Syllabus for Serials Collection Mgmt., Records Systems, and Preservation

http://www.ala.org/ala/mgrps/divs/alcts/resources/collect/serials/sermgtrecpres.cfm

Acquaints those who need to become familiar with issues of collection management, serials records functions, and preservation.--by ALCTS CRS, 2002

Syllabus for Serials Collection Management, Records Systems, and Preservation

Acquaints or refreshes those who need to become familiar with issues of collection management, serials records functions, and preservation. This unit is seen as requiring one to two class periods, depending on the needs and flexibility of individual programs.

I. Collection Management

Evaluation and revision of policy statements
Guidelines for reviewing subscriptions and standing orders; criteria for cancellation/renewal
Retention decision (e.g., latest year only; print vs. electronic)
Weeding
Selection of print serials for off-site or high-density storage
Cataloging and processing priorities; selecting titles for minimal level cataloging
Issues related to the emerging explosion of electronic serials (This topic may be better covered in a separate syllabus)

II. Serials Records Functions—Manual and Automated Environments

Note that manual operations do not exist much any more except in the smallest operations.

A. Acquisitions functions

Ordering information
Receipt and distribution of incoming materials
Payment record
Claiming

B. Processing functions

Initial physical processing
Bindery control

C. Public access functions

Catalog records
Holdings records
In-house serials lists
Union lists
Integration with the Library’s web site

III. Physical Retention and Preservation

Development of preservation policy
Evaluation of the collection for long-term retention and preservation
Binding
Microforms
Problems of mutilation and theft
Special considerations for nontraditional formats

IV. Storage and Access

A. Organization of paper formats

Integrated with other collections
Shelved in separate sequence (classed or alphabetical by title; implications of title changes)

B. Organization of Non-paper formats

Housing
Equipment for use

C. Reproduction and Photo duplication

D. Special issues related to digital versions: licensing, access, ILL, etc.

Selected Bibliography

Bloss, Marjorie E. Guidelines for Union Lists of Serials. Chicago: Resources and Technical Services Division, American Library Association, 1982.

Bosch, Stephen, et al. Guide to selecting and acquiring CD-ROMs, software, and other electronic publications. Chicago: American Library Association, 1994.

Boss, Richard W. Technical services functionality in integrated library systems. Chicago: American Library Association, 1995.

Chen, Dora Chiou-sen. Serials Management: a practical guide. Chicago: American Library Association, 1995.

Cunha, George Daniel M. and Dorothy Grant Cunha. Library and Archives Conservation: 1980s and beyond. Metuchen, N.J.: Scarecrow Press, 1983.

DePew, John N. A Library, Media, and Archival Preservation Handbook. Santa Barbara, Calif.: ABC-CLIO, 1991.

Davis, Trisha, et al. Serials control systems for libraries. Westport, CT: Meckler, 1994.

Electronic Journals in ARL Libraries: Issues & Trends. SPEC Kit 202. Association for Research Libraries, 1994.

Electronic Journals in ARL Libraries: Policies & Procedures. SPEC Kit 201. Association for Research Libraries, 1994.

Farrington, Jean. Serials management in academic libraries: a guide to issues and practices. Westport, Conn.: Greenwood Press, 1997.

Fox, Lisa L. et al. A Core Collection in Preservation. 2nd ed. Chicago: American Library Association, 1992.

Greenfield, Jane. Books: Their Care and Repair. New York: Wilson, 1983.

Guide for Written Collection Policy Statements, 2nd ed., ed. by Joanne S. Anderson. Chicago: American Library Association, 1996.

Guide to Performance Evaluation of Serials Vendors. Chicago: American Library Association, 1997.

Guidelines for handling library orders for serials and periodicals. Serials Section, Acquisitions Committee of the Association for Library Collections & Technical Services. Chicago: American Library Association, 1992.

Hamilton, Marsha J. Guide to preservation in acquisition processing. Chicago: American Library Association, 1993.

Handbook for Digital Projects: A Management Tool for Preservation and Access, ed. by Maxine K. Sitts. Andover, Mass.: Northeast Document Conservation Center, 2000. Also available electronically via NEDCC web site: http://www.nedcc.org/digital/dighome.htm

Johnson, Peggy, et al. Guide to technical services resources. Chicago: American Library Association, 1994.

Kidd, Tony. The serials management handbook: a practical guide to print and electronic serials management. London: Library Association, 2000.

Library Binding: An American National Standard. ANSI/NISO/LBI Z39.78��2000. Bethesda: NISO Press, 2000.

Library Storage Facilities, Management, and Services. SPEC Kit 242. Association for Research Libraries, 1999.

Managing the Licensing of Electronic Products. SPEC Kit 248. Washington, DC: Association for Research Libraries, 1999.

MARC 21 Format for Holdings Data. Washington, D.C.: Catalog and Distribution Service, Library of Congress, 2000. See also:

Merrill-Oldham, Jan and Paul A. Parisi. Guide to the Library Binding Institute Standard for Library Binding. Chicago: American Library Association, 1990.

Morrow, Carolyn Clark and Carole Dyal. Conservation Treatment Procedures: A Manual of Step-by-Step Procedures for the Maintenance and Repair of Library Materials. 2nd ed. Littleton, Colo.: Libraries Unlimited, 1986.

Moving Theory into Practice: Digital Imaging for Libraries and Archives, edited by Anne R. Kenney and Oya Y. Rieger. Mountain View, Calif.: Research Libraries Group, 2000.

Nisonger, Thomas E. Management of serials in libraries. Englewood, Colo.: Libraries Unlimited, 1998.

Preservation Microfilming: a Guide for Librarians and Archivists, edited by Lisa L. Fox. 2nd ed. Chicago: American Library Association, 1996.

Preservation of Electronic Formats: Electronic Formats for Preservation, edited by Janice Mohlhenrich. Fort Atkinson, Wis.: Highsmith, 1993.

Preservation of Library & Archival Materials: A Manual, edited by Sherelyn Ogden. 3rd ed. Andover, Mass.: Northeast Document Conservation Center, 1999. Also available online at: http://www.nedcc.org/plam3/manhome.htm

Preservation: Issues and Planning, edited by Paul N. Banks and Roberta Pilette. Chicago: American Library Association, 2000.

Ritzenthaler, Mary Lynn. Preserving Archives and Manuscripts. Chicago: Society of American Archivists, 1993.

Russell, Rosemary. Making sense of standards and technologies for serials management: A guide to practice and future developments for librarians, publishers and system developers. London: Library Association, 2000.

Serials Acquisitions Glossary. Prepared by the ALCTS Serials Section Acquisitions Committee. Chicago: American Library Association, 1993.

Swartzburg, Susan G. Preserving Library Materials: A Manual. 2nd ed. Metuchen, N.J.: Scarecrow Press, 1995.

Szilvássy, Judith. Basic serials management handbook. München: New Providence: K.G. Saur, 1996.

Tuttle, Marcia. Managing serials. Greenwich, Conn.: JAI Press, 1996.

Tuttle, Marcia. Introduction to Serials Management. Greenwich, Conn.: JAI Press, 1983.

Virtually Yours: Models for Managing Electronic Resources and Services, ed. by Peggy Johnson and Bonnie MacEwan. Chicago: American Library Association, 1999.

SERIALS

Abbey Newsletter. Provo, UT: Abbey Publications, 1975-

Acquisitions Librarian. New York: Haworth Press, 1989-

Advances in Serials Management. Greenwich, Conn.: JAI Press, 1986-

Collection Management. New York: Haworth Press, 1976/77-

Conservation Administration News. Austin, TX: University of Texas Press, 1979-1995.

Information Processing and Management. New York: Elsevier, 1975-

Library Acquisitions: Practice & Theory. New York: Pergamon, 1977-1998.
Title changed to: Library Collections, Acquisitions and Technical Services. New York: Elsevier, 1999-

Library Resources and Technical Services. Chicago: American Library Association, 1957-

New Library Scene. Accord, MA: Library Binding Institute, 1982-
Last issue published, June 2000; future status of this publication unknown as of 12/00

Newsletter on Serials Pricing Issues. Chapel Hill, NC: 1989-
Online archives and subscription information: http://www.lib.unc.edu/prices/

North American Serials Interest Group. Proceedings. New York: Haworth Press, 1986-

RLG DigiNews http://www.rlg.org/preserv/diginews

Serials Librarian. New York: Haworth Press, 1976-

Serials Review. NY: Elsevier, 1975-

SPEC Kits. Complete listing. Association for Research Libraries.
http://www.arl.org/spec/complete.html

Technical Services Quarterly. New York: Haworth Press, 1983-

ELECTRONIC DISCUSSION LISTS

ACQNET-L (Acquisitions)
http://acqweb.library.vanderbilt.edu/acqweb/sub_acqnet.html

BADG-L (Binding Automation Discussion Group)
Archives: http://www.lists.ufl.edu/archives/badg?l.html
Address for posting: BADG?L@lists.ufl.edu

COLLDV-L (Collection Development)
Address for subscribing: listproc@usc.edu
Address for posting: colldv-l@usc.edu

Conservation DistList (Conservation and Preservation)
http://palimpsest.stanford.edu/byform/mailing-lists/cdl/

Liblicense-L (Licensing)
http://www.library.yale.edu/~llicense/index.shtml

PADG-L (Preservation Administration Discussion Group)
Archives: http://palimpsest.stanford.edu/byform/mailing-lists/padg/
Subscription address: listproc@ala1.ala.org
Posting address: padg@ala.org

SERIALST (Serials)
http://www.uvm.edu/~bmaclenn/serialst.html

WEB SITES

AcqWeb: Links to publisher sites and many, many resources of interest to acquisitions and collection development librarians
http://acqweb.library.vanderbilt.edu/

American Library Association. Association for Library Collections and Technical Services. Preservation and Reformatting Section
/alcts/pars.html

American Library Association. Association for Library Collections and Technical Services
ALCTS Publications and Resources
/alcts/publications.html

American Library Association. Association for Library Collections and Technical Services. Serials Section
/alcts/ss.html

Amigos Library Services. Imaging and Preservation Services
http://www.amigos.org/preserve.htm

Association of Research Libraries. Preservation Program
http://www.arl.org/preserv/index.html

CoOL (Conservation OnLine)
http://palimpsest.stanford.edu

Library Binding Institute Members
http://lcweb.loc.gov/preserv/other/bindmem.html

Library of Congress Preservation
http://www.loc.gov/preserv/

North American Serials Interest Group
http://www.nasig.org/
Note that many areas of this site are for members only.

Northeast Document Conservation Center
http://www.nedcc.org/

Regional Alliance for Preservation
http://www.rap-arcc.org/

Research Libraries Group Preservation Program (PRESERV)
http://www.rlg.org/preserv

SOLINET Preservation Service
http://www.solinet.net/presvtn/preshome.htm

Web Tools for Serialists
http://www.lib.utk.edu/~techserv/serials/sertools.htm

By Eleanor Cook, Coordinator, Serials, Appalachian State University and Julie Page, Preservation Librarian, University of CA-San Diego

Last Modified: May 2002
Contact: Current Chair of the Serials Section Education Committee