Virtual Preconference: Loan Agreements for Exhibits Materials

Loan Agreements for Exhibits Materials: The Basics

An ALCTS Virtual Preconference

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Increasingly, libraries are loaning collection materials to other institutions for exhibit, Unlike museums, libraries are often unprepared for this complicated process. This virtual preconference will lay down the basic elements of a loan agreement, including legal and financial expectations of both parties and the care and preservation of the borrowed item. A case study will offer advice and tips on creating a loan agreement from scratch, as well as direct participants to existing resources.

This virtual preconference is comprised of three one-hour sessions.  Sessions begin each day at 11am Pacific, noon Mountain, 1pm Central, 2pm Eastern.

Who Should Attend?

This virtual preconference is aimed at library and archives administration, curators, special collections staff, and preservation and conservation staff.

Course Level & Prerequisites

There are no prerequisites for attendance.


Kristina Bottomley,  Registrar, Block Museum of Art, Northwestern University

Tonia Grafakos, Conservation Librarian, Northwestern University Library

Sara Stigberg, Acting Art Collection Public Services Librarian, Northwestern University Library

Dates & Times

This virtual preconference is comprised of three one-hour sessions over three days, Tuesday, June 18–Thursday, June 20.





Tuesday, June 18

Introduction to Loan Agreements

Kristina Bottomley

Wednesday, June 19

Conservation and Preservation Issues

Tonia Grafakos

Thursday, June 20

Case Study – Northwestern University Library

Sara Stigberg

Sessions begin at 11am Pacific, noon Mountain, 1pm Central, 2pm Eastern.


No continuing education credits will be issued.


Participant Each ($) All Three Sessions ($)
ALCTS Member (individual) 39 95
Non-member (individual) 49 118
International (individual) 39 95
Applies to group of people that will watch the webinar together from one access point. Group rate is the same for members and nonmembers.
99 258
Current ALA Student Members and LIS Faculty Free

All webinars are recorded and the one-time fee includes unlimited access to the webinar recording. All registered attendees will receive the link to the recorded session so if you are unable to attend the webinar at the time it is presented, you will have the opportunity to listen to the recording at your convenience

Technical Requirements

Computer with Internet access (high-speed connection is best) and media player software. Headphones recommended.

If you receive a Codec error when playing the recorded file with Windows Media Player, download the gotowebinar codec file from: The Codec acts as a patch that allows the recording, which is created with a higher version of Media Player, to play in version 7. For more information on playing the recording, see the FAQ.

How to Register

To register, complete the online registration form or or register by mail for the session you would like to attend.


For questions about registration, contact ALA Registration by calling 1-800-545-2433 and press 5 or email

For all other questions or comments related to the webinars, contact Julie Reese, ALCTS Events Manager at 1-800-545-2433, ext. 5034 or