a simple search. So someone searching for novels that involve kidnapping, could be presented with limiting facets for intended audience, creator characteristics, and genre that can assist in limiting the initial search in order to obtain a more specific set of results.

Submitted by Sarah Wallbank

Heads of Cataloging Interest Group

The Heads of Cataloging Interest Group met during the 2017 ALA Midwinter Meeting on Monday, January 23, with 101 in attendance.

Jeremy Myntti (Head of Digital Library Services, University of Utah) and Liz Woolcott (Head of Cataloging and Metadata Services, Utah State University; co-founder of the Library Workflow Exchange) presented on their efforts to analyze how cataloging units are currently structured, how they have changed over time, and how they might change in the future. A survey of technical services departments was conducted last year, receiving 696 responses. Analysis of the data on the current state of departments produced six profiles based upon the number of organizational layers. Data on past and future states indicates half of the responding institutions have changed in the past ten years and one-third expect organizational changes in the coming years. Many of these shifts have been driven by electronic resources. The data gathered is available on the blog Organization of Cataloging Units in Academic Libraries.

Hannah Sommers (Associate University Librarian, George Washington University) presented on the application of Scrum project management principles during her time in the library department of National Public Radio. Deadlines drive much of the activity at NPR so rapid turnaround on assignments and projects is paramount. Journalist support, archives, and music programming support were key responsibilities for the four groups of librarians. Experimented with Scrum approach to address growing backlogs. Two weeks was set as the cycle period for reviewing progress on projects with stakeholders and making adjustments. Check-ins with colleague were more frequent. Over a four-year period, they repeated this cycle eighty-five times! Other areas of the library operations tracked their work on the same whiteboard. Backlogs began to shrink, morale improved, and the rest of the organization adopted some of the principles. As a result, the library became better aligned with the organization's mission. The principles and practices are now being implemented at George Washington University's Library.

Submitted by Martin Knott

Policy and Planning Committee

The Policy and Planning Committee met during the 2017 ALA Midwinter Meeting on Sunday, January 22. The committee discussed the petition for renewals from five CaMMS committees and interest groups. Committee liaisons to the groups gave reports. Comments were recorded and will be forwarded to the CaMMS Executive Committee along with the petitions.

Submitted by Emily Sanford

Recruitment and Mentoring Committee

The Recruitment and Mentoring Committee met during the 2017 ALA Midwinter Meeting on Sunday, January 22. The Committee discussed our Career Profiles project, with helpful comments from the CaMMS Executive Board representatives who dropped by. We fine-tuned the cover letter and survey, and discussed what “success” might look like for the project. We settled on a firm plan for a pilot, and tentatively plan to implement it this spring.

During the second half of the meeting, we discussed updates from ALCTS and ALA; specifically, the new ALCTS mentoring program, and the conference remodel proposal prepared by the ALA Conference Committee. We had a productive discussion about the remodel proposal in particular.

Submitted by Sarah Hovde

Research & Publications Committee

The Research & Publications Committee met during the 2017 ALA Midwinter Meeting on Sunday, January 22. The Committee discussed the status of on-going projects, namely updating the Cataloging Resources pages and the Bibliographic Essays page. Two committee members were assigned to define the scope of the resources and revise the list of resources so the page will be updated on the ALCTS website by the 2017 ALA Annual Conference. A few committee members completed bibliographic essays that will be included on the Bibliographic Essays webpage, but it is expected that other essays will be submitted by advanced cataloging students in courses taught by two committee members. The essays are due by the end of May and will be peer reviewed by committee members so that the essay page can be updated by or shortly after the Annual Conference. Two committee members also agreed to put together a draft survey that will be distributed to ALCTS members (or perhaps more broadly) to collect suggestions on what kind of programs or activities this committee can focus on to meet research and publication needs of ALCTS CaMMS members. The committee hopes to distribute the survey sometime in March or April.

Submitted by Karen Snow

Subject Analysis Committee

The Subject Analysis Committee (SAC) met twice during the 2017 ALA Midwinter Meeting, on Sunday, January 22, and on Monday, January 23. On January 22 we heard reports from the liaisons to the Sears List of Subject Headings, the Policy and Standards Division of LC, CC:DA, American Association of Law Libraries, Music Library Association, and the Art Libraries Society of North America. We also had reports from the SAC Research and Presentation Working Group, the SAC Working Group on the LCSH heading “Illegal aliens” and the SAC Genre/Form Implementation Subcommittee. We also discussed the draft white paper by the Working Group on Full Implementation of Library of Congress Faceted Vocabularies, which we approved to move forward.

At the second meeting, we had a presentation entitled: Music & Law Genre/Form: Implementation, Practice, and Experience, presented by Lia Contursi of Columbia University and Casey Mullin of Western Washington University. They presented the background of the development of new law and music genre terms, and discussed their groups’ experiences applying them to both new and retrospective cataloging. We also heard reports from the liaisons from the Dewey Decimal Classification Editorial Policy Committee, the Dewey Section of the Library of Congress, the Cataloging In Publication Program, OCLC Dewey Services, the FAST project, the MARC Advisory Committee and the International Federation of Library Associations, as well as a report from the SAC chair summarizing our activities over the past six months.

Submitted by Liz Bodian