ALCTS Annual Reports for 2005/2006

The following reports summarize the accomplishments of ALCTS and its sections during the year ending with ALA Annual Conference in New Orleans. Note that the ALCTS President's annual report was published in Vol. 17, no. 3 of ANO.

Acquisitions Section | Council of Regional Groups | Cataloging and Classification Section | Collection Management and Development Section | Serials Section

Acquisitions Section

Karl E. Debus-López, Acquisitions Section Chair, 2005-2006

The Acquisitions Section continued to be a vital group this year, reconceptualizing what will become a suite of Web based courses on acquisitions librarianship, developing and working collaboratively with other sections on programs and pre-conferences, and redefining its mission. None of this could have been done without the hard work and engagement of the Acquisitions Section membership. In particular, I want to thank all of the members of the AS Executive Committee for the excellent work they did to move our section forward on a number of initiatives. I also want to thank all of the committee chairs, discussion and interest group chairs, and committee members for the leadership they have shown over the last year. I have no doubt that the Acquisitions Section will move forward in many new and exciting directions under the leadership of Trisha Davis and Lynda Clendenning.

Programs and Preconferences

Building upon last year's excellent and well-received preconference on "Opening a Can of ERMS," the Acquisitions Section co-sponsored, along with ALCTS and the Serials Section, another preconference on this "hot topic" at ALA Annual in New Orleans titled "ERMS Implementations: Are we Taming the Electronic Tiger?" We also co-sponsored a program along with the Serials Section and the new STARS (Sharing and Transforming Access to Resources) Section titled "Publisher Packages in the E-World: New Roles for Libraries, Publishers, and Agents."

Several committees developed preconferences and programs for the 2007 Annual Conference in Washington, D.C., which is also ALCTS' 50th Anniversary. I am happy to report that we will be well represented at the event with two pre-conferences and one program. The Research and Statistics Committee will offer the third in its series titled "Why Can't Johnnie and Jane Get Published" that will focus on incorporating survey methods into one's research. The Organization and Management Committee will present a preconference on "Workflow Analysis: Redesign and Implementation." Finally, the Technology Committee will present a program on "21st Century Technologies for 20th Century Problems." Many thanks to committee chairs Michael Norman, Stephen Smith, Jeffrey Carrico, and their members for moving forward on the pre-conferences and program.

Mission Statement

Acquisitions librarianship has become much more cross-functional within the last decade overlapping very closely with the work done within serials sections, cataloging, and, more recently, interlibrary loan. With the advent of shelf ready processing and loading of MARC records from vendors, many acquisitions departments and librarians work concurrently with both bibliographic and acquisitions data from the point of order to the point of receipt. In many libraries, most of the copy cataloging work is done as part of the acquisitions functionality as bibliographic records are received automatically with invoice data from vendors. In light of the changing nature of the work done within acquisitions, the AS executive committee felt it was necessary to review the mission statement to ensure that it reflects the new realities of our work. After much discussion, we agreed to change the statement to ensure that the work we do as acquisitions librarians with bibliographic records is included within the statement. What follows is the new SS mission statement, approved by the ALCTS Board, which clearly states the role we have in working with issues related to "bibliographic control."

Acquisitions Section Mission Statement
To contribute to library service and professionalism by encouraging, supporting, and promoting those activities of ALCTS relating to acquisition and associated bibliographic control for all formats of information resources through purchase, lease, and other access methods and in all types of libraries.

Foundations of Acquisitions Web Course Re-design

The "Fundamentals of Acquisitions" Web course remains one of the most popular and revenue generating ALCTS Web courses. The AS Executive Committee realized, however, that it had not been updated in several years. Through the excellent and expeditious work of Virginia Taffurelli, Katie Ellis, Betsy Redman, and Christa Easton the course was re-written in time for its first 2006 session. The course will be renamed "Foundations of Acquisitions," and there will be a follow-up class that will focus principally on monographic acquisitions. Discussion has begun on the creation of a much-needed "Foundations of Electronic Acquisitions" Web course.

Publications

Under the very capable leadership of Pam Rebarcak, the Publications Committee has been revitalized. Currently, ten publications are in the review process.

Leadership in Library Acquisitions Award

Stephen Bosch, University of Arizona, was selected by the Leadership in Library Acquisitions Committee as the recipient of the Leadership in Library Acquisitions Award. The Award is very generously supported by subscription agent Harrassowitz. The citation on the award for Stephen reads: "Steven Bosch's dedication and sustained contributions to the profession are demonstrated with years of committee work, publications, and presentations all focusing on the advancement of acquisitions in libraries. Steven established a license-model utilized by a large 30 member consortium and is known regionally and nationally for his expertise in negotiating for content regardless of format."

ALA Representative to the IFLA Acquisitions and Collection Development Section

Sha Li Zhang of the University of North Carolina, Greensboro was nominated by the ALCTS Board to a four year term, 2007-2011, as ALA representative to the IFLA Acquisitions and Collection Development Section. Larry Alford, Chair of the Collection Development and Management Section, the CMDS Executive Committee, and the AS Executive Committee reviewed many nominations for this prestigious position. While it made the selection process difficult due to the high caliber of candidates, I am pleased to report that our joint sections had the most nominations and self-nominations for the slot. I am certain that if Sha Li wins the election (other organizations send nominations forward) she will do an excellent job representing our section and ALCTS at IFLA. Many thanks to everyone who expressed interest in the position.

I have thoroughly enjoyed chairing the Acquisitions Section and look forward to continued work with you as Past Chair.

Council of Regional Groups

Elaine A. Franco, Council of Regional Groups Chair, 2005-2006

The purpose of the ALCTS Council of Regional Groups (CRG) is to: (1) encourage and facilitate the activities of state and regional groups with a collections or technical services focus, and (2) provide a forum for discussing common interests and concerns among the regional groups as well as with ALCTS. CRG maintains the CRG Directory of Affiliate Groups and the CRG Speakers' Bureau Directory, accessible through the CRG Web site, as well as a discussion list for CRG officers, CRG committee members, and officers of affiliate groups.

CRG Committees

CRG has a Nominating Committee and three standing committees: Affiliate Relations, Speakers' Bureau, and Continuing Education. The Nominating Committee presented two candidates, Sue Anderson and Carol Hryciw-Wing, for CRG Vice-Chair/Chair-Elect. Carol was elected. (Gregory Wool continues in his two-year term as CRG Secretary.)

The Affiliate Relations and Continuing Education Committees scheduled a joint meeting at Midwinter. They considered areas where the purposes of the committees overlap and planned for cooperation. The Affiliate Relations model of assigning each committee member specific affiliate groups to "track" has proved effective in maintaining communication with the affiliates. Both the Continuing Education and the Speakers' Bureau Committees considered how they might utilize the communication channels established by the Affiliate Relations Committee.

The Speakers' Bureau Committee significantly increased the number of speakers listed in the Speakers' Bureau Directory. Plans were made for assessing the effectiveness of the Directory.

The Continuing Education Committee was asked by the ALCTS Education Committee to work on the management competencies that were identified at the ALCTS Education Action Summit. Incoming CRG Chair Elaine Yontz agreed to develop a management Web course in consultation with the CRG CE Committee.

Sue Anderson, Carol Hryciw-Wing, and Cynthia Watters completed their terms as Chairs of the Affiliate Relations, Speakers' Bureau, and Continuing Education Committees, respectively, to be succeeded by Carole McEwan, Lihong Zhu, and Coby Johnson.

Communication with Affiliate Groups and ALCTS

Although the Affiliate Relations Committee kept up-to-date with contact information for the affiliate groups, the CRG Directory of Affiliate Groups on the Web site was not updated in a timely manner. Affiliate Relations and the two other standing committees anticipated the possibility offered by a new content management system for simpler, more direct updating of affiliate information. Communication among affiliates on the CRG discussion list led to a revised appearance for the Directory of Affiliate Groups in which the regional, multi-state groups were more visible.

A new link from the ALCTS home page made the Speakers' Bureau Directory more accessible to ALCTS members. It was suggested that the Speakers' Bureau Committee promote the Directory as a resource for ALCTS sections and committees, as well as affiliates. An article on the Speakers' Bureau by Committee Chair Carol Hryciw-Wing was published in ANO (vol. 16, no. 4).

CLA ACTSS, one of the CRG affiliates in California, presented its Annual Award to Sally C. Tseng, and this was reported in ANO (vol. 16, no. 6). CRG officers and committee chairs agreed that ANO should be used regularly for publicizing affiliate activities, especially for reporting affiliate programs and workshops.

At Midwinter, Vice-Chair/Chair-Elect Elaine Yontz participated in the ALCTS Volunteer Forum. Chair Elaine Franco assisted with questions from prospective volunteers. CRG was presented as a practical path to ALCTS involvement for those with state or regional association experience. One request for a CRG committee appointment was a direct result of a conversation at the Forum.

The new brochure on training materials for the Cataloger's Learning Workshop was available at the Annual Conference CRG Members Meeting, courtesy of Caroline Miller, CRG member and Chair of the PCC Standing Committee on Training. Since the Cataloger's Learning Workshop is a cooperative project, and ALCTS is one of the partners, it was agreed that there should be a link from the ALCTS Web site to the CLW Web site, and that affiliate groups should be encouraged to host CLW workshops on their own or in collaboration with ALCTS.

Cataloging and Classification Section

Cynthia Whitacre, Cataloging and Classification Section Chair, 2005-2006

During a very active 2005-2006 year, CCS undertook a number of initiatives, actions, and programs.

Initiatives, Actions and Resolutions

Implemented the 2005 CCS Policy on Eligibility of CC:DA Representatives by inviting six new organizations to send representatives and informing six that they would no longer be represented. Three organizations accepted the invitations and now have CC:DA representatives (Dublin Core Metadata Initiative, IEEE Learning Technology Standards Committee, IFLA Cataloging Section) and two organizations appealed the decision on non-representation (ALCTS/AS and ALCTS/PARS). The ALCTS/PARS appeal was approved.

Adopted a new CCS Policy on Eligibility of SAC Representatives. No current representation changed to SAC as a result.

Formed an RDA Forum Task Force, chaired by Matthew Beacom, and began hosting RDA Forums at Midwinter 2006. Forums will be held at each Midwinter and Annual conference until one year after the publication of RDA.

Drafted a CCS statement in response to the LC series authority decision that became the basis for the ALCTS Communication to the Library of Congress on the Series Decision.

Passed a memorial resolution for Henriette Avram.

Nominated Glenn Patton for a new term on the IFLA Bibliography Section and recommended second terms for David Miller for the IFLA Classification Section and Bill Garrison for the IFLA Cataloging Section.

Margaret Mann Citation

The Margaret Mann Citation Committee, chaired by Verna Urbanski, selected Judith Hopkins as the 2006 recipient of the Margaret Mann Citation. Hopkins was honored for her long career serving catalogers through publications, teaching and mentoring.

Preconferences and Programs

Pre-conference: CCO Boot Camp: An Introduction to Cataloging Cultural Resources (Matthew Beacom, Chair)
Pre-conference: Cataloging Cartographic Resources (Mary Larsgaard and Paige Andrew, Chairs)
Pre-conference: Tools of our Trade: Cataloging Correctly for Kids (Oksana Kraus, Chair)
Series Authority Training Preview: (Program Chair, Rachel Wadham)
Area Studies Librarians: Do you PCC? (Program Sponsored by CC:AAM, Robert Lesh, Chair)
FAST: A New System of Subject Access for Cataloging and Metadata (Program Sponsored by SAC, Bruce Trumble, Chair)
LC Classification Training Preview (Program Chair, Lori Robare)
CCS Executive Committee also planned and sponsored the ALCTS Forum on the LC Series Decision.

Collection Management and Development Section

Larry Alford, Collection Management and Development Section Chair, 2005-2006

Larry Alford continued to serve as Chair of the Collection Management and Development Section (CMDS), after having assumed the position in 2004-2005 following the resignation of the chair that year. Linda Phillips of the University of Tennessee is the Vice Chair/Chair-elect.

Most of the substantive work of the section is done through its committees, whose chairs and members have worked hard to further the goals of the section and ALCTS this year. The committees continue to promote publications, programs, and discussion groups as a way to provide continuing education and to address important collection issues. Under the leadership of the Vice Chair, Linda Phillips, members of the CMDS Executive Committee began to meet more systematically with each committee and formalized a process for doing so at the end of this year which will be used next year. The Executive Committee anticipates that this will result in better section-wide coordination of programs, projects, and publications. The section chair forwarded to the ALCTS Board, who in turn forwarded to the ALA Council, a memorial resolution for the late Ross Atkinson, a leader in collection development for many years. The section and the chair are indebted to Ann Okerson of Yale University for writing a wonderful tribute to the life of Ross Atkinson which was attached to the resolution.

Some of the brief reports below were prepared by the committee chairs or taken from committee minutes and others were prepared by the section chair.

Quantitative Measures Committee: Reeta Sinha, Chair

The Quantitative Measures Committee had two significant achievements during the past year. First, the committee requested and received approval from the CMDS Board to change the name and committee charge to more accurately reflect its activities. Effective July 1, 2006, Quantitative Measures became the Collection Assessment Committee. The new charge is as follows: "To identify and promote useful qualitative and quantitative assessment measures which provide management information for the assessment of library collections both in the local setting and on the national and international level. To promote better utilization of existing assessment measures available from vendors or publishers, as well as those developed by libraries. To provide guidance to collection managers using assessment information to improve the management of electronic, print, and other library resources. To coordinate discussion and provide educational opportunities on these topics within CMDS. To identify and liaison with groups having similar interests."

Second, the committee, working with the CMDS Education Committee, sponsored "Collection Assessment: Best Practices in the 21st Century" program. Over 200 attended this ALA Annual program. With four presentations and speakers from small and large academic libraries, the program provided an overview of collection assessment as well as practical information to assist attendees with collection assessment in their own institutions. The program will be the basis for future projects, such as an online "fundamentals" course or smaller sessions at conferences, such as an e-resources collection assessment forum.

Education Committee: Lee Ann Lannom, Chair

The Education Action Summit held during Mid-Winter, January 2006 produced a list of core collection development competencies, along with core competencies for other technical services areas. The CMDS Committee was then charged with reviewing the list of core competencies for collections to revise and/or add additional competencies. The CMDS Education Committee has completed its task and has returned the list of competencies to the ALCTS Education Committee. The list of the core competencies will be compiled and included with a revised/updated version of the ALCTS Education Policy.

The creation of a "Fundamentals of Collection Development" Web course is in process. A developer for the content has been contacted and the Committee is waiting for a decision. This course will be modeled after the Fundamentals of Acquisitions Web course.

Together with the CMDS Collection Assessment Committee, Education sponsored the program "Collection Assessment: Best Practices in the 21st Century." The very successful program was offered during ALA Annual in New Orleans.

Administration of Collection Development Committee: Sally Willson Weimer, Chair

The Administration of Collection Development Committee is working on a toolkit for the administration of collection development. It is a Web-based tool that will feature annotated lists of resources and best practices covering a variety of topics of interest to collection administrators. The Web format will allow for easy revision and updates. Some of the topics addressed include: administration and organizational structure, measurement, training, assessment, selection, and allocation and budgets. First drafts of several sections have already been exchanged and the target date for revised drafts is October 1, 2006. The committee is also looking into preparing a bibliography based on the Use Measures for Electronic Sources/State of Standards Program held at ALA Annual 2005.

CMDS Publications Committee: Douglas Litts, Chair

The CMDS Publications Committee continued to do an excellent job. Under its guidance, seven proposals have been approved for the Sudden Selector Series. The outgoing committee chair, Doug Litts, has been asked to serve as series editor in order to provide continuity. It is anticipated that the first two publications in the series will go to print in the next few months. The committee is also looking at the need to update older CMDS guides and publications.

CMDS Policy and Planning Committee: Buenaventura "Ven" B. Basco, Chair

The Policy and Planning Committee continued to represent CMDS and collection development practitioners in the ALCTS planning process including seeking comments on the latest iteration of the ALCTS five-year plan. The committee will also advise the section and its executive committee on tactics tied to the Division's strategic goals in the next year.

Discussion and Interest Groups

As was noted in this report last year, discussion groups are an important priority of the section and continue to be very popular. Section discussion groups include the Collection Development Librarians of Academic Libraries, Collection Management in Public Libraries, and Collection Development Officers of Large Research Libraries as well as the Collection Development Issues for the Practitioner Interest Group. These are very popular forums for discussing issues related to building collections and may be primary reason why CMDS and ALCTS members attend ALA conferences.

Serials Section

Jill Emery, Serials Section Chair, 2005-2006

Awards presented

Karen Hunter, Senior Vice President of Strategy at Elsevier, was the winner of the 2006 CSA/Ulrich's Serials Librarianship Award.

Patrick Carr, assistant professor/serials librarian at Mississippi State University, is the recipient of the 2006 First Step Award-A Wiley Professional Development Grant.

Programs

Acquisitions committee chair, Gary Ives reported that the program "Perspective on publisher Packages in the E-World: New Roles for Libraries, Publishers, and Agents" was well attended and sparked quite a bit of discuss when Elsevier announced they would no longer work with subscription agents. Another program for the 2007 summer conference will be proposed and after the committee met then a copy of the program form would be presented to the executive committee for approval.

The Journal Costs Discussion Group held a discussion entitled "The eJournal Pricing Model Explosion: Three Perspectives," which was well attended and generated extensive discussion.

The Serials Standard Update was offered and was also well attended.

Publications

The Guidelines for Managing Microforms in the Digital Age is on schedule and will be completed by the 2007 annual conference in Washington, D.C.

Other Committee Activities

The Acquisitions Committee is exploring ways to making updates to the Serials Acquisitions Glossary less time and labor intensive.

The Continuing Resources Cataloging Committee will review the report provided by the Task Force on English Access and give input.

The Policy and Planning Committee will:

  • Ask the Research in Libraries Discussion Group to change its name to Serials in College and Research Libraries Discussion Group.
  • Ask the Journal Costs Discussion Group to change its name to the Journal Pricing in Libraries Discussion Group.
  • Require discussion groups to always have a chair and chair-elect for continuity and back-up.
  • Work will begin post-conference on helping to coordinate the section goals for the ALCTS strategic plan.

The Publications and Research Committee had a representative on the ALCTS Web Page Redesign Task Force, and addressed many issues regarding the Web site.

The Union Lists of Serials Committee is considering a name change and change of scope.