PARS Reports on Committee and Interest Group Activity

Preservation and Reformatting Section (PARS) Reports on Committee and Interest Group Activity

Executive Committee

Reported by Jacob Nadal

The PARS Executive Committee met on Monday, January 28, 2013 at 8 a.m., where it reviewed minutes from its meeting at ALA Annual 2012, heard ALCTS board updates from Carolynne Myall, and discussed actions to be carried to ALCTS Board Meeting II at Midwinter 2013.

Discussion concerned the next steps for the Web Working Group and a request for a liaison to the Committee on Archives, Libraries, and Museums (CALM). Questions about the Web WG are being carried to the ALCTS office and representation to CALM will be tested through collaborations around Preservation Week. In addition Exec was brief on the LITA/ALCTS Metadata Standards Committee and encouraged to suggest members in future appointment cycles.

Committee, Liaison, and Working Group reports were received from the Minimum Digitization Capture Task Force (Ian Bogus, Chair; delivered by JJN) and the Preservation Statistics task force (Holly Robertson, Chair) within PARS. Exec heard reports from ALCTS committees from Jessica Phillips, ALCTS Programming; Martha Horan, ALCTS Planning; Mary Miller, ALCTS Publications; Stephanie Lamson, ALCTS Continuing Education.

The Executive Committee noted the following activities related to the ALCTS strategic plan:

1. Explaining what we’re about and what we do

  • Preservation Week Working Group has launched this year’s website, confirmed Steve Berry as our continuing spokesperson (with thank to the ALCTS office for their assistance) and begun to line up programs. www.ala.org/alcts/confevents/preswk
  • The Fundamentals of Preservation course was taught again in Q2, and continues to be taught two or more times per year.

2. Improving how we operate

  • PARS was an early adopter of virtual participation and staggered co-chair terms. Co-chairs are lined up for all committees and IGs, and with the rest of ALCTS we will complete this transition at Annual 2013.

3. Sustaining ALCTS as a vibrant, relevant organization

  • Giving special attention to the needs of new members: Marianne S. Hanley was announced as the 2013 Jan Merrill-Oldham award winner. Helen Bailey, 2012 recipient, is active in PARS on the Web Working Group. New PARS members have assumed leadership roles in a variety of committees and interest groups, as well, with each IG and most committees having one or more chairs or members who have joined PARS in the last 5 years.
  • The Banks/Harris award was given to Randy Silverman
  • The Cunha/Swawrtzburg Award was given to Martha Anderson

4. Supporting standards development, implementation, and dissemination

  • The Minimum Digitization Capture Reccomendations were completed, psoted for a review period, and are now ready for release and publication. Thanks go to Ian Bogus (Chair), George Blood, Robin Dale, Robin Leech, and David Matthews.
  • Under the leadership of Holly Robertson, a PARS task force completed development of a new survey for preservation statistics, to begin filling the gap left by the cessation of the ARL Preservation Statistics Survey. This new survey will be tested in Q3-4.

Preservation Standards & Practices Committee

Reported by Jianrong Wang

The Preservation Standards & Practices (PS&P) Committee met on Monday, January 28, 2013 at 8:30 a.m. and discussed several topics.

Preservation Statistics

The meeting opened with an update on preservation statistics by Holly Robertson, who did a survey on what statistical recordkeeping preservation departments did beyond the ARL Libraries, and whether people were interested in doing statistics. The survey was conducted following the Preservation Statistics Forum at Midwinter Meeting 2011. Holly thought that the survey was useful. People wanted to know how others gathered statistics. But, demographics of the survey were not done, and there was a need to have people from different geographic areas. A follow-up survey is intended to gather more preservation statistics activities. Holly would like to have help from the committee members. Several members expressed interest. The next step is to finalize the survey questions for statistics of all formats and decide what platform is to be used for the survey.

During the past months, PS&P has been discussing whether it should get involved in preservation assessment and how. The statistics survey would be a great place to start. Members and Holly then brainstormed on how the survey should be conducted including definitions of terms and scope, who would benefit from it, and who could help in the process.

Reports from Interest Groups

The following meeting summaries were taken from the reports of each interest group. For details, please refer to the reports of individual interest groups.

Book and Paper Interest Group (BPIG) - BPIG hosted four presentations centered around the topic of ephemera. Jodee Fenton, Head of Special Collections at Seattle Public Library, demonstrated the way ephemera contribute to enhancing the context and research opportunities of materials in the collection; Jessica Phillips, Preservation Librarian, from the University of North Texas, touched on problems of collection access; Julie Mosbo, Preservation Librarian at the University of Southern Illinois, spoke about preservation challenges due to loose parts, acidic construction paper or colored board, and adhesive tape, and Russell A. Johnson, curator of Louise M. Darling Biomedical Library History and Special Collections for the Sciences at the University of California Los Angeles, presented a collection of printed ephemera relating to the marketing of medications for pain or other types of patent medicines.

The increasing value of ephemera in research collections presents specific challenges to preservation professionals such as issues surrounding the acquisition, preservation, and importance of ephemeral materials. The meeting session was very well attended and received.

Digital Conversion Interest Group (DCIG) - DCIG 2013 Midwinter Meeting continued to address the question of how small institutions, and institutions on tight budgets can move forward with digital projects and preserve their digital material. The challenges for one-man shops which were discussed at the previous ALA Annual Meeting have been a recent theme at DCIG meetings. Hannah Palin, Film Archivist for the University of Washington Libraries, spoke about implementing best practices under budgetary constraints, the steps taken to digitize various film formats, and challenges faced in doing so. Chris Masciangelo, co-chair, and Digital Conversion Specialist at the World Digital Library (WDL) at the Library of Congress, gave a brief overview and demonstration of WDL followed by a presentation about the pros and cons of different workflows in building digital objects. The meeting, which had attracted an audience of fifty was very well responded.

Digital Preservation IG (DPIG) There were four presentations at the meeting: James Jacobs, Stanford University's Green Library and Amanda Wakaruk, University of Alberta Libraries, described the LOCKSS model of digital preservation and why that model was beneficial to apply to the realm of digital government information; Erin O'Meara, Gates Archive (presented by Sibyl Schaefer) offered an overview of recent publications about managing born-digital. Sam Meister, University of Montana-Missoula, focused on the process of how they used a donor survey instrument to conduct a feasibility assessment and utilize digital forensics tools during initial processing of acquiring materials from a local architecture firm. Best practices and guidance for preserving and providing access to Computer Aided Design and 3D digital objects were also discussed. Paula Jabloner, Computer History Museum, and Katerine Kott, a consultant, described the processes used to develop a prototype digital repository within a year. The size and diversity of the collections present particular challenges, especially for a small organization.

An update on “Minimum Digitization Capture Recommendations” document - The draft of this document, written by the Minimal Capture Guideline Task Force led by Ian Bogus was posted for comments on ALA Connect from August to December 2012. By the end of December 2012, twenty-two comments were collected from ALA Connect, in addition to comments sent to Ian directly. The task force is going to discuss the comments and work on the document. It will keep the committee updated on its progress.

Two questions were raised for PARS Executive Committee:

  1. Assessment in preservation
    Assessment has been conducted in libraries, especially in areas of public services. There have been less activities seen in preservation. The Committee wondered what plans or thoughts that PARS might have in preservation assessment.
  2. Virtual meetings
    At one point, virtual meetings were explored. Then it has not been heard. Are virtual meetings encouraged or supported? If so, in what way?

Program, Planning, and Publications Committee (PPP)

Reported by Mary Miller

The PARS Program, Planning, and Publications Committee met on Monday, January 28, 2013 at 8:30 a.m. The committee will update the Preservation Education Directory this spring. The new edition will be available in a PDF format, and the group anticipates that updates will be completed around June 2013. The group will promote the directory widely through Wikipedia, cultural heritage institutions, and preservation, conservation, audiovisual media, and archives and special collections listservs.

PARS Execuctive Committee accepted the PPP program proposal “Celebrating Five Years of Preservation Week” for 2014. The program will cover the history of Preservation Week, highly successful programs in academic and public libraries, and the future of Preservation Week.

PPP will propose a virtual preconference for 2013 or 2014 on exhibitions (preparing and mounting exhibitions, loan agreements and other legal aspects of travelling exhibitions, security and environmental conditions during exhibitions, etc.) The committee will seek out additional cosponsors, possibly RBMS or the American Alliance of Museums (AAM).

PPP will follow up on a number of recommendations given in the ALCTS Public Relations Subcommittee report, including taking a more proactive approach to soliciting paper, manuscript, and programming proposals, making publishing and programming opportunities known to wider groups of potential writers and speakers, and seeking out authors/speakers for unfilled subject niches.

The group will pursue a publication based on the successful “Preservation 101” webinar series topics, and will work with Jeanne Drewes to identify authors.

Additional program and webinar topics were discussed:

  • Collections Care in the Age of Social Media
  • Preserving and Digitizing Ephemera
  • Follow-up to the 2011 program “Have Metadata, Can Collaborate: Putting the MARC21 583 Field to Use in Cooperative Preservation Efforts.”
  • Preserving Complex Digital Objects
     

Interest Groups

Book and Paper Interest Group

Reported by Katie Risseeuw and Dawn Aveline

On January 27, 2013 at 1 p.m., the Book and Paper Interest Group session hosted four presentations centered on the topic of ephemera. The increasing value of ephemera in research collections presents specific challenges to preservation professionals. Invited speakers spoke about issues surrounding the acquisition, access, preservation, and importance of ephemeral materials.

The first speaker was Jodee Fenton, Head of Special Collections at Seattle Public Library. Her presentation “The Box Under Your Desk or how I learned to love the paper trail,” demonstrated the way ephemera collections contribute to enhancing the context of the items and research opportunities. She showed an airsick bag and discussed the library’s decision to acquire the item, realizing it related to an aviation collection. Asking “is there juice in that squeeze” is a colloquial way to describe the accession thought process – will the items provide information and research possibilities and complement other collections? Other ephemeral items Jodee highlighted included a 1953 centennial stamp, an invitation to the launch of a steamship in 1916 which sank on its maiden voyage, a promotional road map, and parts of the Seattle menu collection. Jodee discussed how the details of these items can lead to a larger story about the area and the time period. Each item of ephemera is given comprehensive cataloging to capture as much metadata as possible. For example, the cataloging of the boat launch invitation included many details to make it discoverable by a researcher interested in ships, businesses, or specific people and reflect its role in the history and culture of Seattle.

Next, Preservation Librarian Jessica Phillips, University of North Texas presented “Taking the First Steps: Preserving University Posters,” which detailed the work of preparing to preserve posters relating to university life. The posters, put out by the university or student-made, are usually of heavy board or construction paper with different media (tape, paint, glue). Jessica touched on problems of access. The collection lacks a descriptive finding aid. In addition, the materials have been arranged and foldered by year, with no access points addressing subject. Creating a finding aid with broad categories that will fit different subject areas of the posters will increase accessibility and interest. Although in good condition for the most part, the posters show some acidity as well as bleed-through of inks and staining. Preservation plans for the collection include de-acidification, interleaving, and encapsulation.

Julie Mosbo, preservation librarian at Southern Illinois University at Carbondale presented “Bootleggers, Students, and Politicians: Preserving Ephemera Collections at Morris Library.” Julie discussed the Senator Paul Simon papers, which include political radio and television advertisements. The digitization of these audiovisual materials was made possible through collaboration with the Paul Simon Public Policy Institute. For this project Julie utilized an online audio-visual survey instrument for determining collection condition, created detailed metadata, and prioritized digital storage and access. Next, Julie highlighted a selection of student map projects and how they ended up in library collections. These works pose special preservation challenges due to loose parts, acidic construction paper or colored board, and adhesive tape. Julie shared some elements of a collection of early 20th century legal documents, including warrants and jury summons, connected to a well-known bootlegger of the region, Charles Birger. These items are digitized and discoverable to researchers interested in this notable part of Illinois’ history.

Last on the roster, Russell A. Johnson, curator of Louise M. Darling Biomedical Library history and special collections for the sciences at the University of California Los Angeles, presented an image-rich talk entitled “The Gain in Pain: Ephemera in the UCLA John C. Liebeskind History of Pain Collection.” The initial collection was donated by a doctor, Liebeskind, who specialized in the study of pain, and includes oral histories and printed materials. Russell highlighted the collection of printed ephemera relating to the marketing of medications for pain or other types of patent medicines. Ephemera in this collection allow an examination of the changes in vocabulary used to depict pain, suffering, and relief from the 19th and 20th centuries. Russell builds his collections through online auction sites and donations and digitizes accessions in batches. “If you neglect books, you lose them. If you neglect ephemera, it ends up being preserved for rediscovery,” noted Russell during his presentation. The digitization of the collection is extremely important to provide access to researchers.

The main takeaway from this session was the importance of accessibility to these unconventional collections, which is facilitated through detailed cataloging. Deeply developing the record will provide various entry points for a researcher to discover items that portray an interesting view of a time period, place, and culture. Using digitization as a preservation tool (along with traditional archival care), these inherently unstable artifacts will continue to be available for research and exploration.

Digital Conversion Interest Group

Reported by Chris Masciangelo

The 2013 Midwinter Meeting for ALCTS PARS continued to address the question of how small institutions, and institutions on tight budgets can move forward with digital projects and preserve their digital material. The challenges for one-man shops was a topic of discussion at the previous ALA Annual Meeting, and has been a recent theme at DCIG meetings.

For this program, held Saturday, January 26, 2013 at 1 p.m., local library professionals were recruited to give presentations regarding their digitization efforts. Positive responses were received from two individuals at the University of Washington Libraries. Unfortunately, though a commitment from both was understood, only one speaker was able to attend the meeting.

Hannah Palin, film archivist for the University of Washington Libraries, spoke about implementing best practices under budgetary constraints, the steps taken to digitize various film formats, and challenges faced in doing so. She discussed how she acquires equipment, and some of the basic workflows she has developed.

We balanced the session with another speaker to address the concerns of an institution focused on improving workflow practice. Chris Masciangelo, co-chair, and digital conversion specialist at the World Digital Library (WDL) at the Library of Congress, gave a brief overview and demonstration of WDL followed by a presentation about the pros and cons of different workflows in building digital objects. After the question and answer period, Martha Horan, co-chair, spoke about the Annual Meeting and mentioned that George Blood would be giving an update about AS07 preservation specification for the MXF wrapper.

Digital Preservation Interest Group

Reported by Sibyl Schaefer

On, Sunday, January 27, 2013 at 8:30 a.m., the interest group held a brief business meeting, followed by four speaker presentations.

"Lots of Copies keep Docs Safe: Using LOCKSS to create distributed digital government information depositories" was presented by James Jacobs, Stanford University, and Amanda Wakaruk, University of Alberta Libraries.

This presentation described the LOCKSS model of digital preservation and why that model is beneficial to apply to the realm of digital government information. The speakers described the USDOCS Private LOCKSS Network (USDocsPLN http://lockss-usdocs.stanford.edu) and the Canadian Government Information Private LOCKSS Network.

"An overview of recent publications about managing born-digital materials" by Erin O'Meara, Gates Archive (presented by Sibyl Schaefer). This talk provided a brief overview of recent publications aimed at providing guidance and statistics on the handling of born-digital materials. These include the ARL SPEC Kit 329: Managing Born-Digital Materials in Special Collections and Archival Materials (http://publications.arl.org/Managing-Born-Digital-Special-Collections-and-Archival-Materials-SPEC-Kit-329), OCLC's two new publications on Demystifying Born Digital (http://www.oclc.org/research/activities/borndigital.html), and a few publications that are forthcoming. The talk looked at the current push for practical guidance and energizing all repositories to assess their holdings and make basic steps to preserve born-digital materials.

"Preserving AutoCAD Files at the University of Montana" was presented by Sam Meister, University of Montana-Missoula. The University of Montana Maureen and Mike Mansfield Library Archives and Special Collections department recently acquired materials from a local architecture firm, including a set of digital files created using the AutoCAD design software. In collaboration with his colleagues, Sam plans to investigate emulation in parallel with a format migration based preservation strategy for these files. This will determine which strategy will both meet user needs, and be achievable in relation to their specific resource environment as a medium-sized university library. The process of acquiring these materials was discussed, including the use of a donor survey instrument, conducting a feasibility assessment, and utilizing digital forensics tools during initial processing. In addition, the landscape of existing best practices and guidance for preserving and providing access to Computer Aided Design and 3D digital objects was presented, as well as how the department is integrating these best practices into their local context and strategy.

"A Repository Year: Planning and Implementing a Digital Repository at the Computer History Museum" was presented by Paula Jabloner, Computer History Museum and Katerine Kott, consultant. In fall 2011, the Computer History Museum received a grant from Google.org to develop a prototype digital repository within one year. This presentation described the processes used to set up the prototype as well as lessons learned. The Computer History Museum holds diverse digital collections--from in-house produced high definition video to legacy software. The size and diversity of the collections present particular challenges, especially for a small organization.

Intellectual Access to Preservation Metadata Interest Group

Reported by Shawn Averkamp

The meeting was held on Saturday, January 26, 2013 at 3 p.m. A call for topics and presenters for Annual Conference was made. The co-chair of the interest group position is opening up, and was announced. Developments around metadata registries for DSpace and call for feedback from Dspace Community Advisory Team was also presented.

Professor Howard Besser, New York University, addressed the group on the topic of “Archiving Media for the Occupy Movement: Trying to Involve Participants in Making their Creations More Preservable.”

The presentation addressed the work of Activist Archivists in trying to preserve media related to the Occupy Movement through engagement with its participants. Methods ranged from outreach activities (such as the creation of a "Why Archive" postcard and video employing language and principles important to movement members) to guidelines concerning file formats and metadata.

Besser opened with a broad discussion of tips for outreach to communities. He advised that those seeking to outreach should identify ways to meet the needs perceived by collection-holders (for example, someone with a large collection of digital photographs may not know they have a preservation problem but may be concerned about filenaming and storage). He emphasized that preservation outreach required a focus on content and metadata as well as rights, which might impede the preservation process.

Besser then introduced the Occupy Wall Street (OWS) Movement as a case study in outreach for digital preservation. Within six months after Occupy began, there were more than half a million photographs taken and contributed to Flickr with tags related to the Movement—a vast quantity of undifferentiated user-generated material. There is a need to find smart ways to harvest and analyze existing materials, which can be easily located on social networks, as well as to influence the behavior of those producing these materials. Besser’s prior work with InterPARES and the Preserving Digital Public Television Project confirm the need for early intervention in the lifecycle of digital object creation—preservation does not begin when the work enters the archive.

A group of students from the Moving Image Archiving and Preservation program at NYU formed Activist Archivists (AA) and worked to intervene and archive media from OWS. This included still images, video, and audio. The AA encountered particular challenges engaging OWS and its in-house Archives Working Group. Besser highlighted outreach materials, included postcards and a short film, created by AA to engage OWS in preservation and help ensure long-term use of media materials captured by OWS. AA also sought to compile best practices for OWS content creators, including research into laws about videotaping on the street and guidelines for uploading and depositing content with an archive.

Besser presented the results of a study of metadata loss performed by AA, which tested what metadata was retained or stripped out and how files were affected when uploaded to various social media and streaming services, including YouTube, Internet Archive, and Vimeo. Also noted were user agreement restrictions that prevented the download of videos from YouTube.

Intervention by AA resulted in the streaming recordings of OWS being captured on magnetic media for storage (AA then cataloged and enhanced metadata), the negotiation of a CC-licensed deposit agreement with NYU Library, and established methods for recording regular OWS Think Tank meetings.

The floor was then opened to questions. Attendees asked about archiving Tweets, which social media sites claim ownership of materials or apply non-exclusive licenses, and how devices and apps mangle metadata.

Preservation Administrators' Interest Group

Reported by Annie Peterson

Jacob Nadal started the PAIG meeting, held Saturday, January 26, 2013 at 8:30 a.m., with an update on the ALCTS board meeting, covering changes in time slots for interest groups, and the push towards focused discussions, saving time and travel expenses. Nadal covered additional changes in ALCTS and ALA, including a motion to increase dues more frequently, but with a smaller increase each time.

Nadal provided an update on institutions affected by super storm Sandy, and spoke about efforts to recover damaged materials. The storm especially affected small companies with archival records, and smaller institutions, but larger libraries were affected as well. Other organizations’ efforts, such as SAA and AIC-CERT, were also mentioned.

Jeanne Drewes provided an update from the Library of Congress Preservation Directorate. Drewes spoke about staffing changes, including the retirement of Director of Preservation Mark Sweeney. Drewes also addressed current research projects: a report on the analysis of hand sanitizers and their affects on library collections will be available on LC’s website; sticky shed research is ongoing with the University of South Carolina and University College of London; FADGI is working on guidelines for digitization of color reproductions. The Library of Congress is active in Preservation Week, providing webinars through the National Digital Information Infrastructure Preservation Program (NDIIP). The preservation of the Twitter archives is progressing, and in a year it is expected to be a searchable archive. Drewes also mentioned LC’s use of software that works with Voyager to identify holdings of a title in HathiTrust, which would be beneficial to libraries who search for additional holdings before making preservation reformatting decisions.

Kathryn Lybarger, head of cataloging and metadata at the University of Kentucky Libraries, spoke about using print on demand and reproductions as replacements for brittle books. Lybarger addressed issues with missing, obscured, and garbled content; poor quality metadata; and generational loss.

Dawn Aveline, preservation specialist at the University of California, Los Angeles, presented on the UCLA library’s recent decision to record the condition of circulating materials selected for deposit in the UC’s Southern Regional Library Facility. UCLA uses the 852 $z field to disclose information at the network level, in order to note the condition of a book and inform deposit decisions.

Jackie Bronicki, associate librarian and IMLS project coordinator at the University of Michigan, shared her poster on statistical analysis of digitization errors and their distribution in a sample across multiple institutions.

Howard Besser, director of the moving image archiving and preservation program at New York University, spoke about the Video at Risk project at NYU. NYU studies have revewled a significant number of scarcely held, out of print VHS titles. The Video at Risk (VAR) project will produce a model RFP for outsourced reformatting of video. Besser distributed VAR’s guidelines for the use of Section 108 in reformatting, available at http://www.nyu.edu/tisch/preservation/research/video-risk/VideoAtRisk_SECTION108_Guidelines_20121219.pdf

Miriam Centeno, Conservation Services Coordinator at the Sheridan Libraries and Museums at Johns Hopkins University, gave PAIG an update on preservation week. New programs include a Dear Donia column, which will answer preservation questions from the general public, and the trademark of Preservation Week.

The program was concluded with announcements from PAIG members, including staffing changes and position openings, upcoming programming at ALA Annual Conference, and research projects requesting participation.

Working Groups

Preservation Week Working Group

Reported by Miriam Centeno

A. General Information

1. Dates. April 21-27, 2013: fourth annual Preservation Week

2. National Spokesperson

  •  Steve Berry, author of historical thrillers
  •  This is his second year as the national spokesperson.

B. Website for Librarians Preparing for a Preservation Week Event: www.ala.org/alcts/preservationweek

  • PWWG has worked on updating the website. Helen Bailey, from the Web Working Group was asked to review the website. The web editing is in progress.
  • ALCTS has revamped the Events Map Finder & the Speaker Locator to keep hackers from changing GPS locations. Now there is a 48-hour turnaround for the information to go live.

C. Website for the Public: Preservation @At Your Library: http://atyourlibrary.org/passiton/preservation-week-your-library

  • New content under the Family Activities section in April 2013! Preservation for Military Families. This year, Preservation Week is focusing its outreach efforts on military families and the challenges these families face preserving their keepsakes, working in partnership with SAA and LC’s Veterans History Project.
  • PWWG is meeting with the @YourLibrary Campaign staff to discuss website portal redesign and/or to see if we can get see if we can get web editing rights to update our content.

D. Four live webinars in 2013. PWWG has developed these webinars with the help of Stephanie Lamson, ALCTS Continuing Education Committee

Two webinars in collaboration with Public Library Association & Library of Congress

  • 1. Hosting a Personal Digital Archiving Day Event
    Wednesday, March 20, 2013
    11am Pacific | 12 Mountain | 1pm Central | 2pm Eastern
    Instructor: Erin Engle, Digital Archivist with the National Digital Information Infrastructure and Preservation Program at the Library of Congress
    Description:
    This webinar discusses how to host an innovative public program on preserving personal digital information. This webinar focuses on the resources included in the Personal Digital Archiving Day Kit, developed by LC, how the kit can be used to plan a public program, and why holding a personal digital archiving program is beneficial for both public libraries and their communities.
  • 2. Personal Digital Archiving
    Wednesday, April 24, 2013
    11am Pacific | 12 Mountain | 1pm Central | 2pm Eastern
    Instructor: Mike Ashenfelder, Digital Preservation Project Coordinator
    Description:
    Increase your understanding of common digital files—digital photos, recordings, video, documents, and others—and learn what it takes to preserve them. Technology changes rapidly. If you don’t actively care for your digital possessions you may lose access to them as some technologies become obsolete. Learn about the nature of the problem and hear about some simple, practical tips and tools to help you preserve your digital stuff.
  • 3. The Preservation of Family Photographs: Here, There and Everywhere
    Tuesday, April 23, 2013
    11am Pacific | 12 Mountain | 1pm Central | 2pm Eastern
    Instructor: Debra Hess Norris, Chair of the Art Conservation Department at the University of Delaware, and Professor of Photograph Conservation
    Description:
    This presentation will offer basic guidance on the care and preservation of family photographs from 19th-century tintypes to contemporary color prints. The webinar will address the fundamental physical and chemical properties of photographic print and negative materials, including albums and scrapbooks, and the causes and mechanisms of their deterioration. Strategies for preservation, such as proper handling, storage and display techniques, will be shared.
  • 4. Archival 101: Dealing with Suppliers of Archival Products
    Thursday, April 25, 2013
    11am Pacific | 12 Mountain | 1pm Central | 2pm Eastern
    Instructor- Peter D. Verheyen, Head of Preservation and Conservation at Syracuse University
    Description:
    Do you need to purchase archival supplies for your organization or even yourself? Are you confused by the terminology and not sure about what the differences between the various vendors are? Not finding exactly what you are looking for and unsure about adapting different products?

C. Sponsors

PWWG has secured sponsorships from Archival Products, Gaylord, and MediaPreserve, for a total amount of $3,000. We are still developing other sponsorship opportunities as of the Midwinter time period. The group is working with Beth Callahan & Lenore England from the ALCTS Fundraising Committee.

D. Dates for future Preservation Weeks

2014 April 27-May 3

2015 April 26-May 2

2016 April 24-April 30

PARS Web Working Group

Reported by Helen Bailey

The Web Working Group did not meet at Midwinter, as current membership in the group is just the chair. We are waiting for the PARS Executive Committee to make decisions about the role of the group before moving forward to recruit new members. However, the time between Annual Conference and Midwinter Meeting has been active and projects completed include: development of a web page with interactive images for the new Minimum Digitization Capture Guidelines; review of the Preservation Week website to improve the site's organization and navigation; ongoing discussion with the PARS Chair regarding the future role of the Web Working Group to support PARS activities.