Syllabus for Serials and Integrating Resources Cataloging

The purpose of the syllabus is to provide current and historical practices in descriptive cataloging specific to serials and integrating resources.

The syllabus will require two or more class periods, depending upon the depth of coverage provided on the topics. It is assumed that the basics of descriptive cataloging, MARC, and the various cataloging tools (e.g., Resource Description and Access and Anglo-American Cataloging Rules, 2nd ed., rev.) will have been covered prior to beginning the syllabus.

Both the AACR2 and RDA rules are referenced to enable one familiar with the AACR2 rules to identify the corresponding RDA rules.

I. Definitions and Background

  1. What is a serial? (Glossaries in RDA and AACR2)
  2. What is an integrating resource? (Glossaries in RDA and AACR2)
  3. Features of serial publications
  4. Comparison between serials cataloging and monograph cataloging
  5. Treatment of serials and monographic series

II. Choice of Entries

  1. Corporate body main entry–(RDA 19.2.1.1.1, AACR2 21.1B)
  2. Title main entry–(RDA 6.27.1.4, AACR2 21.1C)
  3. Uniform titles– (RDA 6.2.2.3, RDA 6.1-6.31, AACR2 25.2, AACR2 25.5)

III. Title Changes and Relationships between Resources

  1. Definition of title change
  2. When to make a new record: Major versus minor changes–(RDA 2.3.2.13, AACR2 21.2C)
  3. Variant title fields–(RDA 2.3.6, AACR2 21.30J2) (MARC tags 24x)
  4. Linking entries–(RDA 25-28, AACR2 12.7.B8) (MARC tags 580, 76x-78x)
  5. Maintenance of catalog records

IV. Frequency, Numbering, and Notes

  1. Chief source of information—title page and title page surrogates–(RDA 2.1.2, RDA 2.2.2, AACR2 12.0B)
  2. Numeric/alphabetic/chronological designation–(RDA 2.6, AACR2 12.3) (MARC tag 362)
  3. Frequency–(RDA 2.14, AACR2 12.7B1) (MARC tags 310/321)
  4. Some important notes–(RDA 2.20, AACR2 12.7B3-B23) (MARC tags 5xx)
    1. Source of title–(RDA 2.20.2.3, AACR2 12.7B3) (MARC tag 588)
    2. “Description based on” and “Latest issue consulted” notes–(RDA 2.20.13, AACR2 12.7B23) (MARC tag 588)
    3. Numbering irregularities–(RDA 2.20.5, AACR2 12.7B10) (MARC tag 515)
    4. Issuing bodies–(RDA 2.20.3, AACR2 12.7B7) (MARC tag 550)

V. Historical Practices

  1. Latest entry versus successive entry cataloging
  2. Choice of entry under earlier rules
  3. Linking references from pre-AACR2 or former AACR2 headings (see NACO Participants’ Manual [www.itsmarc.com/crs/mergedProjects/naco/naco/contents.htm])
  4. Updating records cataloged under previous rules

VI. Subject Access and Classification

  1. Principles for assigning subject headings to serials
  2. Decision to classify periodicals and serials
  3. Classification for monographic series
  4. Commonly used classification schemes (e.g., Library of Congress classification, Dewey classification)

VII. Cooperative Projects and Cataloging Issues

  1. CONSER
  2. CONSER Publication Pattern Initiative
  3. CONSER Standard Record for Serials
  4. Serials Cataloging Cooperative Training Program (SCCTP)
  5. Multiple formats
  6. Single-record versus separate-record approach
  7. Core-level cataloging

VIII. Cataloging Standards

  1. MARC21 Format for Bibliographic Data
  2. MARC21 Format for Holdings Data (NISO/ANSI 39.71, 2006)
  3. Metadata: Non-MARC protocols
    1. Dublin Core
    2. EAD
    3. TEI
    4. XML
  4. RDA and AACR2 rules
  5. Harmonization of international standards
  6. Enhancement of MARC standards

IX. Administrative Organization

  1. Models of serials cataloging function in libraries
  2. Important roles of serials cataloging in library services
  3. Impact of library environment change on serials cataloging
  4. Evolving roles of serials cataloging in digital information age

X. Electronic Serials Cataloging

  1. E-journals
  2. E-journal aggregator databases

XI. Integrating Resources Cataloging

  1. Updating websites
  2. Updating databases
  3. Updating looseleafs

XII. Future Trends and Issues

  1. Challenges and emerging trends in serials cataloging
  2. Challenges and emerging trends in integrating resources cataloging

Selected Bibliography for Serials and Integrating Resources Cataloging

I. Background on Serials

Black, Steve. 2006. Serials in Libraries. Westport, Conn.: Libraries Unlimited.

II. Background on Cataloging

Chan, Lois Mai. 2007. Cataloging and Classification: An Introduction. Lanham, Md.: Scarecrow Press.

Chan, Lois Mai. 1999. A Guide to the Library of Congress Classification. 5th ed. Englewood, Colo.: Libraries Unlimited.

Chan, Lois Mai. 2005. Library of Congress Subject Headings: Principles and Application. 4th ed. Westport, Conn.: Libraries Unlimited.

Taylor, Arlene G. 2006. Introduction to Cataloging and Classification. 10th ed. Westport, Conn.: Libraries Unlimited.

Taylor, Arlene G. 2009. The Organization of Information. 3rd ed. Westport, Conn.: Libraries Unlimited.

III. CatalogingSerials

Program for Cooperative Cataloging. 2010. Training Materials for the Advanced Serials Cataloging Workshop, 2nd ed. Washington, D.C.: Library of Congress. www.loc.gov/acq/conser/scctp/advanced-materials.html.

Program for Cooperative Cataloging. 2008 rev. Training Materials for the Basic Serials Cataloging Workshop. Washington, D.C.: Library of Congress. www.loc.gov/acq/conser/scctppt/basicppt.html.

CONSER Cataloging Manual. 2002–. Washington, D.C.: Serial Record Division, Library of Congress.

CONSER Editing Guide. 1994–. Washington, D.C.: Serial Record Division, Library of Congress.

Program for Cooperative Cataloging. 2010. CONSER Standard Record (20062010). Washington, D.C.: Library of Congress. www.loc.gov/acq/conser/CSR.html.

Program for Cooperative Cataloging. 2010.CONSER Standard Record Workshop: Training Materials. Washington, D.C.: Library of Congress. www.loc.gov/acq/conser/scctp/scctp-materials.html.

IV. CatalogingElectronic Serials

CONSER Cataloging Manual. Module 31: Remote Access Electronic Serials (Online Serials). 2002-. Washington, D.C.: Serial Record Division, Library of Congress. www.loc.gov/acq/conser/Module31.pdf.

CONSER Cataloging Manual. Module 33.18: Electronic Newspapers. 2002–. Washington, D.C.: Serial Record Division, Library of Congress, updated www.loc.gov/acq/conser/mod33-18.pdf.

Electronic Serials Cataloging Workshop: Training Materials. 2008 rev. Washington, D.C.: Library of Congress, 2008. www.loc.gov/acq/conser/scctp/scctp-materials.html

Weitz, Jay. Cataloging Electronic Resources: OCLC-MARC Coding Guidelines. Dublin, Ohio: OCLC, 2006. www.oclc.org/support/documentation/worldcat/cataloging/electronicresources/.

V. CatalogingIntegrating Resources

Integrating Resources: A Cataloging Manual: Appendix A to the BIBCO Participants’ Manual and Module 35 of the CONSER Cataloging Manual. 2011 revision. Washington, D.C.: Program for Cooperative Cataloging, 2011. www.loc.gov/aba/pcc/bibco/documents/irman.pdf.

Integrating Resources Cataloging Workshop: Training Materials. Washington, D.C.: Library of Congress, 2010. www.loc.gov/acq/conser/scctp/scctp-materials.html [includes print loose leafs].

Introduction to Cataloging Electronic Integrating Resources: An Online Training Presentation. OLAC, Cataloging Policy Committee, 2007. www.olacinc.org/drupal/capc_files/ir.ppt.

VI. Holdings

MARC 21 Format for Holdings Data: Including Guidelines for Content Designation. 2000 ed. Washington, D.C.: Library of Congress, Cataloging Distribution Service, 2000–. www.loc.gov/marc/holdings/echdhome.html

National Information Standards Organization. Holdings Statements for Bibliographic Items: An American National Standard. ANSI/NISO Z39.71. Bethesda, Md.: NISO Press, 2006. www.niso.org/apps/group_public/project/details.php?project_id=38.

Serials Holdings Workshop: Training Materials. 4th ed. Washington, D.C.: Library of Congress, 2009. www.loc.gov/acq/conser/scctp/scctp-materials.html.

VII. Identifiers (ISSN, SICI)

National Information Standards Organization. International Standard Serial Numbering (ISSN). ANSI/NISO Z39.9-1992 (2001 rev.). Bethesda, Md.: NISO Press, 1992, 2001. Older version at: www.niso.org/apps/group_public/project/details.php?project_id=35.

National Information Standards Organization. Serial Item and Contribution Identifier (SICI). ANSI/NISO Z39.56-1996 (2002 rev.). Bethesda, Md.: NISO Press, 1996, 2002. Older version at: www.niso.org/apps/group_public/project/details.php?project_id=75.

VIII. ISBD

ISBD (CR), International Standard Bibliographic Description for Serials and Other Continuing Resources: revised from the ISBD(S): International Standard Bibliographic Description for Serials. München: Saur, 2002.

IX. MARC

MARC 21 Format for Authority Data. Washington, D.C.: Cataloging Distribution Service, Library of Congress, 1999–. www.loc.gov/marc/authority/.

MARC 21 Format for Bibliographic Data. Washington, D.C.: Cataloging Distribution Service, Library of Congress, 1999–. www.loc.gov/marc/bibliographic/ecbdhome.html.

X. NACO

NACO Participants’ Manual. 3rd ed. Washington, D.C.: Library of Congress, Cooperative Cataloging Team, 2005. www.loc.gov/aba/pcc/naco/documents/npm3rd.pdf.

XI. RulesAACR2 & LCRI

Anglo-American Cataloguing Rules. Chapter 12, Continuing Resources. 2nd ed., 2002 revision, 2005 update. Ottawa: Canadian Library Association; Chicago: American Library Association, 2002–2005.

Genereux, Cecilia and Paul D. Moeller. Notes for Serials Cataloging. 3rd ed. Santa Barbara, Calif., 2009.

Hirons, Jean L. and Leslie Hawkins. “Transforming AACR2: Using the Revised Rules in Chapters 9 and 12”, in The Serials Librarian, 44, no. 3/4 (2003): 249–53. PowerPoint presentation: http://lcweb.loc.gov/acq/conser/aacr2002/A2slides.html.

Library of Congress Rule Interpretations. 2nd ed. Washington, D.C.: Cataloging Distribution Service, Library of Congress, 1989–2010.

XII. RulesRDA & LCPS

Jones, Ed. RDA and Serials Cataloging. Chicago: ALA Editions, 2012.

Library of Congress Policy Statements. Washington, D.C.: Library of Congress, 2010–. Click resources tab at: http://access.rdatoolkit.org/.

RDA Toolkit: Resource Description & Access. Chicago: American Library Association, 2010–. http://access.rdatoolkit.org/.

XIII. Union Lists

Nagar, Murari Lal. The Union List of Serials: History, Literature, and Philosophy. Columbia, Mo.: International Library Center, 1986.

Serials

Cataloging & Classification Quarterly. New York: Haworth Press, 1981–.

Cataloging Service Bulletin. Washington, D.C.: Collections Services, Library of Congress, 1978–2010.

Catalogue & Index. London: The Group, 1966–.

D-Lib Magazine. Reston, Va.: Corporation for National Research Initiatives, 1995–. www.dlib.org/.

International Cataloguing and Bibliographic Control: Quarterly Bulletin of the IFLA UBCIM Programme. London: The Programme, 1988–.

Journal of Library Metadata. New York: Haworth Press, 2008–.

LC Cataloging Newsline. Washington, D.C.: Cataloging Directorate, Library of Congress, 1993–. www.loc.gov/catdir/lccn/.

Library Resources & Technical Services. Chicago: American Library Association, 1957–.

North American Serials Interest Group Conference Proceedings. New York: Haworth Press, 1987–.

Serials Librarian. New York: Haworth Press, 1976–.

Serials Review. San Diego, Calif.: Pergamon, 1975–.

Technical Services Quarterly. New York: Haworth Press, 1983–.

Electronic Discussion Lists

AUTOCAT
https://listserv.syr.edu/scripts/wa.exe?A0=autocat

Library of Congress Cataloging Newsline (LCCN)
www.loc.gov/catdir/lccn/
listserv@loc.gov for subscription
lccn@loc.gov for posting

OLAC-L@OCLC.ORG (Online Audiovisual Catalogers electronic discussion list)
http://listserv.oclc.org/archives/olac-l.html

SERIALST (Serials)
www.uvm.edu/~bmaclenn/serialst.html

Web4Lib Electronic Discussion
http://sunsite.berkeley.edu/Web4Lib

WEBCAT-L
archive: http://groups.yahoo.com/group/webcat-l/
listserv@wuvmd.wustl.edu for subscription

Websites

ALCTS Committee on Cataloging: Description & Access (CC:DA)
http://alcts.ala.org/ccda/index

ALCTS CRS Standards Committee
www.ala.org/alcts/mgrps/crs/cmtes/ats-sersss

ALCTS Webinar Archive
www.ala.org/alcts/confevents/past/webinar

Cataloger's Reference Shelf
www.itsmarc.com/crs/crs.htm

CONSER Home Page
www.loc.gov/acq/conser/

CONSER Publication Pattern Initiative
www.loc.gov/acq/conser/patthold.html

Digital Library Standards and Practices (Digital Library Federation)
old.diglib.org/standards.htm

Digital Object Identifier System (DOI)
www.doi.org

Dublin Core Metadata Initiative
http://dublincore.org/

EDItEUR
www.editeur.org

ISSN International Center
www.issn.org/

U.S. ISSN Center (Library of Congress)
www.loc.gov/issn/

Joint Steering Committee (JSC) for Development of RDA
www.rda-jsc.org/index.html

Library of Congress Digital Repository Development Core Metadata Elements
www.loc.gov/standards/metadata.html

MARC Standards
www.loc.gov/marc/

Name Authority Cooperative Program of the Program for Cooperative Cataloging (NACO)
www.loc.gov/aba/pcc/naco/index.html

North American Serials Interest Group (NASIG)
www.nasig.org/

NISO Standards
www.niso.org/kst/reports/standards

Online Audiovisual Catalogers (OLAC): The Internet and AV Media Catalogers Network
http://olacinc.org/

Serials Cataloging Cooperative Training Program (SCCTP)
www.loc.gov/acq/conser/scctp/scctp-home.html

Serials Cataloging Issues
www.loc.gov/acq/conser/issues.html

Serials in Cyberspace: Collections, Resources, and Services
www.uvm.edu/~bmaclenn/

Serials Standards Bibliography (Serials Cataloging)
www.ala.org/alcts/resources/guides/serstdsbib

Tools for Serials Catalogers: A Collection of Useful Sites and Sources
www.library.vanderbilt.edu/ercelawn/serials.html

National Newspaper Program, National Endowment for the Humanities
www.neh.gov/projects/ndnp.html

Acknowledgement

This syllabus was originally created by members of an earlier ALCTS Serials Section Education Committee in the late 1980s. In 2001, the committee assigned Margaret W. Hughes (Africana Cataloger, Hoover Institution, Stanford University) and Dajin Sun (Catalog Management Librarian, Yale University) to update the contents of this syllabus. Margaret made the first revision before leaving the committee, and Dajin went on to further revise the syllabus substantially with a significant contribution to the content and a huge enlargement of the bibliography.

The syllabus was revised and updated again in 2004 by Yumin Jiang, Technical Services Librarian, University of Colorado Law Library and Betty Landesman, Head, Collection Management, National Institutes of Health Library to reflect the 2002 AACR2 amendments and to update the bibliography and Web resources.

The syllabus was revised again in 2012, including major changes to the bibliography, by members of the ALCTS CRS Education, Research & Publications Coordinating Committee: Kurt Blythe (University of North Carolina at Chapel Hill), Brian Falato (University of South Florida), Mavis Molto (Utah State University), and Dana Tonkonow (Central Connecticut State University).

Revision: 2012