ALA Annual Conference 2011

ALCTS Liaisons and Representatives Report on Activities in New Orleans

The Freedom To Read Foundation

Submitted by Kay Ann Cassell, ALCTS Liaison

The FTRF is currently participating as a plaintiff in two different lawsuits that are intended to ensure our freedom to read information published via the Internet without restriction or government interference. They are Florence v. Shurtleff (a Utah case) and ABFFE et al v.Burns (an Alaska case).

The Foundation has also been monitoring the California case, Brown v. Entertainment Merchants Association, which was recently decided by the Supreme Court. In this case a California law banned the sale of violent video games to anyone under the age of 18. In a 7-2 opinion the Supreme Court struck down the California law as unconstitutional based on the first and fourteenth amendments.

At its meetings, the FTRF Board of Trustees traditionally sets aside time to discuss emerging issues that raise concern from an intellectual freedom perspective. At this meeting they continued to discuss e-books and reader privacy. The laws governing the sharing and disclosure of data held by third parties allow third-party vendors to adopt privacy policies that may differ substantially from the privacy policy in place at the library. As ALA takes up the issue of e-books and libraries, the FTRF Board of Trustees urges ALA Council and other ALA units to prioritize the protection of reader privacy in the e-book environment.

Christopher M. Finan, the president of the American Booksellers Foundation for Free Expression (ABFEE), received the FTRF Roll of Honor Award this year.

FTRF encourages all librarians to join the Freedom to Read Foundation. Find information on membership online.

ALCTS Council of Regional Groups (CRG) Combined Report

Submitted by Louise Ratliff, chair

  • Planning Meeting -- June 24, 2011
  • Executive Committee Meeting -- June 26, 2011
  • CRG and Affiliates Membership Meeting -- June 26, 2011

This is the final report of the ALCTS Council of Regional Groups, to reflect activities at the ALA Annual Conference of June 24-28, 2011. As of the end of conference, the council will be dissolved and replaced by the newly formed ALCTS division-level Affiliate Relations Committee (ARC). The charge of the new ARC remains the same as the CRG, while the new name and flattened structure will make our focus clearer to the rest of ALCTS, and allow us to be more effective in our outreach efforts. The first chair of the Affiliate Relations Committee as of July 1, 2011 will be Marlene Harris and the secretary will be Naomi Young.

At the Planning Meeting, CRG members reviewed the proposed changes in the ALCTS bylaws as presented by Organization & Bylaws Committee representative Morag Boyd, and were in agreement with the changes. They also approved the wording of the charge to the new ARC. Both were formally approved by a vote of members present at the Planning Meeting.

Individual assignments were made for specific committee tasks, and the list of Affiliate Groups was reviewed. Each ARC member will be a liaison for three to four groups. Methods of communication were discussed, including email lists, ALA Connect, and Twitter; the committee will make use of various tools for sharing information with the groups.

The CRG decided that ARC will sponsor a program at ALA Annual 2012 in Anaheim, Ca., where affiliate groups will be spotlighted. The idea is for several representatives to make short presentations about practical solutions to technical services problems or challenges, so that attendees can take away specific useful ideas and approaches. In this way, our affiliate groups can be recognized at the national level for the thoughtful and creative programming that they produce throughout the year. The program may reflect the current ALCTS theme of “transforming collections” because that would harmonize with ALCTS and with ALA, whose theme this year is “transforming libraries.” A program proposal was submitted by Susan Mueller, who will shepherd it through the process. Thank you, Susan!

At Sunday’s Affiliates Membership Meeting, we heard from several representatives about the programs they have hosted during the past six to twelve months. Programs have included everything from MARC XML to metadata development and cataloging artists books, and many of the speakers are nationally recognized. Please join me in acknowledging and celebrating the creative and talented technical services people in our Affiliated Groups throughout the country!

ALA Committee on Professional Ethics

Submitted by Brad Eden

Unfortunately, the liaison was unable to attend due to conflicts. According to their agenda, they had a program during the New Orleans meeting, and are beginning to plan a program for Annual 2012. Their new business was a resolution on open shelf holds, and an Executive Board Liaison report. Old business had to do with the Ethics Education Initiative. They then had reports from ALA Unit representatives.

ALA Membership Promotion Task Force

Submitted by Deborah Ryszka, ALCTS Liaison

The ALA Membership Promotion Task Force meets during ALA conferences with the ALA Membership Committee. The ALA Membership Committee is made up of seventeen members and the Task Force has eighty-four members. Together these two groups promote membership in ALA and its divisions, round tables, etc.

John Chrastka, director of Membership Development at ALA, reported on membership statistics for the organization. Total membership in the Association is down, from 62,251 at the end of May 2010 to 60,556 at the end of May 2011.

Membership in ALCTS showed a slight increase, up from 4,166 at the end of May in 2010 to 4,197 at the end of May in 2011. Many of the other divisions in the Association didn’t fare that well and posted decreases in their membership numbers. Despite the tough economic climate, several divisions did post increases to their memberships. The Association for Library Trustees, Advocates, Friends and Foundations (ALTAFF) and the Library and Information Technology Association (LITA) increased their memberships from 2010 to 2011.

Additionally, many of the round tables in the Association showed increases in their membership numbers, including the Exhibits Round Table (ERT), the International Relations Round Table (IRRT), the Library Instruction Round Table (LIRT), the New Members Round Table (NMRT), and the Video Round Table (VRT). Officially formed in 2011, the Retired Members Round Table (RMRT) now has more than 100 members as of this conference.

There was a larger than expected decrease in organizational and corporate memberships from last year. Chrastka is working with ALA senior management to address this decrease in membership. Additional marketing will be used to target this group of memberships.

Overall, renewals for regular members in the organization continue to be steady. ALA has done a reasonable job of keeping the renewal numbers stable. The number of new members who have joined the Association is down. There were fewer new members joining ALA and the divisions before this conference in New Orleans. This, explained Chrastka, has partly to do with the choice of the conference city.

Over the next several years, there will be a shift in the demographics of regular members. As more members retire, the number of regular memberships in ALA will decline. ALA needs to address this issue sooner rather than later. Because of this anticipated decline, there should be an increase in the membership of RMRT.

This spring ALA has worked on repositioning the value of membership in the organization to institutional and corporate members. It is focusing on the benefits of maintaining these types of memberships and is urging members in these categories to make ALA membership a regular part of their budget. This will be a longer than expected re-building process to get these members back.

Cathleen Bourdon, Director, ALA Communications Department, gave a report and an update on the status of Association of Library Trustees, Advocates, Friends and Foundations (ALTAFF). There was a loss of membership in this association when these groups merged last year. ALA is on a major campaign to re-gain members back to this group. A special category, with special dues pricing, was created for friends groups and library boards. Additionally, a proposal is before ALA Council to expand the joint membership program, like the one offered to friends groups and library boards, to include library trustees. Special dues and membership incentives are being offered to entice library trustees to join ALTAFF. Once trustees join ALA, they maintain their memberships.

Laurel Bliss from the Young Professionals Task Force spoke about her Task Force’s recent report and the recommendations in it. The 10 or so recommendations in the report focus on ways in which ALA can attract and retain new and younger members. The Task Force is looking for ways to continue its work and to implement the recommendations in its report, including the establishment of an ALA Membership Committee subcommittee to realize these recommendations.

The Committee and Task Force talked about ways in which they could reach out to library school students and library school faculty. Chrastka agreed to form a subcommittee or a virtual committee on this topic, so that all interested could share their ideas and strategies.

Representatives from the ALA divisions and round tables ended the meeting by talking about the specific strategies they are using to recruit and retain members. The ALCTS, LITA, and RUSA membership committee chairs shared the recent membership activities their organizations have been involved with at this conference. ALA Membership Chair Kay Cassell urged membership chairs to post their handouts, flyers, etc. in the Committee’s “best practices” space in ALA Connect.

Joint Steering Committee for Development of RDA (JSC)

Submitted by John Attig, ALA Representative, JSC for Development of RDA

Since the January report, the JSC has continued to work. Expect some announcements shortly.

Fast Track Procedures

The JSC wants to document a way to move certain types of RDA revisions forward quickly. We have actually been doing this with "corrections" to RDA and want to provide this as a normal procedure for dealing with certain categories of changes that do not seem to require an extensive comment/response process or discussion at a JSC meeting. I'm not sure of everything that will fall under this process, but additions and changes to examples and to the Relationship Designators are likely to be included. A document is almost ready to post.

Examples Working Group

The JSC has decided to charge a new Examples group to assist in developing and maintaining examples. The charge under discussion includes both work on examples in the text of RDA (including reviewing the examples in revision proposals) as well as recommending content and procedures for an "official" set of complete examples as part of the RDA Toolkit. Volunteers will be sought for this group.

The JSC has been working to review the content of the RDA element sets and vocabularies in the Open Metadata Registry. There are some structural issues that need to be addressed. In addition, there is simply a lot of work to be done before the element sets and vocabularies can be “published.” With regard to the vocabularies, the major need is to provide definitions for each of the terms in each of the vocabularies; these will be added to the Registry and also to the Glossary in RDA. We have identified what is “missing” and I have asked the assistance of members of CC:DA and/or of the groups represented to help with this effort. ALA doesn’t have to do all of the work, but we do have a lot of specialized expertise and I would like us to contribute to the effort.

The JSC continues to plan to meet in November 2011 in Glasgow. We haven’t actually booked a meeting room, so the plans are not absolutely certain, but we are close. We have confirmed the deadlines that I announced. New constituency proposals are due by August 11; responses to all proposals from other constituencies are due by September 28. ALA has already submitted one proposal, with about half a dozen likely to be submitted by the August deadline. The process of revising RDA has definitely begun.

The JSC has begun to discuss the announcement and recommendations from the US RDA Test Coordinating Committee. A general response is planned, but more details as we analyze the recommendations contained in the full report.

NISO Liaison Report

Submitted by Cindy Hepfer, ALA Voting Representative

General Updates

With ALA Annual 2011, I completed my second two-year term as the ALA Voting Representative to NISO, a position which reports to ALCTS. While I have been interested in standards for decades, after having had the privilege of serving ALA and ALCTS in this capacity, now more than ever, I recognize how key information-related standards are. Although invisible to the naked eye, information standards support tools and resources that librarians and library users employ every day. It has been an honor to inform the ALCTS and ALA communities about NISO and ISO standards activities, to cast ALA’s vote on standards, to submit comments from ALA members, and to offer nominations for membership on newly formed standards working groups.

Nancy Kraft, preservation librarian for the University of Iowa Libraries, assumed the role of ALA Voting Representative to NISO after ALA in New Orleans. Should any ALCTS or ALA member wish or need to contact Nancy about NISO or ISO standards in the coming months, her e-mail address is: nancy-e-kraft@uiowa.edu.

During my final six months, I continued to distribute information about certain NISO activities and standards to the ALCTS Leaders List. Although there were no NISO ballots during the first six months of 2011, I continued to distribute notifications regarding ISO standards ballots to chairs of ALA committees and interest groups with information standards in their charge, as well as to other interested individuals who are subscribed to niso@ala.org. Unfortunately, the Standards Watch section of the LITA blog has not been updated in many months and therefore has not been useful to me in getting the word out about the standards covered in this report.

Finally, this semi-annual ANO report provides an opportunity for me to share an overview of recent standards activity to ALCTS members and other ALA members who read the newsletter.

Standards Activity Jan. 15-July 1, 2011

When I became the ALA voting rep to NISO four years ago, my predecessor advised me to indicate that I would vote in a positive manner (“yes” or “confirm”) unless ALA members provide me with a good reason to vote otherwise. Over the past four years, I have only occasionally received substantive comments about standards awaiting vote. Whenever I did provide comments or names of people willing to serve on NISO or ISO working groups, the NISO staff genuinely appreciated the feedback that I supplied on behalf of ALA.

Since NISO and ISO deal exclusively with information standards, there have been few standards under consideration which I deemed to be out of scope for the members or staff of the American Library Association. I hope that even if members rarely provided comments that they have nevertheless benefitted from learning about standards that have been proposed, created, or revised and that have the potential to affect the systems that librarians, our suppliers and vendors, and users all use.

The process of creating standards is necessarily lengthy and arduous. Stakeholders must be involved, and they always have opportunities for making comments. However, after standards are created, there are no “standards police” to enforce the adoption and use of standards. For information about the standards creation process, see Creating NISO Standards at: http://www.niso.org/participate/. Information about international standards—which necessarily take longer to create—can be found at: http://www.niso.org/international/ or http://www.iso.org/iso/standards_development/processes_and_procedures.htm.

A PowerPoint overview of the NISO standards development process can be found at http://www.niso.org/about/documents/standardsprocess.ppt and the standards development timeline is available at www.niso.org/standards/timeline.

NISO Standards

No NISO standards were balloted during the first half of 2011.

However, a list of active NISO working groups can be found at http://www.niso.org/workrooms/.

ISO Standards

Ballot title: New work item proposal, Revision of ISO 21127:2006

This ballot was a proposal to revise ISO/NP 21127:2006, A reference ontology for the interchange of cultural heritage information.

The proposal was made by ICOM (International Council of Museums) CIDOC (International Committee for Documentation) to incorporate changes requested by the CIDOC CRM Special Interest Group and to address comments received during the systematic review and to correct some inconsistencies. The original standard was based on work done by ICOM/CIDOC.

Reference documents included with the ballot were:

N746: the new work item proposal that included justification for the project

N747: a reference copy of the proposed revised standard that was prepared by ICOM/CIDOC

N748: a marked-up copy of the proposed revision showing what was changed from the published version

The voting options were: Yes (approve the new project and moved the draft to the DIS stage), No (do not approve the project) and Abstain.

Voting deadline: Jan. 28, 2011

Result: ALA voted yes

Voting summary: 30% of eligible voters voted; 100% voted yes.

Ballot title: ISO/FDIS 28560-1, Information and documentation — RFID in libraries — Part 1: Data elements and general guidelines for implementation

This was Part 1 of a three-part standard. The other two parts were in separate ballots with the same ballot deadline. The voting options were Yes (approve), No (do not approve), and Abstain. Yes votes could have editorial comments only as this was the final stage of balloting for this standard.

Voting deadline: Feb. 8, 2011

Result: ALA voted yes

Voting summary: 29% of eligible companies voted; 100% voted yes

Ballot title: ISO/FDIS 28560-2, Information and documentation — RFID in libraries — Part 2: Encoding of RFID data elements based on rules from ISO/IEC 15962

This was Part 2 of a three-part standard. The other two parts were in separate ballots with the same ballot deadline. The options were Yes (approve), No (do not approve), and Abstain. Yes votes could have editorial comments only as this was the final stage of balloting for this standard.

Voting deadline: Feb. 8, 2011

Result: ALA voted yes

Voting summary: 26% of eligible companies voted; 100% voted yes

Ballot title: ISO/FDIS 28560-3, Information and documentation — RFID in libraries — Part 3: Fixed length encoding

This was Part 3 of a three-part standard. The other two parts were in separate ballots with the same ballot deadline. The voting options were: Yes (approve), No (do not approve), and Abstain. Yes votes could have editorial comments only as this was the final stage of balloting for this standard.

Voting deadline: Feb. 8, 2011

Result: ALA voted Yes

Voting summary: 26% of eligible companies voted; of those that voted, 100% voted yes

Ballot title: Assessment of TC46 Transliteration Standards

The TC46 Secretariat was soliciting input as follow-up for resolution 6 of TC 46 taken in the Republic of Korea in May 2011 to assess the interest and need to revise the transliteration standards. A Word document was provided with this ballot that listed all 15 transliteration standards. Voting reps were asked to make a copy of the document, fill in our name and the name of the organization and mark in the appropriate column next to each standard whether we recommended Confirm (C), Revise (R), Withdraw (W), or Abstain (A). If we marked the “R” (revise) column, we were asked to indicate in the comments column of the Word document the name(s) and email addresses for anyone that could potentially represent the U.S. on a revision working group for that particular standard. We were told to attach the completed form as a comment for the "Recommendations Attached" option of this ballot. If we wished to abstain from reviewing any of the transliteration standards, we were to select the "Abstain from all" ballot option. For each standard listed on the Word document, a URL was provided with a link to the full-text of the standard.

Voting deadline: Feb. 14, 2011

Result: ALA voted to abstain from all

Voting summary: 25% of eligible companies voted; 94% abstained from all

Ballot title: ISO/FDIS 16175-2, Information and documentation — Principles and functional requirements for records in electronic office environments — Part 2: Guidelines and functional requirements for digital records management systems

This was the second part of a three-part standard that had been fast-tracked through the ISO approval process. Parts 1 and 3 had already been approved and published. This part articulated a set of functional requirements for digital records management systems. These requirements apply to records irrespective of the media in which they were created and/or stored. The voting options were Yes (approve), No (do not approve), and Abstain. Since this was an FDIS, Yes votes could only have editorial comments.

Voting deadline: Feb. 15, 2011

Result: ALA voted yes

Voting summary: 33% of eligible companies voted; 100% voted yes

Ballot title: Comments request for Discussion Paper - Archiving and electronic storage media

A liaison committee, ISO TC171/SC1 (Document management applications/Quality), is distributing this discussion paper on Archiving and Electronic Storage Media for comments. This document looks at information and standards available in archiving activities and underlines a lack of technical elements useful to the establishment of safe and economic procedures of electronic preservation. A copy of the discussion paper can be downloaded from the ballot webpage or from the link in the announcement e-mail. Voting options were: 1) Have comments; 2) Do not have comments; and 3) Abstain. If we selected "Have comments", we were of course to include those comments on the ballot webpage or attach a comments document.

Voting deadline: Feb. 21, 2011

Result: ALA did not have comments

Voting summary: 25% of eligible companies voted; 60% did not have comments

Ballot title: Systematic review ISO 3602:1989, Documentation -- Romanization of Japanese (kana script)

This International Standard was one of a series of standards dealing with the conversion of systems of writing to provide a means for communication of written messages in a form which permits the automatic transmission and reconstitution of information by man or machine. This International Standard establishes a system for the romanization of the Japanese written language. Although Japanese writing is composed of both kana (Japanese) and kanzi (Chinese) script, this standard refers only to the transcription of kana into the latin alphabet. The voting options were: Confirm (as is), Revise/Amend, Withdraw (the standard), and Abstain (from the vote). Comments were required for Revise or Withdraw votes and optional for Confirm or Abstain.

Voting deadline: Mar. 1, 2011

Result: ALA voted to confirm

Voting summary: 32% of eligible companies voted; 88% voted to confirm

Ballot title: Systematic review ISO 3166-2:2007, Codes for the representation of names of countries and their subdivisions — Part 2: Country subdivision code

This second edition of this part of ISO 3166 establishes a universally applicable code for the representation of the names of principal administrative divisions of countries and territories included in ISO 3166-1. The country names and country 2-alpha codes are determined in Part 1 of this standard. Comments, changes, and corrections on this systematic review were to be focused on the subdivision names and codes (in addition to the narrative clauses). The voting options were: Confirm (as is), Revise/Amend, Withdraw (the standard), and Abstain (from the vote). Comments were required for Revise or Withdraw votes and optional for Confirm or Abstain.

Voting deadline: Mar. 1, 2011

Result: ALA voted to confirm

Voting summary: 36% of eligible companies voted; 90% voted to confirm, 10% to revise/amend

Ballot title: Systematic review of ISO 11940-2:2007, Information and documentation — Transliteration of Thai characters into Latin characters, Part 2: Simplified transcription of Thai language

This first edition of part 2 of ISO 11940 provided a specification for the conversion of Thai characters (or the transliteration of Thai obtained from ISO 11940:1998 (renumbered as ISO 11940-1:1998). It includes pronunciation rules and conversion tables of Thai consonants and vowels. These rules are applied, in order, to each word which can be looked up or compared in the Dictionary of the Thai Royal Institute or a dictionary of Thai pronunciation. The voting options were: Confirm (as is), Revise/Amend, Withdraw (the standard), and Abstain (from the vote). Comments were required for Revise or Withdraw votes and optional for Confirm or Abstain.

Voting deadline: Mar. 1, 2011

Result: ALA voted to confirm

Voting summary: 33% of eligible companies voted; 100% voted to confirm

Ballot title: New Work Item Proposal -- Information and documentation - International standard document link

A copy of the proposal and a draft text of the proposed standard were available from the ballot webpage and the link in the announcement e-mail. The voting options were: Yes (approve the establishment of a new project and working group to develop the proposed standard); No (do not approve the proposal as a new project); and Abstain.

Voting deadline: Mar. 3, 2011

Result: ALA voted yes

Voting summary: 32% of eligible companies voted; 88% voted yes

Ballot title: JTC1/SC27 (Information technology / IT Security techniques) for a new draft standard ISO/IEC CD 27037, Information technology — Security techniques — Guidelines for identification, collection, acquisition, and preservation of digital evidence

Since this was a liaison ballot, NISO could only recommend a vote and provide comments. A copy of the draft standard was available from the ballot webpage or the link in the announcement email. Our voting choices were: Yes (approve the standard to move to the next stage of Draft International Standard – DIS); No (do not approve the standard); and Abstain. Comments were required for No votes and optional on Yes or abstain.

Voting deadline: Mar. 10, 2011

Result: ALA voted yes

Voting summary: 19% of eligible companies voted; 83% voted yes

Ballot title: ISO/DTR 17068 Information and documentation — Records management — Third party repository for electronic records

The purpose of this technical report was to present a method of keeping and utilizing electronic records based on Trusted Third Party Repositories (TTPRs) in order to enhance social trust about digital evidence of electronic records. This technical report also detailed what is required in securing TTPRs as a scheme for verifying and proving the authenticity of electronic records exchanged among parties. A copy of the draft technical report could be downloaded from the ballot webpage or the link in the announcement email. The voting options were Yes (approve), No (do not approve), and Abstain. No votes required comments.

Voting deadline: Apr. 1, 2011

Result: ALA voted yes

Voting summary: 31% of eligible companies voted; 83% voted yes

Ballot title: ISO TC 37/SC4 --Terminology and other language and content resources, Language resource management-- for the standard: ISO/FDIS 24619, Language resource management — Persistent identification and sustainable access (PISA)

This International Standard specifies requirements for the persistent identifier (PID) framework and for using PIDs as references and citations of language resources in documents as well as in language resources themselves. This was the final stage prior to publication. Because this was a liaison ballot, NISO could only recommend a vote and provide comments. The voting options were Yes (recommend approval), No (do not recommend approval), and Abstain (from voting).

Voting deadline: Apr. 1, 2011

Result: ALA voted yes

Voting summary: 25% of eligible companies voted; 62% voted yes while 37% voted no with comments

Ballot title: Do you agree with the appointment of Clement Oury as convenor of Working Group 12?

Christian Lupovici had indicated his intention to retire and resign from the role of convenor of Working Group 12. AFNOR had requested that Clement Oury be appointed to this role. This Working Group had been retained to consider any updates and modifications to ISO 28500 WARC File Format until it has been subjected to revision. This was a standing working group that was not currently doing any active development. Voting deadline: Apr. 8, 2011

Result: ALA voted yes

Voting summary: 29% of eligible companies voted; 100% voted yes

Ballot title: TC46/SC11 draft standard: ISO/DIS 13008, Information and documentation — Digital records conversion and migration process

This standard specified the planning issues, requirements, and procedures for the conversion and/or migration of digital records (which includes digital objects plus metadata) so as to preserve the authenticity, reliability, integrity, and usability of such records as evidence of business transactions. These digital records can be active or residing in a repository. The voting options were: Yes (Approve), No (Do not approve), and Abstain. Voting reps were told that if this standard received 100% approval from the international voting members of the ISO committee TC46/SC11, it could go directly to publication. This level of a draft standard is usually the last stage at which substantive comments will get addressed. Any comments submitted with a Yes vote could be rejected by the Working Group without further balloting.

Voting deadline: Apr. 29, 2011

Result: ALA voted yes

Voting summary: 32% of eligible companies voted; 100% voted yes

Ballot title: TC37, Terminology and other language and content resources, SC4, Language resource management for: ISO/FDIS 24616, Language resources management — Multilingual information framework; Ballot question was: Do you recommend approval of this standard for publication?

This International Standard provides a generic platform for modeling and managing multilingual information in various domains: localization, translation, multimedia annotation, document management, digital library support, and information or business modeling applications. As a liaison to this committee, NISO could only recommend a vote and provide comments. The US vote on this standard was to be submitted by ASTM International, the US administrator for this committee. At this stage, NISO could only submit editorial comments with a Yes vote. The voting options were: Yes (approve for publication), No (do not approve), and Abstain. Comments were required for No votes.

Voting deadline: May 6, 2011

Result: ALA voted yes

Voting summary: 22% of eligible companies voted; 66% voted yes

Ballot title: ISO/DIS 14289-1, Document management applications — Electronic document file format enhancement for accessibility — Part 1: Use of ISO 32000-1 (PDF/UA-1)

This was a short turn-around liaison ballot from ISO/TC 171, Document management applications, Subcommittee SC 2, Application issues for this draft international standard. The standard defines how to represent electronic documents in the PDF format (ISO 32000-1:2008) in a manner that allows the file to be accessible. In order for PDF/UA conforming files to be truly accessible, requirements on conforming readers and conforming assistive technology were also stipulated. As a liaison ballot, NISO could only recommend a vote and provide comments. The U.S. vote was to be sent in by the U.S. TC171 TAG Administrator, AIIM. The voting options were: Yes (recommend approval to the next stage (FDIS or publication); comments were optional); No (do not recommend advancing to the next stage; comments required); and Abstain (comments optional).

Voting deadline: May 18, 2011

Result: ALA voted yes

Voting summary: 19% of eligible companies voted; 100% voted yes

Ballot title: ISO/CD 25964-2, Information and documentation — Thesauri and interoperability with other vocabularies — Part 2: Interoperability with other vocabularies

This was the first ballot for ISO/CD 25964-2, Information and documentation — Thesauri and interoperability with other vocabularies — Part 2: Interoperability with other vocabularies. This committee draft stage is the best time to get substantive comments to the working group. This new standard deals with thesauri and other types of vocabulary that are commonly used for information retrieval. It describes, compares and contrasts the elements and features of these vocabularies that are implicated when interoperability is needed. It gives recommendations for the establishment and maintenance of mappings between multiple thesauri, or between thesauri and other types of vocabularies. The voting options were: Yes (approve moving the standard to the next stage of Draft International Standard [DIS]); No (do not approve moving the standard to DIS stage); and Abstain (from the vote). Comments were required for No votes and optional for Yes or Abstain.

Voting deadline: May 18, 2011

Result: ALA voted yes

Voting summary: 32% of eligible companies voted; 100% voted yes

Ballot title: ISO/FDIS 25964-1, Information and documentation — Thesauri and interoperability with other vocabularies — Part 1: Thesauri for information retrieval

This standard is a revision and merger of the two current international standards: ISO 2788:1986, Documentation — Guidelines for the establishment and development of monolingual thesauri and ISO 5964:1985, Documentation — Guidelines for the establishment and development of multilingual thesauri. At this stage, NISO indicated that the standard would go to publication if it was approved. Yes votes could only be accompanied with editorial changes. The voting options were: Yes (approve for publication with optional editorial comments); No (do not approve for publication; comments required); and Abstain.

Voting deadline: May 23, 2011

Result: ALA voted yes

Voting summary: 21% of eligible voters voted; 100% voted yes

Ballot title: New work item proposal: Ontology Integration and Interoperability (OntoIOp)

This was a liaison ballot from ISO/TC 37, Terminology and other language and content resources, Subcommittee SC 3, Terminographical and lexicographical working methods, for a new project proposal on: Ontology Integration and Interoperability (OntoIOp). This proposed International Standard will specify a language for distributed knowledge representation in ontologies, as well as interoperability among ontologies, services and devices. It will describe the syntax and semantics of a distributed ontology language (DOL). Since this was a liaison ballot, NISO could only recommend a vote and provide comments. The official U.S. vote will be submitted by ASTM International, the administrator for this technical committee in the U.S. NISO had the option of identifying an expert for the working group if we have sufficient interest to participate. Voting options were: Yes (recommend approval as a new project); No (do not recommend this project be initiated); and Abstain (from voting). Comments are required for No votes and optional for Yes and Abstain. If ALA would have liked to nominate an expert to work on this project (assuming it is approved), I could have provided the name and contact information of one or more ALA members.

Voting deadline: June 10, 2011

Result: ALA voted yes

Voting summary: 34% of eligible voters voted; 100% voted yes

Ballot title: 2011 NISO Board of Directors, Election of Directors

This was part two of a two-part official 2011 ballot for the NISO Board of Directors. This part was a ballot for the position of Director for the 2011-2014 term.

Voting deadline: June 17, 2011

Voting summary: Gerry Grenier (IEEE), Chuck Koscher (CrossRef), Wendy Pradt Lougee (University of Minnesota Libraries) and Mike Teets (OCLC) were elected.

Ballot title: 2011 NISO Board of Directors, Vice-Chair/Chair Election

This was part one of a two-part official 2011 ballot for the NISO Board of Directors' Officers. This part is a ballot for the position of Vice-Chair.

Voting deadline: June 17, 2011

Voting summary: Barbara Preece (California State University, San Marco) was elected.

ISO Standards with Voting in Progress at the time of this report was written

The deadline for some the following ISO standards will have passed by the time this report appears in ANO. If the deadline has not already passed, any ALA member who wishes to see any of the drafts is advised to contact Nancy Kraft directly and confirm that you are an ALA member. Draft ISO standards, as well as published ones, are copyrighted. However, the ALA voting representative is permitted to send a copy to any ALA members who wish to read the standards in question in order to offer comments.

In every case, I have already voted yes on these ballots. HOWEVER, Nancy can alter my vote until the deadline should ALA members present her with comments.

Ballot title: ISO/FDIS 15511, Information and documentation — International standard identifier for libraries and related organizations (ISIL)

This is the final ballot for ISO/FDIS 15511, Information and documentation — International standard identifier for libraries and related organizations (ISIL). An ISIL identifies an organization, i.e. a library, an archive, a museum or a related organization, or one of its subordinate units, which is responsible for an action or service in an informational environment (e.g. creation of machine-readable information), throughout its life. It can be used to identify the originator or holder of a resource (e.g. library material or collection in an archive).It is intended to have a minimum impact on already existing systems. When voting and commenting, voting reps were told to keep in mind that at this final stage a "Yes" vote can only have editorial non-substantive comments. If a sufficient number of Yes votes are obtained, the standard will proceed to publication. (Editorial type changes can still be made with an approve vote.)

Voting deadline: July 5, 2011

Result: ALA voted yes

Voting summary: not available when this report was written

Ballot title: ISO/NP 5127, Revision of "Information and documentation--Terminology"

The proposal for this new work item is being made by the Standardization Administration of China (SAC), which has also provided a working draft with additional terminology added from a recent Chinese standard, (GB/T 4894-2009). Voting options are: Yes (approve a new project to revise ISO 5127); No (do not approve the new project); and Abstain. Comments are required for No and optional for Yes and Abstain. If NISO submits a US vote of approve, it will also need to identify a U.S. person(s) to work on this project. Voting reps can nominate themselves or another individual.

Voting deadline: July 15, 2011

Result: ALA voted yes

Voting summary: not yet available when this report was written

Ballot title: ISO/DIS 22274, Systems to manage terminology, knowledge and content — Concept-related aspects for developing and internationalizing classification systems

Since TC46 is a liaison to this committee, NISO can only recommend a vote and provide comments. The official U.S. vote will be decided on and submitted by ASTM International, the Technical Advisory Group (TAG) Administrator for TC37. Since this standard is at the DIS (draft international standard) stage, if 100% approval is received, the standard can proceed directly to publication. If substantive comments are received with a Yes vote, the working group can make the decision as to whether to accept or reject them. If substantive comments are accepted, a revised standard will have to go to an FDIS ballot. Voting options are: Yes (approve, comments optional), No (comments required), and Abstain.

Voting deadline: July 29, 2011

Result: ALA voted yes

Voting summary: not yet available when this report was written

Ballot title: New work item proposal: Revision of ISO 3901:2001, Information and documentation — International Standard Recording Code

This is a ballot to approve the formation of a new project and working group to revise the standard, ISO 3901:2001, Information and documentation — International Standard Recording Code. The proposal was submitted by the International ISRC Agency which acts as the Registration Authority for ISO 3901. This project is to completely revise the existing International Standard to address the current and future market requirements.

If the U.S. approves this project, NISO will need to identify one or more U.S. experts to work on the project. If voting reps would like to nominate themselves or someone else, they should include the name and full contact information in their comments. Voting options are: Yes (approve this new project); No (do not approve this project (comments required)); and Abstain.

Voting deadline: Aug. 10, 2011

Result: ALA has already voted yes, but the vote can be changed until the deadline (write Nancy Kraft with any comments)

Voting summary: not yet available when this report was written

Ballot title: ISO/TR 11219, Information and documentation — Qualitative conditions and basic statistics for library buildings — Space, function and design

This Technical Report provides guidance for the planning of library buildings by identifying requirements of space and technical equipment to support decision making for librarians, architects, and financing institutions. It includes data and specifications for all types of libraries, but especially for academic and public libraries. Its main topics are space requirements for: 1) user areas (user places, reference and information services, lending services, user training, recreation and communication areas, meeting and exhibition areas); 2) collection storage areas (including non-book materials); and 3) library operations (media processing, bindery, computing and management). The Report also covers technical aspects like security and safety systems, floor loading, transport systems, acoustic conditions, lighting systems, and wiring and the issues of barrier-free construction and sustainability. Since technical reports go through fewer draft stages, if this report is approved it may proceed directly to publication. Voting options are: Yes (approve for the next stage, which could be publication (comments optional)); No (do not approve for advancement to the next stage (comments required)); and Abstain.

Voting deadline: Aug. 11, 2011

Result: ALA voted yes, but the vote can be changed until the deadline (write Nancy Kraft with any comments)

Voting summary: not yet available when this report was written

Ballot title: ISO/IEC WD 27002, Information technology -- Security techniques – Code of practice for information security management

This standard is part of a family of "management system standards" for information security. It is designed for organizations to use as a reference for selecting controls within the process of implementing an Information Security Management System (ISMS) based on ISO/IEC 27001 (Information security management systems — Requirements), or as a guidance document for organizations for implementing commonly accepted information security controls. This standard is being developed by Joint Technical Committee ISO/IEC JTC 1, Information technology, Subcommittee SC 27, IT Security techniques and is being circulated to all liaison committees (including TC46/SC11) for comments. Voting options are: I have comments (Comments should be provided in the commenting box or supplied in a separate document. Voting reps are asked to refer to the relevant clause and line number(s) in the standard that apply to each comment.); I have no comments; and Abstain.

Voting deadline: Aug. 12, 2011

Result: ALA has not voted

Voting summary: not yet available when this report was written

Ballot title: ISO/IEC WD 27000, Information technology - Security techniques - Information security management systems - Overview and vocabulary

This standard is part of a family of "management system of standards" for information security. This particular standard provides an overview of information security management systems and defines related terms. This standard is being developed by Joint Technical Committee ISO/IEC JTC 1, Information technology, Subcommittee SC 27, IT Security techniques and is being circulated to all liaison committees (including TC46/SC11) for comments. Voting options are: I have comments (Comments should be provided in the commenting box or supplied in a separate document. Voting reps are asked to refer to the relevant clause and line number(s) in the standard that apply to each comment.); I have no comments; and Abstain.

Voting deadline: Aug. 12, 2011

Result: ALA has not voted

Voting summary: not yet available when this report was written

Ballot title: Systematic review ISO 9707:2008, Information and documentation — Statistics on the production and distribution of books, newspapers, periodicals and electronic publications

This second edition of ISO 9707 gives guidance on the keeping of national statistics to provide standardized information on various aspects of the production and distribution of printed, electronic and micro-publications (essentially books, newspapers and periodicals). In addition, this International Standard provides recommendations on subject classification. Voting options are: Confirm (as is), Revise/Amend, Withdraw (the standard), and Abstain (from the vote). Comments are required for Revise or Withdraw votes and optional for Confirm or Abstain.

Voting deadline: Sept. 1, 2011

Result: ALA has already voted to confirm, but the vote can be changed until the deadline (write Nancy Kraft with any comments)

Voting summary: not yet available when this report was written

Ballot title: Systematic review ISO 2709:2008, Information and documentation — Format for information exchange

This 4th edition of ISO 2709 specifies the requirements for a generalized exchange format which will hold records describing all forms of material capable of bibliographic description as well as other types of records. Your voting options are: Confirm (as is), Revise/Amend, Withdraw (the standard), and Abstain (from the vote). Comments are required for Revise or Withdraw votes and optional for Confirm or Abstain. Comments with a confirm vote should be editorial corrections only.

Voting deadline: Sept. 1, 2011

Result: ALA has already voted to confirm, but the vote can be changed until the deadline (write Nancy Kraft with any comments)

Voting summary: not yet available when this report was written

Ballot title: ISO/DIS 1087, Terminology work — Vocabulary

ISO 1087 is to be made a “standard as database.” The document for this DIS ballot is therefore not a complete document; it is composed of Forward, Introduction, three Concept Diagrams (for reference), an Annex A explaining the graphics, and some terminology entries related to the concept diagrams. Other entries and parts are developing and shall be included as amendments, following the developing ISO rules for "standard as databases".

Since this is a liaison standard, NISO can only recommend a vote and provide comments. If this standard receives 100% approval, it can proceed directly to "publication". Voting options are: Yes (recommend approval); No (do not recommend approval (comments required)); and Abstain.

Voting deadline: Oct. 17, 2011

Result: ALA voted yes, but the vote can be changed until the deadline (write Nancy Kraft with any comments)

Voting summary: not yet available when this report was written

Educational Activities

NISO continues to have an active education calendar. In addition to those webinars and in-person meetings mentioned below, the organization has been holding monthly open (i.e. free) teleconferences to provide information about new NISO projects and to solicit feedback. All NISO events, including links to registration information, can be found at: http://www.niso.org/news/events/.

Webinars held in the first half of 2011

  • The Three S’s of Electronic Resource Management: Systems, Standards and Subscriptions (Jan. 12)
  • Back from the Endangered List: Using Authority Data to Enhance the Semantic Web (Feb. 9)
  • Patrons, ILL and Acquisitions (Mar. 9)
  • RFID Systems, Part 1: An Introduction (Apr. 13)
  • RFID Systems, Part 2; Advanced (Apr. 20)
  • The Future of ILS: RDA & Cataloging (May 11)
  • The Future of ILS: User Interaction (May 18)

Webinars to be held Aug. – Dec. 2011

  • Managing Physical Storage (Aug. 10)
  • International Bibliographic Standards, Linked Data, and the Impact on Library Cataloging (Aug. 24)
  • Preserving Digital Content (Sept. 14)
  • Return on Investment (ROI) in Linking the Semantic Web Together (Sept. 28)
  • Data: Supplemental Materials (Part 1) (Oct. 12)
  • Data: Technical Management (Part 2) (Oct. 19)
  • New Discovery Tools (Nov. 9)
  • RDA Vocabularies: Implementation, Extension, and Mapping (Nov. 16)
  • Assessment Metrics (Dec. 14)

In person event to be held in the latter half of 2011

  • The E-Books Environment (Oct. 24-25, Baltimore)

Miscellaneous

NISO members receive a (paper) subscription to Information Standards Quarterly and significant registration discounts for all NISO events. Even more importantly, NISO membership demonstrates an understanding of and strategic commitment to the development and use of standards. In the 21st Century, what vital information organization can survive without adherence to standards? Becoming a NISO member provides an organization with the opportunity to interact with expert members of the information services community with the goal of enhancing standards development and use.

NISO’s monthly newsletter, Newsline, is free and can be accessed at http://www.niso.org/publications/newsline/. Issues from 2008-2011 are available. Starting with v. 23, 2011, NISO’s journal, Information Standards Quaterly (ISQ) has become an open access publication. Issues can be found at: http://www.niso.org/publications/isq/.

A list of current, as well as some recently withdrawn, NISO standards can be found at http://www.niso.org/kst/reports/standards/. ANSI/NISO standards can be purchased in hardcopy and are also available for free download.

ISO standards are NOT available online for free downloads. Information about the International Organization for Standardization, including the ISO store and a list of ISO standards, can be found at http://www.iso.org/iso/home.htm.