Several months in advance, arrange a conference call between the speakers and committee members before the conference to help ensure congruence on program content.
Several months in advance, ask speakers for biographical information for their introduction. Specify what would be helpful, or provide a template or example.
Specify what software your speakers would like to have loaded, such as PowerPoint, using the AV Request form.
Arrange to have the program taped. Check with speakers as to whether they would allow their presentation to be taped.
Meet speakers before the program, e.g., take them to breakfast.
Ask speakers what they would like the committee to do if their presentation is running long, or have a committee member sit directly in front of the speakers to signal them if they run over.
Put program materials (e.g., PowerPoint presentations, handouts, etc.) on the MARS website either before or after the conference. Get speakers' permission first.
Contact the ALA Conference Services if you need help. They are very responsive.
Thank the speakers in writing after the event.
Stay on top of deadlines!
(begun by Alesia McManus and Natalie McDonough, 6/99)
