Program Cosponsorships

Part of the success of a program lies in the endorsement of your program by other groups. These groups can expand the audience, enrich the content, and increase credibility of the program.

Cosponsorship Form

Possibilities

ALCTS Sections, Division Committees, Interest Groups

Many programs offered cover topics of interest to more groups than the originating section or committee. Program planners are urged to contact other ALCTS sections, section committees, or divisional committees for cosponsorship.

Other ALA Divisions and Committees

Other ALA divisions and committees may be considered as cosponsors, if the program topic would benefit from their participation. Planning committee members and faculty may be drawn from these groups.

Outside Organizations

Outside organizations: Organizations such as American Association of Law Libraries, LYRASIS, etc., may be considered as cosponsors, depending on the program topic, venue, and target audience, planning committee members and faculty. These arrangements are negotiated by the ALCTS office if outside organizations wish to share the cost of development and the revenue. Contributions or donations, financial or in-kind, may be one way to include such groups, but may not be solicited without the prior approval of the Fundraising Committee.

For-profit organizations: For-profit organizations, such as vendors, may be approached for financial support, cosponsorship or technical expertise only after consultation with the ALCTS office. If financial support is the objective, the Fundraising Committee needs to be notified. Planning committee members and faculty may be drawn from these organizations as required.

Cosponsorship Policies

Cosponsorships present outstanding opportunities to develop, present, and promote ALCTS programs. Cosponsorship expands the reach of the program, utilizes expertise from other groups, and broadens the appeal of the program. Cosponsorships provide a mechanism to reach the entire library community.

Cosponsorship usually takes two forms.

  1. Active Cosponsorship: joint membership on the planning committee, financial support, promotion of the cosponsored program, or providing program speakers and panelists. The form of active cosponsorship should be described in each program plan.
  2. Name-only Cosponsorship involves no active participation on the part of ALCTS personnel, either volunteer or staff, nor financial contribution. Name only co- sponsorship by ALCTS (or a subunit) alerts people interested in the work of ALCTS that the program might be useful and attendance should be considered.

When planning a program, the planning group needs to consider what other ALCTS and/or ALA units might be interested in cosponsoring the program. If a group is being considered for a cosponsorship, the program proposal submitted for approval must include the cosponsorship form.

Cosponsorship of a program is reviewed and approved by the ALCTS Program Committee. ALCTS groups can cosponsor a program being planned by another organization. ALCTS sponsorship of a program is reviewed and approved by the ALCTS Program Committee.

Cosponsorship of programs being planned by ALCTS

Because there could be financial implications, inviting cosponsorship by organizations outside of ALCTS must be carefully considered, with all benefits and expectations clearly delineated in writing as part of the program design.

Name-only Cosponsorship: The cosponsoring unit provides no programmatic or staff assistance. The cosponsor allows its name to be used on publicity and may provide mailing labels and/or publicity.

Active Cosponsorship: The cosponsoring unit provides planning assistance, which might include program content, speakers, promotion, and financial assistance.

Joint programming: The planning committee is drawn from all cosponsoring organizations and all work is shared.

Procedures

  1. The program planning committee chair specifies in the program proposal that cosponsorship will be sought with a given organization, defines clearly the extent of cosponsorship, and, once the program plan is approved, contacts the organization to confirm the cosponsorship in writing.
  2. The cosponsoring organization signs off on the cosponsorship form indicating a desire to cosponsor the program.

Cosponsorship by ALCTS of programs developed by others

ALCTS groups can cosponsor a program being planned by another organization. In these cases, the initiating organization is benefiting from the use of the ALCTS name.

Name-only Cosponsorship: The initiating organization takes full responsibility for the planning, promotion, and execution of the program and receives no support from ALCTS, but uses the ALCTS name to lend credibility.

Active Cosponsorship: ALCTS, as the cosponsoring unit, provides planning assistance, support for promoting the program to the initiating organization, and ALCTS members might be asked to be speakers.

Joint programming: The planning committee is drawn from all cosponsoring organizations and all work is shared.

Procedures:

  1. The initiating organization invites an ALCTS unit to cosponsor the program, defining clearly the extent of cosponsorship and the extent of ALCTS' participation.
  2. Depending on the section or committee being asked, the appropriate ALCTS unit (section executive committee or division committee) reviews and evaluates the merit of the invitation.
  3. If the invitation is accepted, the ALCTS unit prepares a non-ALCTS program cosponsorship form and request approval by the executive committee of the ALCTS section or Interest group and the outside organization.
  4. The Program Committee reviews and approves the proposed cosponsorship.

Cosponsorship Form