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ALCTS Committees Report from TorontoBelow are brief abstracts, based on reports received by the editor as of August 1, 2003, of the activities of ALCTS committees at 2003 ALA Annual Conference in Toronto. For information on committees not listed below, go to the ALCTS home page and follow the links through to the appropriate section. Contact information for committee chairs and members may be found there; in addition, some committees post minutes and other documents pertinent to their work on the ALCTS Web site.
Division /
Acquisitions Section /
Cataloging and Classification Section /
Collection Management and Development Section
Division-wide CommitteesAssociation of American Publishers/ALCTS Joint Committee: Adrian Alexander reported on development of a program for the annual conference in Orlando, whose topic will be the Knowledge Commons. The Committee discussed possible speakers; they also discussed budget and co-sponsorship issues. Adrian Alexander was to present the program idea to the ALCTS Program Committee later that day. John Celli, chief of the CIP Division at the Library of Congress, reported on the Electronic CIP program. LC is urging publishers to move in that direction and is talking about a possible cut-off date for non-electronic business. However, the current system cannot support the use of diacritics so it is hoped that Unicode will be in place before any deadline. Mr. Celli also reported on additional developments that will be beneficial to publishers and libraries. For example, E-CIP allows the opportunity to collect additional data elements, especially information about authors. Dan Lundy reported on the AAP matchmaking service, Authors@YourLibrary, for authors and librarians. Over 400 libraries and hundreds of publishers have signed up for the service. Friends of Libraries USA (FOLUSA) has been a great help in implementing the service. Mr. Lundy also noted that an information session about the service was held during the Day of Dialog in New York. There are also plans to include information about the service in a program being developed for the PLA conference. Athena Michael gave an update on AAP activities. She reported on a letter writing campaign in support of New York City library budgets. There was discussion of how this campaign might be extended. Budget and Finance: Welcomed incoming Chair (Kay Walter, Univ. of Nebraska Lincoln). Reviewed Executive Director's report on 2003 actual status and 2004 projected budget. Reviewed ALCTS Budget and Finance Committee Member Job Description, and suggested changes. Reviewed program and preconference budgets for the 2003 and 2004 annual meetings, and for the midwinter meeting in 2004. Discussed improving budget data gathering for programs, a review of progress since Midwinter. Met jointly with the ALCTS Membership Committee. Budget and Finance described its role in trying to project when a membership dues' increase might be needed to fund the various projects of ALCTS and its committees, sections, and discussion groups. Membership Committee described its new efforts to recruit members, and its successes so far. Both committees acknowledged the importance of working in tandem on membership recruitment and dues issues, to avoid being in conflict with each other's realm of activities. Commercial Technical Services: heard an update on the project to publish a new edition of Outsourcing Cataloging, Authority Work, and Physical Processing: a Checklist of Considerations. The editor is contacting contributors; the checklist will be based on the original publication and will have additional chapters. By Midwinter, the editor expects to have writers lined up to begin work Discussed publishing an online Directory of Commercial Technical Services Providers. The question of who would be responsible for updating the data and how will the costs of this be covered is not resolved. The Committee thinks this survey is valuable enough to consider requesting ALA support. The other alternative is to produce a static Web site that is updated annually. The group also discussed future program ideas, including the possibility of co-chairing a program in 2004 on the RoweCom situation and its impact on the business nature of serials purchasing. Education: heard reports on CE activities, including an upcoming workshop on subject cataloging using LCSH that will be presented at ALA Annual 2004 as a two day preconference. Other training needs that the CCS Subject Analysis Committee has identified are classification, advanced subject analysis, and SACO specifics. The LC Action Plan group is looking for a variety of delivery mechanisms to educate practitioners about cataloging of e-resources. There will be a combination of Web-based training and face-to-face training. Section representatives reported on training activities in their sections. Next steps for the Committee are to keep on top of each section's activities and share them in a timely manner with the Education chair. The committee discussed the ALCTS Strategic Plan and how the Education Committee fits in with this. The Education Committee needs tactical objectives for the Plan, but tactical objectives should have measurable outcomes and in fact, most of what the Committee does is ongoing work--a coordinating, monitoring function. The Committee should explore setting up contacts or liaisons with other groups outside of ALA, such as NASIG, OLAC, and COLT to coordinate continuing education efforts. Executive Director Charles Wilt said that ALCTS has a role as distributor of CE, rather than creating its own material. An ALCTS/ALISE workshop on metadata training for library school faculty will be held between the ALISE meeting and ALA Midwinter in Jan. 2004. OCLC and LC are providing funding, and ALCTS providing administrative support, such as arranging for rooms, handling the money, paying the bills. President-Elect Brian Schottlander talked about his vision for ALCTS and its role in education. He sees tightening the role of standing committees after the upcoming implementation of SIGs. He would like to take better advantage of our CRG colleagues, particularly with regards to continuing education. Distributed delivery of CE is Brian's priority. Future concerns deal with offering continuing education credit for courses, through the new APA arm of ALA. Fundraising: received contributions and support from 17 sponsors in 2003, including 6 new sponsors. The committee lost three sponsors (two of whom were new as well) due to cancelled programs. Three sponsors provided "in kind" support, including HarperCollins Publishers, who donated 300 copies of President's Program keynote speaker Lynne Lancaster's book When Generations Collide. In addition to the sponsors already on the 2003 list, a number of potential new sponsors were identified and approval to contact them has been sought from the ALA Development Office. Assigning Fundraising Committee members as liaisons to sponsored programs proved effective. Liaisons will contact their program planner counterparts to obtain "demographic" information about the programs that will be included in thank you letters to sponsors - together with a copy of the President's Program brochure. Sponsors were invited to attend this year's award winners' breakfast, and representatives from six sponsors attended the breakfast. The committee presented revised giving levels and benefits of corporate sponsorship to the ALCTS Board, and they were approved with minor modifications. The Committee's Policy and Procedures document will be reviewed and revisions presented to the Board in January 2004. ALCTS and LAMA, with support from the ALA Development Office, are planning a one-day fundraising symposium at Midwinter 2004. A sub-group of the Fundraising Committee will help with the planning for this meeting. The committee will continue to work closely with the ALCTS Program Committee and will continue the liaison efforts started last year to contact program planners to alert them about sponsorships that have been arranged. At Midwinter, members of the committee will visit the section executive committee meetings. Leadership Development: discussed the Committee's Saturday morning program, "Leading and Developing Leadership: Who's Responsible?" which drew an audience of about 50. After the formal presentations, the audience asked a variety of questions that kept the panelists engaged in discussion among themselves and with the attendees. Questions focused on issues such as the challenge of having an undergraduate degree in Library Science that is no longer offered in Canada, generation gaps among library staff, and methodologies for enhancing leadership skills. The ALCTS Orientation for New Committee Chairs and Members was held on Sunday morning. This session will continue to be held at annual conferences, and future appointment letters to new ALCTS division committee chairs and members and new section committee chairs and members will strongly recommend attendance at the session. Newly elected "members-at-large" were also invited to attend. The Committee's program proposal for Orlando 2004 will focus on committee management; the working title is "Effective Committee Management: Basic Skills for Success." A session is being planned for Midwinter 2004 in San Diego for prospective volunteers for ALCTS division and section committees to meet the appointing officers for 2004/2005. The session will also be promoted to prospective new ALCTS members. The presenters will discuss the opportunities and responsibilities for members serving on ALCTS committees. Legislation: reviewed information from the Washington Office:
LRTS Editorial Board: the outgoing editor has been gracious in supplying files and in communicating about the status of various initiatives. The group reviewed a summary of the number of subscriptions and the monthly subscription management fee charged to LRTS. The journal has been budgeted for a certain number of pages; since the page counts have been low, the journal is within its budget. The committee asked to have data about the number of member subscribers, the number of nonmember subscribers, the journal's revenue and costs, and the demographics of its subscribers. Membership data from five and ten years ago would be useful to provide a context for trends. Library Materials Price Index will appear in the final issue of the current volume, but it was agreed that this data should appear as early as possible, and the April issue would be a good target for the future. The book review editor has a list of approximately 88 titles, with another 20 to come. The cut-off for the publication date will be 2001. The committee suggested poster sessions and theses/dissertations in library science as potential sources of articles. Retrospective articles (including representatives from "Best of LRTS award" winners) are a possibility, provided they have relevance to today. Volume 50 might be a good time to highlight articles from the past. Theme issues with guest editors might be done from time to time. The group agreed that it was important to get the journal back on schedule, to publish LMPI data, to broaden the coverage across the interests of the division, to include more book reviews, and to have articles of practical interest. At the same time, the concept of peer review is important for those seeking promotion and tenure. The entire committee shares in the responsibility of encouraging authors to submit articles. The committee also has the responsibility to review articles promptly. Media Resources: discussed the committee review the chair had submitted to Organization and Bylaws. The chair also brought members up to date on the future of the committee, in light of the division ballot to add Interest Groups to ALCTS. She will share more information after conference. One member will compile a list of issues that we would see a committee on media cataloging issues addressing, by August 1. It was suggested a list or glossary be developed to distinguish among the many variations of optical, data and CD-Rom discs. One member will draft and share a prototype of this list by Sept. 1. Several extant resources were identified as possible patterns for this project. Possible future programs might include the topic of digital rights management (2005). The committee staged a program, "Digital Audio/digital video: Is your library/media center digital ready?" in Toronto. The chair will ask the ALCTS Office to set up a listserv for the committee so it can continue to discuss ongoing business in the near future. Membership: finalized the text for the Law Librarians brochure and the Archivist brochure. Three members were appointed to draft text for a brochure targeting Library School Students. The ALCTS booth In Toronto was in the Exhibition Hall and merged with LAMA; this worked out well and we will follow this pattern next year in Orlando. The ALCTS Board approved the ALA-ALCTS Joint International Membership proposal after receiving a motion from the committee prior to the Annual Convention. The chair attended the New Members Round Table student reception, where he spoke and distributed ALCTS literature. A task force was set up to look into establishing a new dues category for Library Support Staff. The committee met jointly with the Budget & Finance Committee, where we discussed in general ways to increase revenue and in particular a dues increase, but no action was taken. Organization and Bylaws: with only four committee members attending, we did not have a quorum and the meeting was limited to informal discussion rather than a business meeting. The current schedule of committee reviews was discussed; documents from two groups who had asked for "fast track" reviews (International Relations and Media Resources) were studied. Members in attendance reviewed a draft of Interest Group Procedures; the chair revised the content based on this discussion and presented it as a draft (not yet reviewed/approved by O & B) to the ALCTS Board for their Tuesday discussion. Planning: Initial feedback from members who have searched the Strategic and Tactical Planning Database has been positive. Specific comments included that the database is easy to find on the ALCTS Web site and search. The sorting functions are helpful in limiting or narrowing a search result set. There was keen interest in opening the level of access for updating records to unit leaders, archiving closed or withdrawn initiatives, and linking initiatives noted in the committee reports automatically into the planning database. The committee will look at how Budget and Finance, Publishing, Education, Program have provided similar procedures for members. The outgoing and incoming chairs will compile a list of questions to send to the ALCTS Office staff for consideration. The group discussed its charge from incoming President Brian Schottlaender to develop some guidelines for qualitative measurement of success vis-à-vis the Strategic and Tactical Plan. During various conversations at conference, it is apparent that many of the business committees of the association are gathering information from various groups and in response to various activities that would be helpful in measuring the success of ALCTS. One challenge for the Planning Committee will be to find out what all these current mechanisms are and to utilize them. Program: reviewed pre-conference and program proposals for 2004 and 2005; discussed the document titled "Options for Future Functioning of the Program Committee" that summarizes discussions from the Midwinter conference regarding methods to decentralize and streamline Program Committee functions; reviewed and edited the draft document "Program Planning Highlights" for leadership orientation session. Reviewed and edited the survey to be sent to program planners for the 2003 conference. This is the first initiative of the Program Committee to solicit input from program planners on how the process worked, where they ran into problems and ways to streamline the process. Discussed the results of the initiative to minimize handouts at programs and providing the full handout on the Web. Publications: Reviewed progress toward goals for 2002-2003, and discussed and approved goals for 2003-2004: All proposals reviewed, discussed, and voted on within two weeks; review three publications from the overall review schedule for reissue, revision, or retirement; each publications committee member contacts all their section's program planners to encourage them to generate a publication from their program; sections representatives inform their respective publications and executive committees of publications issues, goals, expectations, policies, procedures and decisions on proposals and manuscripts; each section publications committee reviews three proposals per year. Discussed the draft ALCTS Web Site Policy. The committee will move that the Board adopt the policy as written. The committee's Organization and Bylaws review is scheduled for Midwinter 2004; the self-study questions will be completed by the end of November 2003. Publisher/Vendor/Library Relations: reviewed two programs co-sponsored at this conference, "A New Seal of Approval: Print & Electronic Approval Plans in the 21st Century" and "Serials Pig in the Aggregator's Poke III." We discussed possibilities for a program at the upcoming ALA Midwinter meeting in San Diego and concluded that instability of online content was the best topic. We agreed it would be a useful and appropriate PVLR role to create and maintain general guidelines for business practices in certain areas of library purchasing, i.e., those areas where business practices are stable. This would be a way of replacing and updating the now-abandoned PVLR quasi-judicial role in disputes and complaints. Research and Statistics: did not have a quorum, but met informally to discuss ongoing business. There was considerable discussion regarding the fate of the committee: would it remain as an ALCTS committee or become an interest group? CORS currently does not have a Web site, but the committee members had previously discussed the possibility of developing one; the Serials Section is interested in having CORS mount a list of research topics in serials that had been compiled some years ago by the ALCTS SS Education Committee on our Web site. The concept of a CORS sponsoring a research-oriented listserv was reviewed. This information led to a brief discussion about the possibility of a mentoring program. We agreed that it would be nice to identify Ph.D. candidates, library school faculty and practitioners in the technical services and collections areas who are knowledgeable about research methods to provide guidance to individuals who might wish to be part of a mentoring program and/or listserv. A program for 2005 on sampling methods was discussed. Acquisitions Section (AS)Organization and Management: The "Roles of Acquisitions Librarians Survey" was mounted on the ALCTS Web site. Jeff noted that he has the raw data if needed for any follow up. The survey needs to be publicized in the ALCTS Newsletter now that it's available online. The group reviewed the committee assessment questionnaire from the Policy and Planning Committee. Some good suggestions were made, and the chair will forward them to Karl Debus-Lopez to complete the questionnaire. The committee's program, "What's the Big Deal?" was very well attended and seemed to be well received. AOM will co-sponsor (in name only) a program at the Orlando conference with the Technology Committee. AOM needs to be thinking of a program for the 2005 conference. Education: The committee completed work on updating the acquisitions bibliography on the ALCTS Web site and will submit these revisions to the Publications Committee. We moved forward in our discussion on core competencies for acquisitions librarians. In order to gather information from both a library and vendor standpoint, we will contact the Acquisitions Administrators Discussion Group and Publisher/Vendor-Library Relations Committee (PVLR) to include this topic on the agenda for discussion at a future conference (Midwinter 2004?). We began a discussion on ways to use the Acquisitions Syllabus on the ALCTS Web site. We determined the current Web course was already addressing some of this need as demonstrated by its popularity. Another possibility to promote use of the syllabus would be using programmed text that would be structured but more than just an article. The reader could explore a topic further by moving into a self-guided tour based on the resources and also find a current list of mentors to contact in specific subject areas. Considering the overlap into serials acquisitions, Patrick will contact the ALCTS Serials Section to see if that section has an interest in participating in such a project before moving forward. Policy and Planning: The AS Organization and Management and AS Education Committees submitted their self-evaluation forms early, and we were able to review them. There were no changes to the AOM. We asked the Education Committee to determine the primary focus of their charge. We also requested citations to the bibliography referred to on the survey document. We recommended that the Acquisitions Administrators and Acquisitions Librarians/Vendors of Library Materials discussion groups be merged because of the overlap between the two groups. The incoming chair will write a new charge for the merged discussion group. The merger will be effective July 2004. Later our chair learned that the AS Executive Committee would like the merged discussion group to consider becoming an interest group. We also recommended that the word "exchange" be removed from the Gifts and Exchange Discussion Group. The ALCTS AS Executive Committee agreed with this change and will write a new charge. Between now and Midwinter we will finalize the charges for the two discussion groups for further review by the AS Executive Committee. We will also finalize the information from the AOM and Education committees, and send out the survey document to the Leadership in Library Acquisitions Award and Nominating Committees. Publications: The goal we set to have three publications produced for the year was not met because the Foreign Book Dealers Directories Subcommittee was affected by the ALA conversion of its Web site and the need to convert their database. ALCTS Publications Committee and ALA Editions have met about The Guide to Licensing and Acquiring Electronic Information, which is being reviewed and will need editing. ALCTS is about to sign the contract with Scarecrow Press for the Guide to Out-of-Print Materials to be published. We discussed various ways that new publications could be solicited: if we work more closely with the Program Committee, presenters can be approached immediately about publishing their presentations in LRTS, the Acquisitions Guides series, or another publication with ALA Editions or Scarecrow Press. Two programs at Toronto that could result in publications were the Print and Electronic Approval Plans presentation and the Business of Acquisitions Preconference. Another publication could be written to supplement or replace the Fundamentals of Acquisitions Web course. There could also be a Fundamentals of Acquisitions II publication. The Committee needs to develop a format for the Acquisitions Guides that could be given to potential authors. The Committee also needs to consider updating the existing eleven Acquisitions Guides. A suggestion for a guide was on the use of credit or purchasing cards for acquisitions. The Education Committee will be contacted about publishing the core competencies for acquisitions librarians as well as the Acquisitions Bibliography, and about updating the Statements and Principles of Acquisitions and the Ethics Statement. Publications Subcommittee (Foreign Bookdealers Directory Series): Difficulties with the ALA Web site have stalled the project during the past six months. The members in attendance confirmed the data elements that will be used in the new interactive edition, and which of them will require indexing. We also agreed to six geographic area designators, similar to the current area descriptors of the three present lists. Diercks distributed USPS domestic and international mail manuals, to be followed in formatting addresses. We agreed to use the country designations in Statesman's Yearbook for names of countries for which materials can be supplied. Wicks will confirm whether the existing data can be converted by July 31. Palm will distribute the survey documents from last fall and develop a template for keying data; she will also codify instructions for data entry before anyone starts in earnest on this task. Research and Statistics: After completing the work for its conference program, the committee continued to discuss ideas for follow-ups to the program. We expressed a desire to see the results of the ALCTS survey that will elicit ideas for future programming and educational needs to ensure that our program ideas are in line with the our users want. We also discussed possible working relationships with division Committee on Research and Statistics (CORS) to cosponsor another program addressing research educational needs of ALCTS members. One idea for a future program was to study what the role of statistics play relating to assessment. We did collect the e-mail addresses of those who would be willing to participate in the ALCTS survey to assess future program and education needs. Technology: The chair reported on the lack of progress in completing the online survey of acquisitions and materials vendors developed by the Subcommittee on Vendor Research and Development. The survey editor has experienced difficulty in meeting the programming requirements of the new ALCTS Web hosting policy. ALCTS has also been unable to provide the professional assistance described in the policy. The subcommittee did not meet for lack of a quorum. The committee discussed and approved the program proposal for the 2004 Annual Convention in Orlando. The program will look at likely developments in acquisitions technology during the next 3-5 years. The committee also discussed potential speakers with the past chair and incoming vice-chair of the section. Cataloging and Classification Section (CCS)Cataloging:Asian and African Materials: discussed initial articles in Turkish, Maori, Samoan, and Tongan languages; tabled discussion of new Islamic law subject headings; and heard a report on LC's pinyin conversion cleanup tasks. CAAM is planning a program with ACRL/SEES on Library Catalogs and Non-Roman Scripts: Development and Implementation of Unicode for Cataloging and Public Access. The focus of the program will be more on planning for future development and less on historic review of UNICODE to date. RLG liaison Joan Aliprand reported on Unicode implementation issues. As a way of receiving reports from area studies associations, the committee decided to make it mandatory for committee members who also belong to different associations to report to this committee. The committee also unanimously approved a suggestion to link Web pages of those associations to CCAAM Web page. Cataloging and Classification: Description and Access (CC:DA): had a "continuous" meeting via e-mail after Midwinter 2003, in spite of intentions not to, in order to meet Joint Steering Committee (JSC) deadlines. The JSC is hopefully moving back to a once-a-year schedule (if editor is hired) and, with hiring of editor, less code revision will be done as committee work. CC:DA has offered input to several rule revision proposals since Midwinter. It also propsed motions related to responses to 2 draft standards for NISO: (1) draft revision of ISO/CD2108 (draft ISBN) and (2) ISO 3297, ISSN's 5 year review. The ALA Toronto Preconference, "Knowledge without Boundaries," was unfortunately cancelled. CC:DA/MARBI had a very successful program, "Don't be Dysfunctional; how to put the Functional Requirements for Bibliographic Records (FRBR) in Your Future" with speakers: Matthew Beacom (for Barbara Tillett); Vinod Chachra; Sally McCallum (for Tom Delsey); Glenn Patton. Attendance: approximately 400 people. The papers will be made available on the CC:DA Web page. Planning for a FRBR Preconference for Thurs. afternoon and all day Friday in Orlando is on track. Expected cost: $250 (or more).
CC:DA created a task force to investigate and write a discussion paper on how the CC:DA Web site is used. CC:DA also agreed to review an ALA publication on microform sets to determine whether it needs to be "retired" or possibly revised and expanded to include electronic collections.
Cataloging of Children's Materials: did not meet. Education, Training and Recruitment for Cataloging: Since the committee did not have a quorum, prior to the meeting we approved a standing Subcommittee on Mentoring. The charge will be presented to the CCS Executive Committee for approval; we hope to appoint the membership in the fall, and to have the mentoring program up and running by 2004. The program on Mentoring, "Growing Our Own: Mentoring LS Students for Cataloging" was postponed until the 2004 annual meeting, as several speakers withdrew. Action items 5.1 (LIS education) and 5.3 (continuing education) in the LC Action Plan were discussed. The Committee is interested in being involved with the implementation of 5.3, and will follow-up with the task force chair. Policy and Research: reviewed the completed reports of the three CCS committees we reviewed during the past year. We decided the major points that would be raised regarding these reviews during the CCS Executive Committee meeting on Tuesday. The PRC also discussed progress on its essays, and decided that by October the updated version of this publication would be ready for Exec's review. Finally we discussed the goals of the new CCS Research and Publications committee. CCS Subject Analysis Committee: presented the preconference, "Dewey 22 and Beyond: An Introduction to the New Edition of the Dewey Decimal Classification," to a small but enthusiastic audience of about 40. Plans are now in progress to develop an ALCTS Institute from the preconference material. SAC approved plans for a program in Orlando on the topic of issues in subject analysis and classification for Spanish-speaking library users. The working title of the program is "SALSA de Topicos = Subjects in SALSA: Spanish And Latin American Subject Access." In addition to the usual complement of reports from liaisons and representatives, SAC received (for possibly the first time) reports from its Music Library Association and American Association of Law Libraries liaisons. In addition, SAC received an informal report from the Cataloging Advisory Committee of ARLIS/NA (the Art Libraries Society of North America), which generated lively discussion and the possibility for further contact between SAC and ARLIS/NA. SAC also received three updates: from Stephen Hearn, the ALA Representative to the NISO Advisory Group for the Revision of NISO Standard Z39.19; from Lori Robare, the SAC liaison to the PCC Task Group on SACO Program Development; and from Eric Childress (OCLC), regarding the FAST (Faceted Application of Subject Terminology) project.
Collection Management and Development Section (CMDS)Administration of Collection Development: the chair will submit an article, drafted by K. Schmidt, with an overview of survey findings on Electronic Resources Management to the ALCTS Newsletter for publication in August. Schmidt will write up one or two additional articles to follow that cross tabulates user satisfaction with other findings, drawing on the work of J. Stemper. M. Munroe reported findings from the midwinter focus groups on organization of collection management. There were 21 participants, mostly larger academic libraries. She found nine different models and presented a power point presentation of her findings to the CMDS CD of Academic Libraries Discussion Group on Saturday. Munroe will write an article to submit to LRTS. We will suggest to CMDS Executive Committee that a one-day preconference be held on some of the issues that were highlighted in the focus groups, e.g., training of bibliographers, faculty liaison work, and organizing reporting lines. Collection Development and Electronic Resources: is planning a program for 2004 Annual on "Who's driving the digital bus: E-resource collection building," in partnership with the Public Library Association's Collection Management Committee and the AS Acquisition Organization and Management Committee. The LC Task Force has a rough draft written for selection criteria for e-resources. They are still discussing and changing it as we get new information and are updated as new things crop up. The task force will be talking again via conference call and expects to finish the draft around August, with the final draft coming out by September. Regarding collecting "free with print" electronic journals, CDER felt that because of changes in the marketplace and the manner in which journals are provided, a formal guide may no longer be the most appropriate mechanism. The idea of an article or white paper was discussed, and one member agreed to conduct a literature review to begin this process. Collection Development Issues for the Practitioner: did not meet. Education: did not meet. Policy and Planning: a draft survey of CMDS membership was given some final editing and will be forwarded to the incoming section chair and Charles Wilt after the conference. The committee chair will serve as consultant for one additional year to assist in completion of the survey project. The division Self Study document was completed with full participation; the results were submitted to the CMDS Executive Committee with summary of areas for potential change/discussion highlighted. ALCTS Organization and Bylaws Committee will be notified that section obligation for internal review has been fulfilled. The section of our charge referring to promulgating an annual summary of "issues and trends" in collection development and management was discussed. Consensus was that easiest way to fulfill this charge would entail collating it from a separate area of each committee and section report form after Annual and Midwinter. Idea will be pursued with CMDS Executive. The chair reported on a discussion of the ALCTS Planning Committee focusing on maintenance of the Strategic Plan. All agreed that we would recommend that Ven Basco, who will be CMDS representative to ALCTS Planning, be appointed a co-chair of CMDS Policy & Planning, in recognition of his added responsibility and work load. Publications: did not meet. Quantitative Measures for Collection Management: completed its "mini self-study" by coming to closure on revision of its charge and developing recommendations for interactions with related groups in ALCTS and ALA. These will be submitted to CMDS Exec. The ALCTS Program Planning Committee approved our program proposed for Orlando (Best Practices: Collection Management and the Application of New Measures for Library Assessment). The new path for the North American Title Count subcommittee product, through CMDS and ALCTS publications committees, was reviewed. The NATC 2005 chair will proceed with submission to CMDS Publications Committee. Preservation and Reformatting Section (PARS)Books and Paper: did not meet. Education: did not meet. Intellectual Access: held an informal working meeting despite the cancellation of the PARS all committee meeting. They edited and revised the draft of PARS Intellectual Access Committee Preservation Data and Automation Survey. One member suggested that the Intellectual Access Committee change its status from a standing committee to an interest group, that we should look into what needs to be done to achieve this, and how members of the committee can contribute to helping the process forward. Reformatting: Analog and Digital: did not meet. Serials Section (SS)Acquisitions: heard an update on the progress of the Glossary . Everything was sent to ALCTS so it could be posted on the Web site and revised by the Publications Committee. We have been advised that we probably can't do a feedback form (forms are problematic for ALA), but instead should provide a contact email address to which people can submit feedback. While this is less desirable than a structured form might be, it seems to be our only option. We have been told the contact email address can be updated each year (or presumably whenever it needs to be updated). The Glossary may well be our big focus this year, particularly for the next six months. The Glossary is already listed on the Strategic Plan. Since we did not have a quorum at the meeting, and since we just didn't feel we had the support and infrastructure necessary, we decided not to proceed with a program for 2004. Although the group had discussed "flip pricing" as a topic, we didn't feel comfortable proceeding without fuller representation from the committee present to discuss details. We will consider a program for 2005. As for other initiatives to support the Strategic Plan, we really didn't feel comfortable moving forward with anything new, given the smallness of our group. Education: did not meet. Policy, Research and Publications: heard a report on ALCTS CORS meeting and proposed activities related to this committee (Research database, mentoring program, discussion programs at upcoming conferences). The SS liaison to the ALCTS Publications Committee gave a report on the meetings of that group at this conference and the objectives that will affect this committee (including ideas for new publications, soliciting proposals from SS committees, and the review of current, proposed, or outdated publications, e.g., Unraveling the mysteries of serials, syllabi , Serials Glossary) Reviewed the committee charge of and recommended to SS executive committee:
The committee's program, "The Serials Pig in the Aggregators' Poke III," was another success. Attendance was approximately 250. Evaluations were very favorable and will be summarized; we are investigating a possible publication as a follow-up to cover some of the e-journal aggregator issues raised in the program Study Serials Cataloging: There were two items of particular interest to serial catalogers at CC:DA : the Task Force on an Appendix of Major/Minor Changes completed its charge and created a document that is ready for publication. No publisher has been identified yet, but there are several possibilities for publication. After making some changes, the CC:DA approved a Chapter 12 rule revision proposal to bring integrating resources under the same guidelines as serials. The LC report included the news that LC has eight new serials catalogers, is continuing its serials holdings conversion and inventory clean-up on uncaught title changes, and the ISSN standard is up for a five-year review. They heard a report on implementing the new Chapter 12 in Canada, and an overview of "Projet TRAP." This is a cooperative venture among all the university libraries of Quebec to share the work of cataloging electronic resources and to maintain the resulting records. The CONSER Task Force on FRBR and Serials met in May. They looked at what they considered the desired outcome of FRBR for serials. Among these outcomes: navigation among records is to be easier, with better search results; holdings displays would be better and not title dependent; there is to be a clear indication of physical manifestations, along with a decrease in workload; and there will be better displays of relationships. It was noted that, despite all the work and talk in the library world over FRBR, little of it involves serials and the focus seems to be on non-serial material. RLG gave a brief presentation on their implementation of Bib Lvl "i". Implementation of "i" at OCLC will not occur until some time after June 2005. "The Aggregator-Neutral Record," a decision by CONSER libraries to use one record to represent all the online manifestations of an electronic serial, will be implemented July 1, 2003. Since one record is to represent several serial electronic manifestations, cataloging will be done at the basic level, with no notes or other data specific to a particular aggregation. (Exception is each URL for the different aggregations will be noted in the record.) As a result, some areas in the cataloged record will move closer to identification than description. Study Serials Standards: did not meet the quorum requirements for our annual meeting, so committee business was not conducted. Prior to the Annual meeting, the Committee approved and submitted to the Serials Section a memorial resolution on behalf of our beloved member, Ellen Rappaport. In addition, the committee moved to pursue planning for a program proposal on standards that was submitted to ALCTS Program Committee at the Annual meeting. Union Lists of Serials: did not meet. Worst Serials Title Change of the Year: presented the Worst Serial Title Change of the Year Award (and other awards) at the annual Awards meeting of ALCTS.
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