CMS Committee and Interest Group Reports, Annual 2014

Education Committee

The Collection Management Section (CMS) Education Committee met on Sunday, June 29, 2014.

Past webinars and e-forums were looked at. Incoming chair, Betty Landesman, has submitted a webinar proposal. "Standards and Collection Development" would consist of two webinars giving an overview of NISO and related standards and best practices related to collection development. The first would cover COUNTER/SUSHI, Shared E-Resource Understanding (SERU), and Transfer. The second would include KBART, PIE-J, demand driven access (DDA), and Open Access Metadata Indicators.

We are exploring an e-forum on what tools libraries use for collection assessment. In addition, we are submitting a program proposal for the 2015 ALA Annual Conference. This program would look at factors that drive collection assessment projects, and would feature assessment projects at four different types of libraries.

We will continue to work on educational opportunities for standards and best practices related to collection management. Until we hear otherwise from the CMS Executive Committee, we are tabling discussion on our role in identifying and monitoring those standards.

Reported by Bleue Benton

Executive Committee

The agenda for the Collection Management Section Executive Committee meeting included:

  • a short meeting with Jill Emery of the ALCTS Standards Committee who briefed the Committee on the plans for their group and the impact on CMS
  • a meeting with ALCTS President Genevieve Owens and President-Elect Mary Page who discussed the plans for ALCTS and the search for a new executive director
  • a discussion for the 2015 ALA Midwinter CMS Forum
  • a discussion on posting to Connect by Andrea Wirth (Secretary), and
  • a discussion concerning appointments to CMS positions by Michael Levine-Clark, incoming CMS chair

The CMS All Committee meeting includes short reports by CMS committee chairs as well as Interest Group chairs and ALCTS representatives if present. All groups were alerted to submit reports to ALCTS if appropriate.

Reported by Ellen Safley

Planning Committee

The CMS Planning Committee did not meet during the 2014 ALA Annual Conference. The committee members contacted interest groups and reported on their activities for ALA Annual. The committee will be working on two interest group renewals to be presented at the 2015 Midwinter Conference.

Reported by Beth Bernhardt

Publications Committee

The Collection Management Section Publications Committee met on Sunday, June 29, 2014. The primary goals of this meeting were to finalize details for the Research Forum and to review the current state of the Sudden Selector's Guide Series.

Approximately 36 people attended the Emerging Research Forum on Sunday afternoon. Only a few chose to complete the post-session evaluation, but the feedback was largely very positive. One attendee expressed interest in quantitative research relating to discovery layers and/or ethnography.

Sudden Selector’s Guide Series Updates:

  • Geography and Geographic information Systems (GIS)--will be transmitted to ALCTS for publishing in July (tentative)
  • Children's Literature—the Committee decided to cease work on this manuscript in order to allow the author to seek alternative publishing arrangements and to allow Helene to focus on other projects
  • English--hope to send to ALCTS in August
  • Government Publicationss--possibly ready for ALCTS in late summer
  • Anthropology--seeking outside reader
  • Art--working on timeline
  • Political Science--Seeking outside reader
  • Romance Languages--seeking outside reader
  • Philosophy--revisions needed, will go to committee for reading in fall
  • Mathematics--working on revisions to proposal

The committee also discussed possible future topics for the series, including interdisciplinary topics.

Reported by Emily Prather-Rodgers

Chief Collection Development Officers of Large Research Libraries Interest Group

The Collection Management Section Chief Collection Development Officers of Large Research Libraries Interest Group (CCDO) met on Saturday, January 28, 2014 from 9:00 AM to 11:30 AM at the Flamingo Las Vegas for our 2014 Annual Conference meeting. There were approximately 82 people in attendance, 36 of whom were members of the Interest Group.

CCDO held an engaging, well-attended meeting consisting of four presentations. Ivy Anderson (California Digital Library) discussed the revision of the Liblicense Model License. The comment period recently closed with the revised document to be released later this year. Occam’s Reader,, was presented by members of the project team from the Greater Western Library Alliance (GWLA), Texas Tech University and University of Hawaii at Manoa. Occam's Reader is a software program that allows interlibrary loan of electronic books, and is currently in a pilot phase with Springer e-book content.

Peter Leonard (Yale University) gave a presentation on humanities data mining. He described some key principles guiding data mining coupled with a demonstration using data from the Vogue Archive. The final presentation was given by Donna Scanlon and Joe Puccio (Library of Congress) on LC’s soon-to-be-released Recommended Format Specifications. The specifications are intended to complement the Best Edition Statement to provide a broader set of content format recommendations.

Reported by Daniel Dollar

Collection Development Issues for the Practitioner Interest Group

The Collection Management Section Collection Development Issues for the Practitioner Interest Group met on Saturday, June 28, 2014, with 43 people in attendance.

The outgoing Interest Group Chair, Josephine Crawford, moderated a lightning round discussion of three topical questions:

1) Who should the selector be, the librarian or the user?

2) What are successful methods to predict coming collection needs?

3) To collect or not? Collection decisions of open source materials?

Josephine Crawford and Vice-Chair Irene Ke worked closely together on all aspects of program planning. By design, topics were chosen that were both timely and substantively different from one another, as a method to increase interest, meeting attendance, and audience participation. The strategy appears to have been successful as the number of attendees was the highest seen in two years. In addition, discussion engagement was strong with wide-ranging participation.

The discussion of the three topics stayed on track allowing time for general questions and answers from the audience on collection development practitioner topics – several attendees new to their selector role used the opportunity to ask interesting and important questions of those with collections experience. Providing this opportunity as a standard protocol at future meetings is recommended as yet another strategy to increase attendance and participation while also satisfying professional growth needs—both those needing advice and those who have expertise to share but might otherwise be reticent.

The conference meeting outcome in Las Vegas is a nice fit with the ALCTS Critical Issues Areas/Strategic Plan, specifically Goal III: Sustaining ALCTS as a vibrant, relevant organization.

Both before and after the annual conference, Josephine Crawford worked closely with Irene Ke to hand off the various duties of chair, encompassing administrative duties, program planning, publicity venues and format, and the upcoming five-year review of the Collection Development Issues for the Practitioner Interest Group.

Reported by Josephine Crawford

Collection Management and Electronic Resources Interest Group

The Collection Management Section Collection Management and Electronic Resources Interest Group met on Sunday, June 29, 2014, with 65 people in attendance. The meeting began with a short presentation by Jackie Bronicki (University of Houston) and George Stachokas (Purdue University) on analytics for electronic resources. Richard Guajardo facilitated a discussion among the presenters and the attendees following the presentation.

Administrators and stakeholders increasingly demand hard data to justify spending and investment in contemporary libraries. Electronic resources management personnel play a vital role in providing assessment data to decision makers in libraries. COUNTER compliant usage statistics and calculations of cost-per-use must be combined with other information in order to provide a more comprehensive measure of information service.

Reported by Richard Guajardo