ALCTS Newsletter Online: ALL IN ONE Print version | Vol. 18, No.3/June 2007

Letters From ALCTS

From the Editor

From the President

From the Office

Looking Ahead


My ALCTS Experience: Diane Dates Casey

Toward RDA ONLINE by Marjorie E. Bloss, RDA Project Manager



2007 Election Results

New Discussion List for the Electronic Resources Management Interest Group

From ALA

2007 ALA Presidential Election Results

Barbara A. Macikas Appointed ASCLA and RUSA Executive Director

From the Profession

Dr. Suess's Widow Endows UCSD Post

David Miller and Patrick Le Boeuf Win Award for Best Article

CONSER Standard Record Implementation

OCLC Members Council Meets in May

University of Washington Libraries Pilot WorldCat Local

VRA Core 4.0 Now Available

Outcomes of April 2007 JSC Meeting Now Available

mary beth weber, ano editor

Letters from ALCTS

From the Editor

Mary Beth Weber, Editor

Happy 50th Anniversary!

After a year filled with planning and anticipation, ALCTS’ 50th Anniversary is here. LRTS is also turning 50. This issue of ANO contains information regarding the ALCTS 50th Anniversary celebration and events that took place at the ALA Annual Conference in Washington, D.C. The celebration does not end with the ALCTS Conference or Annual, and will continue throughout the year. It is still possible to contribute to the ALCTS 50/50 fund. There will be a new book titled Commemorating the Past, Celebrating the Present, Creating the Future: Papers in Observance of the 50th Anniversary of the Association for Library Collections & Technical Services edited by ALCTS President Pamela Bluh available from the ALA Online Store on July 15.

Some of the other highlights in this issue of ANO:

  • Read Diane Dates Casey’s “My ALCTS Experience Column” to find out more how Diane began as an ALCTS intern and ended up in her current role as ALCTS Councilor.
  • RDA Project Manager Marjorie Bloss has contributed a summary of the RDA Meeting that took place in Ottawa in April.
  • Read ALCTS Past-President Bruce Johnson’s final column.

There will be a few changes to ANO that debut with this issue. "Guidelines for Authors" will be included with the masthead and editorial policy. There is also a running calendar of deadlines for reports and other types of submissions.

bruce johnson, alcts president

Letters from ALCTS

From the President

Bruce Johnson, ALCTS President

Thank you

This has been an exciting year on many levels. ALCTS has celebrated its 50th anniversary of service to the profession. Thanks go to Olivia Madison and her hard working committee for a spectacular series of events and publications to mark our past, current, and future.

We also marked the golden anniversary of LRTS, a fitting description for our outstanding scholarly journal. I cannot say enough about the leadership that Peggy Johnson and the LRTS Editorial Board have shown in raising the standard of scholarship to which our membership aspires. The results of their efforts are not limited to the tangible manifestation of the journal, but more generally in the intellectual vigor of our many publications, programs, fora, and discussion groups.

There were many new print and online publications this year. This reflected the culmination of many years of work, as well as efforts to bring “hot” topics to print more quickly. We can not thank Narda Tafuri and the Publications Committee enough for their Herculean efforts.

ALCTS offered more continuing education opportunities this year by way of CE institutes, symposia, online courses, and pre-conferences than at any time in the past. This reflects an unambiguous call from the membership for such offerings. Many had a hand in making this happen, such as the Education Committee (thank you, Karen LeTarte) and the Program Committee (thank you, Genevieve Owens).

After many years of working to balance financial resources with funding demands, ALCTS finally got it right. The Budget & Finance Committee under the skillful leadership of Cheryl Kern-Simirenko made it look easy, but it was anything but.

A major focus of the year was to involve members who are newer to the profession in the life of the association. This took many forms, from the ALA Emerging Leaders program, to growth and retention initiatives from the Membership Committee (thank you, Sheila Smyth), to volunteer and leadership development events organized by the Leadership Development Committee (thank you, Betsy Simpson). I would particularly like to thank President-elect Pamela Bluh and her leadership cohorts for doing an outstanding job of proactively recruiting a terrific group of committee members and chairs for the coming year.

The new Five-Year Plan calls for a more vibrant, “nimbler” association that not only reacts more quickly to change, but drives that change in directions that reflects the best interests of our members and our library patron’s needs. The Planning Committee (thank you, Nancy Gibbs) has been hard at work building the infrastructure to implement the plan with your involvement. The Organization & Bylaws Committee (thank you, Dale Swensen) has similarly has been hard at work looking at ALCTS’ organizational structure to better support what we are doing now, and facilitating quicker change in the future.

ALCTS forcefully responded to many issues. Fora were used to allow for open discussion of topical (“hot”) issues with very short planning timelines. Fora included:

  • CMDS Forum on Collecting E-Resources Use Data: Outsource or In-house?
  • Disaster Recovery Forum
  • Forum on Library Education
  • Forum on Non-English Access
  • Forum on the Future of Cataloging
  • PVLR Open Forum: Libraries and University Presses Working Together?
  • RDA Update Forum

ALCTS was involved in revising ALA’s digital preservation policy, established a very active digital preservation discussion list, and established a new award to promote cooperative preservation efforts. (Thank you, Nancy Kraft and PARS.) Similarly, ALCTS launched a new award, the “ALCTS Outstanding Collaboration Citation,” to recognize and encourage collaborative problem-solving efforts in the areas of acquisition, access, management, preservation or archiving of library materials. (Thank you, Emily McElroy and SS.)

ALCTS has been actively engaged in a very turbulent year for cataloging. The Library of Congress’s (LC) spring 2006 series authorities announcement triggered a cascade of discussion about what role LC should play in the cataloging world, as well as what role ALCTS should play in helping to shape the future of cataloging. At the Board’s request, the Cataloging & Classification Section (CCS) Executive Committee developed several thought-provoking documents about ALCTS role as a catalyst and manager of change. The resulting studies, ALCTS and the Future of Bibliographic Control: Challenges, Actions, and Values and Overview of the Next Steps Documents Developed by the Association for Library Collections and Technical Services (ALCTS) Sections, came to be known generically as the “Next Steps” documents and served as catalysts for an association-wide discussion of professional advocacy and what steps ALCTS must take to exert a more proactive leadership role in driving professional change. The CCS Executive Committee also drafted the ALCTS written testimony for LC’s Working Group on the Future of Bibliographic Control. Thank you, David Miller and CCS for taking on this huge workload.

Similarly, the Task Force on Non-English Access finished its work and reported its conclusions in the TF’s final report with eleven recommendations for further action. Beth Picknally Camden and her Task Force have done ALCTS a tremendous service. This coming year will see implementation of the TF’s solutions.

I particularly want to thank Charles Wilt, Julie Reese, and Christine Taylor, for their diligence, creativity, and patience in helping us move the work of the association along. Without their grace under fire, much of our efforts would have come to naught. The next time you speak with Charles, Julie, or Christine, please let them know they are appreciated.

Finally, I want to thank you. Serving as your President has been a wonderful experience for me. I’ve gotten to speak with many of our colleagues over the course of the past year, and I never fail to come away feeling energized by your enthusiasm and drive. I remember in the doctoral studies that we were taught to never speak in absolutes ... but ALCTS members are the best!

I look forward to working with you in the coming years. We still have a lot of work to accomplish, and it is essential that you give your best to achieve the future that our profession and our patrons deserve. Are you with me?

charles wilt, alcts executive director

Letters from ALCTS

From the Office

Charles Wilt, ALCTS Executive Director


Last month I wrote about design. That is, designing an association such as ALCTS to maximize the benefits of becoming part of the association. If design is the content, the “what” of the association, then you have to build that design, devise the “structure” in which the design can function.

So what about the “structure” of ALCTS to which we should be paying attention?

Structure for an association is part policy, part procedure, part governance, part working groups. I want to look at each of those components briefly.

New Structure

Several years ago, the ALCTS Board decided it was time to change itself and how it does business, so it was overhauled. The Board wrote itself a charge, assigned itself duties, added three new members, and configured the voting/non-voting membership. That “structure” is the Board of 2007. At the same time, the Board decided to make certain division committees, “Committees of the Board,” reporting directly to the Board. These committees supported the organizational structure of ALCTS: Planning, Program, Budget & Finance, Organization and Bylaws, etc. ALCTS at the time had many “topical” committees that did not fit this new structure, and they were given the option of going out of business or becoming what was then a new idea, an Interest Group (IG). Some opted for disbanding, some opted for IG status. As a result, a new “structure” was put in place.


Policy is also part of any discussion on structure, since policy often has an impact on the structure, just as I described above. Policy dictates that in order to “X,” you must have “Y” in place, often a group or relationship or something tangible. The Board recently passed a policy about the delegation of authority to division committees, essentially stating that division committees work on behalf and represent the Board in their particular areas, can make decisions on behalf of the Board, and do not need Board approval for everything they do. This policy affects the structure of the organization because it grants extra responsibility to the division committees but also makes them more accountable.


Procedure seems to be everywhere. Despite having stripped much of the procedure from what we do, there is still an ample amount to go around. Procedure can add a great deal to any structure, so we try hard not to build any more into what we have to do than is necessary. The Program Committee needs information to judge a program proposal but over the years, we have pared that down to the basics. Over-reaching and obtrusive procedures can kill the best of intentions and who really wants to face getting five different approvals?

Working groups, for lack of a better all inclusive term, are committees, task forces, interest and discussion groups, the Board, the Executive Committees, all the groups that make up ALCTS. ALCTS has a traditional structure for its organization: a Board and sections/CRG with a supporting committee structure. Many of the other divisions have the same structure, some more complicated, some simpler: RUSA and ACRL, for example. LITA and YALSA have no sections. PLA has “clusters.” ALA has offices, divisions, committees, round tables, etc. ALA, if you do not already know, is one of the most complex structures in all of association-dom.

Where do we go from here?

So are you wondering when I am getting to my point? Well, now. If as I mentioned in April that we are the masters of our own design, then we are also masters of our own structure. No one, in ALA or outside, has told us how to organize ourselves, so we are free to re-invent. And we have done so with some success. I however want to challenge each and every one of you, member, committee chair, section chair, Board member, everyone, to examine this structure we created way back in 1957 and shifted a bit in 1989 and in the nineties. Is it the structure that will advance us into the future? Are we what we should be or maybe it is time to do a little “rehab”?

I am not going to give you a laundry of possibilities, but would rather you seriously consider whether we could compete as we are.

Looking Ahead: Calendar of Upcoming Events

Editor's Note: If you would like to submit a report on any of these conferences for publication in ANO, please contact the editor, Mary Beth Weber



Basic Collection Development
Fairfax, Virginia


American Association of Law Librarians Annual Meeting and Conference
New Orleans, Louisiana


Fundamentals of Acquisitions Web Course


Metadata and Digital Library Development
New York, NY



73rd IFLA General Conference and Council
Durban, South Africa


International Conference on Dublin Core and Metadata Applications



European Conference on Research and Advanced Technology for Digital Libraries
Budapest, Hungary



Fundamentals of Acquisitions Web Course


International Conference on Preservation of Digital Objects (iPRES)
Beijing, China


ASIS&T Annual Meeting
Milwaukee, Wisconsin


Internet Librarian 2007
Monterey, California



17th Annual Charleston Conference
Charleston, South Carolina

ddc, author of my alcts experience


My ALCTS Experience

Diane Dates Casey, Governors State University

In 1993, I became the head of the Cataloging Department at Governors State University (GSU) and started my ALCTS adventure. At my first conference I followed the advice of colleagues and attended ALCTS Cataloging and Classification Section (CCS) committee meetings and discussion groups introducing myself to the chair. During the conference I learned about volunteering as an intern on CCS committees and filled out the form. To my surprise I was appointed in 1994 to serve as intern to the Subject Analysis Committee (SAC).

From SAC intern, I moved to SAC member and then chaired SAC for three years in addition to chairing several SAC subcommittees. I was honored to serve with many experienced, expert catalogers. Imagine the thrill of working alongside cataloging heroines like Arlene Taylor and Lois Mai Chan. A major highlight of my time in SAC was the development of Faceted Application of Subject Headings (FAST) from the conclusions of the SAC Metadata and Subject Analysis Subcommittee which I chaired. My work with SAC and later with CCS Planning and Policy Committee helped me mature in my ability to work effectively with peers -- a skill I use daily as a library dean. Like many academic librarians, my ALCTS colleagues’ support was essential in providing me with wonderful letters of recommendation which lead to the award of tenure in 1999.

In 2005 I ran successfully for ALCTS Councilor. I have learned the challenges and opportunities offered by ALA Council. Serving as ALCTS Councilor has expanded my understanding of how ALCTS operates and my appreciation for the dedicated work of ALCTS staff, officers and members. My latest adventure is participating as an ALA representative on the LC Working Group on the Future of Bibliographic Control. What an opportunity and responsibility! Thank you, ALCTS, for yet another occasion to serve my profession, my colleagues, and my friends!


Toward RDA Online: Summary of the RDA Meeting in Ottawa, Canada, April 16-20, 2007

Marjorie E. Bloss, RDA Project Manager

Project Administration

The CoP, the committee responsible for the overall RDA project, approved a change in the name of the Joint Steering Committee for Revision of AACR. It will now be known as the Joint Steering Committee for Development of RDA. This change becomes effective immediately and will be reflected on the JSC website and documentation.

The CoP is evaluating different configurations for possible international expansion of the CoP and the JSC. An invitation was extended to the National Library of Australia to join the CoP, thus paralleling the JSC where NLA is already represented through the Australian Committee on Cataloguing. This invitation has been accepted and is effective immediately. Any other expansion would become effective following the release of RDA Online in early 2009.

Content Development

John Attig is replacing Jennifer Bowen as the ALA representative to the JSC. John has attended many JSC meetings and is extremely familiar with RDA issues, so the transition will be a smooth one.

Currently, revised chapter 3 of RDA is available for comment. This chapter, entitled “Carrier,” focuses on the description of the carrier of the resource, such as its physical characteristics, the formatting and encoding of the information stored on the carrier, etc.

During its meeting, the JSC worked towards preparing revisions of RDA’s chapters 6 and 7 for constituency review. Drafts of these chapters will be available for review and comment from July- September 2007. As a result of constituency input, the order of these chapters has been reversed. The chapters are now chapter 6 “Persons, Families, and Corporate Bodies Associated with a Resource” and chapter 7, “Related Resources.” Chapter 6 provides a set of general guidelines and instructions on the use of access points representing persons, families, and corporate bodies associated with a resource and also reflects the association between them and the resource being described. Chapter 7 provides general guidelines and instructions on the use of identifiers, names, and descriptions referring to resources that are related to the resource being described.

The JSC continued its work on RDA part B, “Access Point Control,” in preparation for its distribution for constituency review and comment in December 2007. One issue, which the JSC discussed in depth, is whether RDA will contain any changes to AACR2 practice in terms of choice of main entry and form of access points. There was agreement that there would be no deviation without strong justification. This underscores the CoP’s and the JSC’s continued commitment to facilitating the adoption of RDA and ensuring its compatibility with AACR2 records. Find additional details on RDA content development online.

The JSC also evaluated the effect of RDA on MARC 21 elements, identifying MARC tags that would need modification in order to accommodate RDA. This information will be submitted to MARBI (the committee responsible for modifications to MARC 21) for ongoing discussions of modifications to MARC 21 in light of RDA’s release.

Product Development

The Co-Publishers (the American Library Association, the Canadian Library Association, and the Chartered Institute of Library and Information Professionals) are in the final stages of developing an RFP for RDA Online. A draft of the RFP was reviewed during the meeting. The RFP was distributed to selected vendors at the end of April. Responses are due at the end of May and a vendor will be chosen in mid-July 2007. The RFP includes two online components for RDA. The first is an authoring/reviewing environment so that members of the JSC and its working groups can simultaneously work on RDA content. This component is scheduled for availability by mid-September 2007. The second component is RDA Online itself. RDA Online is scheduled for general release in early 2009.

There are three major sections in the RFP describing the RDA Online functionality. The first includes requirements for views of RDA content. The Full view displays RDA instructions in their entirety. The Concise view is an abridged view, displaying just those sections of the content tagged as “concise.” The Custom view permits users to identify only those instructions the user needs, for example, only instructions related to cartographic resources or serials.

The second major set of requirements describes the four navigational screens that will be available with RDA Online: Browse, Basic Search, Advanced Search, and Saved Search. The system will also provide a Help or FAQ function for commonly encountered problems.

The third major set of requirements in the RDA RFP focuses on providing users with access to content through two specialized, task-specific functionalities. The first, Step-by-Step, will prompt users to answer predefined search criteria to guide them through the cataloguing process. The second, Smart Sheet, will present users with worksheets used for specific record types linked to related rules.

RDA Adoption and Implementation

The CoP and the JSC are very much aware of constituency concerns about adopting and implementing RDA. To this end, the British Library, Library and Archives Canada, and the Library of Congress are beginning to coordinate plans for adopting RDA. They have already begun discussions on how their libraries might proceed and the various issues that must be considered in adopting and implementing RDA. Members of the CoP representing the national libraries will consult within their institutions as a first step in developing RDA adoption and implementation plans.


On April 30/May 1, a meeting of representatives from the RDA, Dublin Core, and IEEE-LOM (Learning Object Metadata) communities was held at the British Library. This meeting, supported by RDA, grew out of discussions held during last year’s Dublin Core meeting. The objectives of this meeting included comparing and contrasting the conceptual models or standards used by each group, and to related standards for data structure, content, format and exchange. Find more details about the meeting online. (Note: The following is a brief after-meeting update. The CoP and the JSC were very pleased with the success of the Data Modeling meeting in bringing representatives of RDA, Dublin Core, and IEEE-LOM together and identifying significant tangible outcomes which would come from future collaboration on an RDA Application Profile. They are presently exploring issues and options for taking this work forward, including securing the necessary funding.)

The JSC and the CoP considered the most appropriate mechanism for representing RDA at the upcoming Dublin Core meeting in Singapore, and will form their decision based on the outcomes of the Data Modeling meeting.

The JSC and the CoP discussed RDA activities planned for the 2008 IFLA Conference, which will be held in Québec City. In addition to rolling out a beta version of RDA Online at that conference, the JSC has submitted the appropriate forms to IFLA for a satellite meeting on RDA. This proposal has been approved by IFLA and work will now go forward with plans for the meeting.


The schedule for RDA’s first release (early 2009) as established by the CoP and the JSC is an extremely ambitious one. Yet with the incredibly hard work of those involved, most of whom work on RDA on a voluntary basis, we are seeing significant progress in RDA’s development on a number of fronts. Given the involvement of so many people coming from a variety of perspectives, the development of RDA is indeed a collaborative process.


2007 ALCTS Election Results

Election results are now available for ALCTS officers and councilors. Congratulations to the winners.


Vice-President/President Elect (2007-2010)

M. Dina Giambi (University of Delaware)

Director at Large (2007-2010)

Beth Picknally Camden (University of Pennsylvania)


Vice-Chair/Chair-Elect (2007-2010)

Robert Alan (Pennsylvania State University)

Member at Large (2007- 2010)

Sherry Sullivan (H.W. Wilson Company)

Secretary (2007-2010)

Jeanne Harrell (Texas A&M University)


Vice-Chair/Chair-Elect (2007-2010)

Matthew Beacom (Yale University)

Member at Large (2007-2010)

Diane Baden (Boston College)

Secretary (2007-2010)

Anton (Tony) Olson (Northwestern University)


Vice-Chair/Chair-Elect (2007-2010)

Genevieve Owens (Williamsburg Regional Library, VA)

Member at Large (2007-2010)

Susan Thomas (Indiana University-South Bend)


Vice-Chair/Chair-Elect (2007-2010)

Janet Lee Smeltzer (University of Maryland-Baltimore County)

Secretary (2007-2009)

Sue Anderson (Eastern Washington University)


Vice-Chair/Chair-Elect (2007-2010)

Walter Cybulski (National Library of Medicine)

Member at Large (2007-2010)

Mary Ellen Starmer (University of Tennessee)

Secretary (2007-2010)

Jean Ann Croft (University of Pittsburgh)


Vice-Chair/Chair-Elect (2007-2010)

Felicity Dykas (University of Missouri)

Member at Large (2007- 2010)

Maggie Horn (SUNY-Albany)


John C. DeSantis

Allene Hayes

Janet Swan Hill

Bernard A. Margolis

Cristina Ramirez


New Discussion List for the Electronic Resources Management Interest Group

The LITA/ALCTS Electronic Resources Management Interest Group (ERMIG) promotes and enables the exchange of information and discussion among librarians, publishers, electronic resource management system vendors and related service organizations concerning issues related to the management of electronic resources. ERMIG is open to all ALA members and the mailing list is open to anyone. Visit to subscribe.


From ALA

2007 ALA Presidential Election Results

James Rettig, university librarian at the University of Richmond (Virginia), has been elected president of the American Library Association (ALA) for the 2008-2009 term. Rettig will become president-elect in July 2007, and will assume the ALA presidency in July 2008, following the ALA Annual Conference in Anaheim, Calif. He will serve a one-year term as president and a one-year term as Immediate Past President. Find the ALA press release online.


Barbara A. Macikas Appointed Executive Director of ASCLA and RUSA

Barbara A. Macikas has been appointed as the executive director of the Association of Specialized and Cooperative Library Agencies (ASCLA) and the Reference and User Services Association (RUSA), divisions of the American Library Association. She began her work with ASCLA and RUSA on May 21, 2007.

Ms. Macikas served as Deputy Executive Director of the Public Library Association, a division of the American Library Association, since 2000. Before joining the PLA staff, Barbara was a consultant with Association and Event Management (Homewood, IL), managing and marketing trade shows, conferences and special events for nonprofits.

From the Profession

Dr. Suess's Widow Endows UCSD Post

Audrey Geisel, the widow of Theodore "Dr. Suess" Geisel, donated a $1 million gift to the University of California, San Diego (UCSD) to establish and endow the Audrey Geisel University Librarianship. Geisel has had a longstanding relationship with UCSD and the library, and has donated more than 8,000 of her late husband's original drawings, sketches, books, and other memorabilia to the university libraries. In 1995, UCSD's Central Library was renamed Geisel Library. The donation will be used to create a permanent fund, proceeds from which can be used to support UCSD's ten individual campus libraries at the discretion of the university librarian. UCSD's chief librarian, Brian E. C. Schottlaender, will serve as the inaugural Audrey Geisel University Librarian.

David Miller and Patrick Le Boeuf Win Award for Best Article

David Miller, Head of Technical Services, Curry College and Patrick Le Boeuf, Library Curator, Bibliothèque nationale de France, received an award from Cataloging & Classification Quarterly (CCQ) for the best article published in volume 39. Their article, “Such stuff as dreams are made on: How does FRBR fit performing arts?” is in volume 34, number ¾ of CCQ, pages 151-178.


CONSER Standard Record Implementation

CONSER standard record implementation will begin June 1, 2007, with the understanding that not all institutions will be able to implement it locally on exactly that date. Members have agreed to monitor use of the standard throughout the coming year and make changes and adjustments as needed. The new CONSER documentation available from the CONSER website supports the standard record. The new and revised LCRIs support the policy decisions that differ from AACR2 rules. Find information on the CONSER standard record online. Direct questions about the CONSER standard record and its accompanying documentation to Les Hawkins, CONSER Coordinator, Library of Congress (


OCLC Members Council Meets in May

OCLC Members Council met May 20-22 in Dublin, Ohio, to discuss the OCLC governance structure, products and services, and future needs of its members. The Members Council also elected new leaders for the next session, and bid farewell to Phyllis Spies, a senior OCLC manager who participated in 80 Members Council meetings before her retirement this month.

OCLC Members Council President Ernie Ingles, Vice-Provost and Chief Librarian, University of Alberta, OCLC Canada, passed the gavel to Sandy Yee, Dean of Libraries, Wayne State University, who will serve as Members Council President for 2007/2008.

Loretta Parham, CEO and Library Director, Robert W. Woodruff Library of the Atlanta University Center (Clark Atlanta University, Interdenominational Theological Center, Morehouse College, Spelman College), representing SOLINET, was elected Vice President/President-Elect.

The new delegates-at-large are:

  • Berndt Dugall, Direktor/Librarian,Universitat Frankfurt, Universitatsbibliothek Johanne Senckenbenberg (OCLC PICA)
  • Jamie LaRue, Director, Douglas County (Colorado) Libraries (BCR)
  • Lyn McKinney, OCLC Western, Head Librarian, Billings Public Schools, Billings Senior High School Library (OCLC Western)
  • Jennifer Younger, Director of University Libraries, University of Notre Dame, Edward H. Arnold Library (INCOLSA).

Find the meeting report online.


University of Washington Libraries Pilot WorldCat Local

The University of Washington Libraries is the first institution to pilot WorldCat Local, a new service that builds on to allow Web access to OCLC. The goal of the pilot is to provide users with a single search and request service that covers the University of Washington Libraries, Summit libraries (most academic libraries in Washington and Oregon), WorldCat and a selection of article citations through one catalog.

Features initially include a single search box, relevancy ranking of search results, result sets that bring multiple versions of a work together, faceted browsing, citation formatting options and cover art.


VRA Core 4.0 Now Available

The release version of VRA Core 4.0 is now available. Core 4.0 Beta was released in December of 2005. The Core 4.0 website contains a document that explains changes between VRA Core 4.0 beta version and VRA Core 4.0 release version.

VRA Core was developed and is maintained by the Data Standards Committee of the Visual Resources Association. Direct questions about VRA Core to


Outcomes of April 2007 JSC Meeting Now Available

The outcomes of the April 2007 meeting of the Joint Steering Committee for Development of RDA are now available on the JSC Web site.


ALCTS Newsletter Online


ALCTS Newsletter Online (ISSN 1523-018X) is published six times a year by the American Library Association, 50 E. Huron St., Chicago, IL 60611. It is an official publication of the Association for Library Collections & Technical Services (ALCTS), a division of the American Library Association. It replaced the ALCTS Newsletter (ISSN 1047-949X) in December 1998. Subscription price: ALCTS Newsletter Online ( ANO) is published free of charge to anyone with Web access. Business manager: Charles Wilt, ALCTS Executive Director; Send manuscripts to the editor, Mary Beth Weber, ANO Editor , Technical & Automated Services, Rutgers University Libraries, 47 Davidson Rd., Piscataway, NJ 08854-5603; phone: (732) 445-0500; fax: (732) 445-5888; Assistant Editor: Nanette Donohue, Managing Editor: Christine Taylor, ALCTS President 2007-2008: Pamela Bluh. Issues appear on approximately the 15th of each even-numbered month. To be notified when a new issue has been posted, sign up online. To change your notification address, email Christine Taylor.

Back issues (to volume 10) are available online in the ANO Archive. ALCTS Newsletter Online is indexed in H. W. Wilson’s Library Literature.

Effective in volume 15, the ALCTS Newsletter Online accepts advertising. See Advertising in ANO.

Contributors and authors are encouraged to read the ANO Editorial Policy, which includes the content submission schedule, purpose, and scope.

Copyright © 2007 American Library Association.

All materials in ANO subject to copyright by the American Library Association may be downloaded and printed for the noncommercial purpose of scientific or educational advancement granted by sections 107 and 108 of the Copyright Revision Act of 1976. For other reprinting, transmission, or translating, address requests to the ALA Office of Rights and Permissions.

For more information on what committees and discussion groups are doing, ALCTS awards, publications, upcoming programs, and regional workshops, see the ALCTS Web site (

Editorial Policy

(revised Dec. 2002, effective with volume 14, 2003)


The primary purpose of the ALCTS Newsletter Online is to report the news and activities of ALCTS and its members, and to be the voice of the association.


ALCTS Newsletter Online is issued in six numbers per annual volume. ( Note: The frequency was changed to quarterly by a board motion at the Annual Conference in New Orleans in 1999, and changed to six issues per year in 2003.)


The primary focus is news and reports about the activities of the association, its groups and its members, such as:

  • Summary reports of ALCTS programs, preconferences and institutes
  • Preliminary information, announcements and schedules of upcoming continuing education events
  • Board, committee and discussion group reports and activities
  • Candidates for office in the association
  • Financial and other planning reports
  • Schedules of meetings
  • Announcements of new ALCTS publications
  • Winners of awards given by the association
  • Member updates: awards, honors, personal achievements, retirements, obituaries
  • Background information on venues for meetings and continuing education events

A secondary focus is reporting activities of interest to the membership relating to practice and developments in the fields of library collections and technical services, such as:

  • Announcements of upcoming activities of other ALA and non-ALA groups
  • Summary reports of meetings and activities of these groups
  • Announcements of new standards and standards under development
  • New policies and guidelines, and their effect on ALCTS members and the profession
  • Legislative updates and international activities affecting the profession
  • Recent publications of interest to members
  • Brief articles on "best practices" in the field
  • State association activities and news

Feel free to submit news releases. ANO does not accept articles about commercially sold products.


The editor will coordinate with the ALCTS Board of Directors and the ALCTS Publications Committee regarding the general contents of each issue, as well as with the ALCTS office staff (Executive Director and others) regarding current ALCTS priorities. The editor will attempt to keep reports concise yet complete so that all members can follow the activities of ALCTS. The editor also will strive for complete coverage of the full scope of ALCTS activities and interests.

Submission Deadlines

Content is due no later than the first day of the month of publication. Issues are posted on approximately the 15th of the month.

Author Guidelines

Manuscript Preparation

Follow these guidelines and procedures for preparing submissions for ANO:

  • Original submissions: Only original, unpublished submissions will be accepted. Authors are responsible for the accuracy of statements included. Articles and reports are generally 300-500 words. Longer submissions will be considered on an individual basis.
  • Style: Spell out abbreviations and acronyms. Verify accuracy of all names (both personal and corporate). Confirm that email addresses or URLs provided in submissions are active and functioning.
  • Format: Use single line spacing within paragraphs. Separate paragraphs with double line spacing. Do not include highlighting, bold text, special fonts or text effects. Do not include page numbers, and do not use headers or footers.
  • Figures: Photographs, figures, and diagrams are all considered as figures. Photographs may be requested for certain types of submissions, such as the “My ALCTS Experience” column. Photographs may accompany submissions. Photos for ANO should be submitted as .jpg files and no larger than 4 x 6 inches, resolution of 300 dpi or less (72 dpi preferred).
  • Number each figure consecutively. Text should contain a reference to the figure(s) (i.e., “The filled boxes are then ready to go to storage. See figure 2.”)
  • Provide a brief descriptive or explanatory caption for each figure (i.e., “Cooling system for the off-site storage facility.”)
  • Submitting manuscripts: Submit manuscripts in Word format, preferably using Times New Roman font, 11 point. Submissions may be sent as email attachments. Email messages will not be accepted. Send submissions to Mary Beth Weber, ANO Editor (
  • Copyright: Since submissions carry a byline, the ALCTS Office needs a signed copyright agreement on file. After submissions are received, authors will be sent a copyright form to complete and fax to the ALCTS Office (instructions will be provided at that time).

ALCTS Newsletter Online Content Submission Deadlines

Midwinter Committee Reports February 1 February
Midwinter Interest/Discussion Group and Liaison Reports February 1 February
Announcements for Annual programs, preconferences, and interest/discussion groups April 1 April, June
Volunteer requests: Program reporters for Annual April 1 April, June
Volunteer requests: ALCTS Booth April 1 April, June
Volunteer Forum April 1 April, June
Section Chair Annual reports July 31 August
Annual Committee Reports July 31 August
Annual Interest/Discussion Group and Liaison Reports July 31 August
SAGE Support Staff Travel Grant reports July 31 August
IFLA reports October 1 October
Announcements for Midwinter programs, preconferences, and interest/discussion groups December 1 December, January
Volunteer requests: Program reporters for Midwinter December 1 December, January

Information for Advertisers

Advertising Deadlines

Issue* Ad Space Reservation Ad Materials Due
October September 25 October 1
December November 25 December 1
February January 25 February 1
April March 25 April 1
June May 25 June 1
August July 25 August 1
*Issues will be posted approximately two weeks after the space reservation deadlines.

Advertising Rates

Placement 1x 3x 6x
Home page $500 $450 $400
News or Events page or “In this Issue” article $400 $360 $320
President, Editor, Publications, or Office page $300 $270 $240
All other individual articles $200 $180 $160

Banners are 468 pixels wide and 60 pixels high. All ads must be supplied in GIF format and are due to ALCTS Newsletter Online production staff on the materials deadline date listed above. Animated GIFs are allowed. All ads are subject to ALCTS Newsletter Online approval.

To place a banner ad in the ALCTS Newsletter Online, contact:
Christine Taylor, ALCTS Newsletter Online, 50 E Huron St., Chicago, IL 60611; 1-800-545-2433 ext. 5037;