Copyright Issues for Growing Digital Collections

Presenter will share experiences working with a legal services department at an academic campus. After eighteen months of getting no signed copyrights transferred to the university from authors and copyright holders, she was able to convince the legal heads that what was really needed was a form in which authors and copyright holders would give them permission to digitize their works to share freely with the world, but retain their copyright. Once they instituted their own nonexclusive, royalty-free form, they were able to get permissions to grow their digital collections by more than eight hundred articles and books. Presenter will also cover how she located copyright holders and will share the types of permissions she was successful in obtaining, including heirs, government research authors, small publishing companies, and individual authors.

Learning Outcomes

Attendees will get a new look at what used to be thought of as a complicated process. The presenter will present a simplified process, give good resources, and admit when something is beyond her knowledge or experience. The best thing is not to be overwhelmed and have fun with the process. Resources will include websites, electronic discussion lists, and articles on best practices for universities, historical societies, and museums.

Who Should Attend?

Digital librarians and archivists who work with gifts, copyright, and digital initiatives.

Course Level & Prerequisites

Beginner and intermediate level; no prerequisites


Julie Carmen graduated from Emporia State University in 2009 with a master's of library science and a graduate-level certificate in archives. She earned her BA in interdisciplinary studies specializing in science and music from Saint Mary of the Plains College. Carmen has been self-employed as a consultant focusing on archives and cataloging and has worked for a historical society in Colorado and at the Center for Oil Shale Technology and Research at Colorado School of Mines. Her experience includes archival and preservation applications to special collections, processing and cataloging gifts, creating digital files, public outreach for special collections and archives, copyright adherence for digitization projects, and the study of digitization policies.

Date & Times

Wednesday, September 3, 2014

the sessions begin at 11 am Pacific | 12 Mountain | 1 pm Central | 2 pm Eastern and last about an hour.




  Fee ($USD)
Participant Each
ALCTS Member (individual) 43
Nonmember (individual) 59
International (individual) 43
Groups. Applies to group of people that will watch the webinar together from one access point.  
Member group 99
Nonmember group 129

All webinars are recorded and the one-time fee includes unlimited access to the webinar recording. All registered attendees will receive the link to the recorded session so if you are unable to attend the webinar at the time it is presented, you will have the opportunity to listen to the recording at your convenience.

Technical Requirements

Computer with Internet access (high-speed connection is best) and media player software. Headphones recommended.

Check to see if your system supports GoToMeeting:

If you receive a Codec error when playing the recorded file with Windows Media Player, download the gotowebinar codec file from: The Codec acts as a patch that allows the recording, which is created with a higher version of Media Player, to play in version 7. For more information on playing the recording, see the FAQ.

How to Register

To register, complete the online registration form or or register by mail for the session you would like to attend.


For questions about registration, contact ALA Registration by calling 1-800-545-2433 and press 5 or email

For all other questions or comments related to the webinars, contact Julie Reese, ALCTS Events Manager at 1-800-545-2433, ext. 5034 or