Serials Cataloging Syllabus

Unit Goals

To acquaint and/or refresh those who need to become familiar with current aspects of descriptive cataloging specific to serials and acquaint those who need to become familiar with historical trends in serials cataloging.

This syllabus should require one or two class periods, depending upon the needs and flexibility of individual programs. It is assumed that the basics of descriptive cataloging, MARC, and the various cataloging tools (e.g.: Anglo-American Cataloging Rules, 2nd ed., rev., Library of Congress Rule Interpretations, Cataloging Service Bulletins) will have been covered prior to beginning this syllabus.

In the 2002 revision of AACR2, Chapter 12, "Serials" was renamed "Continuing Resources." Continuing Resources includes both serials and integrating resources. This syllabus focuses primarily on serials and continues to use that term.

I. What is a Serial?

1. AACR2 Chapter 12 and Glossary
2. Features of serial publications
3. Comparison between serials cataloging and monograph cataloging
4. Treatment of serials and monographic series

II. Choice of Entries for Serials (AACR2 21.1B, 21.1C, 25.2 and 25.5)

1. Corporate body main entry
2. Title main entry
3. Uniform title for serials

III. Title Change (AACR2 21.2)

1. Definition of title change
2. When to make a new record: Major versus minor changes
3. Variant title fields (MARC tags 24x)
4. Linking entries (MARC tags 78x)
5. Maintenance of serial records

IV. A Walk through Chapter 12 with MARC Tagging

1. Chief source of information—title page and title page surrogates (AACR2 12.0B)
2. Numeric/alphabetic/chronological designation (AACR2 12.3) (MARC tag 362)
3. Frequency (AACR2 12.7B1) (MARC tags 310/321)
4. Some important serial notes: (AACR2 12.7B3-B23) (MARC tags 5xx)
   1. Source of title (AACR2 12.7B3) (MARC tag 500)
   2. Numbering irregularities (AACR2 12.7B10) (MARC tag 515)
   3. Issuing bodies (AACR2 12.7B7) (MARC tag 550)
   4. Relationships with other resources (AACR2 12.7B8) (MARC tag 580, 76X-78X)
   5. Item described, commonly known as "Description based on" note (AACR2 12.7B23) (MARC tag 500)

V. Historical Practices

1. Latest entry versus successive entry cataloging
2. Choice of entry under earlier rules
3. Linking pre-AACR2 records to AACR2 records
4. Updating records cataloged under previous rules

VI. Subject Access and Classification

1. Principles for assigning subject headings to serials
2. Decision to classify periodicals and serials
3. Classification for monographic series
4. Commonly used classification schemes (e.g. Library of Congress classification, Dewey classification, etc.)

VII. Cooperative Projects and Cataloging Issues

1. CONSER
2. CONSER Publication Pattern Initiative
3. SCCTP (Serials Cataloging Cooperative Training Program)
4. Multiple formats
5. Single-record versus separate-record approach to online serials
6. Core-level cataloging

VIII. Serials Cataloging Standards

1. MARC21 Format for Bibliographic Data
2. MARC21 Format for Holdings Data (NISO/ANSI 39.71, 1999)
3. Metadata: Non-MARC protocols
   1. Dublin Core
   2. EAD
   3. TEI
   4. XML
4. Revision of AACR2 rules
5. Harmonization of international serials standards
6. Enhancement of MARC standards

IX. Administrative Organization

1. Models of serials cataloging function in libraries
2. Important roles of serials cataloging in library services
3. Impact of library environment change on serials cataloging
4. Evolving roles of serials cataloging in digital information age

X. Electronic Serials and Integrating Resources

1. Defined in the 2002 AACR2 revision
2. Electronic serials
   1. E-journals
   2. E-journal aggregator databases
3. Integrating resources
   1. Updating Web sites
   2. Updating databases
   3. Updating looseleafs

Selected Bibliography for Serials Cataloging

Anglo-American Cataloguing Rules. Chapter 12, Continuing Resources. 2d ed., 2002 revision. Ottawa: Canadian Library Association; Chicago: American Library Association, 2002-.

Australian MARC Specification: Serials: A Format for the Interchange on Magnetic Tape of Catalogue Records for Printed Serials. Canberra, Australia: National Library of Australia, 1983.

Barry, Randall K. ISBD (S): What It Is Today and How It Got There. Alexandia, Va.: Russo Publication Co., 1980.

Blixrud, Julia C. A Manual of AACR2 Examples for Serials. 2d ed. Lake Crystal, Minn.: Soldier Creek Press, 1986.

Bloss, Marjorie E. Serials Holdings Statements at the Summary Level: Recommendations. London: IFLA International Programme for UBC, 1985.

Bruns, Phyllis A. MARC Serials Editing Guide. 2d CONSER ed. Washington, D.C.: Library of Congress Serials Record Division, 1978.

Bruns, Phyllis A. National Level Bibliographic Record: Serials. Washington, D.C.: Library of Congress, 1981.

Campbell, Cameron J. Basic Serials Cataloging Workshop. Instructor Manual. Washington, D.C.: Library of Congress Cataloging Distribution Service, 1999.

Campbell, Cameron J. Basic Serials Cataloging Workshop. Trainee Manual. Washington, D.C.: Library of Congress Cataloging Distribution Service, 1999.

Cannan, Judith Proctor. Serials Cataloging: a Comparison of AACR1 and 2. New York: New York Metropolitan Reference and Research Library Agency, 1980.

Cannan, Judith Proctor. Special Problems in Serials Cataloging. Washington, D.C.: Processing Services, Library of Congress, 1979.

Cataloging Electronic Resources: OCLC-MARC Coding Guidelines. Dublin, Ohio: OCLC, last revised in July 2003. www.oclc.org/support/documentation/worldcat/cataloging/electronicresources/

Chan, Lois Mai. A Guide to the Library of Congress Classification. 5th ed. Englewood, Colo.: Libraries Unlimited, 1999.

Chan, Lois Mai. Library of Congress Subjects: Principles and Application. 2nd ed. Littleton, Colo.: Libraries Unlimited, 1986.

Chan, Lois Mai. Library of Congress Subjects: Principles of Structures and Policies for Application. Annotated version. Washington, D.C.: Cataloging Distribution Service, Library of Congress, 1990.

Christensen, John O. Management of Serials in Libraries in the 1980s: A Selective Bibliography. Monticello, Ill.: Vance Bibliographies, 1989.

Cole, Jim E and Jackie Zajanc, eds. Serials Cataloging: The State of the Art. New York: Haworth Press, 1987.

Cole, Jim E. and David Griffin. Notes Worth Noting: Notes Used in AACR2 Serials Cataloging. Ann Arbor, Mich.: Pierian Press, 1984.

Cole, Jim E. and James W. Williams, eds. Serials Cataloging: Modern Perspectives and International Developments. New York: Haworth Press, 1992.

Connell, Robert H. Serial Tagging Exercises for the OCLC System. Dallas, Tex.: Amigo Bibliographic Council, 1981.

CONSER Cataloging Manual. Washington, D.C.: Serial Record Division, Library of Congress, 2002–.

CONSER Cataloging Manual. Module 31: Remote Access Electronic Serials. Washington, D.C.: Serial Record Division, Library of Congress, updated 2004. www.loc.gov/acq/conser/Module31.pdf.

CONSER Cataloging Manual. Module 33.18: Electronic Newspapers. Washington, D.C.: Serial Record Division, Library of Congress, updated 2002. www.loc.gov/acq/conser/mod33-18.pdf.

CONSER Editing Guide. Washington, D.C.: Serial Record Division, Library of Congress, 1995–.

Edgar, Jim and Bridget L. Lamont. Serials of Illinois Libraries Online (SILO) Handbook. Springfield, Ill.: Illinois State Library, 1988.

Edgar, Neal L., ed. AACR2 and Serials: the American View. New York: Haworth Press, 1983.

Ezzell, Joline ed. Issues in Serials Librarianship. Philadelphia: Drexel University, 1985.

Fixed and Variable Field Tags for Serials Records. Rev. ed. Columbus, Ohio: OCLC, 1980.

Geer, Beverley and Beatrice L. Garaway. Notes for Serials Cataloging. 2d ed. Englewood, Colo.: Libraries Unlimited, 1998.

Godwin, James L. Descriptive Tabulation: Library of Congress MUMS Format Data: MARC Serials Workfile. Washington, D.C.: Automated System Office, Library of Congress, 1987.

Griffin, David E. Cataloging of Serials under AACR2: An Overview with Special Emphasis on Recent LC Rule Interpretations. Rev. ed. Olympia, WA: Washington Library Network, 1988.

Guidelines for the Compilation of Union Catalogues of Serials. Paris: United Nations Educational, Scientific, and Cultural Organization, International Federation of Library Associations and Institutions, 1982.

Hallam, Adele. Cataloging Rules for the Description of Looseleafs. 2d ed. Englewood, Colo.: Libraries Limited, 1998.

Heroux, Marlene Sue. Detailed Holdings Subsystem: Serials User Manual. Atlanta, Ga.: Southeastern Library Network, 1985.

Heynen, Jeffrey and Julia C. Blixrud. The CONSER Project: Recommendations for the Future: Report of a Study Conducted for the Library of Congress. Washington, D.C.: Serial Record Division, Processing Services, Library of Congress, 1986.

Hirons, Jean L. Beginning Serials Cataloging: A Workshop. Chicago: ALCTS Serials Cataloging Institute, 1995.

Hirons, Jean L. CONSER Cataloging Manual Washington, D.C.: Library of Congress, Cataloging Distribution Service, 2002–.

Hirons, Jean L. and Leslie Hawkins. “Transforming AACR2: Using the Revised Rules in Chapters 9 and 12”, in The Serials Librarian, 44, no. 3/4 (2003): 249–53. PowerPoint presentation available online, http://lcweb.loc.gov/acq/conser/aacr2002/A2slides.html.

Integrating Resources: A Cataloging Manual. Appendix A, BIBCO Participants' Manual. Washington, D.C.: Program for Cooperative Cataloging, 2003. www.loc.gov/catdir/pcc/bibco/irman.pdf.

Introduction to Cataloging Electronic Integrating Resources: An Online Training Presentation. OLAC, 2003. http://ublib.buffalo.edu/libraries/units/cts/olac/capc/ir.ppt.

ISBD (CR), International standard bibliographic description for serials and other continuing resources: revised from the ISBD(S): International standard bibliographic description for serials. München: Saur, 2002.

ISBD (S): International Standard Bibliographic Description for Serials. Rev. ed. London: IFLA Universal Bibliographic Control and International MARC programme, 1988.

ISDS International Centre. ISDS Manual. Paris: ISDS International Centre, 1983.

Kuhagen, Judith A. Series Training for NACO Participants: Series Statements and Authority Records. Washington, D.C.: Cataloging Policy and Support Office, Library of Congress, 199-

Lakhanpal, Sarv Krishna. A Manual for Recording Serial Publications in Kardex. Saskatoon: Collection Development, University of Saskatchewan Library, 1982.

Lindlan, Kristin and Margaret Mering. Advanced Serials Cataloging Workshop. Instructor's Manual. Washington, D.C.: Library of Congress Cataloging Distribution Service, 2002

Lindlan, Kristin and Margaret Mering. Advanced Serials Cataloging Workshop. Trainee's Manual. Washington, D.C.: Library of Congress Cataloging Distribution Service, 2002

Library of Congress Rule Interpretations. 2d ed. Washington, D.C.: Cataloging Distribution Service, Library of Congress, 1989–.

Liheng, Carol. Serials Cataloging Handbook: An Illustrative Guide to the Use of AACR2 and LC Rule Interpretations. Chicago: American Library Association, 1989.

Liheng, Carol and Winnie S. Chan. Serials Cataloging Handbook: An Illustrative Guide to the Use of AACR2R and LC Rule Interpretations. 2d ed. Chicago: American Library Association, 1998.

Mandel, Carol A. and Julia C. Blixrud. Final Report to the National Endowment for the Humanities: CONSER Abstracting & Indexing Coverage Project. Washington, D.C.: Association of Research Libraries, 1986.

MARC 21 Format for Authority Data. Washington, D.C.: Catalog and Distribution Service, Library of Congress, 1999. Also available online, http://lcweb.loc.gov/cds/marcdoc.html.

MARC 21 Format for Bibliographic Data. Washington, D.C.: Catalog and Distribution Service, Library of Congress, 1999. Also available online, http://lcweb.loc.gov/cds/marcdoc.html.

MARC 21 Format for Holdings Data. Washington, D.C.: Catalog and Distribution Service, Library of Congress, 2000. Also available online, http://lcweb.loc.gov/cds/marcdoc.html.

Miller, Steven J. Integrating Resources Cataloging Workshop. Instructor’s Manual. Washington, D.C.: Library of Congress Cataloging Distribution Service, 2003.

Miller, Steven J. Integrating Resources Cataloging Workshop. Trainee's Manual. Washington, D.C.: Library of Congress Cataloging Distribution Service, 2003.

Mills, Carol and John Mills. Australasian Serials: Current Developments in Bibliography. New York: Haworth Press, 1991.

Nagar, Murari Lal. The Union List of Serials: History, Literature, and Philosophy. Columbia, Mo.: International Library Center, 1986.

National Information Standards Organization. Serials Item and Contribution Identifier (SICI). Bethesda, Md.: NISO Press, 1995.

Osborn, Andrew Delbridge. Serial Publications, Their Place and Treatment in Libraries. 3d ed. Chicago: American Library Association, 1980.

Parshall, Ardis E. RLA-MARC: Serials Stylebook: A Retrospective Conversion Guide to USMARC and AACR2: Serials Supplement. 2nd ed. Provo, Utah: Retro Link Associates, 1993.

Rosenberg, Frieda B. and Thom Saudargas. Serial Holdings Workshop. Washington, D.C.: Library of Congress, Cataloging Distribution Service, 2001.

Salinger, Florence A. and Eileen Zagon. Notes for Catalogers: a Sourcebook for Use with AACR2. White Plains, N.Y.: Knowledge Industry Publications, 1985.

Saye, Jerry D. and Sherry L. Vellucci. Notes in the Cataloging Record Based on AACR2 and LC Rule Interpretations. Chicago: American Library Association, 1989.

Serials Coding Manual. 2d ed. Toronto: Office of Coordination, Council of Ontario Universities, 1980–.

Serials Field Guide. Stanford, CA: Research Libraries Group, 1982.

Shadle, Steven and Les Hawkins. Electronic Serials Cataloging Workshop. Instructor's Manual. Washington, D.C.: Library of Congress Cataloging Distribution Service, 2002

Shadle, Steven and Les Hawkins. Electronic Serials Cataloging Workshop. Trainee's Manual. Washington, D.C.: Library of Congress Cataloging Distribution Service, 2002

Smith, Lynn S. A Practical Approach to Serials Cataloging. Greenwich, Conn.: JAI Press, 1978.

Taylor, Arlene G. AACR 2 Headings: A Five-Year Projection of Their Impact on Catalogs. Littleton, Colo.: Libraries Unlimited, 1982.

Taylor, Arlene G. The Organization of Information. 2d ed. Westport, Conn.: Libraries Unlimited, 2004.

Taylor, Arlene G. Wynar's Introduction to Cataloging and Classification. 9th ed. Englewood, Colo.: Libraries Unlimited, 2000.

Thomas, Nancy G. and Rosanna M. O'Neil. Notes for Serials Cataloging. Littleton, Colo.: Libraries Unlimited, 1986.

Tuttle, Marcia. Introduction to Serials Management. Greenwich, Conn.: JAI Press, 1983.

USMARC Format for Bibliographic Data: Including Guidelines for Content Designation . 1994 ed. Washington, D.C.: Cataloging Distribution Service, Library of Congress, 1994–1997.

USMARC Format for Holdings Data. Washington, D.C.: Catalog and Distribution Service, Library of Congress, 1989.

Vidor, Ann B and Leslie M. Dees. Notes Selected from Library of Congress Serials Records: Appearing in New Serial Titles (Jan. 1981–Feb. 1984). Atlanta, Ga.: Price Gilbert Memorial Library, Georgia Institute of Technology, 1984.

Washington Library Network. Data Preparation Manual: Serials. Olympia, Wash.: Washington Library Network, 1981–.

Whiffin, Jean. Union Catalogues of Serials, Guidelines for Creation and Maintenance, with Recommended Standards for Bibliographic and Holdings Control. New York: Haworth Press, 1983.

Serials

Advances in Serials Management. Greenwich, Conn.: JAI Press, 1986–2000.

Cataloging & Classification Quarterly. New York: Haworth Press, 1981–.

Cataloging Service Bulletin. Washington, D.C.: Collections Services, Library of Congress, 1978–.

Catalogue & Index. London: The Group, 1966–.

CONSERline: Newsletter of the CONSER (Cooperative Online Serials) Program, Library of Congress, and OCLC, Inc. Washington, D.C.: Library of Congress, Serials Record Division, 1994–. http://lcweb.loc.gov/acq/conser/consrlin.html.

D-Lib Magazine. Reston, Va.: Corporation for National Research Initiatives, 1995–. www.dlib.org/.

International Cataloguing and Bibliographic Control: Quarterly Bulletin of the IFLA UBCIM Programme. London: The Programme, 1988–.

Journal of Internet Cataloging. Binghamton, N.Y.: Haworth Press, 1997–.

LC Cataloging Newsline. Washington, D.C.: Cataloging Directorate, Library of Congress, 1993–. http://lcweb.loc.gov/catdir/lccn/lccn.html.

Library Resources & Technical Services. Chicago: American Library Association, 1957–.

North American Serials Interest Group Conference Proceedings. New York: Haworth Press, 1987–.

Serials Librarian. New York: Haworth Press, 1976–.

Serials Review. San Diego, Calif.: Pergamon, 1975–.

Technical Services Quarterly. New York: Haworth Press, 1983–.

Electronic Discussion Lists

AUTOCAT
http://listserv.acsu.buffalo.edu/archives/autocat.html.

PCC-IRCAT
http://mailman.u.washington.edu/mailman/listinfo/pcc-ircat

LCCN (Library of Congress Cataloging Newsline)
www.loc.gov/catdir/lccn/
listserv@loc.gov for subscription
lccn@loc.gov for posting

SERIALST (Serials)
www.uvm.edu/~bmaclenn/serialst.html

WEB4LIB
http://sunsite.berkeley.edu/Web4Lib

WEBCAT-L
http://library.wustl.edu/~listmgr/webcat-l/

Web Sites

ALCTS SS Committee to Study Serials Cataloging
www.ala.org/ala/alctscontent/serialssection/serialscomm/studyserialscata/studyserials.htm

ALCTS SS Committee to Study Serials Standards
www.ala.org/ala/alctscontent/serialssection/serialscomm/studyserialsstan/studyserials.htm

Cataloger's Reference Shelf
www.tlcdelivers.com/tlc/crs/CRS0000.htm

Committee on Cataloging: Description & Access (CC:DA)
www.ala.org/ala/alctscontent/serialssection/serialscomm/studyserialsstan/studyserials.htm

CONSER Home Page
www.loc.gov/acq/conser/

CONSER Publication Pattern Initiative
www.loc.gov/acq/conser/patthold.html

Digital Library Standards and Practices (Digital Library Federation)
www.diglib.org/standards.htm

Digital Object Identifier System (DOI)
www.doi.org/

Directory of Scholarly Electronic Journals and Academic Discussion Lists (2000)
http://db.arl.org/dsej/index.html

Dublin Core Metadata Initiative
http://dublincore.org/

EDItEUR
www.editeur.org

ISSN International Center
www.issn.org/index.html

ISSN US Center (National Serials Data Program, Library of Congress)
www.loc.gov/issn/

Interactive Electronic Serials Cataloging Aid
http://staffweb.library.northwestern.edu/serials/iesca/

JAKE (Jointly Administered Knowledge Environment)
http://jake.openly.com/

Joint Steering Committee for Revision of AACR (JSC)
www.nlc-bnc.ca/jsc/

Library of Congress Core Metadata Standards
http://lcweb.loc.gov/standards/metadata.html

MARC21 Standards
http://lcweb.loc.gov/marc/

NASIG (North American Serials Interest Group)
www.nasig.org/

NISO Standards
www.niso.org/standards/index.html

Online Audiovisual Catalogers
http://ublib.buffalo.edu/libraries/units/cts/olac/

Serials Cataloging Cooperative Training Program (SCCTP)
www.loc.gov/acq/conser/scctp/home.html

Serials Cataloging Issues
www.loc.gov/acq/conser/issues.html

Serials in Cyberspace: Collections, Resources, and Services
www.uvm.edu/~bmaclenn/

Serials Standards Bibliography (Serials Cataloging)
alctsserials/serialsstandards/serialsstandards.xml

Tools for Serials Catalogers
www.library.vanderbilt.edu/ercelawn/serials.html

United States Newspaper Program
www.neh.fed.us/projects/usnp.html

Acknowledgement

This syllabus was originally created by members of an earlier ALCTS Serials Section Education Committee in the late 1980s. In 2001, the committee assigned Margaret W. Hughes (Africana Cataloger, Hoover Institution, Stanford University) and Dajin Sun (Catalog Management Librarian, Yale University) to update the contents of this syllabus. Margaret made the first revision before leaving the committee, and Dajin went on to further revise the syllabus substantially with a significant contribution to the content and a huge enlargement of the bibliography.

The syllabus was revised and updated again in 2004 by Yumin Jiang, Technical Services Librarian, University of Colorado Law Library and Betty Landesman, Head, Collection Management, National Institutes of Health Library to reflect the 2002 AACR2 amendments and to update the bibliography and Web resources.

In view of the constant change in the field of serials, and in order to maintain the currency of this dynamic document, further revision is necessitated and expected of the future members of the Education Committee.

By Dajin Sun, Catalog Management Librarian, Yale University; Yumin Jiang, Technical Services Librarian, University of Colorado Law Library; and Betty Landesman, Head, Collection Management, National Institutes of Health Library of the ALCTS Serials Section Education Committee

Revision: 2004

Contact: Current Chair of the Serials Section Education Committee