News & Features

IFLA Reports From the 2006 World Library and Information Conference,
Seoul, Korea; August 20-24, 2006

ALCTS sponsors representatives to seven sections of the International Federation of Library Associations and Institutions annual meeting (named World Library and Information Conference beginning in 2003).

Acquisition and Collection Development / Bibliography / Cataloguing / Classification and Indexing / Knowledge Management / Preservation and Conservation / Serial Publications

Acquisition and Collection Development Section

The Acquisition and Collection Development Section of IFLA maintained a brisk schedule immediately preceding and during IFLA’s 72nd World Library and Information Congress in August 2006. Seoul was an extraordinarily interesting site for the conference, particularly notable for the quality of the local arrangements and the multiple splendors of Korean cuisine. The COEX World Congress Center is undoubtedly one of the fanciest ever to host an IFLA Conference. A breathtaking cultural evening, presented by the National Organizing Committee at the Sejong Cultural Center was a highlight of this, or any other IFLA Conference.

A satellite meeting, immediately preceding the main IFLA Conference, on the theme of “Resource Sharing, Reference and Collection Development in a Digital Age-a Practical Approach” was held at the National Library for Children and Young Adults, August 16-18. The Acquisition and Collection Development Section was one of three sections sponsoring the satellite meeting, along with Reference and Resource Sharing and Document Delivery. Each of the sections was responsible for a portion of the program over a day and half of actual presentations. The Acquisition and Collection Development papers focused on management of electronic resources, with contributions by Nadia Zilper (University of North Carolina) on selection, Ole Gunnar Evensen (University of Bergen) on licensing, Natalia Litvinova (Russian State Library) on statistics, and Lynn Sipe (University of Southern California) on delivery and management of electronic resources. The satellite meeting was well attended, with fifty-eight participants, about half Korean and the remainder from sixteen countries. The keynote address was given by Doo Young Lee of the National Organizing Committee. Extraordinarily generous sponsorship for the meeting, including two lunches and three dinners for all registrants, was provided by the National Library of Korea. Proceedings are available on the IFLA website.

The Section’s Open Program was also a joint endeavor with the Serials and Continuing Resources Section, titled “Evolving Business Models for Hybrid Collections.” It was held much later in the conference than is usually the case, being scheduled immediately before the Congress’ Closing Session. The Acquisitions and Collection Development half of the program presented a provocative set of three papers, from Korea, Finland, and the United States, on pricing models for electronic books. Attendance at the program was down from previous years, with between eighty-five and 100 present. This, in part, reflects the fact that registration for the Seoul Conference was lower than anticipated.

The Section’s Standing Committee held its two regularly scheduled meeting during the conference. Many standing committees had poor attendance in Seoul, though the Acquisition and Collection Development turnout was probably average with eight committee members in attendance. An unusual number of observers were present, reflecting an increased level of interest in the activities of the Section and possible future membership on the Standing Committee. The Standing Committee dealt with both routine and unfinished business. It was agreed that the Section’s brochure should be available in a PDF version that is slightly rearranged from the IFLA website. A working group was established to bring the long discussed gift guidelines closer to completion. After considerable discussion of how to proceed with the draft elements of the electronic resources manual that are already available, it was agreed to instead change the format of the proposed publication to that of a set of guidelines or tool kit. This will necessitate considerable revision and downsizing of available text. Lynn Sipe agreed to coordinate this effort and Nadia Zilper offered to assist.

The usual tentative discussions took place about program planning for both the Durban (2007) and Quebec (2008) IFLA Conferences. The Section’s open program for Durban will likely have the theme “Collection Description Models-Next Generation Initiatives.” The chair and other members of the committee with good African contacts were to consult on specific paper topics and possible speakers. In terms of Quebec, it appears that the same co-sponsoring sections with the Seoul satellite meeting may be interested in repeating the experiment.

Finally, the committee agreed on the value of again holding a Mid-Term meeting, in either February or March somewhere in Europe, with the location to be determined. Subsequent developments indicate a probable location of Grenada, Spain, March 15-16, 2007.

Bibliography Section

Approximately 4,000 participants arrived at the COEX Convention and Exhibition Centre in Seoul, Korea, a city of some twelve million inhabitants, to share in "Libraries: Dynamic Engines for the Knowledge and Information Society," theme of the 72nd IFLA General Conference and Council, August 20-24, 2006. The Opening Ceremony was marked by the keynote address of Dr. Kim Dae-Jung, Former President of the Republic of Korea and the presence of Kwon Yang-sook, wife of the current President, Roh Moo-hyun.

The first business meeting of the Bibliography Section was held on Saturday afternoon, August 19, 2006. Topics for discussion included strategies for working more closely on programming and guideline review with Cataloguing, Classification and Indexing, and National Libraries; technical problems, including costs, of issuing both printed and electronic versions of the newsletter; and the program for Durban. In the evening, members of the Working Group on Guidelines for National Bibliographies continued discussion of the development of those guidelines (both general and electronic specific) and their eventual publication. The Working Group reviewed what has already been covered; future steps; and deadlines for 2007.

The second business meeting of the Section was held on Friday morning, August 25, 2006. Topics discussed included the program for Durban; a regional survey on the state of national bibliographies in North Africa and the sub-Sahara, which will be conducted in English, French and Portuguese; the Section review; the Strategic Plan for 2006-2007; the next steps for the Working Group, which will meet again in February 2007 in Paris; and plans for a satellite workshop for Quebec in 2008 or Italy in 2009.

The Division of Bibliographic Control held its program on Monday, August 21, 2006. The final presentation was a detailed examination of "Bibliographic Control in Korea: Focused on the National Library of Korea," by Lee Jaesun (National Library of Korea, Seoul, Korea). Ms. Lee covered the development of the National Library of Korea as well as other bibliographic agencies; legal deposit; the Korean National Bibliography; cataloguing rules; authority files; KORMARC; and the National Library Subject Headings.

The Bibliography Section’s program, "National Bibliographies – the Asian Experience," was held on Tuesday morning, August 22, 2006 and followed the regional emphasis of previous conferences. It was chaired by D. Whitney Coe (Princeton University, retired). The keynote address, "National Bibliographies: Past, Present and Future - the Korean Experience," was given by Dr. Chung Yeon-Kyoung (Ewha Womans University, Seoul, Korea). Dr. Chung provided the historical background of the National Library of Korea; the Korean National Bibliography (KNB); legal deposit; the classification and cataloguing systems used; the Library Digitalization Project; the current status of the KNB; and future directions.

In his paper, "Japanese National Bibliography in the Digital Environment," Yukio Yokoyama (National Diet Library, Tokyo, Japan) described the history of the Japanese National Bibliography, stressing its current features and direction.

Dr. Ben Gu (National Library of China, Beijing, China) presented a much different story of a national bibliography facing challenges, both political and financial; lacking a unified legal deposit law; utilizing different MARC formats and descriptive cataloguing rules; and operating with essentially two independent national bibliographic agencies in his paper, "National Bibliographies: the Chinese Experience.”

The final presentation, "Status of National Bibliographies in the CIS Countries of Central Asia," was offered by Dr. Alexander A. Dzhigo (Russian Book Chamber, Moscow, Russian Federation) and Dr. Alexandra V. Teplitskaya (Russian State Library, Moscow, Russian Federation). Their paper analyzed both the historical and current status of legal deposit, national bibliographic agencies (national libraries and book chambers), national bibliographies and the publishing business of the five Central Asian states, now independent republics. The problems are significant and much remains to be done.

Although not part of the formal program, but in keeping with its regional emphasis, Ms. Unni Knutsen (Oslo University College, Oslo, Norway) conducted an update on the status of national bibliographies in Asia and the Middle East. Entitled "Survey on the State of National Bibliographies in Asia."

Finally, for me, it was an especially rewarding conference. I had the opportunity to once again renew connections with friends and colleagues with whom I had worked as a USIA/ALA Library Fellow at Seoul National University Library in 1993/1994 and see the progress they have made.

Next is a completely new experience as the next stop on the IFLA trail will be Durban, South Africa in August 2007. Safari anyone?

Cataloguing Section

The World Library and Information Congress and 72nd General Conference and Council of IFLA was held, Aug. 20-24, 2006, in Seoul, South Korea.

Judy Kuhagen, Library of Congress, chaired the activities of the Cataloguing Section with Ben Gu of the National Library of China serving as secretary. Patrick LeBoeuf of the Bibliothèque nationale de France, who had served as the Information Coordinator, resigned before the Seoul meetings. John Hostage of Harvard Law School was elected and will fill the rest of Patrick’s term as Information Coordinator of the Section, and Bill Garrison of Syracuse University was elected and will fill the rest of Patrick’s term as editor of the Section’s newsletter, SCATNews.

A topic of discussion at the Seoul conference was the reports of the third and fourth IFLA Meetings of Experts on An International Cataloguing Code (IME-ICC). The third invitational meeting was held in Cairo, Egypt, December 12-14, 2005, and the fourth was held in Seoul, Korea, August 16-18, 2006. Web sites for the meetings can be found at www.loc.gov/ifla/imeicc (for the third IME-ICC) and www.nl.go.kr/icc/icc/main.php (for the fourth IME-ICC). These meetings explored a set of topics similar to those discussed during the first two meetings held in Frankfurt, Germany (2003) and in Buenos Aires, Argentina (2004). The participants were able to view the draft Principles document that was produced as a result of the first two IME-ICC meetings and had access to discussion papers prior to the meetings. One additional conference has been planned to precede the World Library and Information Congress and 73rd IFLA General Conference and Council in South Africa in 2007.

There is a mandate from the IFLA Governing Board to have each group within IFLA reviewed. The Cataloguing Section has undergone is first review successfully. As a result, the Cataloguing Section spent time during its meetings in Seoul reviewing and revising its strategic plan and making changes in the plan to reflect the feedback that was received after its review. The Section also read the IFLA Strategic Plan 2006-2009 to ensure the Section’s plan is in line with the overall IFLA plan. The Cataloguing Section’s 2006-2007 Strategic Plan may be viewed at www.ifla.org/VII/s13/annual/sp13.htm.

The IFLA Division IV, Bibliographic Control, Open Programme was opened by Barbara Tillett, Library of Congress. Division members heard reports presented by Glenn Patton, OCLC, on Functional Requirements and Numbering of Authority Records (FRANAR); Marcia Zeng, Kent State University, on Functional Requirements of Subject Authority Records (FRSAR); and by Renate Gömpel, Deutsche Nationalbibliothek, on the IFLA-CDNL Alliance for Bibliographic Standards (ICABS). In addition, Jaesun Lee, National Library of Korea, presented a paper entitled “Bibliographic Control in Korea,” and Sam Gyun Oh, Sungkyunkwan University, Seoul, presented a paper entitled “The National Library of Korea as Part of the Global Dublin Core Community.” Brief written reports from each of the Division’s sections were also distributed to attendees.

During the past year, Patrick LeBoeuf served as the editor of SCATNews. Two issues were published and are available at www.ifla.org/VII/s13/scatn/SCATNews24.pdf and www.ifla.org/VII/s13/scatn/SCATNews25.pdf.

A further report on the IFLA-CDNL Alliance for Bibliographic Standards (ICABS) was given at the conference. The former UBCIM publications series has been continued under the title “IFLA Series on Bibliographic Control.” ICABS also provided funding for the ISBD-FRBR mapping project that was conducted by Tom Delsey and is discussed below under the FRBR Working Group and ISBD Review Group reports. More complete information about ICABS and its activities, strategic plan and reports may be found on IFLAnet.

Activities of the Cataloguing Section continue to be focused in four working groups.

FRBR

The FRBR (Functional Requirements for Bibliographic Records) Review Group is chaired by Pat Riva, McGill University, Montréal, Canada. The group provides a place within IFLA for the support and development of the FRBR conceptual model. The FRBR Expressions Working Group and the FRBR Working Group on Aggregates are currently meeting. The Expressions Working Group will forward its final report to the Cataloguing Section during the second half of September 2006 and be offered for worldwide review later in the fall. The Working Group on Aggregates hopes to produce an FAQ on how aggregates are handled in the FRBR model. The Review Group also recommended that its working group on teaching and training be terminated.

Anonymous Classics

The Working Group on Anonymous Classics completed its work during the year on the second edition revised of Part 1 of Anonymous Classics, a list of uniform headings for European literatures, which is now available on IFLAnet. A draft of Anonymous Classics for African literatures has been compiled by Nadine Boddaert and has been posted for comment and contributions on IFLAnet.

ISBD Review

The ISBD Review Group said farewell to its chair John Byrum, Library of Congress, in January 2006 as John announced his retirement. Elena Escolano Rodríguez, National Library of Spain, is the new chair of the group. The major focus of the review group was discussion of the consolidated ISBD that was produced during the last year. This is the result of the Working Group on Future Directions of ISBD, chaired by Dorothy McGarry, University of California-Los Angeles. The Review Group made a motion to the Cataloguing Section that the individual ISBDs cease to be maintained, and this recommendation was approved by the Cataloguing Section. All of the ISBDs will be represented in the consolidated version. The consolidated ISBD will be the only document maintained in the future.

The group reviewed almost all of the issues raised during the worldwide review of ISBD(A). The review group decided that ISBD(A) should be incorporated into the consolidated ISBD as well as the ISBD(ER) and ISBD(CM). The Review Group asked Jaesun Lee, National Library of Korea, and Bill Garrison, Syracuse University to co-chair a group to coordinate gathering examples to incorporate non-Roman language examples into an appendix to the consolidated IBSD. When the consolidated ISBD has been approved (after worldwide review), the Review Group has recommended publication of the consolidated version in print (as a loose-leaf publication) and in electronic form.

Bibliographic Recommendations for Digital Text Documents

The new Workgroup on Bibliographic Recommendations for Digital Text Documents began work at the Seoul conference. Its charge is to make recommendations for bibliographic mark-up of digital text documents sufficient to find and identify the document, and to promote these recommendations among publishers of digital text documents and libraries. The chair is Erik Thorlund Jepsen of the Danish National Library Authority.

The World Library and Information Congress and 73rd IFLA General Conference and Council will be held in Durban, South Africa, August 19-23, 2007 with the theme: Libraries for the future: progress, development and partnerships. Future IFLA meetings are now planned as follows:

  • 2007 – Durban, South Africa (August 19-23)
  • 2008 – Québec, Canada (August 10-14)
  • 2009 – Milan, Italy (dates to be announced)

Classification and Indexing Section

We regret that there was no Classification and Indexing report.

Knowledge Management Section

Open Programme

The Knowledge Management Section held a joint four-hour program with the Statistics and Evaluation Section on Wednesday, August 23, 2006. The theme of the program was Evidence-Based Knowledge Management. It included eight papers:

  • Measuring the impacts of knowledge management by Jong-Ae Kim (Dongbu Information Technology Co., Ltd., RTE Consulting Center, Seoul, Korea)
  • Transforming data to build knowledge for healthy libraries by Jan Sung (Eastern Illinois University, Charleston, Illinois, USA), Allen Lanham and Nackil Sung
  • Knowledge sharing capabilities in today's university libraries by Mehri Parirokh (Ferdowsi University of Mashhad, Mashhad, Iran), Farhad Daneshgar (University of New South Wales, Sydney, Australia) and Rahmatollah Fattahi (Ferdowsi University of Mashhad, Mashhad, Iran)
  • Library administrators knowledge management practices and perceptions when conducting organizational performance assessment by Larry White (Institution: East Carolina University, City and Country: Greenville, North Carolina USA)
  • Building a culture of assessment in Lisbon public libraries: A knowledge management approach by Leonor Gaspar Pinto (Library Management Division, Lisbon Municipality, Lisbon, Portugal)
  • Multi-faceted approach to citation-based quality assessment for knowledge management by Lokman I. Meho and Kiduk Yang (School of Library and Information Science, Indiana University, Bloomington, Indiana, USA)
  • KM and ISO quality are meant for continual improvement by Luciana Sacchetti (Department of Statistics, University of Bologna, City and Country: Bologna, Italy)
  • A study on introducing six sigma theory in the library for service competitiveness enhancement by Dong-Suk Kim (Hanyang University, Seoul, Korea)

Texts of the papers are available on the IFLA web site.

Section Activities

Irene Wormell, Chair of the Knowledge Management Section, presided over two meetings during the Conference. Discussions included the following items:

  • Evaluation of Programme at the 2006 Conference. Margaret Haines, co-chair of the Section’s Open Programme, reported that approximately 200 people attended the Programme, held in cooperation with the Statistics and Evaluation Section. The evaluations of the Programme revealed that most of the attendees had more than eleven years experience in libraries and had attended many IFLA conferences. At least two-thirds agreed that they knew more about evaluation and performance assessment and more about knowledge management and felt more positive about both fields as a result of attending this session. There was very strong agreement that the attendees had learned something to take back to their institution and that overall the quality of the papers were good. Many of the attendees provided suggestions for further topics and ways to improve the delivery of the information.
  • Plans for Future Conferences. The Section is planning a one-day satellite meeting entitled “Best Practices/Lessons Learned” before the 2007 IFLA Conference in Durban, South Africa. Theo Bothma, a Standing Committee member from South Africa, is responsible for coordinating the meeting. A planning meeting for the satellite meeting was held during the conference. Publicity will be going out on IFLANET shortly and the meeting will be promoted on the Section’s website and in its bulletin.

    Possible topics for the Section’s Open Programme for the 2007 Conference were discussed. It was decided that it would be a two-hour session. The management of digital libraries as repositories of cultural heritage was suggested as the Programme theme, which will be conducted as a panel discussion. Information Technology Section might be interested in a joint session.

    It was suggested that the open programme for the 2008 IFLA Conference to be held in Quebec, Canada focus on knowledge audits, presenting viewpoints from both managers and users, or looking at education and training and identify needed competencies. It was decided that a satellite meeting will not be held in 2008, but the group will consider doing one for the 2009 Conference in Milan, Italy.

Other Section Activities

At the last meeting of the Committee, Irene Wormell announced that she planned to resign as the Chair of the Committee after this Conference. Judith J. Field was elected as her successor.

Preservation and Conservation Section

Preservation issues were definitely on the agenda at the 2007 IFLA Congress in Seoul. The kick-off event was a preconference on “Preservation and Conservation in Asia” hosted by the National Diet Library in Japan. IFLA sponsors included the Preservation and Conservation Section, Asia and Oceania Section, and the IFLA Preservation and Conservation (PAC) Office. An audience of 180 enjoyed presentations on activities in Southeast Asia by John Dean, Cornell University and Rujaya Abhakorn, retired from Chiang Mai University, Thailand. O. P. Agrawa, Director General of the Indian Council on Conservation Institutes, spoke on conservation of Asian documents on paper and palm leaf, while Yukio Saito, new director of the IFLA/PAC Regional Centre for Asia covered the preservation situation in Nepal. Newspaper microfilming and digitization in China was the subject of Li Chunming, National Library of China, while Colin Webb, National Library of Australia, also discussed reformatting issues.

In Seoul, the Preservation and Conservation Section focused on “Preservation Advocacy and Education” in its program, which was co-sponsored with the Continuing Professional Education and Workplace Learning Section and the IFLA PAC Core Activity. The four speakers in the first part included Kwi-Bok Lee on the preservation training program of the National Library of Korea, Deborah Novotny of the British Library on preservation advocacy in the United Kingdom, and Ann Russell, Northeast Document Conservation Center, on the NEDCC’s well-known school for scanning. Jocelyn Cumming, National Library of New Zealand, highlighted the role of the National Preservation Office in preserving documents of the Maori culture. The second part featured a round robin of six presentations, with the audience moving sequentially through them for “up close and personal” discussions with presenters. Topics included activities in Hawaii, Michigan, Uganda, England, Illinois, China and Russia. Papers are available on IFLANET.

Later in the week, the section’s standing committee members enjoyed a special tour of the National Library of Korea and its conservation facilities, led by committee member Kwi Bok Lee.

Standing Committee meetings focused on program plans for the 2008 Congress to be held in Durban, South Africa. First on the agenda will be a preconference focused on basic preservation issues affecting many African libraries: dust, mold and integrated pest management in heritage collections. The conference program, co-hosted with the Rare Books and Manuscripts Section, will examine issues related to preservation of the African cultural heritage. The committee also looked ahead to the 2009 Quebec Congress, where a preconference in Ottawa, hosted by the Libraries and Archives Canada, will include opportunities to visit the LAC’s exemplary conservation facilities, as well as those of the Canadian Conservation Institute.

Lars Bjork, Head of Preservation at the Royal Library, Stockholm, has agreed to become editor of the committee’s publication on IFLANET, First Do No Harm: A Register of Standards, Codes of Practice, Guidelines, Recommendations and Similar Works. Now a Word document, the committee plans to convert it to a searchable database for ease in updating.

The Standing Committee will have an interim meeting in May 2007 at Uppsala University, in connection with a Liber conference.

Serials Section

We regret that there was no Serials report.