Annual Report, 1999–2000

Peggy Johnson, President

Mission

The Association for Library Collections & Technical Services provides leadership to the national and international library and information communities in the development of principles and practices for the collection, organization, delivery, and preservation of information resources in all formats. ALCTS fosters such leadership by facilitating learning, research, and professional service opportunities for its members. ALCTS accomplishes this agenda through the dedication of its volunteer membership and with the support of its executive director, Karen Muller, and others on the ALCTS headquarters staff.

Goals & Achievements

My goals during this year have focused on partnerships and collaboration within ALCTS and with other divisions and advancing ALCTS' educational and service mission. Highlights of this year follow:

  • The SAC Task Force on LCSH Revisions Relating to the Poor People's Policy prepared a comprehensive and complete report. The report was accepted by the Executive Board and transmitted it to Council. The Board expressed gratitude to the SAC Task for their work, which exemplifies the clear and compelling scholarship needed to address the serious issues and concerns involved.
  • ALCTS approved funding to support Dora Biblarz, Wanda Dole, Sophia Jordan, Nancy Gwinn, Karen Darling, Doina Farkas, John Byrum, Barbara Tillett, Lois Mai Chan, and Edward Swanson in attending the 2000 IFLA Conference in Jerusalem, and for me to attend the 10th World Congress of the International Association of Agricultural Information Specialists in Dakar, Senegal.
  • The Planning Committee prepared a Draft Strategic Plan (Version 5), which was accepted by the Executive Board. The Board endorsed the Strategic Planning Process proposed by the Planning Committee and authorized allocation of funds to support a one-day Strategic Planning Retreat, to be held July 7.
  • ALCTS is supporting the Spectrum initiative by providing ALCTS memberships to all current Spectrum scholars and pairing any interested Spectrum scholar with an ALCTS mentor at the 2000 Annual Conference.
  • In mid-October, I joined other ALA leaders for a two-day retreat focusing on planning and priority setting for ALA's next three to five years.
  • I've been appointed to the planning committee for the 2nd congress on professional education and serve as one of three individuals representing the divisions.

Managing the Association

Budget

ALCTS ended its fiscal year for 1998–1999 (which closed in August 1999) in sound financial health with a balance of $29,409 and an operating reserve of nine months. Unfortunately, membership statistics were down by 7 percent. This represents a disappointing and continuing trend, and membership remains a concern for ALCTS. For the ALCTS budget, the underlying concern is that almost 50 percent of the FY99 budget depended on membership dues. Monographs publication revenue was well over budget due to the unusual level of income derived from the new edition of AACR2. Administrative expenses were under budget due to the staffing vacancy of the deputy position and a new standard lease agreement for equipment. It is expected that the fiscal year 1999–2000 budget will run into deficit because programming revenue from continuing education is expected to have declined over FY99 and membership revenue is expected to have remained flat at best. The FY99 nine-month operating reserve is an important accomplishment, given the expected budget deficits for FY00.

Headquarters transitions and accomplishments

  • Karen Muller, Executive Director, was on parental leave 7/15/00–9/7/99 and worked part time 9/8/99–12/1/99.
  • Linda Damita, Events Coordinator, resigned effective 9/3/99.
  • Promotions and transfers: Tanga Morris to OLOS, 9/22/99; Beatrice Calvin OLOS/HRDR, 4/14/00.
  • New appointments: Charles Wilt began as Deputy ED, 9/20/99; Andrea Tobias as Administration Assistant, 1/10/00; Julie Reese was hired as Events Manager, 1/3/00.
  • Promotions: Shonda Russell to Communications Officer, 5/1/00.
  • Educational accomplishments: Yvonne McLean took three courses both fall and winter quarters at the University of Illinois Chicago, towards a BA; Shonda took two courses in the fall and three in the spring at Chicago State, towards a Masters in Library Science and Library Media Specialist.

Membership & Organizational Issues

As of the end of March 2000, the ALCTS membership was 4,929.

The ALCTS Membership Reception resumed at the Midwinter meeting through the generous support of Yankee Book Peddler.

Significant actions of the Executive Board:

  • Commended Dale Swensen for his outstanding service as ALCTS Newsletter Editor.
  • Passed a memorial resolution for William I Bunnell, a former Executive Director of the Division, and forwarded it to Council.
  • Endorsed the resolution honoring Carol C. Henderson on her retirement from the ALA Washington Office.
  • Approved the pilot mentoring program development for the Cataloging and Classification Committee on Education, Training, and Recruitment for Catalogues.
  • Authorized the Collection Management and Development Section Executive Committee to express its interest to the Center for Research Libraries in being a participant in Center for Research Library's new initiatives in cooperative collection development and management resulting from the CRL/Association of Research Libraries two-day symposium held in November 1999.
  • Revised the charge of the ALCTS Organization and Bylaws Committee.
  • Charged the Organization & Bylaws Committee with revising the ALCTS Policy Manual to incorporate language expressing the need to achieve the broadest possible range of expertise on divisional, joint and inter-divisional committees composed of members-at-large, including the respective roles of the vice-president/president elect and section vice-chairs, and the appointment calendar.
  • Instructed the Organization & Bylaws Committee to advise the Board on the matter of appointing only Members-at-Large as chairs of committees with full sectional representation, identifying pros and cons of removing these restrictions, and recommending how such a change might be implemented.
  • Adopted the definition of “Liaison” as: An ALCTS member who is appointed by a unit or committee within ALCTS to another ALA division or outside organization for communication purposes but not to play an active role in the governance or affairs of the other group's activities. Liaison appointments require approval of the Board or Section, respectively.
  • Disbanded the joint PARS/CMDS Discussion Group
  • Changed the Computer Files Discussion Group's name to the Electronic Resources Discussion Group.
  • Directed the Electronic Communications Committee to study themselves with the Organization & Bylaws Committee, to review its charge and recommend by the 2000 Annual Conference whether to committee be: 1) be dissolved, 2) be made a standing committee, or 3) continue for a specified number of years.
  • Charged the Electronic Communications Committee to propose a policy on Web page links by the 2000 Annual Conference.
  • Set the composition of divisional committees that deal with the topical areas for which ALCTS is responsible (as stated in its “Mission Statement”) and other programmatic committees (e.g., awards) to be composed solely of members-at-large, to be effective immediately following the 1999 Annual Conference.
  • Adopted the definition of “Observer” as: An informal liaison-like role to perform networking, coordination and/or communication functions with units or committees within the division. Observers are not listed in the Handbook of Organization and do not require approval of the Board or Section.
  • Determined that the definitions of Liaison and Observer become effective immediately following the 1999 Annual Conference and charged the Organization & Bylaws committee with revising the Policy Manual to incorporate the definitions of Liaison and Observer in all appropriate areas.
  • Charged the ALCTS Fund Raising Committee to develop mechanisms to raise external funds in support of ALCTS' ongoing diversity initiatives and goals.
  • Approved a set of recognition policies and will recognize significant donors at the President's program.

Programs, Institutes, Preconferences, Workshops

“Cataloging Now!”—cosponsored with the Program for Cooperative Cataloging (PCC), the Ohio Library Council (OLC), OHIONET, and the Cuyahoga County Public Library on October 15, 1999 (47 attendees).

Three preconferences are planned for the Chicago Annual Conference:

  • “Metadata: Libraries and the Web—Retooling AACR and MARC21 for Cataloging in the Twenty-first Century,” sponsored by the Serials Section Committee to Study Serials Cataloging; Task Force on Metadata Preconference, and the Cataloging and Classification Section Committee on Cataloging: Description and Access.
  • “Small Scale Research Methods for On the Job Problem Solving,” sponsored by ALCTS Research and Statistics Committee.
  • “Treasures in the Stacks: Preserving Publishers Bindings, 1830–1910,” sponsored by PARS Program, Planning, and Publications Committee.

Publications

Library Resources & Technical Services, the scholarly journal of the division, moved to an 8 1/2 x 11 inch format. LRTS Editor Jennifer Younger announced her resignation, effective with the publication of the last issue of volume 44. A search committee for her replacement was appointed and charged with recommending her successor to the ALCTS Executive Board at the July 2000 Annual Conference.

ALCTS Newsletter Online changed its frequency to four times a year. The ALCTS Executive Board appointed Miriam Palm to a five-year term as editor, to succeed Dale Swensen after the 2000 Annual Conference.

The Executive Board recommended publication of the Guide to the Management of the Information Resources Budget and Guide to Library User Needs Assessment for Integrated Information Resources Management and Collection Development to ALA Editions.

Guidelines on Subject Access to Individual Works of Fiction, Drama, etc. is expected to be available for the 2000 Annual Conference.

Awards

The following colleagues have been honored for the outstanding contributions to the profession and the practice of librarianship.

Best of LRTS Award - Robert Conrad Winke, head of the Technical Services Department at Columbia College, Chicago, for his article titled “An Analysis of Tables of Contents in Recent English-Language Books” ( LRTS, v. 43, no. 1).

Blackwell's Scholarship Award - Anna H. Perrault, Associate Professor, School of Library and Information Science at the University of South Florida, Tampa, for her article “National Collecting Trends Collection Analysis Methods and Findings” ( Library & Information :Science Research v. 21, no. 1).

Bowker/Ulrich's Serials Librarianship Award - Trisha L. Davis, Head of Continuous Acquisition Division, Ohio State University Libraries, Columbus.

Esther J. Piercy Award - Brian J. Baird, Preservation Librarian at the University of Kansas, Lawrence.

First Step Award-Wiley Professional Development Grant - Jian Wang, Serials Catalog Librarian/Assistant Professor at Portland State University Library.

Leadership in Library Acquisitions Award - Frances C. Wilkinson, Interim Associate Dean of Library Services, University of New Mexico, Albuquerque.

Margaret Mann Citation - Patricia M. Thomas, recently retired Head Cataloger, Stockton-San Joaquin County Public Library, Stockton, California.

Honorees and representatives of organizations supporting the awards will be recognized at ceremonies on July 10, 2000, during the annual conference in Chicago.

Hugh Atkinson Memorial Award (jointly sponsored by ALCTS, the Association of College and Research Library, the Library Administration and Management Association, and the Library and Information Technology Association) - Kenneth Frazier, Director of the General Library System at the University of Wisconsin-Madison. This award will be presented at the LITA President's Program, July 10, 2000, in Chicago.

President's Program

The 2000 President's Program moves beyond discussions of the “serials crisis” to explore changes in distribution and content. The title is “Scholarly Communication in the New Millennium: From Co-Dependence to Community.” Speakers are David Shulenberger, Provost at the University of Kansas, who has proposed a new model for scholarly communication; Kenneth Frazier, Director of the General Library System at the University of Wisconsin-Madison, is founder of the SPARC initiative, an alternative model sponsored by the Association of Research Libraries. Michael Rosenzweig is editor-in-chief, of the alternative journal, Evolutionary Ecology Research. Brian E.C. Schottlaender, University Librarian, University of California, San Diego, will moderate the program. Bonnie MacEwan served as chair of the 2000 Program Planning Committee; additional members were Schottlaender and Barbara Allen.