CMS Committees and Interest Group Reports, Annual 2013

Executive Committee

This past spring, the Collection Management Section continued working on several projects and the interest groups and committees were very active.

The CMS Executive Committee held a meeting on June 20, 2013 and discussed a variety of issues and projects:

Assessment and Renewal of CMS Interest Groups

The CMS Executive Committee reviewed and approved the renewal process for CMS interest groups created by the Planning Committee and Transition Advisory Committee.

Member Survey

During the spring, a survey was sent out to CMS members. Approximately 240 members responded (17 percent of membership) to the survey. The survey is not statistically significant, but the CMS Executive Committee would still like to use the survey results and focus more attention on survey comments. When looking at the comments, three themes emerged: communication, branding and more online opportunities for professional development. The Executive Committee discussed some ideas for dealing with each of the emerging themes. For better communication, the section will work with the ALCTS office to identify the best vehicles for communicating with members. In order to address the issue with more online professional development opportunities, the Education Committee was asked to investigate new methods for offering these opportunities. The Executive Committee decided to resend the survey to allow members an additional opportunity to fill out the survey. The survey results have been posted on ALA Connect.

CMS Involvement with Standards

In order to address the ALCTS focus on standards, the Executive Committee asked the CMS Education Committee to incorporate wording in the charge to address standards. The Education Committee will submit a new charge and will come up with strategies to inform members on standards related to collection development and create procedures to keep current on standards.

CMS Forum

The Executive Committee discussed ideas for the CMS Forum to be held at Midwinter 2014. The committee decided on data management, including planning, curation of data, and the liaison role in the process. The forum will also address the OSTP mandate.

CMS Open House

The committee also discussed the possibility of holding an open house for CMS members during the Sunday time slot. Currently, the committee meetings and Executive Committee and Leaders meeting take up two hours and the time slot is for three hours. The extra time could be used to hold an open house for members.

Education Committee

The Education Committee decided to develop the idea of creating more advanced courses building off the “Fundamentals of Collection Development and Assessment.” Blue Benton will organize a call with Fundamentals’ instructors and the committee to discuss opportunities for developing more advanced courses.

The committee will also develop a course on collection assessment and analytics tools. Ideally it will address both public and academic library needs and goals. The committee will have further virtual discussion to decide how to move forward and recruit potential speakers.

The committee will take on the role of monitoring a set of standards important to collection management work.  This need came out of a report that was presented to the Executive Committee at Midwinter and a request from Cory Tucker. Blue Benton will update the committee’s charge to reflect this work. The committee will review the Midwinter report.

Planning Committee

The CMS Planning committee directly supports the ALCTS strategic goal of sustaining the vibrancy and relevancy of the organization for its members. To achieve this goal, the Planning Committee focused its activity in this program year on the development of a process for renewing CMS interest groups in order to confirm viability and to encourage continuing leadership for each interest group. The chair thanked everyone for their valuable input and suggestions into the process. The final version with of this process had been submitted to the CMS Executive Board and is awaiting approval in order to implement the recommended actions.

During this meeting, the committee members reviewed the list of interest groups and ensured that a committee member was assigned as liaison to each group. Each liaison was requested to contact their interest group prior to the ALA Annual Conference and Midwinter Meeting to confirm that a meeting is scheduled and that a chair person is available to run the meeting. The liaison will also follow up after the meetings to request a copy of the attendance sheet and to determine if any issues came up during the meeting which may require some follow through. In some cases, committee liaisons were already in touch with their interest group chairs or had attended the interest group meeting.

Beth Bernhardt was introduced as incoming Chair, and the meeting was adjourned.

Publications Committee

The following summary was provided by the CMS Executive Committee.

Michael Levine-Clark, Chair of the Publications Committee reported on the committee meeting and CMS Forum:

Sudden Selector Guides

There are quite a few in the pipeline. The committee has been very successful with finding authors, and at this point shouldn’t be seeking new proposals (though they should be accepted as they come in).

Helene Williams will step down as editor after ALA Annual 2015. A process needs to be identified to find a new editor, and should also consider whether multiple editors are needed (by discipline). A job ad should be considered and the process managed as it was for the Blogmaster position.

Emerging Research in Collection Management and Development Forum

The name may discourage submissions. Proposed changing the name to “Collections Research Forum.”

The Emerging Research in Collection Management and Development Forum was held Sunday, 4:30–5:30 p.m. There were two presentations and thirty-seven attendees:

  • Burke, Jane and Jim Ulsh, “Curating Institutional Video Collections.”
  • Wical, Stephanie and R. Todd Vandenbark, “Building a Stronger Collection: The Art of Combining Citation Studies and Usage Statistics.”

For those of us attempting to get to the ALCTS Awards Ceremony afterward (including our first speaker who was presenting an award), it would have been helpful to have the Awards Ceremony in the same building. I know that several people, including me, arrived thirty minutes late to the Awards Ceremony.

CMS Blogmaster

As of today, the committee has one application, with a second one promised soon.

Transition Advisory Committee

The committee debriefed on activity between Midwinter Meeting and Annual Conference. Joshua reported back on the Administration of Collection Management Interest Group that he filled in to facilitate; a volunteer to serve as chair for the next year was found. The committee reviewed the text of the Interest Group Renewal documentation circulated before Annual Conference. All were pleased with the final text. Finally, the committee agreed to stress the importance of prominent placement of documentation (Renewal document and Interest Group FAQ) on CMS webspace, or somewhere easy-to-find. This was our final meeting before the committee dissolves.

CMS Interest Groups

Administration of Collection Management Interest Group

Joshua Barton from the Transition Advisory Committee filled in as facilitator. There were ten attendees; eight from academic libraries and two from public libraries. In an open discussion format, each attendee shared an issue they wanted to discuss. There was a broad range of issues, but some common concerns arose in the impact of “big data” on assessment and selection. Another issue was addressed: retirement/turnover and the transmission of expertise among selectors. Discussion was cut short due to time constraints. Attendees were interested in the option of starting an e-mail list for the group to continue discussion and to help shape future meetings. A volunteer to serve as chair was found. A vice chair is still needed.

Chief Collection Development Officers of Large Research Libraries

Four presentations were given and sixty-six people attended. Presentations were:

  • Compact for Open-Access Publishing Equity, by Sue Kriegsman, Program Manager, Office for Scholarly Communication, Harvard Library
  • Global Dimensions of Scholarship and Research Libraries: A Forum on the Future, by Dan Hazen, Associate Librarian of Harvard College for Collection Development, Harvard University
  • Science, Technology, and Engineering Historical Collections, by Stephen Bosch, Materials Budget, Procurement, and Licensing Librarian, University of Arizona
  • Collection Development at Scale, by Elliott Shore, Executive Director of the Association of Research Libraries.

Collection Development Issues for the Practitioner Interest Group

Laura Sill and Andrea Langhurst (with contributions from Jaron Kennel) gave a presentation on CORAL, an Electronic Resource Management System (ERMS) developed at the University of Notre Dame Hesburgh Library and an in-house web form for monographic order requests. The presentation focused on introducing the types of data that has been collected and ways the systems have helped to facilitate communications among acquisitions, electronic resources services, and subject librarians. Using the presentation as a context, the group discussed how the data captured can be repurposed to help selectors.

Through their demonstration, Laura and Andrea explained the design of the systems, the types of data captured, and the kinds of reports that can be generated. The systems have helped answer a question that subject librarians frequently get from users: What’s the status of my order? In addition to tracking orders, the system can generate reports on what has been ordered and when.

CORAL is now open-source, it can be adopted by other libraries, more information at http://erm.library.nd.edu/.

Laura and Andrea solicited ideas on what types of data would be helpful for subject librarians for potential improvement. Notwithstanding a small turn-out ( which we believe was due to hotel assignment), the participants enjoyed an informal but engaging and interesting discussion with the presenters.

Collection Development Librarians of Academic Libraries Interest Group

The following summary was provided by the CMS Executive Committee: Cara List convened this interest group and they had a good turnout for a panel presentation on the current future state of e-books in academic library collections. The panel consisted of representatives from both library and vendor perspectives.

Collection Evaluation and Assessment Interest Group

This session highlighted four different approaches to evaluating and assessing collections:

  • a focused study using citation analysis,
  • a detailed study of ILL requests and circulation data,
  • a consortia-wide strategy to provide members with ways to analyze their collections, and
  • an analysis of usage by platform, comparing a locally created platform with a publisher created one.

Collection Management and Electronic Resources IG

What skills are required to manage electronic resources? The Collection Management and Electronic Resources Interest Group led a discussion about the fundamentals of electronic resources management based on the Core Competencies for Electronic Resources Librarians developed by the North American Serials Interest Group (NASIG) Core Competencies Task Force in 2012. NASIG identified seven competencies that e-resources librarians need to effectively manage electronic resources. These competencies are

  • knowledge of the e-resources life cycle,
  • knowledge of e-resources technology,
  • research skills,
  • effective communication skills,
  • supervision and management skills,
  • awareness of trends and professional development, and
  • various personal qualities such as flexibility.

A short presentation on the NASIG Core Competencies was presented by Jeannie Castro and Kelsey Brett from the University of Houston.

A discussion followed to consider questions arising from the Core Competencies. Many attendees participated with responses to several questions.

  • Do one or more individuals at your institution possess the core competencies for e-resources librarians?
  • Which core competencies are unique to ER librarians? Which apply to librarians regardless of niche?
  • At your institution, is ER managed by one or several departments?
  • Do you believe that ER librarians must possess all of the core competencies to effectively manage e-resources?

Discussion on additional topics of interest was also encouraged by the moderators.

The interest group will be led by Chair Richard Guajardo and Vice-Chair George Stachokas until June 30, 2014.