Annual Conference Reports

Division and Section Annual Reports

ALCTS Annual Report 2006-2007

Bruce Chr. Johnson, ALCTS President

The Association for Library Collections & Technical Services (ALCTS) celebrated its first fifty years during 2006-2007. This celebration took the form of looking back, assessing where we are today as an association and as a profession, and considering where we would like to see our profession in the years to come. This year was punctuated by great tumult in the collections and technical services fields, and ALCTS focused much of its energies on directive change and professional advocacy. In doing so, the most tangible achievements came in the areas of education, dialog and collaboration, publication, standards creation, and organizational renewal.

50th Anniversary Events

ALCTS celebrated the fiftieth anniversary of both our association as well as our flagship scholarly publication, Library Resources & Technical Services ( LRTS). The anniversary theme has been “Commemorating the Past, Celebrating the Present, Creating the Future.” An exciting array of events was planned by the ALCTS 50th Anniversary Celebration Committee, ably led by 2002-2003 ALCTS President Olivia M. A. Madison. The following is a synopsis of a few of the anniversary events.

Definitely Digital: Midwinter Symposium

Definitely Digital: An Exploration of the Future of Knowledge on the Occasion of the 50th Anniversary of the Association for Library Collections & Technical Services This symposium, held January 19, 2007, Seattle, Washington in conjunction with the Midwinter Meeting of the American Library Association, examined significant changes in scholarly communication, library services, collections and staffing created by the digital environment. The symposium speakers discussed scholarship in the digital age, new communication models, the future of cooperative technical services and enabling technologies, and the training and education of staff working with digital collections. Statements, intentionally controversial, and intended to evoke discussion from the panelists and stimulate audience participation are the subject of Digiblog, ALCTS’ first Web log.

The speakers and topics at the symposium were:

  • James Hilton (University of Virginia): Keynote speaker. “Scholarship in the Digital Age: Opportunities and Challenges”
  • Lorcan Dempsey (OCLC): “Moving to the Network Level: Networks Change Structures”
  • Meg Bellinger (Yale University): “Library Collections and Technical Services in the Digital Age: Perspectives and Predictions for the Profession at the Half-Century Mark”
  • Greg Tananbaum (author and consultant): “Scholarly Communication 2.Oh: New Models of Publishing and Library Services”
  • Brian Schottlaender (University of California-San Diego), Tom Clareson (PALINET), David Nuzzo (SUNY-Buffalo Library), Oliver Pesch (EBSCO Information Services), and Robert Wolven (Columbia University Libraries)

Interactive Futures: The ALCTS Conference

Interactive Futures: A National Conference on the Transformation of Library Collections and Technical Services (ALCTS National Conference, June 20-21, 2007, Washington, D.C.)

This day and a half conference engaged attendees in a thought-provoking, open, and participatory exchange on the transformation of our work and the profession. Presenters and attendees collaborated to explore the challenges we face and to develop a vision of the future roles of collections and technical services librarians. Participants were enriched and energized by this experience, leaving with an active agenda for the future. After the three plenary session speakers, attendees had an opportunity to discuss how the issues and insights the speakers offered will affect the future of technical services. These sessions, led by an outstanding group of facilitators, provided a forum to explore the challenges we face and to develop a vision of the future roles of collections and technical services librarians. The plenary session speakers and topics were:

  • Richard Lanham: “The Two Markets: Libraries in an Attention Economy”
  • David Lankes: “Collecting Conversations in a Massive Scale World”
  • Susan Nutter: “Genetically Engineering Our Future”
  • Stephen Abram: “Social Libraries: The Librarian 2.0 Phenomenon”

Findability with Peter Morville: ALCTS President’s Program

Findability: Librarians, Libraries and the Internet of Things with Peter Morville (ALCTS President’s Program, June 25, 2007, Washington, D.C.)

Peter Morville, the speaker at this program, is author of Ambient Findability and President and Founder of Semantic Studios, a leading information architecture, user experience, and findability consultancy. He is widely recognized as a father of the information architecture field, and he serves as a passionate advocate for the critical role that findability plays in defining the user experience.

Forums

Many of the issues that ALCTS explored this year did not lend themselves to longer-range program planning. The association is now using the “forum” construct to allow for open discussion of topical (“hot”) issues with very short planning timelines. The following is a listing of forums from the 2007 Midwinter Meeting in Seattle. Details for forums at the 2007 Annual Conference in Washington D.C. were not finalized at the time that this report was being written.

  • “Collection Management and Development Section Forum on Collecting E-Resources Use Data: Outsource or In-house?” provided a comparison of the ScholarlyStats product versus homegrown e-resources use databases. Collection managers shared their personal experiences on gathering assessment data in their libraries.
  • “Disaster Recovery Forum” provided a continuing discussion on the topic of disaster preparedness.
  • “Forum on Library Education” was jointly sponsored with the Association for Library and Information Science Education (ALISE). The forum covered core issues confronting library education, the knowledge base of the field, how education is delivered, the need for educational innovation, and the role of ALA accreditation. “Forum on Non-English Access” was co-sponsored by the ALCTS Task Force on Non-English Access and the Catalog Form and Function Interest Group. It provided an opportunity to hear about the Non-English Access report, to address questions to task force members, and to comment on the recommendations regarding the report. “Forum on the Future of Cataloging” continued ALCTS’ role as facilitator in the discussion prompted last spring by actions taken by the Library of Congress. The forum focused on the document “ALCTS and the Future of Bibliographic Control: Challenges, Actions and Values.” The document included a focus on seven “frames”: statements of basic values or viewpoints for considering changes in the policy and practice of cataloging and the nature of the catalog. “Publisher Vendor Relations Open Forum: Libraries and University Presses Working Together?” addressed how libraries collaborate with university presses, how roles are changing, and what new publishing opportunities are for libraries.
  • Resource Description and Access ( RDA) Update Forum” discussed changes to the cataloging rules in conjunction with the Joint Steering Committee for the Revision of AACR. ”Ripped from the Headlines” offered two speakers, who provided different perspectives on the headlines, “Libraries weed collections, offer electronic access only—users in an uproar” and “New library facilities no longer needed as resources are digitized.”

Continuing Education Events

As a part of the ALCTS strategic planning efforts, the Association surveyed our membership to determine what members expect from their ALCTS experience. Continuing education (CE) was seen by ALCTS members as being a key service. ALCTS CE falls broadly into two categories: workshops intended to introduce practitioners to basic and intermediate skills, and workshops and events focused on emerging trends in the profession. Nineteen workshops, institutes, pre-conferences, and Web-based courses were successfully offered a total of total times during 2006-2007. Participant feedback was consistently very positive. The CE events were:

  • ALCTS National Conference (Washington, D.C., June 20–21, 2007)
  • Basic Collection Development and Management Workshop (Philadelphia, March 22-23, 2007)
  • Basic Creation of Name and Title Authorities Workshop (Chicago, April 30–May 1, 2007)
  • Basic Subject Cataloging Using LCSH Workshop (Washington, D.C., April 4-6, 2007)
  • Comprehensive Series Training (Washington, D.C., June 21, 2007)
  • Definitely Digital – Midwinter Meeting Symposium (Seattle, January 19, 2007)
  • Digital Project Management Basics Workshop (Chicago, December 8, 2006)
  • Fundamentals of Acquisitions, a Web-based course (July 10–August 4, 2006, August 28–September 22, 2006, October 16–November 10, 2006, February 12–March 9, 2007, May 21–June 15, 2007)
  • Fundamentals of Library of Congress Classification Workshop (Washington, D.C., June 21, 2007)
  • Map and Geography Round Table (MAGERT) Rare, Antiquarian, or Just Plain Old: Cataloging Pre-Twentieth Century Cartographic Resources Pre-conference (Washington, D.C., June 21, 2007)
  • Managing Multi-generational Workplace: Practical Techniques Pre-conference (Washington, D.C., June 22, 2007)
  • Metadata and Digital Library Development Workshop (Washington DC, July 17-18, 2006; Chicago, December 11-12, 2006; Seattle, January 17-18, 2007)
  • Metadata Standards and Applications Workshop (Chicago, July 24-25, 2006; Syracuse, N.Y., April 19–20, 2007)
  • Principles of Controlled Vocabularies and Thesaurus Design Workshop (Washington, D.C., April 12-13, 2007)
  • Rules and Tools for Cataloging Internet Resources Workshop (Chicago, April 16 – 17, 2007)
  • A Supervisor’s Academy: Essentials of Supervision for the Professional Librarian (Richmond, VA, June 7–8, 2007)
  • Technical Services Management: Generational and Workflow Issues Pre-conference (Washington, D.C., June 22, 2007)
  • What They Don’t Teach in Library School: Competencies, Education, and Employer Expectations for a Career in Cataloging Pre-conference (Washington, D.C., June 22, 2007)
  • Workflow Analysis, Redesign, and Implementation: Integrating the Complexities of Electronic Resources in the Digital Age Pre-conference (Washington, D.C., June 22, 2007)

Additional workshops are currently being developed by various ALCTS groups, in some cases in collaboration with outside groups like the Program for Cooperative Cataloging and the Cataloger’s Learning Workshop. Although several of this year’s workshops were delivered in a distance learning mode, there is considerable interest and volunteer investment in broadening additional opportunities to make them available to many more for whom face-to-face workshops is less than optimal. These efforts are being pursued concurrently with an exploration of a more curricular approach to continuing education.

Publications

The ALCTS publishing program is flourishing. A new volume on business resources appeared in the Sudden Selector Series and several new titles in the ALCTS Papers Series were issued. In addition to the new print publications, a number of new online resources became available.

New Titles and Series

Commemorating our Past, Celebrating our Present, Creating our Future: Papers in Observance of the 50th Anniversary of the Association for Library Collections & Technical Services

Managing Electronic Resources: Contemporary Problems and Emerging Issues

Perspectives on Serials in the Hybrid Environment The Preservation Manager’s Guide to Cost Analysis

Salsa de Tópicos/Subjects in SALSA: Spanish and Latin American Subject Access

Sudden Selector’s Guide to Business Resources (Sudden Selectors Series/Collection Management and Development Section)

Forthcoming

Bound Right: A Librarians Guide to Managing Commercial Binding Activities

Copy Cataloging Done Smarter: Using PCC Records in Non-PCC Libraries

Guide to the ANSI/NISO/LBI Standard for Library Binding

Web Publications

Guidelines for Cataloging Record Sets: Reproductions (Microform and Electronic) and Original Sets

ALCTS Newsletter Online ( ANO)

ANO Editor, Mary Beth Weber, has done an outstanding job this year in enhancing both the content and format of our online newsletter. Initiatives included:

  • The format was expanded to enable readers to read or print an entire issue in one continuous display. Formerly, access was provided through the various sections of the newsletter.
  • Starting with the June 2007 issue, author guidelines were to be included with the masthead and editorial policy. This information is targeted toward individuals who are considering submitting an article to ANO and need guidelines regarding deadlines, word length, formats for submission, and submission procedures.
  • Starting with the June 2007 issue, a listing of all submission deadlines for the year will be included in each issue of ANO. This includes regular features such as Sage Support Staff Travel Grant reports, International Federation of Library Associations and Organizations (IFLA) reports, conference announcements, and post conference reports.
  • The “Looking Ahead” feature (a calendar of upcoming conferences and events) now includes a note that reports from that events listed in the calendar are welcome, as are additions to the calendar.

Organization

Budget and Finance Committee

During the 2004-2005 year, ALCTS raised its personal and institutional membership dues by $10 per year. This increase was intended to fully fund the association’s ongoing operation, and there was a fear that this increase might negatively affect membership renewals. We have had two years to assess this change’s impact, and membership levels have held steady while ALCTS has essentially achieved a balanced budget for the first time in several years.

Organization and Bylaws Committee

The Organization and Bylaws Committee this past year proposed the removal of section names and objectives from the ALCTS Bylaws, a change that was subsequently ratified by an ALCTS membership vote. This is a significant move because it now places in the hands of section leaders the ability more easily and efficiently to revise and update their names and mission statements to reflect current goals, emphases, and values. In a time when rapidly changing technologies play such a pivotal role in shaping the environment in which we work our organization and all its parts must be empowered to move forward at a similar pace in defining ourselves and our purpose.

Advocacy and Changes to Bibliographic Control

The Library of Congress’s (LC) spring 2006 series authorities announcement triggered a cascade of discussion about what role LC should play in the cataloging world, as well as what role ALCTS and ALA should play in helping to shape the future of cataloging. It was clear in analyzing the events of 2006 that ALCTS was unprepared for the dynamics of cataloging change.

In response to this reality, the ALCTS Board commissioned the Cataloging and Classification Section (CCS) Executive Committee (EC) to analyze change in the profession, particularly with an eye towards what the association should be doing about it. The resulting studies, “ALCTS and the Future of Bibliographic Control: Challenges, Actions, and Values” and “Overview of the Next Steps Documents Developed by the Association for Library Collections and Technical Services (ALCTS) Sections (Acquisitions, Cataloging and Classification, Collection Management and Development, Preservation and Reformatting, and Serials) and the ALCTS Council of Regional Groups,” came to be known generically as the “Next Steps” documents.

[1] They served as catalysts for an association-wide discussion of professional advocacy and what steps ALCTS must take to exert a more proactive leadership role in driving professional change. Although many more questions than answers were raised in the course of this discussion, many of the conclusions are being incorporated into the ALCTS strategic plan as tactical initiatives. Closely related to this analysis of ALCTS leadership roles, the association actively engaged in the work of LC’s Working Group on the Future of Bibliographic Control.

[2] Two of the Working Group’s three members are ALCTS members (ALCTS Councilor Diane Dates Casey and 1997-1998 ALCTS President Janet Swan Hill), and the Association is providing written testimony for each of the Working Group’s public hearings. The revision of the Anglo-American Cataloguing Rules, 2nd edition ( AACR2) has now ceased and development of an entirely new descriptive analysis and access code, Resource Description and Access ( RDA), has taken its place. This change has come in part in response to a heightened awareness that traditional cataloging codes must be relevant in the rapidly evolving metadata world. In additional to on-going standards development work, ALCTS also held two forums to allow membership to keep pace with changes and provide feedback and input. The Cataloging and Classification Section has also taken steps to establish an RDA Implementation Task Force.

The Task Force on Non-English Access finished its work and reported its conclusions to the membership. Public comment was received and incorporated into the Task Force’s final report with eleven recommendations for further action.[3] Task Force Chair Beth Picknally Camden and her Task Force are commended for its diligent work and extraordinarily clearly presented call for practical solutions that can be implemented.

Preservation and Digitization

Digital preservation and curation issues are now being actively explored in ALCTS. The new electronic discussion list, digipress, was launched in February and as of this writing (May 2007) has nearly one thousand participants around the globe. The list’s announcement read in part: PARS’ new discussion list, DIGIPRES, is dedicated to digital preservation and invites you to join. For purposes of clarity, a working definition of digital preservation is included in this invitation: “Digital preservation combines policies, strategies and actions that ensure access to information in digital formats over time.” Announcements made on the listserv will cover topics such as: newly published papers and reports, grants received, certification efforts, conferences and training opportunities, grant opportunities, relevant job openings, and internships. Subscribe to the new list at http://lists.ala.org/wws/info/digipres and clicking on the Subscribe button in the left hand column.

Serials Section

The Serials Section (SS) is currently considering a mission and name change. The discussion started at ALA Midwinter in Seattle and will continue at ALA Annual in Washington, D.C. The Union List of Serials Committee changed its name and charge to “Committee on Holdings Information.” The new charge is “To address and study matters relating to holding information, with special attention to standards, use, and functionality in the exchange and use of holdings information in and among systems. The committee is further charged with recommending and participating in the development of standards and best practices and with communication and promoting the application and use of these. The Committee's interests include the application of holdings information wherever it appears, including local, group, and union catalogs, and union lists.” The Acquisitions Committee has moved the glossary to a wiki format. It is now available on the ALCTS Web site.

2007 Award Recipients

  • ALCTS Outstanding Collaboration Citation: CLOCKSS, the ALCTS Outstanding Collaboration Citation recognizes and encourages collaborative problem-solving efforts in the areas of acquisition, access, management, preservation or archiving of library materials. The mission of CLOCKSS, a non-profit partnership between publishers and libraries, is to develop “a distributed, validated, comprehensive archive that preserves and ensures continuing access to electronic scholarly content.” CLOCKSS is based on the technology of the LOCKSS (Lots of Copies Keeps Stuff Safe) Program.
  • Banks/Harris Preservation Award: Walter Henry (Stanford University Libraries)
  • Best of LRTS: Jim Stemper (University of Minnesota Libraries) and Susan Barribeau (University of Wisconsin Libraries in Madison)
  • Blackwell’s Scholarship Award: the late Ross Atkinson
  • CSA/Ulrich’s Serials Librarianship Award: Julia Blixrud (Association of Research Libraries)
  • Esther J. Piercy Award: Robert L. Bothmann (Minnesota State University, Mankato)
  • First Step Award: Paula Webb (Delta State University)
  • Leadership in Library Acquisitions: Nancy Gibbs (Duke University)
  • Margaret Mann Citation: Robert Wolven (Columbia University)
  • Ross Atkinson Lifetime Achievement Award: Brian Schottlaender (University of California, San Diego Libraries)
  • Sage Support Staff Travel Grants: Monica Claassen-Wilson (Kansas University), Julia Merkel (James Madison University), Audrey Pryce (Bank Street College of Education), Nancy Slate (Mamie Doud Eisenhower Public Library), LaShawn Wilson (Auburn University), Siu Min Yu (Rice University)

Looking Ahead

As ALCTS enters its second fifty years, its members find the profession in a period of rapid and dynamic change. ALCTS is committed to exerting leadership through education, dialog and collaboration, publication, standards creation, professional advocacy, and organizational renewal. Our greatest strength lies with our members’ creativity and dedication. The future has never been brighter . . . or more uncertain. That said, together we will prevail and flourish.

References

1. ALCTS Cataloging and Classification Section Executive Committee, “ALCTS and the Future of Bibliographic Control: Challenges, Actions, and Values” (Oct. 3, 2006) (accessed May 25, 2007); “Overview of the Next Steps Documents Developed by the Association for Library Collections and Technical Services (ALCTS) Sections (Acquisitions, Cataloging and Classification, Collection Management and Development, Preservation and Reformatting, and Serials) and the ALCTS Council of Regional Groups” (April 12, 2007) (accessed May 25, 2007).

2. Library of Congress task force on the Future of Bibliographic Control. (accessed May 25, 2007).

3. Task Force on Non-English Access: Report (Sept. 18, 2006, revised March 16, 2007). (accessed May 25, 2007.

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Section Annual Reports

The following reports summarize the accomplishments of ALCTS and its sections during the year ending with ALA Annual Conference in Washington, D.C.

Acquisitions Section

An annual report was not submitted for the Acquisitions Section.

Cataloging and Classification Section

David Miller, CCS Chair, 2006-2007

Communication with the Profession

During the 2006-2007 year, the Cataloging and Classification Section Executive Committee (EC) took an active part in the important questions surrounding the future of cataloging and the concept of the catalog. At the request of the ALCTS Board of Directors, the EC prepared "ALCTS and the Future of Bibliographic Control: Challenges, Actions, and Values." This "next steps" statement, available on the ALCTS website, served as a springboard for an expanded statement by the ALCTS Board itself, covering the entire range of matters with which ALCTS is concerned. The CCS document featured seven "frames" or values statements, which in turn provided a set of core issues for the ALCTS CCS/Forum on Bibliographic Control, "Basic Values and the Future of Cataloging," held at the Midwinter Meeting in Seattle.

The Executive Committee, again at the request of the ALCTS Board, prepared position papers relating to the March and May 2007 public meetings of the Library of Congress Working Group on the Future of Bibliographic Control. Those papers were endorsed by the ALCTS Board and forwarded to the Working Group. The Working Group’s process and hearings to date served as the basis for the ALCTS/CCS Forum at Annual Conference in Washington.

At the invitation of the Executive Committee, the Subject Analysis Committee (SAC, chaired by Qiang Jin) began the well-subscribed "headings" email list, which features ongoing discussions focusing on the Library of Congress Subject Headings system.

The Executive Committee approved Web publication of the two updated reports, presented by the CCS Research and Publications Committee (Aiping Chen-Gaffey, chair): "Electronic Resources 2005-2006," and "Metadata Systems 2004-2006," and the statement "Guidelines for Cataloging of Record Sets Reproductions (Microform and Electronic) and Original Sets," developed by a CC:DA task force. The final report of the SAC Subcommittee on Semantic Interoperability was approved for Web publication, and the Executive Committee’s statement, "Value of Cataloging Librarians," is also now available.

The first ALCTS bilingual publication, SALSA de Tópicos / Subjects in SALSA: Spanish and Latin American Subject Access, has been published and was available at the ALA Store in Washington. D.C. This book is based on papers presented at a SAC program at the 2004 Annual Conference in Orlando. The Committee on Cataloging also addressed international interests: African and Asian Materials (Robert Lesh, chair). CC:AAM formed a working group to provide input for the document on uniform titles for Anonymous Classics: African literature: epics and assimilated, a project of the IFLA Cataloguing Section.

RDA: Resource Description and Access

The Section’s involvement in RDA: Resource Description and Access is primarily carried out through the intensive, ongoing work of the Committee on Cataloging: Description and Access (Cheri Folkner, chair). The Executive Committee was asked by the ALCTS Board to provide input on the appointment of a new ALA representative to the Joint Steering Committee for Development of RDA, and established the RDA Implementation Task Force. CC:AAM continued its contributions to CC:DA’s work through the activities of its own RDA Task Force. Additionally, the Section continued its series of RDA Update Forums at both Midwinter and Annual, chaired by Matthew Beacom.

Margaret Mann Citation

The Margaret Mann Citation Jury (Matthew Beacom, chair) selected Robert Wolven, Director, Library Systems and Bibliographic Control, Columbia University Libraries, as the 2007 recipient of the Margaret Mann Citation. Wolven was honored for his significant professional achievements as a successful innovator, pragmatic thinker, and a leader of rare and valuable qualities who has exerted a pervasive and positive influence on the profession.

Continuing Education

At the 2007 Annual Conference, CCS preconferences included workshops on Series Authorities (Rachel Wadham, chair) and Library of Congress Classification (Lori Robare, chair), developed in collaboration with the Program for Cooperative Cataloging. Materials for the first workshop in this series, Basic Subject Cataloging Using LCSH, have now been revised by the CCS Continuing Education Training Materials Committee (Margaret Maurer, chair), which also prepared revisions of the Rules and Tools for Cataloging Internet Resources course from the LC Cataloger’s Learning Workshop.

Also at Annual 2007, the CCS Committee on Education, Training and Recruitment for Cataloging presented the preconference "What They Don't Teach in Library School: Competencies, Education, and Employer Expectations for a Career in Cataloging" (Sylvia Hall-Ellis, chair), in partnership with ALISE. Section Conference programs included "Reflections on Cataloging Leadership" (Beth Picknally-Camden, chair), presented by the Executive Committee; "Cataloging Correctly for Kids: AV, E-books, and More!” presented by the Cataloging of Children’s Materials Committee (Oksana Kraus, chair); "New Developments in Form/Genre Access: Where We are, Where are We Heading, and Where We Want to Be" (Lynda Aldana, chair), presented by SAC, and "Authority Control Meets Faceted Browse," presented by the ALCTS CCS/LITA Authority Control Interest Group (Sandy Roe, chair).

The CCS Discussion Groups meetings provide stimulating presentations on a variety of topics pertinent to cataloging/metadata, and are highly valued by members. At the 2007 Annual Conference, the Catalog Management, Cataloging and Classification Research, Cataloging Norms, Copy Cataloging, Heads of Cataloging, and MAGERT Cartographic Resources Cataloging Discussion Groups offered presentations.

Executive Committee Decisions

In addition to the previously mentioned actions, the Executive Committee approved changes to the position description of EC Members-at-Large. Following recommendations from the CCS Policy and Planning Committee (Diane Baden, chair), the EC approved revised charges for the CCS Research and Publications Committee and the CCS Cataloging Norms Discussion Group.

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Council of Regional Groups

Elaine Yontz, CRG Section Chair, 2006-2007

The purpose of the ALCTS Council of Regional Groups (CRG) is to: (1) encourage and facilitate the activities of state and regional groups with a collections or technical services focus, and (2) provide a forum for discussing common interests and concerns among the regional groups as well as with ALCTS. CRG maintains the CRG Directory of Affiliate Groups and the CRG Speakers' Bureau Directory as well as a discussion list for CRG officers, CRG committee members, and officers of affiliate groups.

Officers, 2006-2007

Elaine Yontz, Chair; Carol Hryciw-Wing, Vice-Chair/Chair-Elect; Gregory Wool, Secretary; Elaine Franco, Past Chair

Slate, 2007 Election

Vice-Chair/Chair-Elect: Susan Mueller, Janet Lee-Smeltzer; Secretary: Sue Anderson, Write-In

Officers, 2007-2008

Carol Hryciw-Wing, Chair; Janet Lee-Smeltzer, Vice-Chair/Chair-Elect; Sue Anderson, Secretary; Elaine Yontz, Past Chair

Committees

Affiliate Relations (Sue Anderson, chair, Jan – June 2007; Elaine Franco, chair, 2007-2008); Speakers' Bureau (Lihong Zhu, chair, 2006-2008); Continuing Education (Coby Johnson, chair, 2006-2008); Nominating (Cynthia Clark, chair, 2006-2007; Elaine Franco, chair, 2007-2008)

Key Actions, 2006-2007

Contributed to ALCTS Next Steps document. Contributed to ALCTS strategic planning process. Increased the number of speakers in the Speakers' Bureau Directory. Committed to developing a wiki.

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Collection Management and Development Section

Linda Phillips, CMDS Chair, 2006-2007

CMDS members actively engaged in programs and services that resulted in publications, a well-attended program and co-sponsorship of a preconference at the 2007 Annual Conference, numerous discussion groups, an ALCTS Forum at Midwinter Conference, and progress towards web-based course development. Members of the CMDS Executive Committee included Larry Alford, Past Chair; Linda Phillips, Chair; Betty Landesman, Chair-Elect; Nancy Lee Myers, Secretary; and Members-at-Large, Pat Loghry (2007), John Webb (2008), Kathy Tezla (2009) and Jeff Kosokoff (2009). The Nominating Committee chaired by Mary Beth Thomson assured succession of leaders to sustain and advance the section’s momentum.

Publications

The Sudden Selector’s Guide to Business Resources by Robin Bergart and Vivian Lewis was published in 2007. The CMDS Executive Committee endorsed a proposal for another guide in the Sudden Selector series, Lesbian/Gay/Bisexual/Transgender/ Intersexed/Questioning Studies by Rachel Wexelbaum. This makes a total of six proposals approved by the CMDS Publications Committee (Harriet Lightman, Chair), the CMDS Executive Committee, and the ALCTS Publications Committee; the next manuscript, for communications studies, is due in August 2007. The Publications Committee is considering a Working Papers Series and is reviewing the outdated CMDS Guides for possible revision.

Programs

The Collection Development and Electronic Resources Committee (Andrea Imre, Chair) presented a program at 2007 Annual Conference, “Collecting for Institutional Repositories: All the News That’s Fit to Keep.” A panel moderating by Joe Branin (The Ohio State University) included Susan Gibbons (University of Rochester), Jim Ottaviani (University of Michigan), and George Porter (California Institute of Technology) and offered practical advice for involving the campus in building an IR. The large crowd in attendance engaged in vigorous discussion following the presentations.

CMDS agreed to co-sponsor a program with the RUSA CODES Materials Reviewing Committee at the 2008 Annual Conference on “Reviews Outside the Mainstream,” that explores review sources for websites, electronic databases, genre fiction, graphic novels, alternative press publications, grey literature, and other formats.

ALCTS Forum

The Collection Assessment Committee (Bonnie Tijerina, Chair) hosted an ALCTS Forum at the 2007 Midwinter Conference, “E-Resources Use Data: Outsource or In-house?” Planning for a 2008 Midwinter Forum on the topic of collaborative selection of monographs began during the 2007 Annual Conference.

Preconference

CMDS co-sponsored a preconference at the 2007 Annual Conference with the Acquisitions Section, “Workflow Analysis, Redesign, and Implementation: Integrating the Complexities of Electronic Resources in the Digital Age.”

Discussion/Interest Groups

Four discussion/interest groups offered a total of eight sessions during the Midwinter and Annual conferences for practitioners to discuss issues and strategies confronted by colleagues across the country. Groups target collection development librarians in general (Susanne Clement, Chair), public libraries (Kerry Cronin, CMDS Co-Chair), academic libraries (Brian Quinn, Chair), and leaders of collection development in the largest research libraries (Jeanne Richardson, Chair). Among the topics discussed were global resources, the future of interlibrary loan, staffing and training for collection development in a multi-library environment, approval plans, use of the WorldCat Collection Analysis Service, vendor statistics for electronic resources, centralized weeding, and collection turnover rates. Member reports from the Chief Collection Development Officers of Large Research Libraries posted to the ALCTS CMDS web pages present a panorama of collection development initiatives and accomplishments across the United States and Canada.

Education

The Education Committee (Ellen Safley, Chair) worked with Peggy Johnson and the ALCTS Education Committee to develop a web-based course, “Fundamentals of Collection Development.” The Committee prepared a timetable at the 2007 Annual Conference for testing the components with the goal of offering the first course shortly after 2008 Midwinter Conference.

The Education Committee also completed a draft of "Core Competencies for Collection Development/Management Librarians" that has been sent to the ALCTS Education Committee for approval.

The Collection Assessment Committee began work on a web-based course, “Fundamentals of Collection Assessment.”

The Administration of Collection Development Committee (Sally Wilson Weimer, Chair) worked on a toolbox for collection managers that covers de-selection, training, assessment, digitization, and cooperative selection modeled on the Social Work Collectors Toolbox. When completed the toolbox will be made available on the Web.

Planning

The Policy and Planning Committee (Scott Perry, Chair) collaborated with ALCTS Planning to create a new strategic plan for the division.

Succession

The Nominating Committee (Mary Beth Thomson, Chair) prepared an excellent slate of candidates for the 2007 elections. Joining new CMDS Chair Betty Landesman will be Genevieve Owens, Vice-Chair/Chair-Elect and Member-at-Large, Susan E. Thomas. Kathy Mitchell is filling the unexpired term for Member-at-Large John Webb who retired from librarianship in 2007. Secretary Nancy Myers will continue her much-appreciated service through 2008.

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Preservation and Reformatting Section (PARS)

Nancy Kraft, PARS Chair, 2006-2007

Busy and productive as usual, this year the Preservation and Reformatting Section established a new award, began investigating its structure, launched a digital preservation listserv, had a “best” seller, defined digital preservation, identified core competencies, held its first forum and finalized a publication. These activities are just some of the highlights; fuller details are provided in the narrative below and in reports submitted by the PARS committees and discussion groups.

Activities

At the request of the PARS Executive Committee, the Policy, Planning, and Research Committee began investigating the structure of PARS discussion groups. The committee discovered that PARS has nine discussion groups, compared with an average of three in the other ALCTS sections. As part of the investigation, the committee is looking at alternatives such as interest groups and task forces to address PARS’ needs and to remain a vital organization. Suggested structures will be shared at Midwinter 2008 to invite input and discussion.

Kudos to the Education Committee for being first to develop core competencies within ALCTS. This document identifies Competencies for Collections Preservation by areas of competency and level (fundamental, intermediate, and advanced) and will be used to develop courses. The Library Binding Institute George Cunha and Susan Swartzburg Award was established this year to honor the memory of Cunha and Swartzburg, early leaders in cooperative preservation programming and strong advocates for collaboration in the field of preservation. The award acknowledges and supports cooperative preservation projects and/or rewards individuals or groups that foster collaboration for preservation goals. The Library Binding Institute will provide the monetary award. The deadline for nominations is December 1 of each year. Walter Henry is the 2007 recipient of the Paul Banks and Carolyn Harris Preservation Award for his leadership, with a special recognition for establishing and maintaining the Conservation OnLine (CoOL) website (http://palimpsest.stanford.edu/).

The Digital Preservation Discussion Group established the Digital Preservation Discussion List ( http://lists.ala.org/wws/info/digipres) as a forum for digital preservation issues shortly after Midwinter. The list already has more than 1,000 subscribers.

Publications

Definitions of Digital Preservation was developed by the PARS Working Group on Defining Digital Preservation. Cathy Martyniak and Jake Nadal served as co-chairs. Becky Ryder, Evelyn Frangakis, George Blood, Karen Brown, Margaret Byrnes, and Sian Meikle were members of the group. This document, still under revision, will eventually become a web document. See http://blogs.ala.org/digipres.php

Carignan. Yvonne. “And a Handful of Visionaries: A History of Library Preservation” in Commemorating the Past, Celebrating the Present, Creating the Future: Papers in Observance of the 50th Anniversary of the Association for Library Collections & Technical Services. Editor, Pamela Bluh. Chicago: ALA, 2007.

Calvi, Elise, Yvonne Carignan, Liz Dube, and Whitney Pape. The Preservation Manager’s Guide to Cost Analysis. Chicago: ALA, 2006. This was the best-selling ALCTS publication this fiscal year, and is scheduled for reprint. Merrill-Oldham, Jan and Paul Parisi. Guide to the ANSI/NISO/LBI Standard for Library Binding with illustrations by Gary Frost has been approved and forwarded to ALCTS.

Programs

  • Saving Sound, Part 3: Audio Digitization and Preservation, June 2007.
  • Digital Asset Management: Implications for Preservation, June 2007.
  • Two Thumbs Up! A Preservation Film Festival, June 2007
  • PARS Forums: Lessons learned from Katrina, January and Disaster Recovery, June 2007.

Sarah Erekson spearheaded our first PARS Forums at the Midwinter Meeting and Annual Conference.

A special thanks to the 2006/07 PARS Executive Committee for all their assistance and enthusiasm during the past year: Andrew Hart, Tom Teper, Joan Gatewood, Karen Brown, Jeanne Drewes, and Liz Dube. In my candidacy statement for PARS chair, I noted that my greatest strength is the ability to listen to multiple voices, building consensus and win/win solutions. I hope that I have done that and thank all of you for granting me the opportunity to give back to my profession as PARS chair.

Serials Section

Emily McElroy, Serials Section Chair, 2006-2007

The highlight of our section’s activities this year was changing our name and mission. At ALA Annual 2007, we approved a name change to “Continuing Resources Section.” As outlined in Daisy Water’s report, which is included in this issue of ANO, our new mission statement explicitly encompasses electronic as well as print resources. The Policy and Planning Committee did an outstanding job reviewing possible names and creating a new mission statement that moves our section into the future. The second highlight of our section was the Union List of Holdings Committee changing their name to the “Committee on Holdings Information.” Their charge has been modified “to address and study matters related to holdings information, with special attention to standards, use, and functionality in the exchange and use of holdings information in and among systems.” Led by Felicity Dykas, they have actively sought collaboration with other ALA committees, including RUSA STARS ILL Committee. The Serials Section continues to sponsor programs and forums at Midwinter and Annual:

  • Serials Standards presented their Annual Forum with an update on three NISO initiatives. Swets Information Services now sponsors their annual forum. They are investigating the possibility of also holding a forum at Midwinter.
  • The Acquisitions Committee had a very successful program at Annual on “Making the E-Resource Infrastructure Work: Effective Metadata Exchange and Exposure” and are planning their next program.
  • The Continuing Resources Committee held a Midwinter forum to discuss the new CONSER standard record. Their Annual forum had an excellent panel, discussing future directions of serials cataloging, along with their annual updates from CONSER, ISSN and Library of Congress, and CC:DA.
  • The Section continues to explore new publication and continuing education opportunities:
  • The Education Committee completed two syllabi on serials preservation and archiving and collection management. A representative from PARS served as a consultant for the serials preservation syllabi. The core competencies for serials were also updated.
  • The Acquisitions Committee moved the Serials Acquisitions Glossary to the ALA wiki space.
  • The Research and Publications Committee will be exploring possibilities for wiki-based publications.
  • We continue to award outstanding contributions to the serials profession through the CSA/Ulrich’s Serials Librarianship Award. Julia Blixrud was the recipient of this year’s award. Paula Webb was honored with the First Step Award. We look forward to Paula’s contributions to our section.

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