Reports from 2002 IFLA Conference Held in Glasgow, Scotland, August 18–24

ALCTS sponsors representatives to seven sections of the International Federation of Library Associations and Institutions (IFLA) general conference and council: Acquisition and Collection Development, Bibliography, Cataloging, Classification and Indexing, Preservation and Conservation, Serial Publications, and Statistics.

Historical reports covering past IFLA Conferences for these seven sections are located on the ALCTS Web site.

Acquisition and Collection Development | Bibliography | Cataloging | Classification and Indexing | Preservation and Conservation | Serial Publications | Statistics


Section on Acquisition and Collection Development

Lynn Sipe, University of Southern California

IFLA returned to Scotland to commemorate the organization’s seventy-fifth anniversary, with Glasgow as the venue for the sixty-eighth IFLA General Conference and Council. The conference was very well attended and was up to the high standards of organization, content, and hospitality for IFLA conferences, with the addition of bagpipes at festive opportunities. Glasgow was a delightful host city with excellent hotels, surprisingly good restaurants, and while very walkable, also has a fine public transport system. The city is a treasure trove of terrific libraries, interesting museums, and wonderful Victorian architecture complemented by the incomparable work of Scotland’s greatest architect, Charles Rennie Mackintosh. The Glasgow conference also provided some exceptional social and cultural events with a civic reception, hosted by the Lord Provost of Glasgow, at the Glasgow Science Center; a splendid gala concert at the Royal Concert Hall; and a very festive reception at the National Museums of Scotland in Edinburgh. Many IFLA delegates attended the wonderful Military Tattoo after the reception.

The Acquisition and Collection Development Section Standing Committee met twice, as usual, over the course of the conference. These were the first committee meetings to be chaired by Nancy Davenport (Library of Congress). The committee’s meetings were productive in spite of being assigned to a totally inadequate meeting room in a hotel adjoining the conference center. Discussions initiated at the Boston conference on the future of the section’s Acquisitions Bibliography continued. Continuance of the bibliography will depend on efforts to make it fully searchable electronically rather than just being produced periodically as a static listing. The section’s Handbook for the International Exchange of Publications will likely be revised and reissued but possibly in a variant format from the original version. The revision is likely to include a series of essays on the changing nature of exchange arrangements in libraries, with the addition of a directory of libraries still engaged in exchange. The overall future of exchange remains in doubt except for highly specialized interest areas. Pentti Vattulainen (National Depository Library, Finland) is overseeing the handbook revision and is seeking contributors for the essays.

The section will be sponsoring a preconference workshop in Munich (July 29–31) next year, immediately prior to the 2003 IFLA conference in Berlin, focusing on digital resources and collection development. At the Berlin conference, changing cooperative collection development practices will be the theme of the section’s workshop session, and its open section will focus on gifts.

The conference’s opening general session in the Scottish Exhibition and Conference Center’s “Armadillo” auditorium (named after its architectural shape) was particularly festive to celebrate the association’s seventy-fifth anniversary. The renowned poet and translator, Seamus Heaney, provided an eloquent keynote address, followed by an eclectic but fascinating music and video presentation with British and Scottish themes. Heaney also gave a free poetry reading as one of the program events during the conference.

In a break from the normal format, a single speaker, Robert Wedgeworth (former IFLA president and former ALA executive director), addressed the Acquisition and Collection Development’s open session program. Wedgeworth is currently president of Pro Literacy Worldwide. His well-received topic before a modest audience was “Literacy and Libraries: A Global Agenda,” a lengthier version of which he delivered as part of the ALA President’s Program in Atlanta.

The section’s workshop session, chaired by Ann Okerson (Yale University), was on “Evaluating Electronic Resources,” with a particular focus on vendor statistics and user surveys. Four excellent speakers from Yale, Helsinki University (Finland), the Technical University of Lodz (Poland), and an electronic library program at São Paulo State (Brazil) covered multiple aspects of the topic. Among the speaker’s findings were that vendor-provided statistics are indeed useful but not necessarily mutually comparable; regional consortial activities greatly facilitate the expanded use of electronic resources; user studies can be a useful budgetary tool in gaining additional support for electronic resources; and there are some very interesting overlap statistics between large aggregator databases.

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Section on Bibliography

D. Whitney Coe, Princeton University

The sixty-eighth General Conference of the International Federation of Library Associations and Institutions (IFLA) was held in Glasgow, Scotland, August 18–24, 2002. There were 4,765 attendees from 122 countries, including two representatives from the Democratic People’s Republic of Korea. They found a very friendly city of considerable architectural interest, many fine restaurants, and a convention center slightly away from everything.

The Section on Bibliography, together with the Section on National Libraries, conducted a workshop that featured two major reports on the current status and trends concerning the production of national bibliographies throughout the world. Barbara Bell (College of Wooster) and Anne Langballe (National Library of Norway) dealt with the formal document descriptions included in the national bibliographies and with the formal presentation of each bibliography itself, its timeliness, and distribution. Unni Knutsen (National Library of Norway) described the changes that had occurred during the years 1996–2000 in terms of bibliographic control, legal deposit, and content and format of the national bibliographies. A small working group was formed to develop a plan to actively publicize and disseminate these two reports. A letter has been drafted to inform the directors of existing national bibliographic agencies of these two reports. It was also suggested that an announcement be made to other interested parties, such as various library associations. The final recommendation was to encourage follow-up studies of both reports, possibly every five years.

The Bibliography and National Libraries sections held a joint open session titled “Bridging the Gap between the Publishing Industry and National Bibliographies” to improve relations between the two groups. Attending despite the severe flooding in Prague, Bohdana Stoklasova (National Library of the Czech Republic) spoke of the difficulties of moving from an environment of total control to one of minimum or no regulation of printed materials. The past ten years have seen the number of Czech titles published triple (from 5,459 to 14,321), but with smaller print runs, price increases, and an increasing number of publishing houses. The publishers have objected to legal deposit, so not all titles are included in the Czech National Bibliography. John Byford (British Library) presented a detailed history of depository libraries and publishing in the United Kingdom since legal deposit began in 1610. As the system has evolved over the centuries, the process has become a cooperative effort between library and publisher, with advantages for both. In his paper “Bibliographic Standards and the Bibliographic Continuum,” Alan Danskin (British Library) described the practical problems of processing more than 90,000 depository items each year. The need for cost-effective cataloging through cooperative cataloging, national standards, and ways of communicating such data electronically were emphasized.

In continuation of the theme introduced in Boston, the two sections presented a workshop titled “Bibliographic Control or Chaos? How to Treat Remote Electronic Resources in National Bibliographies.” The goal was to examine how to provide bibliographic control of electronic resources in national bibliographies from both theoretical and practical perspectives. In the keynote paper, “Challenges of Electronic Resources in the (National) Bibliographies: A General Overview,” John Byrum (Library of Congress) put forth the need for a strategic response to the explosive proliferation of online resources. Some of the points Byrum emphasized included:

  • need to establish coverage to which a national bibliographic agency can commit;
  • need for selection criteria, including not only traditional criteria, but also ease of use, timeliness, quality of links, lasting value;
  • need for partnerships among bibliographic agencies, utilities, and publishers to reuse records created by others;
  • need for Web enhancements of bibliographic records;
  • need for resolving cataloging policy issues;
  • need for promoting standards and values;
  • need for a practical model for bibliographic control;
  • need for reorganizing work flow; and
  • need for discussion of other issues, including copyright, legal deposit, preservation.

Following a broad overview of the topic, four presentations described the more practical experiences in Denmark, Australia, Sweden, and England. Randi Diget Hansen (Danish Bibliographic Centre) described the national strategy that has been successfully implemented by the Danish National Library Authority and the center in the past four years. For Denmark, this coverage of net publications of Danish authors has been manageable. Only 40 of 4,000 carefully selected sites have disappeared. Pam Gatenby (National Library of Australia) traced the process in Australia. Here the most interesting development is that the Australian National Bibliography itself has been replaced by the online National Bibliographic Database. Stina Degerstedt (Royal Library, Stockholm) emphasized reorganizing the work flow in the Royal Library but also noted that the program is still just getting started. Robert Smith (British Library) detailed the European Library Project that has the goal of managing bibliographic standards at the European level. A fifth paper on Russian Internet activity was prepared by Elena Zhabko (National Library of Russia), who was unable to attend.

The section also held two business meetings. At the first meeting, discussion centered on the upcoming open session and the workshop, plans for next year’s workshop or open session dealing with guidelines for publishing national bibliographies in electronic format, and possible future programs for 2004 in Buenos Aires, including the results of a survey examining the role of cataloging in publication (CIP) around the world. The second meeting found the members, at 8 A.M., recovering from the previous night's spectacular performance of the Edinburgh Military Tattoo and the long bus ride back to Glasgow. There was enough energy to review the open session and the workshop to examine the progress reached toward achieving the goals of the Strategic Plan, 2001–2003, and to create a working group to formulate guidelines to aid those seeking to develop or improve their national bibliographies. All in all, it was a very successful conference.

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Section on Cataloging

Glenn Patton, OCLC, and Barbara Tillett, Library of Congress

Barbara Tillett (Library of Congress) chaired activities of the Cataloging Section with Gunilla Jonsson (Royal Library of Sweden) serving as secretary of the section. Kerstin Dahl (Lund University Library) serves as the section’s information officer. Activities of the section are focused in one discussion group and six working groups, with a new Working Group on Functional Requirements for Bibliographic Records (FRBR) established at this conference.

Patrick Le Boeuf (Bibliothèque national de France) chairs the Working Group on FRBR. The group is envisioned to provide a focal point within IFLA for the ongoing support and development of the FRBR conceptual model. In addition to establishing an electronic discussion list and a Web site, the group plans to publicize reports of experiments and implementations of the model, to work with the ISBD Review Group to continue the incorporation of FRBR into the ISBDs, and to compile examples and clarify the model, beginning with expressions.

The Working Group on the Use of Metadata Schemes (led by Lynne Howarth, University of Toronto) continued work on its guidelines for essential elements to include in any metadata scheme for descriptive metadata. In addition, the IFLA Metadata Discussion Group (sponsored jointly by the Cataloging and Information Technology Sections) concluded its three-year lifespan with a very well received “knowledge café” that allowed participants to discuss a number of current topics.

The ISBD Review Group (led by John Byrum, Library of Congress) continued to be very active during this conference. The Cataloging Section approved new procedures for review of ISBDs to speed up the process. This year saw the completion of the ISBD(CR) for continuing resources and its publication just before the conference by K. G. Saur, and the posting on IFLANET of the 2002 revision of ISBD(M) for monographs (to include basic FRBR changes). Work was also completed at this conference on guidelines for the application of ISBDs to publications whose description requires the application of multiple ISBDs. The proposed additions and changes will be made available for worldwide review soon after the conference.

The Review Group also discussed a report prepared by Ann Sandburg-Fox on problem areas in the ISBD(ER) for electronic resources and made decisions on several issues. These decisions will be incorporated along with basic FRBR changes into a revision of the ISBD(ER) during the coming year. Several of the decisions are also key to progress on the revision of the ISBD(CM) for cartographic materials currently being worked on by colleagues from the Geography and Map Libraries Section. As a part of the ISBD(CR) revision effort, a number of problems and inconsistencies were identified in the treatment of series across the ISBDs. The ISBD Review Group has convened a working group to begin the process of addressing these issues.

The section’s Working Group on a Multilingual Dictionary for Cataloging Terms and Concepts (led by Monika Münnich, University of Heidelberg) continues to work on setting up the English vocabulary that will form the basis for other languages. The framework for the group’s work is based on the recently completed German translation of AACR2 and, as part of this conference, section members heard a report of that project prepared by Monika Münnich and Charles Croissant (St. Louis University).

The section’s long-awaited publication of part 1 of Anonymous Classics, covering European texts, is now available as a print-on-demand publication through the IFLA Office of Universal Bibliographic Control and International MARC (UBCIM). Nadine Boddaert of the Bibliothèque nationale de France continues to work with contacts in Latin America, Africa, and Asia to make further progress on other parts.

The section continues to be involved with the Working Group on Functional Requirements of Authority Numbering and Records (FRANAR), a joint effort of the IFLA Division of Bibliographic Control and the UBCIM core activity. The group, now chaired by Glenn Patton of OCLC, is working closely with their consultant, Tom Delsey, on the extension of the FRBR conceptual model to authority information.

A joint Working Group on OPAC Displays (Section on Cataloging with the Section on Classification and Indexing and the Section on Bibliography and led by Lynne Howarth) prepared a new draft set of guidelines for discussion in Glasgow and hopes to complete its work later this year.

Planning is well underway for a series of regional meetings of cataloging experts over the next several years (IFLA Meeting of Experts on an International Cataloging Code). These invitational meetings will explore similarities and differences in current national and regional cataloging rules and clarify where variations for languages and cultural differences may be needed and where rules might be the same. Each meeting will explore the same set of five topics (personal names, corporate names, seriality, treatment of multivolume and multipart works, and forms of expression) in the context of various cataloging rules and will also review the 1961 Paris Principles to explore updating them. Plans also include electronic discussion list–based sharing of discussion papers and online discussion to precede each regional meeting. The first meeting will be held in Frankfurt (for the European region) just before the 2003 Berlin IFLA conference, with other conferences to precede the 2004 Buenos Aires (for Latin America and South America) and 2006 Seoul (for Asia) conferences.

More than 250 people attended the open program of the Section of Cataloging. The session was moderated by Barbara Tillett and focused this year on FRBR with three excellent papers on the general theme “What Can FRBR Bring to Information Interoperability?” a conceptual study by Gunilla Jonsson (The Royal Library of Sweden) of the basis for a record in major cataloging codes and the relation to FRBR; a report by Eeva Murtomaa (Helsinki University Library) and Knut Henga (University of Oslo) of a joint Norwegian/Finnish project to extract FRBR data from existing MARC records; and a report presented by Chris Taylor (University of Queensland Library) on behalf of the authors of the AustLit (Australian Literature Gateway), which includes an implementation of FRBR along with the <in decs> event model.

The Section on Cataloging’s Strategic Plan for 2001–2003 was updated and will be posted with other plans on IFLANET.

Future IFLA meetings are now planned as follows:

2003—Berlin, Germany (August 1–8)
2004—Buenos Aires, Argentina (August 20–27)
2005—Oslo, Norway (August 20–26)
2006—Seoul, Korea (August 22–28)
2007—Durban, South Africa (dates to be announced)

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Section on Classification and Indexing

Lois Mai Chan, University of Kentucky

Each year, standing committee members are asked to present reports on the current status and developments in classification and indexing in their respective countries. The reports appear in the section’s newsletter. 2002 Reports have been received from the following countries: the Czech Republic, Denmark, Estonia, France, Italy, Romania, Russia, Spain, Sweden, and the United States.

The section’s open program focused on the theme of “Compatibility and Integration in Subject Retrieval.” Dennis Nicholson (Strathclyde University) spoke on “Subject-Based Interoperability: Issues from the High Level Thesaurus (HILT) Project.” Martin Kunz (Die Deutsche Bibliothek, Frankfurt am Main) discussed subject retrieval in distributed resources. Lois Mai Chan’s (University of Kentucky) paper was titled “Ensuring Interoperability among Subject Vocabularies and Knowledge Organization Schemes: A Methodological Analysis.”

The section also cosponsored a workshop whose theme was “Interoperability: Exchange of Information between Libraries, Museums, and Archives.” Iain Young (Scottish Poetry Library) spoke on “Da Chanan / Two Languages: Creating Bilingual Name Authorities.” Gordon Dunsire (Napier University Learning Information Services) discussed “Joined-up Indexes: Interoperability Issues in Z39.50 Networks.” Patricia Whatley (Dundee University Archivist) spoke about “Classifying the Drawn Evidence: Cross Domain Issues.” Gerald Maier (Landesarchivdirektion Baden-Württemburg) described “Common Internet Portal for Libraries, Archives, and Museums (BAM-Portal).” Gerhard J. A. Riesthuis (University of Amsterdam) explained “Teaching of Information Storage and Retrieval at the Department for Information Science of the University of Amsterdam.” The final paper, by three scholars at Universita degli Studi de Padova, was titled “Libraries and Archives: Integration of Two Professions in Creating a Framework for a Thesaurus/Classification in Italian Universities.”

The Standing Committee on Classification and Indexing held two meetings during the conference. The activities, issues, and plans discussed at the two meetings included:

  • The proceedings of the satellite meeting held in August 2002 in Dublin, Ohio, have been submitted to the publisher (K. G. Saur). The publication date is expected to be the end of 2002.
  • Planning for the 2003 IFLA conference in Berlin continues. The section’s open program will be on the theme of Changing Roles of Traditional Tools in Subject Access. Three papers were proposed on the following topics: FAST, UDC, and MACS.
  • The section will cosponsor with the Section on Cataloging a workshop on subject gateways.
  • A workshop on DDC22, the next edition of Dewey Decimal Classification (to be published in the summer of 2003), is proposed.
  • Discussion on the 2004 IFLA conference in Buenos Aires began. The tentative theme for the section’s open program is Providing Subject Access to Local Materials with Universal Tools. The program will be complemented by a workshop on creating or adapting subject heading systems for local use.
  • The next International Society for Knowledge Organization (ISKO) meeting will be held in July 2004 in London.

The Working Group on Subject Access Approaches Used by Digital Collections and Subject Gateways was established in 2000 to study how gateways and portals organize their resources. To date, fifty sites have been registered to the working group’s Web site. Among these, more than thirty are in English; sites in other languages include those submitted in Swedish, Danish, and French. Approximately two-thirds of the sites have search functions, and half of them include site maps. The Working Group on Guidelines for the Construction of Multi-Lingual Thesauri was established in 2000 for the purpose of developing guidelines for the construction of multilingual thesauruses. A meeting was held in Frankfurt, Germany, in January 2001, during which the existing international standard for multilingual thesauruses was examined and considered for revision. A second meeting was scheduled for October 18–19, 2002, in Amsterdam. The charge to the Working Group on the Use of Metadata Schemes was the development of guidelines for best practice. At this conference, the chair circulated a draft report of the working group discussing the progress made so far. The next step is to finalize the report and establish the guidelines for best practice, based on FRBR and comparisons of individual elements in nine metadata schemas compiled by members, with the purpose of identifying common elements across different standards.

Edward Swanson, MINITEX Library Information Network

My activities fall mainly within the purview of the Division of Bibliographic Control, which covers the sections on Bibliography, Cataloging, and Classification and Indexing. As a member of the Standing Committee of the Section on Classification and Indexing, I participated in the committee’s two business meetings. Our section’s open forum, titled “Compatibility and Integration in Subject Retrieval,” featured papers on the High Level Thesaurus Project (HILT) by Dennis Nicholson of Strathclyde University, a review of recent development in subject retrieval in divided resources by Martin Kunz from Die Deutsche Bibliothek, and an analysis of ensuring interoperability among subject vocabularies and knowledge organization by Lois Mai Chan of the University of Kentucky and Marcia Lei Zeng of Kent State University. The Section on Cataloging’s open forum dealt with FRBR and featured Gunilla Jonsson from the Royal Library of Sweden, Knut Hegna from the University of Oslo, Eeva Murtomaa from Helsinki University, and Chris Taylor from the University of Queensland.

The open forum of the Division of Bibliographic Control featured its traditional reports on activities of the three sections, division activities, and the UBCIM Core Program. In addition, Michael Healy (Whitaker Information Services) reported on recent activities relating to the International Standard Book Number, and Brian Green (EDItEUR) reported on INTERPARTY, an initiative of the European Community Information Society Technologies Program to “design and specify a framework for the unique identification of parties (natural and corporate names) in the Intellectual Property e-commerce chain.” This twelve-month project is scheduled for completion in March 2003.

During a session on the new International Standard Bibliographic Description for Serials and Other Continuing Resources (ISBD[CR]), which was published just prior to the IFLA Conference and of which I am the editor, I presented a paper titled “Editing ISBD(CR): Approach, Scope, Definition.” The session, titled “Seeing Serials in a New Light: From ISBD(S) to ISBD(CR)” and jointly sponsored by the Sections on Cataloging and Serial Publications, also included Ingrid Parent of the National Library of Canada, chair of the working group that developed the ISBD(CR); Paul Bunn of the British Library; Karen Darling of the University of Missouri–Columbia; Unni Knutson of the National Library of Norway, Oslo division; David Baron of the British Library; and Alain Roucolle of the International ISSN Center in Paris.

Social activities included the exhibition opening reception, a reception at the Glasgow Science Center, a concert at the Royal Concert Hall, and a reception at the National Museums of Scotland in Edinburgh. Conference arrangers also had made 1,500 tickets available to the Edinburgh Military Tattoo performance, which this year honored Queen Elizabeth’s golden jubilee. Fortunately the rain stopped just before the performance began, so we didn’t get too wet (the Royal Bank of Scotland did provide ponchos to the attendees).

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Section on Preservation and Conservation

Nancy E. Gwinn, Smithsonian Institution

As secretary of the IFLA Preservation and Conservation Standing Committee, I attended all committee meetings and programs sponsored by the section. The committee had a full agenda, largely centered on planning for programs at Glasgow, Berlin, and Buenos Aires. However, several other reports were of interest.

IFLA submitted to UNESCO a draft document, “Guidelines for Digitization Projects,” that is suitable for use by libraries and archives in developing countries. Committee chair John McIlwaine worked with the IFLA PAC office, ICA, and other IFLA staff on the document.

A new advisory board for the IFLA Preservation and Conservation (PAC) Core Program has been created and met for the first time in Glasgow. Chairman McIlwaine is a member.

The Division VI Coordinating Board has given a grant of 1,000 Euros to the committee to support preparation of a directory of existing guidelines, codes of practice, standards, and so on, on preservation and conservation, to include all translations, condensations, and the like.

The committee sponsored an open session on “National Preservation Initiatives” with speakers from the United Kingdom, Portugal, Netherlands, and the United States. The papers will be submitted as a group to the IFLA Journal. The committee also sponsored a half-day workshop at Napier University in Edinburgh on “Conservation Research and Its Implementation in Libraries Worldwide” with John Dean (Cornell University) on the topic of passive control in tropical disasters, Henk Pork (Koninklike Bibliotheek, The Hague) on conservation research, and Elizabeth Goins (Image Permanence Institute, Rochester) on the IPI remote sensing software.

I am serving on a planning committee for a preconference on disaster management and planning prior to the 2003 IFLA conference in Berlin. To be held at the Staatsbibliotek in Berlin, it will last two to two-and-a-half days and will have an international cast of speakers. The standing committee will also sponsor an open session on new preservation technologies that have the potential for mass application.

Again, thanks to ALCTS for the privilege of serving on an IFLA Standing Committee and for the funds that helped support my attendance.

Sophia K. Jordan, Chicago Public Library

The section presented two programs at the Glasgow conference. “National Preservation Initiatives” focused on the various strategies employed in the U.K., United States, and southern Europe to identify, document, and treat cultural heritage assets in libraries, archives, and museums. Helen Shenton (British Library) provided a very interesting model of the partnership between private and public sectors to accommodate everything from adopting a book for conservation to a national lottery fund. Mark Roosa (Library of Congress) described LC’s preservation directorate. Dennis Schouten (Koninklike Bibliotheek, The Hague) described “Metamorfose: The Dutch National Preservation Program” that is working toward a national digitization initiative. Marie Therese Varlamoff read Maria Luisa Cabral’s (Biblioteca Nacional, Lisbon) paper, “Preservation and Conservation in South Europe: A Survey among National Libraries,” that described the difficulties in the coordinating preservation initiatives across several countries.

Thursday’s workshop session, “Conservation Research and Its Implementation in Libraries Worldwide,” focused on the role of the conservation scientist. Henk Pork (Koninklike Bibliotheek, The Hague) noted that conservation science operates on the supply-and-demand model that creates gaps in the type of support offered conservators and preservationists. There was a demonstration of a new environmental monitor developed by the Image Permanence Institute at the Rochester Institute of Technology, which is currently being tested at several U.S. sites. Finally, there was a presentation by on the state of digital preservation at the Council on Library and Information Resources (CLIR).

Along with PAC (IFLA Core Activity on Preservation and Conservation), the section also presented “A Blue Shield for the Protection of Our Endangered Cultural Heritage,” a program describing Blue Shield’s efforts in five different countries. The International Committee of the Blue Shield (ICBS), an international committee set up in 1996 to work to protect the world’s cultural heritage threatened by wars and natural disasters, covers museums and archives, historic sites, and libraries. The topics at IFLA included a status report of the ongoing recovery of materials damaged in the 1966 Florence flood, the disaster plans of the Bibliothèque nationale de France, and a report on the effects on U.S. libraries since September 11, 2001.

The standing committee had two very busy meetings. During the first meeting, Olga Perminova and John McIlwaine responded to the call for liaisons to the Asian and African Section meetings, and I volunteered to serve as liaison for the Latin American/Carribean Section. This will be especially important in recruiting a Latin American representation for the Section on Preservation. John McIlwaine reported that the Section’s Digitization Guidelines was submitted to UNESCO. The section continued its conversation on the relative merits of publishing a directory of existing guidelines, codes, and best practices in preservation and conservation treatment. Marie Therese Varlamoff reported on the PAC hurricane recovery workshop that was planned for the Caribbean.

During its second meeting, the committee discussed future programs for the meetings in Berlin and Buenos Aires. A two-day satellite workshop on disaster preparedness and management was proposed for 2003, and the Staatsbibliotek volunteered to host the workshop. In addition to the satellite workshop, a program on mass conservation technologies, such as paper splitting, mass deacidification, as well as some nonmechanized treatments will be offered. Given the immediate need for access to preservation information, education, and hands-on training for Central and South America, it was decided that a program on distance learning in a variety of preservation topics would be timely for the 2004 Buenos Aires meeting. I volunteered to coordinate both the Berlin and Buenos Aires programs.

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Section on Serial Publications

Karen Darling, University of Missouri–Columbia

My primary purpose in attending the conference is to participate in meetings of the Standing Committee on Serial Publications. The committee held two meetings, focused on bringing committee members up to date on the activities of the section and on planning for future workshops and open meetings at the next two conferences in Berlin and Buenos Aires. We plan a workshop related to cataloging in central and eastern Europe and an open session on e-journal management systems at the Berlin conference. For Buenos Aires we do not have final plans but may present a session related to ISSN revisions or serials management in South America.

For the past four years I have served on the working group that revised the ISBD(S)—now ISBD(CR)—standard, which is now published. I was one of the presenters at a workshop about the new ISBD(CR), cosponsored by the sections on Serial Publication and Cataloging. Six presenters focused on various parts of the standard; I talked about the new serial definitions and to what types of materials these definitions are applied. The workshop was well received by the attendees, and I have received an invitation to travel to Moscow to present much of the same information to Russian librarians as part of a workshop, “Innovations in Serials Management,” at the Russian State Library.

The conference also offered attendees an opportunity to glimpse the local culture and activities. We had an opportunity to enjoy the Glasgow Science Center and to attend the Edinburgh Military Tattoo in the evening. It made for an enjoyable as well as professionally rewarding conference.

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Section on Statistics

Wanda V. Dole, Washburn University

As the ALA representative to the IFLA Statistics Section, I attended the section’s standing committee meetings, preconference, and workshop as well as meetings of the coordinating board for the division to which the section reports (Division VI, Management and Technology). I am in the second year of my term as chair of Statistics Section, chair of Division VI, and member of the Professional Committee (PC) and Governing Board (GB). As section chair, I presided over the August 17 and August 23 Standing Committee meetings at which committee members reported on section business and projects.

Statistics Section members Cecile Arnaud (University of Paris 10), Ellen Hoffman (York University), and Wanda Dole reported on the preconference “Statistics in Practice” (Loughborough, August 13–15). A description of the conference is available at the Library and Information Statistics Unit (LISU) Web site. The abstracts and PowerPoint presentations are posted at LISU will publish the proceedings. The Statistics Section and the Library Research and Theory Section were the IFLA sponsors for the event. Thirty-eight delegates from thirteen countries attended. The preconference was the result of a 1999–2000 IFLA project for the sections of Statistics and Management and Marketing. Patricia Layzell Ward conducted a survey on training about statistics and management and marketing offered in schools of library and information science. The survey confirmed Statistics Section members’ perception that there is little or no training in statistics and the practical application of statistics.

Two issues of the section newsletter were published in both paper and electronic form last year.

As part of the strategic plan, a working group was created to redefine the scope and name of the section. Mike Heaney (Oxford University) convened the group, which suggested that the name be changed to “Statistics and Evaluation Section” and scope enlarged to include measurement and evaluation. Heaney shared the revisions with the sections on Management and Marketing, Library Theory and Research, University Libraries, and Acquisitions and Collection Development. None of these sections raised objections to the revisions. The revisions have been sent to the IFLA Professional Committee for approval. The section brochure will be revised and translated into all the official IFLA languages this year. Section member Ellen Hoffman is revising the English version to reflect changes in the scope and name of the section.

A working group was created to implement Strategic Plan Action Item 2.1 (identify qualititative measures). Roswitha Poll (University of Muenster), the convener of the group, reported that the group will work by e-mail and post developments on the Web page of her library (

Melita Ambrozic (National Library of Slovenia) prepared a “ webliography” of statistics Web sites.

The Statistics Section will join with Library Theory and Research to sponsor the fifth Northumbria Conference as a 2003 IFLA preconference satellite meeting in Durham, England. Information on the preconference is available from at the University of Northumbria at Newcastle. The Management and Marketing Section has asked the Statistics Section to cosponsor a postconference satellite meeting in Vienna, August 10–12, 2003, on “Leadership and Risk Taking in Library Management: Performance Measurement and Statistics in Library Management.” Wanda Dole reported that the National Libraries Section has asked the Statistics Section to join in presenting a program on Benchmarking at 2003 IFLA in Berlin. Each section will invite two speakers. National Libraries speakers will include a presentation on a benchmarking project of National Libraries that will be completed in early 2003; possible Statistics speakers include Petra Klug of Bertlesmann. The Statistics Section’s Open Session will have the topic “Cost Analysis Data”; Roswitha Poll will take responsibility for this.

For 2004 IFLA in Buenos Aires, the section will collaborate with the Public Libraries Section to present a program on using statistics for advocacy for public libraries. Possible subtopics include the ISO standard, sharing of experiences, the effect of changing demographics, and justifying the work of public libraries. Standing Committee members Valerie Alonzo (Bureau of Libraries, Paris), Pierre Meunier (Montreal Public Libraries), and Javier Alvarez (Library of Andalucia) will work with members of the Public Library Section to plan this program.

Reports from section members:

  • Germany: Roswitha Poll reported on the national benchmarking project in Germany conducted by Bertelsmann. The University of Muenster has produced a handbook in German on Balanced Scorecard. The Cost Accounting Handbook for Academic Libraries (final results presented at Copenhagen IFLA, 1997) has been translated into English and is being published by K. G. Saur. The German national statistics for 2002 are being collected using new statistics based on ISO 2789.
  • France: Marie-Dominique Heusse (University of Toulouse) reported that on a project for French national statistics for 2000 published two weeks ago. For the first time there was benchmarking of academic libraries by type and subject. Cecile Arnaud said that the French translation team is translating ISO 20983. She also reported that there is a team working at the national level to collect data on electronic resources. Valerie Alonso described a small project to collect statistics online for Paris city libraries and post them online. In Paris there is a group working to gather statistics of all types of libraries. There is a big change in administration of Paris public libraries. In the past the public libraries were administered by a central authority, now they will report to the boroughs.
  • United States: Julia Blixrud reported briefly on the Association of Research Libraries (ARL) measurement and statistics program. The ARL statistics for large academic research libraries are published in paper form and also posted on the Web: She described ARL’s New Measures Initiatives, which include the LibQUAL+ pilot project to measure user satisfaction and the E-metrics project. The proceedings of the fourth International Northumbria Conference on Performance Measures have been published and are available from ARL. Beverly Lynch spoke about the NISO standard for library statistics and urged librarians to review them and send comments. Joan Stein reported on ARL’s Service Quality Academy, which provided a weeklong intensive training in quantitative and qualitative techniques.
  • Russia: Yakov Shraiberg (Russian National Public Library of Science and Technology) described his project collecting Russian Web sites; in the fall the lists will be available in English at the ILIAC Web site. The Russian National Library for Science and Technology is setting up a “Server for Intellectual Statistics” on which statistics from the library will be posted daily. The server also houses centralized statistics for Moscow public libraries and the union catalogs. Boris Lensky described the work of the Russian Book Chamber collecting the book trade statistics and administering the legal deposit system. When the Book Chamber was founded eighty-five years ago in 1917, its first task was the control of the fulfillment of legal deposit of books and newspapers.
  • Norway: Bjorg Glesne reported that for the first time Norway gathered statistics according to the new ISO standard. They are trying to get useful statistics on electronic resources but have encountered problems with statistics furnished by publishers. There is a movement to link performance standards with statistics. A new organization for the coordination and development of libraries in Norway is being created under the authority of the Ministry of Culture and Church Affairs and will be fully operative on January 1, 2003. The major statistics-collecting bodies, the Riksbibliotekt and the Norwegian Directorate for Public Libraries, will be incorporated in this organization.
  • Sweden: Henrik Aslund reported that the National Library of Sweden collects statistics only for research libraries. They began using the new ISO standard a year later than Norway. They are developing a new electronic form for gathering statistics. The Swedish Library Association is conducting a three-year evaluation project in which fifty-three libraries are testing a handbook on performance indicators. The results will be published on the Web. The handbook is available in Swedish at the web site of the Swedish Library Association.
  • Canada: Ralph Manning (National Library of Canada) reported that Canada has not compiled comprehensive national library statistics for the last twelve years. About five years ago the National Library of Canada tried to make up for this by setting up a system in which each province and territory collects public library statistics and ARL collects university library statistics. There has been no mechanism to collect special library and school or children’s library statistics. Three years ago there was a project to collect comprehensive statistics. Manning is beginning a project to collect Web sites for provincial and other data online this fall.
  • Ellen Hoffmann reported on the evaluation of the Canadian National Site Licensing Project, a license for sixty-four universities to more than seven hundred e-journals. They are building a database on use data and have found that outcome measures are the most difficult to define. They are hiring a consultant to conduct interviews with researchers on information seeking for their research.
  • Pierre Meunier reported on the reorganization of the Montreal public libraries and on the progress of the working group devoted to developing a minimum standard for libraries and performance measures in Montreal.
  • Spain: Javier Garcia Alvarez reported that Andalucia is creating a network to connect all public libraries in the region. They are working to create a map of needs and resources in the eight provinces and are conducting a survey of users in all libraries. They are also negotiating with a commercial provider to collect the quantitative measures and also some qualitative information.
  • Great Britain: Mike Heaney reported that CILIP (Chartered Institute of Library and Information Professionals) in the UK is responding to an unfortunate government action to give efficiency scores to all local government services. As opposed to other government services, libraries are given only half a score. CILIP is protesting this. There have been several important Library and Information Statistics Unit (LISU) publications including a recent survey on school libraries and libraries for children. The higher education statistics collected by the Society of College, National and University Libraries (SCONUL) for the first time this year include not only university library statistics but also college library statistics. The SCONUL statistics can be filled out a spreadsheet available online and submitted online. The spreadsheet has a mechanism to identify errors as the data is being entered. SCONUL is investigating LibQUAL+. Oxford has been trying to apply an activity-based costing model (developed by a consultant) to library operations.

Together with the Library Theory and Research Section, Statistics joined with the editorial board of the Northumbria conference to present a one-day workshop (“Northumbria Lite”) on outcomes measures. The presentations from the workshop will be published in Performance Measures and Metrics.

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