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American Library Association
Conference media registration guidelines

Approved by ALA Public Awareness Committee, 1-24-06

Advance registration
The deadline for advance registration is one week prior to the ALA Midwinter Meeting or Annual Conference. After this date, media representatives will need to register on-site at the ALA press room.

On-site registration
All members of the media who have not registered in advance must register at ALA conference press room. The press room will usually open at 8 a.m. on the first day of conference programming, but check the ALA Web site to confirm dates and times. Please review the media qualifications to determine if you qualify for media registration. You must submit all documentation, as specified on this page. No exceptions will be made.

Please Note: Even if you have qualified for an ALA media badge in the past, you must re-qualify for each subsequent ALA conference.

Media Credentials
Those requesting media registration must be currently employed by a publication or news organization. Each organization is limited to no more than five media representatives, except newsletters, which are limited to one. Account representatives, sales executives, book authors, and engineers do not meet the criteria for media registration. You must fall under one of the following to receive media registration:

Business and Trade Publications/News Wire Services

Reporters and editors from magazines, newspapers, trade publications, and wire services must provide a business card. Contributing editors and reporters must verify they have been retained to cover the ALA Midwinter Meeting or Annual Conference by presenting a letter of assignment.

Television and Radio

Broadcast reporters and producers from news organizations must provide a business card and a letter of assignment.

Freelance Writers

Freelance writers must verify they have been retained to cover the ALA Midwinter Meeting or Annual Conference by presenting a letter of assignment.

Online Publications

Reporters from online publications must provide a business card and a letter of assignment. The Web site must contain editorial content and cover library issues. Personal web pages and blogs will not be accepted.

Newsletters

Newsletter reporters must verify they have been retained to cover the ALA Midwinter Meeting or Annual Conference by presenting a letter of assignment. Newsletter publications will be limited to one media representative.

Media Badge: What It Entitles You To
Media badge holders are entitled admission to:

• Press conferences and briefings
• Press room
• Exhibit floor
• ALA President’s Program
• ALA business meetings

Media Badge: What It Does Not Entitle You To

• Attendance at ticketed events - those that require pre-registration and/or a fee to attend, such as receptions or meals - is at the discretion of the sponsor/unit/committee.

Contact: Larra Clark or Macey Morales, ALA Media Relations