IFLA Reports from the 2008 World Library and Information Conference

ALCTS sponsors representatives to eight sections of the International Federation of Library Associations and Institutions annual meeting (named World Library and Information Conference beginning in 2003). The event was held in Québec, Canada, August 10–14, 2008.

Acquisition and Collection Development / Bibliography / Cataloguing / Classification and Indexing / Knowledge Management / Newspapers / Preservation and Conservation / Serials and Other Continuing Resources Section

Acquisition and Collection Development Section

Lynn Sipe, University of Southern California

The Acquisition and Collection Development Section of IFLA enjoyed another productive series of meeting during IFLA’s 74th World Library and Information Congress, held in beautiful Québec City, August 10–15, 2008. The well located Centre des congrès de Québec proved to be a largely hospitable venue for the IFLA conference. The conference center is well designed, with excellent directional signage throughout. Some delegates complained about the lack of natural light and windows in meeting rooms, as the windows were restricted to the northern and eastern facades of the building. Very limited food service on site and overly air conditioned meeting rooms were venue-related problems.

The communal highlights of most IFLA Congresses are usually to be found in the Opening Ceremony and in the cultural evening. Sadly, this was distinctly not the case in Québec. The Opening Ceremony was simply too long, by more than an hour. It included extraneous content that detracted from the overall proceedings. There was, however, was an excellent welcoming address by the very gracious Governor-General of Canada, and a fine keynote address by Dany Laferrière, a Haitian-born Canadian author. Apart from these negative elements, the conference was very well run, from a logistical point of view, and the volunteers were outstanding.

The Acquisition and Collection Development Section’s open program, held on Wednesday, August 13, 2008 before a substantial audience, went quite well and was favorably received, both by the attendees and by the participants. The program’s theme was “In and Out (of Copyright): Contrasting Perspectives on Digitization of Library Collections.” The papers presented include: “Mass Digitization for Research and Study: the Digitization Strategy of the Bavarian State Library,” “British Library Digitization: Access and Copyright,” “Gallica 2: Experimentation d’une Offer Numérique incluant des Documents Soumis au Droit d’Auteur,” and “Canadian Mass Digitization: the University of Toronto Libraries Partnership with the Internet Archive—Historical Overview, Recent Issues, and Future Implications.”

The Standing Committee of the Acquisition and Collection Development Section held its two standard meetings during the conference. The standard range of business was covered by the Standing Committee during its two meetings, including discussion of the outcomes of the Midterm meeting which took place in Guadalajara in March. Considerable attention was devoted to a review of the nearly final draft of the Section’s document “Gifts for the Collections: Guidelines for Libraries.” A few additional comments were made for revision. The final draft will be sent to IFLA’s Division VIII to confirm whether perspectives from libraries in developing countries which had been overlooked. The other Section publication in progress, the “IFLA Electronic Resource Guidelines,” was also reviewed. The second document requires more work, and missing chapters will be submitted to the chair, with an eye toward a final review at the Section’s Midterm meeting.

An invitation was extended to the Standing Committee to hold its Midterm meeting in Beijing in late February, courtesy of the National Science Library of the Chinese Academy of Sciences. One of the Standing Committee members is from that organization. Details will be finalized after the IFLA conference.

The theme of the Section’s open program for the Milan Conference, while not yet fully articulated, will focus on various aspects of e-books. A decision was made to take a “smorgasbord” approach, with six to seven briefer papers, rather than standard length papers presented on the topic. Emphasis will be placed on securing speakers from China and other developing areas, as well as from Europe and the United States. The call for papers will be issued in November 2008.

Acquisition and Collection Development Section

Sha Li Zhang, University of North Carolina at Greensboro

The World Library and Information Congress: 74th IFLA General Conference and Council, was held in the Quebec City, Quebec Province, Canada, August 10-14, 2008. It was a successful conference by any standard, with more than 3,000 delegates coming around the world, on the occasion of the city’s 400th founding anniversary celebration, from 1668-2008. Quebec City is often regarded as Europe in North America. The conference theme was “Libraries Without Borders, Navigating Towards Global Understanding.” Speeches made by Claudia Lux, IFLA President, and other delegates, also echoed this theme.

The Standing Section Committee Program

The Standing Section Committee on Acquisitions and Collection Development presented a program with several excellent speakers from the United States, Canada, Germany, Britain, and France. More than 250 people attended the open program. A simultaneous French translation was provided, which may have helped draw more people to the program.

Jonathan Bengston, University of Toronto, and Robert Miller, Internet Archive (United States) presented “Canadian Mass Digitization: the University of Toronto Libraries Partnership with the Internet Archive–Historical Overview, Recent Issues, and Future Implications.” The mass digitization project started at the University of Toronto in 2004 at the rate of 40 to 50 million text pages per year since. The majority of the digitized materials are from the library’s collections, which date to pre-1923. Among the structural issues that the mass digitalization project has encountered are storage, selection, access, standards, and future potential for service layers. The presenters identified the barriers that prevent libraries from collaborating with other partners for mass digitization projects, including the libraries’ traditional internal goals, lack of funding for new opportunities, limited material funds, and conventional paradigms. Kalus Ceynowa, Bavarian State Library, in Munich, Germany, offered mass digitization strategies for research and learning. The Bavarian State Library holds over 130,000 prints of the sixteenth century, the largest collection of that period in Germany. The needs of the Library’s users, mainly researchers and students, are internationally oriented. Therefore, the Library took a lead in digitizing the unique sixteenth century collections and formulated a workflow to carry out the projects. Some of these projects were funded by the German Research Foundation. Additionally, the Library contracted with publishing houses to digitize recent publications with open access provisions. The compensation payments to the Library allow it to continue the similar digital projects.

The Library’s contract with Google for a mass digitization project allows the Library to keep a digital copy, in addition to a Google digital copy, for its OPAC integration. Ed King of the British Library discussed copyright issues related to the British Library’s latest digital projects. For instance, the British Library decided to use 1865 as a cut-off copyright date for newspapers to be digitized, after consulting with copyright experts. For newspapers published after that date, it was determined that a case by case approach be used to make sure that the newspapers enter the public domain before they are digitized and are provided via open access. However, it has proved a challenging to conduct the copyright permission checks. The Library can show due diligence in tracking down the owners of the copyrighted newspapers. This learning curve has enabled the Library to contribute comments to the debate of Orphan Works. The papers from this program will be translated into the IFLA official languages: Arabic, Chinese, English, French, German, Russian, and Spanish.

The Standing Section Committee Meeting

The Committee held meetings on Saturday (August 9, 2008) and Friday (August 15, 2008) with full agendas on both days. The report from the Committee’s satellite conference, “Rethinking Access to Information: Evolving Perspectives on Information Content and Delivery,” held at the Boston Public Library in the United States on August 6-7, 2008, was a successful event. The satellite event was sponsored by the IFLA Standing Section Committee on Document Delivery and Resource Sharing. The IFLA Standing Section committees on Acquisitions and Collections Development and Reference and Information Services co-sponsored the satellite conference. The Committee’s consensus was that it would continue to take advantage of co-sponsoring similar programs with other standing section committees.

The Committee approved the final version of the Gift Guidelines, a project led by Judith A. Mansfield, with Sharon Johnson and Sha Li Zhang. The final version of the guidelines were sent to the IFLA Division for comments and feedback. Once the guidelines are approved by IFLA and its division, it will be translated into the seven IFLA working languages.

The Electronic Resources Guidelines, another project from the Committee, are not yet finalized.

At the Committee meeting, two proposals for hosting the Committee’s Midterm Meeting in spring 2009 came up. One was presented by Ms. Julia Gelfand, with workshops, library visits, and the Committee meeting to be held in Dubai, Abu Dhabi, and Qatar in the United Arab Emirates. The other venue was proposed by Mr. Tan Sun to have the three-day event in Beijing, China. The latter was supported by a majority of the Committee members. Lynn Sipe, the Committee Chair, declared that the Committee’s midterm meeting will take place in Beijing in spring 2009, and requested information on logistics.

2008 IFLA Nomination

Although the IFLA Headquarters will issue official calls for 2008 nominations to fill out the IFLA standing section committees for the period of 2009-2013, ALA has taken advance action. In spring 2008, Blanche Woolls, Chair of the ALA International Relations Committee, sent nomination calls to all ALA units. ALCTS completed its nomination and reappointment process prior to the ALA Annual Conference in June 2008. The ALCTS nomination process was facilitated through ALCTS International Relations Committee chaired by Sha Li Zhang (2007-2008).

In the 2008 IFLA nomination cycle, ALCTS submitted two new nominations, three reappointments, and one replacement to the ALA International Relations Committee. Upon approval by ALA, the new nominations, replacement, and reappointments will be sent to IFLA Headquarters. In April 2009, IFLA will hold elections on ballots for the standing section committees that have received more nominations than vacancies. If the number of nominees is lower than or equal to the number of vacancies, the nominees will be automatically elected. If matters proceed smoothly, the new ALCTS representatives, replacement, and reappointed representatives are expected to assume their IFLA responsibilities at the 2009 IFLA Annual Conference in Milan, Italy, August 23-27, 2009.

The next IFLA nomination cycle will be in spring 2010. If you are an ALCTS member and you are interested in representing ALCTS to serve on the IFLA standing section committees, or if you want to learn more about the nomination process, please attend the ALCTS International Relations Committee Meeting at the ALA Midwinter Meeting in Denver in January 2009 for more information.

Bibliography Section

Glenn Patton, OCLC Online Computer Library Center, Inc. and D. Whitney Coe, Princeton University Library (retired)

The World Library and Information Congress: 74th IFLA General Conference and Council was held August 10-14, 2008, in Québec City, Québec, Canada. The meeting attracted nearly 4,000 delegates from over 120 countries, including some 300 delegates from the United States. The theme of the Conference was “Libraries without Borders: Navigating Towards Global Understanding.”

Beacher Wiggins (Library of Congress) chaired the two business meetings of the Bibliography Section, and Christian Lupovici (Bibliothèque nationale de France) served as secretary. The major issue discussed centered on the organizational changes set to take place within IFLA in 2009. The present eight divisions will be reduced to five. The four sections of the Division of Bibliographic Control (formerly Division IV) will be merged with seven other sections to become Division III: Library Services. These additional sections range from Reference and Information Services, and Information Technology to Literacy and Reading, and Libraries for Children and Young Adults. This is a wide diversity of interests to be coordinated in one division.

Genevieve Clavel-Merrin (Swiss National Library) described to section members a proposal for a nine day workshop on national bibliographies in French speaking West Africa in 2009. This workshop grew out of a paper presented by Amadou Békaye Sidibé of the Bibliothèque nationale du Mali at the 2007 IFLA conference in Durban. The section agreed to support the proposal and commented that the workshop could be a useful “testbed” for the section’s forthcoming publication, Guidelines for National Bibliographies in the Digital Age. Section members also suggested some additional sources of funding which could be pursued.

Finally, it was reported that the paper “National Bibliographies: Past, Present and Future - the Korean Experience” presented by Professor Chung Yeon-Kyoung (Ewha Womans University, Seoul) as the keynote for the Section’s program in Seoul, Korea, was published in the IFLA Journal, volume 33, number 3, pages 220-228 (2007).

Maja Zumer (University of Ljubljana, Slovenia) updated members on the activities of the IFLA Working Group on Guidelines for National Bibliographies in the Digital Age. A draft of the Guidelines was ready for review by the members of the Section in March 2008, and was then distributed for worldwide review at the end of May. Comments received by the beginning of August were examined by the members of the Working Group present in Quebec. However, it was felt that, as additional comments were expected, a final meeting of the Working Group should be held at the end of November. The document will then be ready for publication by the beginning of 2009.

The Section participated in two programs during the Québec conference. The first, the Division IV program, was titled “New Challenges in Bibliographic Control in North America.” Liz McKeen (Library and Archives Canada) discussed the various challenges facing the Canadian national bibliography during this time of upheaval for bibliographic description and described various techniques that the LAC is using to meet those challenges. Mireille Huneault (Bibliothèque et Archives nationales du Québec) addressed similar themes in the context of the BAnQ. Beacher Wiggins (Library of Congress) discussed the LC 2006 series decision and how it led to the LC Working Group on the Future of Bibliographic Control. Additionally, he spoke about RDA testing that will commence during the second half of 2009. Patrice Landry (Swiss National Library) summarized his view of the focus of the world of bibliographic control (and of IFLA’s activities) over the past four decades: standards in the 1970s, automation in the 1980s, networking and resource sharing in the 1990s, and electronic publications in the 2000s. Papers from this session are available on the IFLA website (select Session 96).

The Section’s program was titled “National Bibliography Agencies without Borders: Experiences on Collaboration with Other Producers of Bibliographic Data.” Philippe Cantié and Anne-Céline Lambotte (Bibliothèque nationale de France) discussed the BnF’s work on the French national bibliography in accordance with Web 2.0 ideas and a user survey that offered insight into how users wanted the national bibliography to evolve. Federica Paradisi (Biblioteca nationale centrale, Florence) addressed the evolution of the Italian National Bibliography (BNI), founded in 1886, into the multi-series tool it is today, with current plans for a new electronic resource series. Liz McKeen (Library and Archives Canada) discussed Canadiana, the Canadian national bibliography and the LAC’s efforts to bring it into the digital age through legal deposit of certain electronic resources, Web harvesting, and mass digitization of collections. Maja Zumer (University of Ljubljana, Slovenia) reported on the progress made toward the IFLA Guidelines for National Bibliographies in the Electronic Age, currently in worldwide review and expected to be published in 2009. It is hoped that the guidelines will help improve existing national bibliographies, inspire the establishment of new bibliographies, and encourage the inclusion of both traditional and electronic resources. Papers from this session are available on the IFLA website, (select Session 162).

Future IFLA meetings are now planned as follows:

  • 2009 – Milan, Italy, August 23-27, 2009
  • 2010 – Brisbane, Australia, August 15-19, 2010
  • 2011 – San Juan, Puerto Rico (dates to be announced)

Cataloguing Section

William Garrison, University of South Florida and John Hostage, Harvard Law School Library

Anders Cato of the National Library of Sweden chaired the activities of the Cataloguing Section. Bill Garrison of the University of South Florida serves as newsletter editor, and John Hostage of Harvard Law School as information coordinator with Ben Gu of the National Library of China as secretary.

The Cataloguing Section sponsored the IFLA Satellite Meeting on Resource Description and Access ( RDA) held on August 8, 2008 in Québec City. About 100 participants attended this satellite meeting with representation from approximately twenty countries. Judith A. Kuhagen, Library of Congress, served as the moderator for the meeting. Barbara Tillett, Library of Congress, gave an overview of RDA. Deirdre Kiorgaard, National Library of Australia, spoke on the structure, content and development process for RDA. RDA vocabulary and concepts was addressed by Gordon Dunsire of the Centre for Digital Library Research at the University of Strathclyde. Chris Oliver, McGill University, reviewed the online features and functionalities available in RDA. Anders Cato, National Library of Sweden, and Renate Gömpel of the Deutsche Nationalbibliothek (represented by Christel Hengel) presented on the international community’s reaction to RDA. The meeting closed with a paper by Pam Gatenby from the National Library of Australia on what happens after the first release of RDA online. The meeting presentations are available online.

The statement of international cataloging principles developed by the five IFLA Meetings of Experts on an International Cataloguing Code (IME-ICC) was sent for worldwide review in May 2008. Comments are now being considered; publication of the final statement is expected later in 2008. The program held by Division IV, Bibliographic Control, was opened by Beacher Wiggins, Library of Congress, with a paper on the future of bibliographic control. Reports were also presented by Liz McKeen of Library and Archives Canada and Mireille Huneault of Bibliothèque et Archives nationales du Québec on their respective institutions, and by Patrice Landry, chair of Division IV, on the division’s activities.

The Cataloguing Section’s program featured a report by Pat Riva of Bibliothèque et Archives nationales du Québec on “FRBRoo,” an object-oriented model of the Functional Requirements for Bibliographic Records; a report by Françoise Leresche of the Bibliothèque nationale de France on sharing standards between libraries and archives; a report by Elizabeth O’Keefe of the Morgan Library and Museum on sharing standards among different metadata communities; and a report by Anita Goldberga of the National Library of Latvia on shared standards among memory institutions in Latvia.

The Pat Riva chairs the FRBR Review Group. The group provides a place within IFLA for the support and development of the FRBR (Functional Requirements for Bibliographic Records) conceptual model. In the past year, an amendment to the definition of the expression entity was approved. The Working Group on Aggregates is studying the modeling of different categories of aggregates. The Working Group on FRBR/CRM Dialogue is continuing to work on an object-oriented model of FRBR, which has been released in version 0.9.

Elena Escolano Rodríguez of the National Library of Spain chairs the ISBD Review Group. Now that the preliminary consolidated edition of the International Standard Bibliographic Description has been published, the group is focusing on the first round of updates. There is still work to be done in harmonizing the provisions of the ISBD. The Material Designations Study Group is proposing that a content/carrier component be created in the ISBD. The Study Group on Examples is continuing to collect examples to be published in a supplement to the ISBD.

The Working Group on Metadata for Digital Objects is continuing its work on guidelines and recommendations for metadata. The chair is Erik Thorlund Jepsen of the Danish Library Agency.

The next World Library and Information Congress and IFLA General Conference and Council will be held in Milan, Italy, in August 2009.

Classification and Indexing Section

David Miller, Curry College and Edward T. O’Neill, OCLC Office of Research

The 74th IFLA General Conference and Council, also known as the World Library and Information Congress, was held in Québec, Canada, from August 10-14, 2008. The conference theme was “Libraries without Borders: Navigating towards Global Understanding.” In keeping with the theme, the Classification and Indexing Section’s program was titled “Classification and Indexing without Language Borders,” and featured three papers. Anila Angjeli (Bibliothèque nationale de France), presented “Web sémantique et interopérabilité des vocabulaires : une expérimentation dans le domaine des enluminures,” a report co-authored by Antoine Isaac of the National Library of the Netherlands (Koninklijke Bibliotheek) and Vrije Universiteit Amsterdam. This paper reported on the results of an experiment in semantic interoperability as applied to the different indexing vocabularies applied two digital image collections: “Mandragore, [an] iconographic database of the Manuscript Department of the BnF, and the Medieval Illuminated manuscripts collection of the KB.” Philipp Mayr discussed “Cross-concordances: Terminology Mapping and its Effectiveness for Information Retrieval,” co-authored with Vivien Petras, both from the GESIS Social Science Information Centre (Bonn, Germany).

The paper reported on the work to date of a complex terminology mapping project, intended to “organize, create and manage ‘cross-concordances’ between controlled vocabularies (thesauri, classification systems, subject heading lists),” based in the social sciences and extending to other subject areas, and involving sixty-four crosswalks with more than 500,000 established relations. Michael Kryeche, of Kent State University, described the lcsh-eg.org bilingual database project, in “Subject Headings for the 21st century.” This work builds on existing Spanish-language translations of LCSH and open-source software to build a flexible and extensible resource with the potential to serve as a new type of tool for the coming era of international authority work. The papers, with translations into several of the official IFLA languages, are available online.

The Section Standing Committee confirmed plans for a “satellite meeting” or preconference, to be held in Firenze, Italy on August 20-21, 2009. A program planning committee, chaired by Patrice Landry (Switzerland) and co-chaired Leda Bultrini (Italy) was formed. Jonathan Furner and Edward T. O’Neill from the United States are on the committee. An open call for papers for the satellite meeting will be issued later this year.

The Working Group on Functional Requirements for Subject Authority Records (FRSAR) held two meetings, with intense discussions directed toward preparing a first draft release of FRSAR for public review. Progress was also made in a meeting of the Working Group on Guidelines for Subject Access by National Bibliographic Agencies.

Québec proved to be a delightful location for this year’s WLIC. As anticipated, the festivities accompanying the city’s 400th anniversary intensified the already lively and colorful street life of the Old City, easily accessible from the convention center. The Congress itself provided something of a “French immersion” experience if desired, as a great number of papers and addresses were (not surprisingly) given in that official language. In addition, many colleagues from the United States were able to attend IFLA, in some cases for the first time, due to the comparative convenience of travel to Québec as compared with other recent destinations. Those considering attendance at IFLA in the future may be interested to know that the future conferences will be in Milan, Italy (2009), Brisbane, Australia (2010), and San Juan, Puerto Rico (2011).

Knowledge Management Section

Lois M. Chan, University of Kentucky

Prior to the 2008 World Library and Information Congress held in Quebec City, Quebec, Canada, the IFLA Knowledge Management Section held a preconference workshop on Friday August 8, 2008 at the Université Laval, Quebec City, on the topic of “Knowledge Sharing Strategies and Initiatives.” Speakers and discussion leaders included Dave Pollard, Vice President, Knowledge Development, Canadian Institute of Chartered Accountants (CICA), author of the How to Save the World blog, and former CKO, Ernst and Young Canada, and Frank Tulus, Senior Program Officer, International Development Research Centre (IDRC).

During the Congress, the Section presented two programs.

Wednesday 13 August 2008

138 SI – Knowledge Management

Papers are posted online at: http://www.ifla.org/IV/ifla74/Programme2008.htm.

Knowledge Management: Towards understanding in the multicultural world
Donna Scheeder (Law Library of Congress, United States)

Knowledge Sharing and Practice (three presentations):

  • “Knowledge Collaboration in Higher Education”
    Mary Lee Kennedy (Knowledge and Library Services (KLS), Harvard Business School, USA)
  • “Information Outreach and Knowledge Sharing in the United Nations: New Approaches”
    Linda Stoddart (Dag Hammarskjöld Library and Knowledge Sharing Centre and United Nations Knowledge Sharing Task Force, United Nations)
  • “Sharing Traditional Knowledge and Cultures of Different Tribes of West Bengal, India”
    Ratna Bandyopadhyay (University of Calcutta, India)

Knowledge Management Tools in Practice (three presentations):

  • Lynette Simpson (Information/Knowledge Architect, Robbins-Gioia, LLC)
  • “Taxonomy Development for Knowledge Management”
    Mary S. Whittaker (The Boeing Company, Boeing Library Services, Seattle, Washington, United States) and Kathyrn Breininger (Boeing Reports Management Services, Seattle, Washington, United States)
    Éric Bergeron (Vice President Technology, CEDROM-SNi and President, IXIA) and Graydon Saunders, (Advanced Micro Devices)

Moderator: Xuemao Wang (Sheridan Libraries, Johns Hopkins University, USA)

Thursday, August 14, 2008

164: Knowledge Management (program co-sponsored with sections on Information Technology and Library and Research Services for Parliaments)

Social computing tools and knowledge sharing

  • David Gurteen (Gurteen Knowledge Community)

Panel Discussion with the following panelists:

  • Mary Lee Kennedy (Harvard Business School, Knowledge and Library Services, United States)
  • Moira Fraser (Information and Knowledge, New Zealand Parliament, New Zealand)
  • Patrick Danowski (Staatsbibliothek zu Berlin, Germany)

The Standing Committee on Knowledge Management held two meetings during the Congress, discussing, among other matters, possible preconference activities and program(s) to be presented at the 2009 World Library and Information Congress to be held in Milan, Italy.

Newspapers Section

L. Suzanne Kellerman, Pennsylvania State University

The 2008 World Library and Information Congress 74th IFLA General Conference and Council with the theme “Libraries Without Boarders: Navigating Towards Global Understanding” was held in Quebec, Canada August 10-14, 2008. Approximately 3,500 librarian-delegates and visitors from 150 countries gathered in Quebec, a city celebrating its 400th anniversary. It was an incredible experience to not only meet many librarians but to experience the history, culture and beauty of Old Quebec and the surrounding modern regions outside the walled-city.

Committee Meetings

The Standing Committee of the Newspapers Section held its two business meetings during the course of the Congress. Hartmut Walravens, Library Director, Staatsbibliotek zu Berlin presided as chair with Ed King, head of the Newspaper Collections, British Library serving as secretary. The focus of the Saturday, August 9 business meeting centered on finalizing session topics and themes, and the travel logistics for each of the Section’s three upcoming conferences.

In spring 2009, the Section’s midterm conference will take place in Mozhaisk, Russia. “Legal Deposit of Newspapers for Libraries – Challenges of the Digital Environment” will be the session topic for this venue. Invited by the Russian Book Chamber, the Section hopes to attract delegates from Russian and CIS (Commonwealth of Independent State) libraries as well as librarians from the Moscow region. The formal program and call for papers will be announced by mid-October.

The Section’s 2009 IFLA satellite meeting, co-sponsored by the IFLA Preservation and Conservation Section, will be held at the Royal Library, Stockholm. Entitled “The Present Becomes the Past: Harvesting, Archiving, Presenting Today’s Digitally Produced Newspapers,” it will focus on the current situation of born digital products and newspapers on the web. The targeted audience will be publishers, libraries, archives and software providers. The formal program and call for papers will be announced by mid-October with presentations to be submitted by April 2009.

The session topic for Section’s 2009 IFLA Congress Open Program in Milan, Italy was tentatively set as “Newspapers in the Mediterranean and the Evolution of the Modern State.” The call for papers to focus on how newspaper collections have been formed, newspapers as agents of change and the role of newspapers in Italian unification will be issued by the end of September 2008.

The second business meeting of the Newspapers Section was held on Friday, August 15 which centered on the possibility of holding a 2010 satellite meeting in Lisbon or a spring 2009 midterm conference in Washington, D.C.

Open Program Presentation: The North American Ethic Press

On Monday, August 11, 2008, the Section held its open program on “The North American Ethic Press.” Four papers were presented covering Canadian Inuit newspapers and periodicals, the Scandinavian immigrant press, Chinese-language newspapers in the United States and immigration and the French Press. Each paper is available online via the IFLANET site (session 97).

Future Congress Sites

The 2009 Milan World Library and Information Congress (WLIC) program and satellite meetings are already in the planning stages. As previously noted, the Newspapers Section will hold one open program at the Milan Congress and will hold a satellite meeting prior to Congress.

Future WLIC annual conference will be held in Brisbane, Australia (2010) and San Juan, Puerto Rico (2011).

See the Newspapers Section’s home page, which features projects, publications, newsletters, meeting minutes, a directory of newspapers collections and much more.

Preservation and Conservation Section

The report for this section will be submitted soon.

Serials and Other Continuing Resources Section

Jina Choi Wakimoto, University of Colorado at Boulder

The World Library and Information Congress: 74th IFLA General Conference and Council was held in Québec, Canada, August 10-14, 2008, with the theme “Libraries without Borders: Navigating towards Global Understanding.” The Congress was held while Québec was also celebrating its 400 years of history, adding a celebratory mood to the conference.

Standing Committee Meetings

The Serials and Other Continuing Resources Section, a standing committee of the Division of Collections and Services, held two meetings, on Saturday August 9, 2008 and on Friday August 15, 2008. Ann Okerson from Yale University (USA), the Chair of the committee, presided over the meetings. Okerson and Eva-Lisa Holm Granath (Sweden), Secretary, reported on a meeting of the Division’s Coordinating Board (CB). One item of note is the changes in IFLA organization, which will take effect in 2009. Both of the committee meetings were largely devoted to the discussion of: 1) planning for a preconference in Bolzano, Italy prior to the Milan conference in 2009, as well as the planning for the open program in Milan; and 2) increasing membership of the section, in particular, the need to diversify and get members from other continents than Europe and North America.

Open Program: Navigating the World of Serials

The Section’s open program with four presentations with the theme, “Navigating the World of Serials: New Initiatives in Management and Cataloguing,” drew about 120 people. Helen Heinrich (United States) discussed “Navigating the Currents of Vendor-Supplied Cataloging,” detailing her experience of loading MARC records purchased from Serials Solutions for e-journal titles at the California State University, Northridge Library. She discussed the four stages of the project: preparation, load, post-load issues, and maintenance. She concluded with remarks on advantages of this approach as well as some surprises they found.

Emilie Barthet and Kareen Louembé (France) presented “Sharing an ERMS: Mutualisation for an Efficient Management of Electronic Resources Metadata” based on their investigation for Consortium Couperin. Their aim is to gather and share e-resources and analyze the overlapping data among the 210 members of the Consortium. The Consortium largely consists of small and medium-size universities and institutions and only four libraries have electronic resource management systems (ERMS). Their reason for sharing an ERMS is for the benefit of the libraries with small collections and with lack of staff. Further, they discovered that 70-80 percent of descriptive and administrative metadata are the same for the e-resources they commonly hold. Their investigation thus far indicated that the commercial solutions for consortial needs are still in infancy. They continue to test both open-source and commercial products.

Ulrike Junger (Germany) discussed “Journal Aggregations and Serials Cataloguing: Solutions for the German Union Catalogue of Serial.” The German Union Catalogue of Serials (ZDB) contains approximately 1.3 million titles and 7 million holdings from about 4,300 libraries in Germany and Austria, and is a tool for shared cataloging. It serves as the authority file of unique ID numbers and is the basis for ILL and document delivery. ZDB is particularly useful for journals in aggregators. ZDB member libraries can get an overview of which titles are part of an aggregator product, and an overview of which aggregator a particular title is part of. The maintenance is done through sponsor libraries which are responsible for particular products and through cooperation with the vendor EBSCOhost.

Alain Roucolle (ISSN International Centre, France), in his presentation, “The new ISSN standard makes life easier for the serials community” addressed the new ISSN standard, ISO 3297:2007. The main new feature in the standard is the linking ISSN (ISSN-L), which will aid in collocation and linking among different formats and versions. The ISSN-L will be recorded in a new data element, subfield ‘l’ of 022 in MARC21. ISSN-L will be made available via correspondence table linking ISSN and ISSN-L on the ISSN International Centre web site. The table will be downloadable, free of charge and will be available in September 2008. Full papers of the presentation are available online.