ALCTS is moving to a new appointment cycle for members of division and section committees. The new appointment cycle will start at Annual Conference 2013 in Chicago.
A few questions and answers about the new appointment cycle:
Q. How are terms of ALCTS appointments to division and section committees changing?
A. Appointments to ALCTS division and section committees will both start and end at Annual Conference. (In the past, new appointments started immediately after Annual Conference). At Annual Conference, the outgoing chair of a committee will begin the meeting. Toward the end of the meeting, the outgoing chair will turn the meeting over to the incoming chair to conduct the final part.
Outgoing members are expected to attend the entire meeting unless they are committed to another meeting. Incoming members are expected to attend the entire meeting unless they are committed to another meeting.
Switching from outgoing to incoming chair and members during the group’s last meeting at Annual Conference follows successful ALCTS Board practice. We hope it will work well for other groups too. Of course, there are likely to be a few bumps. We won’t know exactly the extent of problems, until we try.
Q. When will this change occur?
A. The new appointment terms will start at ALA Annual Conference 2013.
Q. Why is ALCTS making this change?
A. The new appointment cycle will promote greater continuity in our committees, we believe. It will also give new members and chair a chance to meet face-to-face. Since we expect our committees to work virtually throughout the year, meeting face-to-face at Annual Conference will help committees get started on their work promptly.
This change will enable many ALCTS division and section committees to decide whether or not to have a face-to-face meeting at Midwinter Meeting. Some committees—such as section Executive Committees and ALCTS Budget & Finance—will continue to meet face-to-face at Midwinter. But some committees may be able to complete their work through online meetings, electronic discussion lists, and other virtual means. These committees will have the option of deciding not to meet face-to-face at Midwinter. Conducting committee meetings throughout the year, rather than relying on in-person conference meetings only, is now an ALCTS expectation.
Having only one face-to-face meeting required for many committees should enable more ALCTS members to accept appointments. It will also free up the time of committee members to attend Interest Group sessions and other programs at Midwinter.
Q. Who will decide if a specific committee will hold a face-to-face meeting at Midwinter?
A. Section executive committees (ECs) and the ALCTS Board of Directors will hold face-to-face meetings at Midwinter.
The ALCTS Board of Directors will advise any division-level committees if they are expected to meet face-to-face at Midwinter 2014. Any division committee that decides not to meet should notify the ALCTS President and the ALCTS Executive Director.
Section ECs will advise any section committees if they are expected to meet face-to-face at Midwinter 2014. Any section committee that decides not to meet should notify the Section Chair and the ALCTS Executive Director.
A committee that is not required to meet face-to-face may still decide that it wishes to do so.
Q. If both incoming and outgoing chairs conduct part of the meeting at Annual Conference, who writes the committee’s post-Annual Conference reports?
A. The outgoing chair is still responsible for submitting any reports. That doesn’t change.
Q. Do these changes apply to interest groups?
A. No, the changes do not apply to ALCTS division and section interest groups.
First, interest groups (IGs) elect their own chairs. (Committee chairs and members are appointed.) IGs usually hold their elections at their meeting at Annual Conference.
Second, IGs will continue to meet at both Annual Conference and Midwinter Meeting. We are counting on IGs to meet at Midwinter, to provide ALCTS members opportunities to discuss current topics, hear interesting presentations, and network with colleagues.
How was your state or regional library conference this year? See a great program or put one on that got rave reviews? Let everyone else get a chance to learn about it. Present it again during the Affiliates Showcase at Annual Conference in Chicago, Saturday, June 29, from 4:30 to 5:30 p.m.
Presentations can be either a repeat of the program given on the local level (up to 30 minutes) or an abridged version. Contact Susan Mueller, Program Planner, email@example.com, before March 1, 2013 for best consideration or more information. Other presentations may be considered later, space permitting.
The format, design, and name of ALCTS Newsletter Online are about to change. ALCTS Editor Alice Platt and ALCTS Production Manager Christine McConnell are working hard to bring major improvements to the ALCTS newsletter. Conference coverage timing will improve, content will be enhanced with blog and news feeds, and RSS feeds will let the newsletter come to you.
With all these changes afoot, the Publications Committee and ultimately the entire ALCTS membership took the opportunity to give the newsletter a new name. This summer, look for a shiny new ALCTS News announcement in your inbox.
On January 28, 2013, the ALCTS Board of Directors voted (unanimously) to approve the affiliation with ALCTS of the Alaska Library Association Cataloging Roundtable.
Congratulations to the members of the Roundtable and to Rebecca Moorman, the Alaska Library Association Cataloging Roundtable Chair for 2013.
Check out the Roundtable's web presence at www.akla.org/catalogers/index.html