Reports from Midwinter 2010

Committee Activities in Boston

The reports below are summaries of the activities that took place during meetings of ALCTS committees held during the 2010 Midwinter Meeting in Boston. Included are groups whose reports were received by the editor as of February 15, 2010. For information on discussion groups not shown here, see the ALCTS Organization page.

Division | Acquisitions | Cataloging & Classification | Collection Management & Development | Continuing Resources | Council of Regional Groups | Preservation & Reformatting

Divisions

Budget and Finance

The Budget and Finance Committee (B&F) met twice during the 2010 ALA Midwinter Meeting. The main agenda items at the Friday meeting included the FY 2009 year end budget report, the FY 2010 first quarter report, the ALA Draft Strategic Plan, and a discussion of ALA’s business development planning.

The FY 2010 first quarter report was reviewed and the group discussed various budget issues. It was noted that both Midwinter symposiums were well-attended. Charles Wilt provided the committee members with an overview of ALA’s new business development plan.

The main agenda items at the Sunday meeting included the ALCTS FY 2011 preliminary budget, a Budget and Planning Assembly update, and a discussion of pricing for an electronic version of LRTS. Committee members were provided with a budget overview by Wilt and discussed projected revenues and expenses. Mary Beth Thomson provided an update from the Budget and Planning Assembly held earlier that day. Joan Giesecke, BARC liaison, provided the committee with an overview of the ALA budget. Giesecke answered budget planning and expenditure questions. Peggy Johnson, LRTS Editor, joined committee members in a discussion of subscription pricing for an electronic version of LRTS.

The committee recommended that the ALCTS FY 2011 preliminary budget be presented to the ALCTS Board for approval as discussed.

Between the Midwinter Meeting and Annual Conference, the committee will continue to discuss subscription pricing scenarios for an electronic version of LRTS.

Continuing Education

Members of the Continuing Education (CE) Committee held their first face-to-face meeting since the committee was established in July 2009. The CE committee, which supersedes the ALCTS Education Committee, has the mandate to provide “essential learning opportunities” for ALCTS members and the library community in general. Continuing Education is defined as “offerings outside of ALA Midwinter Meetings and Annual Conferences.”

The committee “hit the ground running.” A webinar series on institutional repositories started in spring 2009, and continued throughout the fall with four webinars. In addition, a webinar on a collection development titled “You asked me to collect for WHAT?” and two sessions on “How to Present a Webinar” were offered. Four more IR webinars are scheduled for spring 2010, including a series of webinars on Disaster Preparedness, and a webinars on special topics (weeding collections, cataloging special formats).

The e-forums, free two-day long discussions on “hot topics” held via e-mail, with moderators asking questions and summarizing each day’s discussion continue to be popular and generate a great deal of discussion. Five e-forums were held in the fall of 2009 and at least one e-forum a month is scheduled for 2010.

ALCTS online courses also continue to attract a great deal of interest. In addition to the Fundamentals of Acquisitions, Fundamentals of Electronic Resources Acquisition, and Fundamentals of Collection Development, a Fundamentals of Preservation course, Fundamentals of Collection Assessment, and a Fundamentals of Cataloging Course are nearing completion and should make their debut later this year.

The committee intends to develop a detailed CE calendar making advance planning for attendees easier, facilitating publicity and marketing, allowing the committee to identify areas where gaps (or duplication) in CE may exist, and contributing to improved budgeting and revenue projections for the association.

For information on ALCTS CE offerings, go to the ALCTS home page and select Conferences & Events in the left-hand navigation.

Fundraising

The committee reviewed the latest list of ALCTS programs (including online courses and preconferences) and suggested possible sponsors. Committee members volunteered to serve as liaisons to various programs and make the necessary sponsor contacts.

ALCTS President Mary Case and President-elect Cynthia Whitaker met briefly with the committee to discuss the ALCTS restructuring plan and any other concerns the committee may have for them. Case recommended directly emailing her with specific feedback on the ALCTS restructuring plan. The committee suggested that Whitacre appoint members from public libraries or smaller institutions to the committee if such opportunities arose.

Davis asked the committee members to review their ALA Connect profiles to include ALCTS Fundraising as part of “My Groups.” Davis will follow up with Christine Taylor and Julie Reese about an ALCTS sponsor logo that could be sent to sponsors for posting on their web sites.

The committee will discuss revitalizing the ALCTS Support Staff Travel grant via email.

There were no action items for the ALCTS Board.

International Relations

The committee heard reports and IFLA representatives: John Hostage (Cataloging), Sha Li Zhang, (Acquisitions and Collection Development), Edward O’Neill (Classification and Indexing), and Sue Kellerman (Newspapers).

The committee reviewed and updated its action plan items:

Online Course Grant

The chair reported on the status of the Online Course Grant for Librarians and Information Professionals from Developing Countries program. Grant guidelines, selection, submission and evaluation forms as well as workflow were developed and tested during 2009. About 200 applicants from all over the world applied for the award: a free seat at the ALCTS web courses. Thirty-five professional librarians from fifteen developing countries were selected for the attendance of ALCTS fundamentals series; thirty-one have passed the courses successfully. The number of countries by continent is as follows:

  • Africa: four
  • Asia: seven
  • Europe: two
  • United States: one
  • Australia/Oceania: one

After operating the program for a year, the committee revised the guidelines. The revised guidelines are posted to the ALCTS web site. The pilot proved that the program is sustainable. The annual schedule and marketing plans are completed and were shared with the ALCTS Office. The following number of applications was received for the first session: FOA: eighteen; FERA: thirty-three; and FDCM: thirty-two. The committee discussed submissions via email. The program’s success became reality due to tremendous efforts of the Julie Reese, the IR and CE committees, chairs, and instructors.

Nomination of Representatives to IFLA Guidelines

In preparation to the next cycle of IFLA election (February-March 2010), the committee developed the procedural documentation on nominating ALCTS representatives to the IFLA Section Standing Committees. The documentation has been posted on the committee’s web site and to ALA Connect.

Collaboration with ALA Divisions and IFLA Representatives

The committee posts IFLA representatives’ reports to a web site and ALA Connect. The committee helped Jeanne Drewes (IFLA Representatives, Library of Congress) to market the IFLA Conservation and Preservation Section newsletter to alaworld members. The committee is also working with ARCL IRC to co-sponsor of their program at the 2010 ALA Annual Conference.

Leadership and Coordination of Activities Online

The IRC has extended its visual presence by adding new materials to its web site: agendas, minutes, approved documents, IFLA representatives’ reports. Sai Deng posted links to core IFLA documents and IFLA Section Newsletters. Deng also posted several documents to the committee’s ALA Connect space.

Publication Project

The committee’s goal is to make the project ongoing after publication of the first article in series of Profiles of International Librarians. Topics and ideas of publications are ready. Responsibilities of members and a workflow are still in discussion. The committee does not want to cancel the publication project even if progress is slow.

New Business

A survey of the needs and interests of ALCTS International Membership is being planned. The chair distributed draft of survey goals and topics as a preliminary step toward development of a questionnaire. The committee decided to survey of membership’s general needs versus their continuing education needs.

The IRC is scheduled for Committee Renewal Review in 2010. The petition for renewal was submitted to the ALCTS Organization and Bylaws Committee.

Leadership Development

The committee discussed the ALCTS web redesign and how the committee's plans to launch content for new leaders intersect with it. Two of the four Emerging Leaders working on the committee’s project attended the meeting and asked for a list of core New Leader content items. They will get back to the committee with pros and cons of various delivery mechanisms and help massage existing content and (possibly) new items. This list will also be submitted to Christine Taylor who will provided suggestions about where the content should go on the ALCTS web site. Taylor will provide a list of compatible/incompatible technologies for use on the web site. The list will be essential information for committee members and the Emerging Leaders as they strive to take new leader content online.

A program for the 2010 ALA Annual Conference is progressing under the leadership of Peggy Johnston and Heather Moulaison. The program is titled “ALCTS: What's in it for Me?” A speed-dating format will be used to cover mentoring, navigating ALCTS, and setting new ALCTS directions.

ALCTS 101 is scheduled for the New Members Interest Group meeting slot at the 2010 ALA Annual Conference.

LRTS Editorial Board

1. The Board discussed plans for an electronic version of LRTS with Charles Wilt and the results of the ALCTS member survey about LRTS.

2. Christine Ross shared plans for marketing LRTS to current and potential advertisers.

3. Members reported on their work to secure submissions.

4. Members suggested important topics for which potential authors should be solicited.

Membership

ALCTS President Mary Case and President-Elect Cynthia Whitacre visited the committee and discussed the ALCTS reorganization. Following their visit, the committee talked at length about the three different reorganization scenarios and the strengths and weakness of each. Additional comments on the reorganization are due to the committee chair before March 1, 2010.

Christine Taylor also visited with the committee and discussed messaging ideas and scenarios that she would like the committee to develop. The email messages would come from the Membership Committee and be sent to individual ALCTS members on certain milestones of their membership with ALCTS. The committee and Christine identified four different messaging scenarios: a welcome to ALCTS message, a thank-you for renewing your ALCTS membership message, a “did you forget to renew your ALCTS membership?” message, and an anniversary message. The committee will have drafts ready for review and editing by March 1, 2010.

Charles Wilt, ALCTS Executive Director, visited with the committee and discussed ideas for a retention campaign he would like the committee to consider and develop. The aim of the retention campaign is to retain first to second-year members, library school student members, and newer members who have dropped their ALCTS memberships. Wilt would like the committee to have something in place by fall 2010.

The committee discussed plans for the upcoming ALCTS 101 program that will be held on Friday, June 25, 2010 in Washington, D.C. during the 2010 ALA Annual Conference. This event will be a collaborative effort between the committee, the ALCTS New Members Interest Group (ANMIG), and the ALCTS Leadership Development Committee. Committee members stated a preference for holding this year’s event in the Convention Center to take advantage of traffic from the exhibits opening night. The committee also offered suggestions program content and how to publicize the event. The chair will pass these suggestions along to the officers of the ALCTS New Members Interest Group and the ALCTS Leadership Development Committee.

The committee heard reports and comments from members who attended the first meeting of the ALCTS New Members Interest Group. The committee also heard impressions from those who attended and staffed the ALCTS table at the ALCTS Member Reception. The chair agreed to follow up electronically with notes from the ALCTS All Division Chairs meeting, and the ALA Membership Committee and the ALA Membership Promotion (Task Force) meeting.

Organization and Bylaws

Eight members of the committee met during the 2010 ALA Midwinter Meeting. The committee’s virtual member was unable to participate since there was no access to electricity in the meeting room

The committee discussed the three reorganization scenarios. Members concluded that in addition to restructuring ALCTS, the ALCTS Board should also review the scheduling of meetings at conferences and orientation of new committee and interest group chairs. O&B is supportive of having an Interest Group Coordinator. The coordinator should have, at a minimum, a liaison relationship with O&B.

O&B will establish a timeline for developing questions and contacting committee chairs regarding requiring attendance at committee meeting.

The committee discussed replies from interest groups and committees that are up for renewal. Intern Erica Findley reported on the updating and correcting records of the committees and their renewal due dates. She confirmed that this first time around some of the groups will be renewing a little early but should all be on a regular schedule in the future.

Planning

Future of Current ALCTS Strategic Planning Web site/Database

The group reviewed responses to their informal survey and also responses members have heard as they promoted the web site’s use to constituent and liaison groups. Members considered three options: proposing minor improvements to the database to make the database more useable for the duration of the current strategic plan; proposing minor changes and undertaking much of the maintenance ourselves; and abandoning maintenance of the current web site/database to concentrate on identifying a new reporting and tracking mechanism.

A member suggested applying an alternative strategic planning model to this problem. This exercise proved to be stimulating and clarifying.

The Planning Committee voted unanimously to cease maintenance of the ALCTS Strategic Planning Web site at this time. The chair will send an announcement to the ALCTS Newsletter Online. Members agreed that they have learned a great deal from working with the current web site/database, and present the announcement in a positive light.

New Reporting and Tracking Mechanism for ALCTS Strategic Items

The committee will propose adoption of a new reporting and tracking mechanism to be implemented with a new strategic planning process. Members identified characteristics of a new reporting mechanism, including easy discovery in a prominent location (possibly on the ALCTS Connect space); use of a standard, user-friendly, sustainable technology, such as a wiki; use of email notifications and reminders; and minimal duplicate reporting.

New Model for ALCTS Strategic Planning Process

Trying out the Dalton/Quinn model was difficult, but worthwhile. In order to get a better idea of how this method of strategic planning might work, members identified a strategic issue, outcome, boundaries, and action plan to address the issue.

The committee plans to continue this effort by creating sample strategic issues for consideration by the ALCTS Board.

The chair reported the committee’s efforts to the ALCTS Board, and received support from ALCTS President-Elect Cynthia Whitacre to continue pursuing this approach to strategic planning.

ALCTS Reorganization Scenarios

The group discussed the three draft scenarios. The idea of creating an IG Coordinator was positively received, though there were questions about the organizational location of IGs in the three scenarios. While there was interest in streamlining functional committees to reduce redundancy, members were concerned about the loss of coverage of major library functional areas represented by the sections if the sections were eliminated. Coverage of the important responsibilities of CRG was also a concern, though members were open to a variety of approaches to this issue. The chair briefly summarized the group’s discussion at an ALCTS Board meeting.

ALA Draft Strategic Plan and Its Possible Impact on ALCTS Strategic Plan

The committee reviewed the ALA Draft Strategic Plan. While they considered the plan’s strategic goals to be unexceptional, they were not strongly impressed with the usefulness of the document for guiding ALCTS activities. The traditional structure of the draft plan and its five-year duration were also concerns. Members understand from the ALCTS Executive Director that it will be possible to propose an alternative structure for ALCTS planning while still complying with the ALA Strategic Plan.

Uses of ALA Connect Space for Planning Committee

The committee considered possible uses for its ALA Connect space. Members identified some non-duplicative uses, including posting committee documents (e.g., summary of results of informal survey) and lists of possible strategic issues as they are developed. Another possibility is to use the chat function to develop the agenda for future meetings.

Publications

From July–December 2009, the committee reviewed and approved the following proposals and manuscripts:

  • Proposal: Sudden Selector’s Guide to Physics Resources
  • Proposal: Paper Series – Institutional Repository
  • Manuscript: Sudden Selector’s Guide to Biology Resources
  • Manuscript: Sudden Selector’s Guide to Chemistry
  • Manuscript: Guide to Video Acquisitions
  • Manuscript: Guide to Online Approval Plans (approved pending revisions)

Proposals anticipated to be forthcoming shortly include a Guide to ERM Management, and Guide to Patron Driven Acquisitions.

Of note, the Institutional Repository resource will be published electronically on a chapter-by-chapter basis, with each chapter being published and sold online individually as it becomes available. When the book is complete, a print-on-demand publication could be published. The proposal will allow ALCTS to experiment with online publishing.

CMDS liaison Stephen Dew has coordinated a Committee sponsored program for Annual 2010 entitled “Publishing, not Perishing: Writing for Publication.” Peggy Johnson and Diana Zabel will be the presenters; ACRL Publications and RUSA Publications are co-sponsors.

The Committee moved all documents out of ALA Communities and into ALA Connect and is now using ALA Connect to conduct much of its business.

Paper Series Editor

Papers Series Editorial Board members reported that the Institutional Repositories publication is progressing on schedule. The first chapter is anticipated by the end of the month for review by the Editorial Board. This will be our first electronic publication; each chapter will go through the review process separately (first the Paper Series Editorial Board, then the ALCTS Publications Committee). After the last chapter is approved, the book will also be published in print.

Sleeman reported that the ALCTS Office has announced they will soon begin gathering official web site content. She will supply the information as directed by the Board at previous meetings.

The Board expressed concern over the lack of marketing of our latest volume, Risk and Entrepreneurship in Libraries: Seizing Opportunities for Change (#17 in the Series). Sleeman will check how and where it has been advertised and forward our suggestions to the ALCTS Office.

The board reviewed sources of information about programming to yield potential publications. Sleeman reviews the ALCTS Newsletter Online for announcements. She also monitors the ALCTS Leaders list for announcements and the ALCTS e-forum discussion list for interesting discussions; some program planners are using discussions on this list to guide preparations for programs and others are using discussions to follow up on programs; lively discussions might be summarized as papers in a volume of the Papers Series. Board members also attend as many ALCTS Program Committee meetings as possible. The Board suggested considering at programs co-sponsored by ALCTS with other ALA Divisions.

The board will begin to use ALA Connect to conduct Board business. Sleeman will begin by posting minutes to the site.

Members reviewed the ALCTS proposed reorganization options as requested.

Sleeman will follow up with program planners that received proposal forms at the Program Committee in about three months    .

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Acquisitions Section (AS)

Executive Committee

The Acquisitions Section Executive Committee met with Pamela Bluh to gain a clearer understanding of the role of the division’s Continuing Education Committee. As a result, and after further discussion, AS Exec agreed to dissolve the Section’s Education Committee, currently without members. This does not require approval by Organization and Bylaws.

Scott Perry, Research and Statistics, described the progress of the program they are planning for Annual on cost/value assessment of e-book purchases.

Carolyn Coates, AOM, updated AS Exec on the progress of the program on licensing that is scheduled for Annual.

Miloche Kottman, Technology, noted that the committee was deciding between two forum topics for the 2010 ALA Annual Meeting:

  • Purchase on demand: how libraries are handling the technology pieces of OPAC to acquisitions to vendor, and
  • The selection process: how order data is ingested into the local ILS and vice versa.

AS Planning Committee will be charged with reviewing the charges of Technology; Research and Statistics; and Acquisitions Organization and Management Committees, to insure that the mission of education is implicit in each committee charge.

AS Executive Committee reviewed the Scenarios documents from the ALCTS Board and recommends that Scenario 1 be abandoned in favor of a scenario that might be a hybrid of 2 and 3. AS Executive Committee suggests making a provision for an ALCTS topics space that would facilitate scheduling discussion sessions in a very short lead time.

AS Executive Committee reviewed the ALA draft strategic plan and will forward the results of that discussion before the February 15 feedback deadline.

Members discussed briefly the potential for the AS Publications Committee to become a “virtual” committee. The AS Publications Committee, by prior agreement, did not meet at Midwinter.

Members also discussed the value of having division committee liaisons report at the Sunday All-Executive Committee meeting when in nearly all cases, the division committees had not yet met. There is no conclusion yet, but this warrants further discussion.

Research and Statistics

Most discussion concerned planning for the upcoming program “E-books: How Do You Know it was Worth It?” The speakers are Terry Kirchner, Westchester Library System; Chris Warnock, ebrary; and Tom Wright, Brigham Young University. The program will be on June 28 from 8–10 a.m. during the 2010 ALA Annual Conference.

Technology

Chair Miloche Kottman updated the committee on the progress of the Annual 2010 program which the committee is co-hosting with the CRS Acquisitions Committee. The program titled: “Open to Change: Open Source and Next Generation ILS and ERMS” will be held on June 27, 10:30–noon during the 2010 ALA Annual Conference.

The committee brainstormed ideas for an Annual 2011 program. The two suggestions were:

  • Purchase on demand: how libraries are handling the technology pieces of OPAC to acquisitions to vendor, and
  • The selection process: how order data is ingested into the local ILS and vice versa. The committee agreed to decide on a topic and have the paperwork filled out well before the 2010 ALA Annual Conference.    

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Cataloging & Classification Section (CCS)

Cataloging: Asian and African Materials Committee

CC:AAM heard a report on CC:DA’s recent activities.

The LC Liaison, on behalf of their Policy and Standards Division (PSD), brought three romanization proposals to CC:AAM: a new table of Judeo-Arabic; a new table of Persian in non-Arabic scripts; and clarification of several portions in the current Persian table. In recognition of the difficulty among current CC:AAM members to thoroughly review these romanization proposals, the Middle East Specialist member agreed to ask the Middle East Librarians Association (MELA), from which LC was also requesting comments, how they plan to handle these three romanization proposals.

A written report was distributed in advance regarding recent activities of each of the following related organizations: LC; OCLC; Dewey Decimal classification; Africana Librarians Council (ALC) Cataloging Committee; and MELA. Prior to the meeting, the Southeast Asia Specialist member indicated that the Committee on Research Materials on Southeast Asia (CORMOSEA) Subcommittee on Technical Processes will meet on March 25, 2010 and that there was nothing particular to be reported for the January 17, 2010 CC:AAM meeting. There was no written or oral report of the Council on East Asian Libraries (CEAL) or the Committee on South Asian Libraries and Documentation (CONSALD). In the absence of the East Asia Specialist member responsible for reporting to CC:AAM cataloging activities of CEAL, the Chair, also a CEAL member, offered to prepare and submit a written report of recent CEAL activities to CC:AAM after the meeting.

Appreciation was expressed for the ongoing and planned efforts of one of the generalist members, outlined in his advance written report, for handling the standardization for cataloging of Mongolian, Tibetan, Kyrgyz, Kazakh, and early Turkic languages. It was noted that some libraries in North America were unsure about cataloging issues surrounding handling of resources in those languages.

The ALA draft strategic plan was briefly reviewed. The status of other activities of relevance to CC:AAM was mentioned by a guest: the ALCTS Non-English Access Working Group on Romanization; and Program for Cooperative Cataloging (PCC) Task Force on Non-Latin Script Cataloging Documentation.

Cataloging of Children’s Materials

The committee heard reports from ex-officio members, liaisons, and consultants.

RDA was discussed, and Bryan Baldus, committee member, who is part of one of the vendors participating in RDA testing, gave an update.

The committee heard a presentation about the committee’s presence at the AASL conference in ALA exhibit booth.

There was an update on Cataloging Correctly for Kids, fifth edition, which went to press in December 2009.

The program for the 2010 ALA Annual Conference in Washington, D.C. was reviewed.

The committee discussed doing program at the 2011 ALA Annual Conference on the new edition of Cataloging Correctly for Kids.

Continuing Education Training Materials

Update on Workshop Revisions

There have been minor updates to Basic Subject Cataloging Using LCSH. Minor updates to Fundamentals of Library of Congress Classification are in process. Rules and Tools for Cataloging Internet Resources is being revised to incorporate information on provider-neutral e-monograph practices.

A revision team is being assembled to revise Fundamentals of Series Authorities, with the primary focus of updating information on MARC tagging practices (use of 490/830 rather than 440).

ALA Connect

In addition to the committee’s page on ALA Connect, a community has been created for trainers of the ALCTS/PCC courses. The site includes outlines of all of the courses, with annotations about some needed revisions. Shortly after the 2010 ALA Midwinter Meeting (after completing the organization of the site), the committee will publicize the community to trainers and encourage them to use ALA Connect to provide feedback on course content and delivery. It has been challenging to collect such information, or to even know which courses are being presented and by whom. It is hoped that the ALA Connect community will provide a simple avenue for this feedback.

CETM discussed a number of issues related to settings and organization of the trainers’ community. The community is currently listed in the “Groups” directory and membership requests are moderated. Eventually membership may be open to all, but it seemed most useful to initially limit the membership to CLW trainers to facilitate focused discussion of course content and delivery.

URL Checking Project

CETM has been interested in methods of easily identifying and correcting information that is subject to frequent change, such as URLs. A review of the URLs in all Cat21 courses has been completed and a list of bad URLs has been compiled. The list notes when a replacement URL could be located. CETM discussed how best to use this information to make quick corrections where possible, and alert trainers to bad URLs where correction requires more extensive revision. The list will be posted on ALA Connect and on the CLW web site, with an explanatory paragraph. Committee members will review CCT courses for bad URLs before the 2010 ALA Annual Conference.

Ongoing Review of Workshop Content

The committee discussed updated summaries of the status of each course, focusing on the timing and extent of revisions. URL checking indicated a likely need for revision of Metadata and Digital Library Development in the near future; it is hoped that feedback from trainers on ALA Connect will provide more information.

Policy and Planning

The committee discussed upcoming charge reviews. The CCS Executive Committee, CCS Nominating Committee, and the CCS Margaret Mann Citation Jury are scheduled for review in spring 2010. Questionnaires have been sent to the liaisons to forward to committee chairs. The committee will aim for the following timeline: Liaisons will ask the committee chairs to complete and return the questionnaires by March 1. 2010. The liaisons will write executive summaries by April 1, 2010. The Policy and Planning Committee will then review and comment on the summaries, and the chair will send their recommendations to the CCS Executive Committee by May 1, 2010.

Layne reported on the meeting of the ALCTS Planning Committee. The ALCTS Planning Database will be discontinued and CCS Policy and Planning will no longer be expected to remind CCS section committees to enter action items into this database. Ho reported on the meeting of the CCS Executive Committee, where it was decided that the CCS intern policy/FAQ draft that CCS Policy and Planning had submitted in June 2008 will not serve as a CCS section policy. Instead, it will serve as an informal tool to help CCS committees draft their own individual guidelines for interns. Ho was also told that the Policy and Planning Committee will no longer be expected to conduct charge reviews for CCS interest groups. However, it may still remind them when it is time for them to petition for renewal.

The committee discussed whether it made sense for Policy and Planning to conduct charge reviews of more routine committees such as the Nominating Committee and Margaret Mann Citation Jury, as well its governing body, the CCS Executive Committee. It was pointed out that the ALCTS Organization and Bylaws Committee does not review award committees or its own governing body, the ALCTS Planning Committee. It was decided that Policy and Planning will continue reviewing the CCS Executive, Nominating and Margaret Mann Citation committees for now, as their last charge reviews yielded some important information.

Members examined the charge review questionnaire for the CCS Executive Committee and identified some potential revisions. Layne will edit the document and share it with the other members after the 2010 ALA Midwinter Meeting for a quick review before sending it back to the CCS Executive Committee. The group also briefly examined the ALA 2015 strategic plan, and had no recommendations or disagreements with it.

Members brainstormed future activities for the committee. Ideas include: creating a procedural document on the charge review process and posting it on the Policy and Planning Committee’s web site, providing feedback on the ALCTS strategic plan draft when it becomes available, examining the charge review questionnaires for revision next year, providing input on the strategic planning process to the ALCTS Planning Committee, and exploring the use of ALA Connect. Dale Swensen volunteered to work with Jeannette Ho on writing the CCS section charge review procedures. Layne will send articles on the strategic planning process from ALCTS Planning to Ho for input after the 2010 ALA Midwinter Meeting.

Recruitment and Publications

Most of the meeting focused on informing members about the previous work and reorganization of CETRC and its two subcommittees, particularly the Mentoring Subcommittee. The hosting of the Mentoring Program survey was discussed. Suggestions were made and are being considered. If neither of these are feasible, then the survey will be posted on Survey Monkey through ALA's account.

Since recruitment had not really been a part of CETRC's activities, there was not much to discuss. Members were encouraged consider of ideas to discuss at the meeting during the 2010 ALA Annual Conference. One suggestion was given to partner with the Emerging Leaders program to create brochures.

Subject Analysis

Since the 2009 ALA Annual Meeting in Chicago, the Subject Analysis Committee has become more active. Much of the committee’s business has taken place on the CCS-SAC discussion list. Three separate votes, information sharing, and some brainstorming have occurred in this online environment. Email traffic has increased 4000 percent over the same period in the previous year (2008).

Immediately after the 2009 ALA Annual Conference, several items of business were addressed. These included:

  • An electronic vote to accept the minutes from the 2009 Midwinter Meeting in Denver, Colorado
  • Commenting on the CCS Task Force’s Response to the FRSAD document
  • Reviewing the minutes from ALA Annual in Chicago

Shortly thereafter, the committee received a request from the Library of Congress to review the document, “Revision of headings for cooking and cookbooks.” The committee formed a task force, which crafted a thoughtful response within LC’s deadline. The SAC online community supported the work of the task force and the committee voted to send its comments to LC. After receiving feedback on the original proposal on cooking and cookbooks, LC requested additional information. The entire SAC community participated in this second discussion on how ingredients used in cooking would be presented. General consensus was reached, a response was crafted and accepted by a vote of the committee, and this response was sent to LC within the allotted time.

The other key activity of the committee was a discussion of meeting times at ALA Midwinter and Annual. Discussion list subscribers were overwhelmingly interested in abolishing a long-standing practice of starting the Sunday SAC meeting approximately 90 minutes after the published starting time for variety of good reasons. This was adopted for the ALA Midwinter 2010 Sunday meeting.

The meetings held January 17–19, 2010, contained reports from the following subcommittees, representatives, and liaisons:

  • Sears List of Subject Headings
  • LC’s Policy and Standards Division
  • Dewey Decimal Classification
  • Music Library Association
  • American Association of Law Libraries
  • Art Libraries Society
  • Subcommittee on FAST
  • IFLA
  • MARBI
  • Subcommittee on Genre/Form Implementation
  • SACO at Large

In addition, SAC heard a special presentation from LC’s Policy and Standards Division, “Where is LC Heading with LCSH?” Following this presentation, the open discussion and new business periods were very active.    

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Collection Management & Development Section (CMDS)

Administration of Collection Development

The committee finalized plans for its program at the 2010 ALA Annual Conference. The ALCTS program committee suggested changing the title to “Multiple Formats and Multiple Copies in a Digital Age: Acceptance, Tolerance, Elimination.” Cindy Shirkey will work on evaluations, Emily Prather-Rodgers will serve as the timer and Millie Jackson will moderate the panel. Mark Braden will assist with evaluations and other logistics. Jackson will send a description of the program to committee members and to the co-sponsors to post to discussion lists.

The committee will schedule a virtual meeting in February.

Susan Thomas discussed the reorganization. There were questions about what would happen to the Administration of Collection Development as a committee and the timing of the reorganization. Committee members were encouraged to attend the CMDS Forum on Sunday afternoon or to send Kathy Tezla comments about the reorganization.

Ginger Williams, Vice Chair, visited the committee to discuss appointments and to encourage us to refer volunteers to serve on CMDS committees to her. Appointments will be finalized in May after elections.

Education

CMDS Education discussed the CMDS reorganization, the ALCTS reorganization, and webinar ideas and development.

CMDS Reorganization

The committee reviewed the proposed name change and charge for the CMDS Education Committee and suggested minor changes to the wording of the charge to better clarify the relationship and complimentary roles with ALCTS Continuing Education.

ALCTS Reorganization

Of the three proposed structures, the committee liked the logic and functionality of scenario number 3.

Webinars

The committee brainstormed ideas for webinars and discussed two webinars that are in progress (e-books and weeding). The e-books webinar is still under discussion and the content is being re-evaluated; the weeding webinar was completed some time ago but in a format other than what is used by ALA/ALCTS. The committee also discussed other webinar ideas including allocation strategies, MS Excel training for collection management projects, management of print collections/space management, etc. Action items include following up on the new ideas for webinars and decisions on the e-book and weeding webinars in between Midwinter and Annual 2010.

Policy and Planning

Elizabeth Mitchell, Genevieve Owens, Kathy Tezla, and Virginia Williams joined the committee to discuss suggested plans to reorganize CMDS and ALCTS. The proposed CMDS reorganization was very well received. Committee members liked the proposed understanding of committees as product producers and interest groups as think tanks. It was emphasized that the chairs of the committees for the first year under the new model need to be experienced at working within the old structure so that the rationale for the transition is understood and the transition goes smoothly.

Under the new model ideas for programs would go from interest groups/committees to the Executive Committee, ideas for publications would go from interest groups/committees to the Publications Committee, and ideas for webinars would go from interest groups/committees to the Continuing Education Committee. Under the new model, the Policy and Planning Committee would be renamed the “Section Planning Committee.” The role of the committee would include reviewing charges and reports as well as assessing section groups on a rotating schedule. Each committee member could be assigned to monitor a specific interest group, and assist that interest group with questions such as program publicity or where to seek assistance with producing webinars.

Discussion regarding the potential scenarios for reorganizing ALCTS focused on scenarios 2 and 3, as 1 was seen as too similar to the current ALCTS organization. Features of Scenario 2 that were seen as positive included its flatness, and the potential for integrating the work of committees across sections. There was concern about the lack of leadership opportunities within this model. Scenario 3 was also received positively, but there was concern that communication would still primarily occur within section-oriented silos. The group felt that the question of how to integrate the Council of Regional Groups (and how to leverage the power of that network) needs further investigation.

The chair reported that RUSA CODES has agreed to co-sponsor the program “Cooperative Collection Development: We Really Mean It This Time” at the 2010 ALA Annual Conference. The program is scheduled for June 26, 4–5:30. RUSA CODES will help with publicity for the program. Plans are to distribute information about the program to discussion lists one month before and again two weeks before the annual conference. Suggestions were made to contact PLA to help with publicity (as well as potential co-sponsorship) and to post publicity on the Oberlin Group listserv. The committee reviewed the format of the program (panel discussion). After the introduction by the moderator, each of the three speakers will have twenty minutes to speak. A question and answer session will follow. The chair will encourage speakers to point to web sites and/or post the presentations on the ALCTS web site and ALA Connect. Various tasks that will need to be done before and at the program itself were discussed; the chair will contact committee members in late spring to ask for volunteers.

Publications

Stephen Dew welcomed the group and the members introduced themselves.

Sudden Selector Updates

H. Williams was unable to attend the Midwinter Meeting, but she submitted a report about the Sudden Selector Series. Dew distributed copies to the committee for review.

  • Chemistry: The manuscript was approved last year; revisions have been completed; the final version should be submitted to ALCTS Publishing soon.
  • Biology: The manuscript was approved this fall; revisions have been completed; the final version should be submitted to ALCTS Publishing soon.
  • English: Three chapters have been completed. The manuscript due date is May 2010.
  • Geography and Geographic Information Systems: One chapter has been completed, and others are in progress. The manuscript due date is April 2010.
  • Children’s Literature for Academic Librarians: One overview chapter has been completed and other parts are in progress. Manuscript due date is March 2010.
  • Physics: The proposal was approved by CMDS Publications, CMDS Executive, and ALCTS Publications during the fall of 2009. The manuscript due date is December 2010.
  • Art: The proposal was not approved by CMDS Publications, October 2009.
  • GLBITQ: The proposal was suspended and returned to author, August 2009.

Williams was contacted by four individuals inquiring about the possibility of writing particular guides, but no proposals have been submitted. The potential subjects are engineering, anthropology, ethnic studies, sociology, and history.

At Williams’ suggestion, the committee discussed potential subjects for future guides that could be used as a list to recruit authors. The committee recommends the following subjects:

  • Engineering (Dooley will contact Julia Gelfand, who inquired earlier)
  • Music (Harris and Hall will contact potential authors)
  • Media
  • Economics
  • Art
  • Political Science
  • Sociology

Sudden Selector Editorial Board

At the 2009 ALA Midwinter Meeting and 2009 ALA Annual Conference, the committee briefly discussed creating an editorial board for the Sudden Selector Guides. At this meeting, the committee reached a consensus that such a board was probably not necessary and would add another layer of bureaucracy to a process that involves many eyes already.

Collection Management and Development Guides Series

CMDS and ALCTS sponsored a series of twelve guides on various subjects related to collection management and development. The guides were relatively short and were published by ALA Publishing. After two proposals for revisions were accepted in 2009, CMDS was informed by ALA Publishing that they would only support book-length manuscripts and that they would no longer support the short guides. The copyright for these works were returned to the authors and CMDS/ALCTS, so they could be posted on the web if desired. Since most of these guides are significantly out-of-date, the committee does not recommend scanning them to post on the web. However, the Committee discussed the possibility of recruiting short guides (or similar works) and white papers on collection management for posting on the CMDS/ALCTS web site. This discussion segued into the next agenda item.

Web Space for CMDS Publications

The group continued a discussion started last summer about the need to create a web space to would provide information and support for new collection managers, including a blog, posting short guides or white papers about collection issues, etc. Harris volunteered to administer the blog and the web presence for the committee if it can be created. Dew agreed to take the issue to CMDS Executive Committee (on Sunday morning at the 2010 ALA Midwinter Meeting, the Executive Committee agreed that this was a good idea to pursue). Dew also agreed to take the issue to the ALCTS Publications Committee (on Sunday afternoon at 2010 ALA Midwinter Meeting ALCTS Publications recommended that the CMDS Publications Committee submit an ALCTS Publications Proposal for a formal process of approval). Dew will complete a proposal form and distribute it to committee members for review and approval. It will follow the established proposal process, and will require approval by the CMDS Executive Committee and the ALCTS Publications Committee.

Emerging Research in Collection Management and Development

CMDS Publications is sponsoring a program at the 2010ALA Annual Conference. The program t will be on June 27, 4–5:30pm. When Dew receives a room assignment, he will inform the committee.

Dew reported that he met with the ALCTS Program Committee on Saturday at the 2010 ALA Midwinter Meeting, and they approved the updated program description. He thanked committee members for their participation in the review of the eight proposals that were received and in the selection of the two top proposals. The two speakers for the program and their topics are:

  • Aline Soules, Librarian, Library Faculty, and Liaison to the Departments of English and Chemistry, California State University, East Bay “A Comparison of Biographical Information in Commercial Literary Databases and on the Open Web.”
  • Jeffrey D. Kushkowski, Associate Professor, Business and Economics Librarian, Iowa State University “Core Journals in Corporate Governance: An International Review: Implications for Collection Management.”

Dew will prepare draft evaluation form, and will distribute it to committee members for review. He will make copies of the evaluation form using bright-colored paper and bring them to the 2010 ALA Annual Conference. Dew will prepare a draft of a promotional email and will share that with committee members to review. Committee members will promote the program by distributing the email to relevant listservs and through other methods. All committee members who can will attend the program. Some committee members will greet attendees as they enter the room; others will help distribute handouts and evaluation forms, and others will help collect the evaluation forms. Harris will introduce the speakers. Other assignments will be made as needed.    

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Continuing Resources Section (CRS)

Acquisitions

Committee members present: Clint Chamberlain, Denise Novak, Dennis Lambert, Robert Van Rennes, Ann Fath, And Member-at-Large Absent: Sharon Kerr. Ann Fath and Dennis Lambert reported on discussions they attended at the conference regarding change and reorganization within ALCTS. The Executive Committee will talk about the three models: Almost no change, hybrid and radical changes.

Clint Chamberlain discussed the committee’s program for the 2010 ALA Annual Conference. He had contacted the Acquisitions Section’s Technology Committee about their program idea, which was similar to this committee’s program. He reported that the contact was not responsive, so he proceeded with the committee’s plan. The program is titled “Open to Change: Open Source and Next Generation ILS and ERMs" Three speakers are confirmed: Galadriel Chilton, Electronic Resources Librarian, University of Wisconsin-La Crosse; Bill Erickson, Vice President of Software Development and Integration, Equinox Software; Joshua Ferraro, CEO, LibLime. The Kuali OLE speaker needs to be finalized. The program will take place on June 27, 10:30 a.m.–noon. Each speaker will have 20 minutes. LITA will co-sponsor the program.

There was a brainstorming session to generate program ideas for 2011. The following ideas were proposed:

  • Publishers merging and cutting out Agents and Aggregators (Blackwell/YBP)
  • Pros and Cons of Serials Evaluation Projects
  • The Future of the “Journal”
  • Open Access
  • E-Packages: Are they a thing of the Past?
  • Best Practices: Access-Publisher Procedures/Librarian Processes
  • Best Practices: Access and Renewal
  • Discussion included taking these ideas to the Executive Committee for feedback. Members discussed how the best practices programs would be initiated. It could serve as the basis for generating an ALCTS forum or a preconference Acquisitions Institute at the 2010 ALA Midwinter Meeting.

Committee on Holdings Information

General Announcement and Committee Business

Les Hawkins joined the committee as the first CONSER liaison. This is a new position (two year term) added by ALCTS to the Committee on Holdings Information beginning in January 2010.

Progress Report on the Resource Page

Steven Knowlton posted the Holdings Resource Page on ALA Connect before the 2010 ALA Midwinter Meeting for committee-wide review. Comments and suggestions from the committee discussion at Midwinter included:

  • arrange resources in a more logical order;
  • some resources are linked to the wrong web sites;
  • replace DOCLINE with SERHOLD on DOCLINE;
  • annotations can be longer;
  • the page format and navigation buttons need further improvement.

ALA Draft Strategic Plan

The Committee briefly reviewed the ALA draft strategic plan and goals. Members agreed that what ALCTS has accomplished particularly fits well with two strategic goal areas: Building the Profession; Transforming libraries. Heather Staines suggested that “information literacy” be incorporated into Goal Area: Advocacy and Public Policy Objective (5).

Committee members agreed to further review the entire document after the 2010 ALA Midwinter Meeting, keeping in mind of the major issues, as well as the Division and committee charges. Feedback must be sent to chair Julie Su by the first week of February, 2010 so that she can complete the “Strategic Planning Discussion Questions” survey by the February 15, 2010 deadline.

2010 Midwinter Holdings Update Forum Logistics

Committee members should arrive fifteen minutes before the meeting time. Cathy Weng will be the on-site technical help. Heather Staines and Marjorie Mann will take. The notes will be posted on the 2010 ALA Midwinter Meeting wiki or ALA Connect. Bonnie Parks will look into the appropriate place to post the forum notes and slides.

Publications

Publication initiative: CRS Chair, Connie Foster encourages CRS committees to generate more ALCTS publications and help the public to better understand the field practice and new developments in technical services. This could be best practices, or syllabi, etc. Certain ALCTS procedures need to be followed to get publications approved. The publications could be in print or in electronic. The final product will be the committee’s work under ALCTS CRS section of the web site.

Collaboration with CONSER Publications Patterns Initiative

Les Hawkins shared his thoughts on exploring collaboration with the committee to re-energize the CONSER publication patterns initiative and to better utilize the holdings format. The collaboration could be in the form of CONSER documentation support, or joint projects. One idea is to investigate how serials holdings relate to RDA and FRBR.

Su envisions that the Holdings Committee’s mission to educate, publicize and promote holdings utilization would work very well with CONSER publication. Her concern is that members rotate off the Committee every two years, and this potentially may become a problem if a committee member gets involved in a long-term or ongoing joint project.

Program ideas for the 2010 ALA Annual Conference

The committee discussed possible forum ideas for the 2010 ALA Annual Conference. Mann suggested pursuing topic of exploring serials holdings in the next generation ILS as suggested during the committee’s October 2009 conference call. Mann will approach someone at OCLC to discuss Serials holdings in WorldCat Local.

Weng suggested contacting Jennifer Bowen to speak on serials holdings in the eXtensible Catalog.

Staines suggested approaching Google to find someone to discuss novel applications for holdings records. She discussed her experience at Springer regarding connecting the database holdings of small libraries to Google.

Su will schedule a conference call in the near future to discuss the progress on 2010 ALA Annual presentation contacts.

Action items:

  • Steven Knowlton will contact Christine Taylor regarding changes, corrections, and formatting of the committee’s resource page. All committee members will continue to review the resource page, and will send additional feedback to Steven Knowlton.
  • Committee members will review the ALA draft strategic plan and complete the “Strategic Planning Discussion Questions” survey.
  • Margi Mann will approach OCLC about participating in the Holdings forum at the 2010 ALA Annual Conference.
  • Cathy Weng will approach Jennifer Bowen about participating in the Holdings Forum at the 2010 ALA Annual Conference.
  • Heather Staines will approach Google about participating in the Holdings Forum the 2010 ALA Annual Conference.

Education

At the end of the meeting, the CRS Education Committee met with the CRS Research and Publications Committee to explore the CRS Policy and Planning Committee proposal to merge the committees, and determined that there was synergy between the committees’ roles that would make this acceptable. The two committees confirmed that the syllabi produced by the Education Committee are an appropriate function to continue after the merger. People with specific expertise, not necessarily on the committee, should be consulted to update or develop future syllabi. The CRS Executive Committee will be asked to pursue offering two revised syllabi, Syllabus for Serials Management, and Syllabus for Preservation and Archiving, posted on the ALCTS web site to replace the Syllabus for Collection Management, Records Systems, and Preservation. This was originally requested in 2008. The committee also wanted guidance on what should be posted on ALA Connect versus what should be posted on the ALCTS web site.

Beth Tice resigned from the committee in October 2009 and Sandy Srivastava resigned soon after the 2010 AL A Midwinter Meeting, due to overwhelming work commitments. With a decreasing number of committee members and no terms continuing past June 2010, the committee will focus on transition during the remainder of the year. Some CRS Executive Committee members thought the committee had been disbanded already as a result of the ALCTS-level Education Committee reorganization this summer.

Discussion

Discussion earlier in the year revealed an overlap between the proposed Fundamentals of Serials online course and the existing Fundamentals of Electronic Resources course. Development of webinars to cover the gaps would be more appropriate. The committee discussed how to identify topics for webinars and people to develop them. To avoid overlap with Fundamentals for Electronic Resources Acquisitions, basic information for people handling paper serials may be in order. The committee’s role is to identify people who have created content or would be willing to develop content that could become a CRS educational activity.

Research and Publications

The committee resolved to discover, compile and publish electronically to the most appropriate place a bibliography of all past (extending back at least ten years) publications spearheaded by CRS R and P (and the Education Committee potentially: see below). Avenues for discovery of past publications might be found with the former Committee Chair, the current Webmaster, or the ALCTS web page for Professional Development. The committee also discussed whether the Cataloging and Classification Section should be consulted regarding information on relevant publications.

A major area of discussion was how the committee might best drum up business, so to speak. The committee decided to send a call to its constituency for information regarding current and ongoing publications. Likewise, the committee discussed contacting CRS Interest Groups to find presenters/presentations that may be adapted to Webinars and/or publications.

Under consideration is the creation of a public “hot sheet” blog or wiki where members of our community may post topics of interest, abstracts of works-in-progress, bibliographic information for works of interest, and seek out like-minded researchers for collaborative opportunities. Responses to the aforementioned call for works-in-progress would be posted to this space. It is the committee’s hope that establishing a space on ALA Connect will: 1) motivate research, the development of educational seminars and Webinars, and publications, and 2) bring together prospective authors and/or educators and presenters.

On a related note, the Committee questioned what types of “publications” the committee is permitted to “publish.” Can the committee carve out a niche for e-publications of a less fixed nature, for example? Do blogs or preprints fall within the committee’s purview? The committee questioned whether it can/should solicit papers via listserv blasts.

The question of whether the committee needs to meet in-person biannually was unresolved. The Guide to Managing Microforms is still in the works.

The committee discussed the potential for a merger with the Education Committee. The main concern of the Research and Publications Committee is that the “research” aspect of its mission will be overshadowed by the drive of the Education Committee to create webinars and less scholarly educational opportunities. However, everyone present agreed that the two committees most likely will easily be able to establish a common ground. While “publications” might be relatively narrowly defined, it is within the realm of “education” and “research” that the two committees will be wedded.

Concordance with the Strategic Plan

Within the “major issues” the strategic strives to address, the Research and Publications Committee find itself addressing the question of “How should ALA respond to changes in the publishing industry?” The committee is very interested in exploring alternatives to traditional publishing. Members hope to define publishing somewhat loosely, which may also address somewhat the question of “How will ALA keep up with the changing role of technology in libraries?” given that the committee is interested in exploring electronic publishing models. Finally, the committee will work to provide an answer to the question “How can ALA create greater satisfaction from member involvement?” by making the research and publication aspects of our charge more easily navigable for our constituency while also putting forth more and more easily accessible learning opportunities.

Serials Standards

At the 2010 ALA Midwinter Meeting, the Serials Standards Update Forum featured Hana Levay, Information Resources Librarian, University of Washington and co-chair of the SUSHI maintenance committee, and Rick Burke, Executive Director of the Statewide California Electronic Library Consortium (SCELC), which is implementing the ONIX-PL standard. Attendance was lighter than usual.    

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Council of Regional Groups (CRG)

Affiliate Relations

The following action items arose from the committee’s discussion:

  • Investigate how to put a general note in the wiki to let people know who they can contact about the person assigned to their affiliate.
  • Plan to do more to connect ALCTS with the affiliate groups.
  • Post the committee’s minutes on ALA Connect.
  • Review the master list and get back to people about additional assignments and updating the list.
  • Take the idea of a survey for annual reports to the CRG Executive Committee.    

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Preservation & Reformatting Section (PARS)

Preservation Standards and Practices

Approved committee Charge, Size, Make-up

Charge. To promote and support the development and use of appropriate methods and materials employed in the preservation of library materials in all formats. To identify and review relevant information regarding standards, recommended practices and technical reports. To promote and coordinate section activities and bring potentially beneficial interactions with other groups sharing similar interests within and outside of ALA to the attention of PARS leadership. Membership is made of 6 members plus one chair, two members for books and paper materials and issues, two members for recording and photographic media and issues, and two members for reformatting techniques and issues.

Size and make-up. 7 committee members (6 plus chair) plus 3 interest groups

Programs (2010 Conference)

  • Gary Frost provided an update on the program titled “Strategic Future of Print Collections in Research Libraries.” Walt Crawford, Shannon Zachery, Werner Rebsamen will be the speakers. Debbie Nolan is handling coordination with ALCTS Program Committee.
  • Holly Robertson gave an update on the program “Preservation Research and Testing at the Library of Congress.” Roberston is also handling coordination with ALCTS Program Committee. The speakers will be scientists from LC’s Preservation Research and Testing Division. It will be a major hurdle to host the program at LC and getting LC to provide a room for it. All information about the session, including registration instructions, will be available on the ALCTS web site.

Ideas for future action

A number of programs and preconferences are already shaping up for the 2011 ALA Midwinter Meeting and beyond. The following topics will be addressed

  • Video file formats
  • High density storage facilities
  • Vendor / library relationships
  • Permanence of digital hardcopies

Two possible future working groups (or, ideas for interest groups to first explore, then to carry on as working groups … and possibly result in publication?)

  • Preservation Standards Guide: An Online Directory (or annotated bibliography) of up-to-date standards for preservation related activities (i.e., everything from library binding to audio reformatting)
  • Directory of and Guide to determining if materials published post-1923 are in the public domain.

Program, Planning and Publications

Programs for 2010 Annual Conference

Preservation Forensics and Document Optical Archaeology at the Library of Congress

(Saturday, June 26, 2010 1:30–3:30 p.m.) with tours of the related “Preservation Research and Testing Division Laboratories at the Library of Congress” to follow 3:30–5:30 p.m.) – Holly Robertson

National Preservation Week: Pass It On!

(Sunday, June 27, 2010, 8–10 am)– Jeanne Drewes and Donia Conn

Strategic Future of Print Collections in Research Libraries

(Sunday, June 27, 2010: 10:30 a.m.–12 p.m.)– Debbie Nolan and Gary Frost

Tentative Programs for 2011 Annual Conference

  • Preservation Film Festival- Elizabeth Walters
  • Permanence and Preservation of Digital Hardcopy- Daniel Burge (preconference and/or program)
  • Disaster Recovery in High Density Storage Environments- Jennifer Hain Teper
  • Several continuing education opportunities are underway as detailed in the PARS report.

Web Publications in Development

  • Preservation Education Directory- Adrienne Bell The group confirmed its commitment to completing the directory and a small group was formed to complete updates and work with Christine Taylor to get the directory on the ALCTS web site.
  • Metadata Standards and Guidelines Relevant to Digital Audio- Janet Gertz This Audio Metadata Task Force is nearing completion and the PARS Executive Board will work with ALCTS to see if this can be placed on the PARS web site rather than go through the formal publication process.

Change in Committee Membership

The committee was asked to review membership after the PARS restructuring. The committee recommended ten committee members in the future (eight members and two co-chairs with staggered terms).

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