Midwinter CMS Committee Reports

These reports summarize ALCTS committee activities up to and during the 2012 ALA Annual Midwinter Meeting in Dallas, Texas, held January 19–23, 2012.

ALCTS Division | Acquisitions (AS) | Cataloging & Metadata Management (CaMMS) | Collection Management (CMS) | Continuing Resources (CRS) | Preservation & Reformatting (PARS)

Collection Management Section (CMS) Committees

Continuing Education Committee

The Education Committee did not meet in Dallas, but we are possibly working with RUSA CODES on developing a program for ALA 2013 in Chicago.

Executive Committee

The Executive Committee convened at 8 am. Members visited the CMS committees until 9 am. From 9 to 10:15, the Executive Committee met; the meeting included the guests above. From 10:30 to 12, the Executive Committee met with the CMS leaders.

The Executive Committee capped productive summer and fall quarters with lively midwinter meetings. Numerous issues were tackled, and identified action items for the winter and spring quarters (see below). Chief among discussion topics was a review of the implementation of the section reorganization (the new structure became operative in July 2011); continuing education plans and opportunities; programming; virtual meetings; interest groups; the mechanics of program proposals; and routine business.

In the course of the summer and fall, in addition to routine work, the executive committee approved an in-name co-sponsorship of a program for 2012 Annual sponsored by the Acquisition Section’s Research & Statistics Committee; streamlined the committee’s review process for Sudden Selector Series manuscripts; talked over the Federal Depository Library Program (FDLP) discussion held by the ALCTS Board; approved candidate slates for the 2012 elections; and approved other committee recommendations. The discussion of the FDLP resulted in a follow-up with the ALCTS Continuing Education Committee, and pursuing the idea of holding a virtual information sessions for the ALCTS membership. The executive committee successfully piloted a virtual meeting. These items were announced and/or discussed at the midwinter meetings of the committee and the leaders group.

Implementation of the section reorganization was stewarded by a specially appointed group, the Transition Advisory Committee (TAC, chaired by Joshua Barton), which helped to launch three new Interest Groups (IGs). The TAC identified several questions that were subsequently brought to midwinter for discussion. These questions, which paralleled those raised at midwinter by the section’s Planning Committee (chaired by Dennis Lambert), concerned identifying guidelines and protocols for maintaining interest groups. IG names were discussed, as well as marketing and further ways to publicize the IGs.

Ellen Safley, the CMS representative to the ALCTS Continuing Education Committee, shared a list of webinars, and the groups discussed potential collections-related topics, including such possibilities as a webinar on a topic from the Sudden Selector series, book publishing, weeding to remote storage, liaisons/liaison models, the relationships between collection development and public services, and the development of more effective library/subject course guides. The possibility of generating more ideas was discussed.

Announcements at the meetings included:

  • The Midwinter 2012 CMS Forum, held on Jan. 22, on “Alternative to the Big Deal: Implementing Pay Per View Collection Management.”
  • Candidate slate for the 2012 section elections.
  • 2012 winner of the Coutts Award for Innovation in Electronic Resources Management

Action items for winter and spring quarters that arose from Midwinter are:

  • Follow-up discussions on interest groups, including publicity mechanisms, succession planning, and listing in ALA programs
  • Follow-up on program planning guidelines
  • Discuss webinar ideas with appropriate groups, including possible FDLP webinar
  • Plan for another virtual executive committee meeting, and other potential virtual meetings

Planning Committee

CMS no longer has a programming committee. One challenge will be to see if the section can manage without one. As an alternative to a standing committee, ad hoc programming committees could be commissioned to develop formal program ideas advanced by section members. The CMS Forum at Midwinter provides a means to address current topics, as does the Emerging Research session at Annual.

Planning needs to continue to further develop an evaluation plan for CMS interest groups (IGs). The evaluation is tentatively planned for 2013, at which point all the groups will have existed for some time.

While we have liaisons set up for the four pre-existing IGs, the response has not always been up to expectation. Not all IGs feel inclined to share information. Planning will also take on liaison to the three new IGs when the Transition Advisory Committee (TAC) disbands.

The Collection Development Issues for the Practitioner IG was without a leader for the Dallas Midwinter Meeting. Christine Dulaney volunteered to lead the IG in Dallas. There was a good attendance; Christine entertained topics from the floor. Two attendees expressed an interest in leading the IG in the future.

There was expressed a concern that CMS better coordinate with RUSA/CODES.

Publications Committee

Welcome, Membership, and Minutes

Dew welcomed the group and reviewed the membership list. Dew and Schofield have will have served four years on the committee, so this is their last term, which will end at the close of ALA Annual. Hall has announced his retirement beginning at the end of June 2012, and this will be his last committee meeting. The two-year terms of Lener and Levine-Clark and the one-year internships of Nachem, and Prather-Rodgers will end at the close ALA Annual, so if they wish to be re-appointed, they will need to communicate with Cory Tucker, CMS Chair-Elect. The committee approved the minutes from Annual 2011.

Sudden Selector Update

Editor Helene Williams distributed copies of a spreadsheet updating the situation with Sudden Selector manuscripts and proposals, providing a brief report on each item.

  • The manuscripts for the Biology and Chemistry guides are in final galleys and will be published this spring.
  • The manuscript for Physics is in final revision before being sent to the ALCTS Offices,
  • The manuscript for Geography/GIS is in a semi-final revision for CMS Executive Committee to review, before being sent forward to the ALCTS Publications Committee.
  • The manuscript for Children’s Literature has completed its review by the outside reviewer and is being edited for submission to the Publications Committee.
  • The English manuscript needs two more chapters before completion, and it needs to be completed by June in order to meet the two-year deadline for proposals.
  • The manuscript for Government Publications has completed a first draft and will need a CMS Publications Committee member as an inside reader soon.
  • The manuscript for Anthropology has one chapter completed and in revision.
  • Chapters for a manuscript for Art are expected this spring.
  • The manuscript for Political Science has several first-draft chapters completed and Helene is working with the authors on revision.
  • Authors are working on a first draft for the manuscript for Romance Languages.
  • Potential proposals are in the works or planning stages for Environmental Studies, Mathematics, Computer Science, Music, and South Asian Studies

Emerging Research in Collection Management & Development Forum

During the fall of 2011, the Committee placed a call for papers for the forum in appropriate listservs and other resources, and in November, the Committee reviewed eight proposals, selecting two presentations. The presentations for the Emerging Research Forum that will be held at Annual in Anaheim this summer are:

“Modeling the Cost of Abandoning the Big Deal: A Case Study from the UK,” by David Beales, Engineering Librarian, California State Polytechnic University, and “Comparison of Citation Use Patterns to Link Resolver and Vendor Statistics in Journals in the Health Sciences Fields,” by Kristin E. Martin, Metadata Librarian and Acting Electronic Resources Librarian, Sandra L. De Groote, Scholarly Communications Librarian, and Deborah D. Blecic, Bibliographer for the Life and Health Sciences , all from University of Illinois at Chicago.

This will be the third annual Forum, and it is scheduled to be held Sunday, June 24, 4pm-5:30pm. The room announcement will be made later. Michael Levine-Clark will serve as master of ceremonies for the Forum, as he did last year, providing the welcoming remarks and introducing the speakers. Other committee members will distribute and collect evaluation forms.

Peggy Johnson, LRTS editor, has asked that the committee encourage our Forum presenters to turn their presentations and research into manuscripts that can be submitted to LRTS, and Dew has contacted this year’s speakers with this encouragement.

Collection=Connection: The Collection Management & Development Blog

(http://www.collectionconnection.alcts.ala.org/). The committee continued to sponsor, promote, and encourage the development of the Collection=Connection Blog. Steven Harris has done a great job as Blogmaster during the first year of the blog, but the committee and Steven are looking at developing a range of individuals to contribute. Entries should address some issue related to library collections, the blog should be in a personal voice, and the narrative should have some passion or reflect a strong interest in the subject. Steven and the committee will work on developing guidelines. Usage stats and inquiries reflect that the blog is being read; however, the committee will work on developing marketing strategies to expand the readership.

Guide for Written Collection Policy Statements

In 2011, Stephen Alleman from RUSA CODES contacted Dew and Cynthia Shirkey about the possibility of working with RUSA CODES to update the guide as a online resource. The guide was originally prepared by the Administration in Collection Development Committee, and Cynthia Shirkey, chair of that committee, declined his offer, and with her committee being discontinued lat year, that was understandable. Dew took the issue to the Publications Committee meeting at Midwinter, and the committee agreed to investigate more. After further discussions with Alleman, it became clear that if we wanted to do this as a cooperative work between our committees, we would have to take the proposal and final work through two different review processes--one for RUSA and one for ALCTS. So, since it was RUSA CODES who expressed first interest, we agreed that they would take the initiative in submitting a proposal, and that if the proposal goes forward, one or two members of the CMS Publications committee might be invited to work with them on the revision. Lener volunteered to work with Alleman, who will be meeting with RUSA CODES later at Midwinter. It is hoped that this arrangement will prevent the need to go through 2 separate proposal and review processes, and it might allow CMS to endorse (or maybe co-sponsor) the final product.

Transition Advisory Committee

TAC is supporting the transition of three CMS groups from committees to interest groups. These groups are:

  • Administration of Collection Management Interest Group
  • Collection Management and Electronic Resources Interest Group
  • Collection Evaluation and Assessment Interest Group

We reviewed our work to date. Members of TAC had previously committed to attending and assisting at the midwinter meetings of our three interest groups. We heard a report from the Administration Interest Group, which had already met by the time of our own meeting. E-Resources and Assessment had yet to meet. We discussed ideas for improving our promotional support to the new IGs leading up to Annual 2012. Various questions were discussed and referred to CMS Leaders, including the rights and responsibilities involved in Interest Groups’ formatting of their own meeting times (i.e. creating program-like agendas, though they aren’t officially programs).