ALCTS SERIALS SECTION EXECUTIVE COMMITTEE

Minutes from the 2004 Annual Conference in Orlando, FL

First meeting:

Sunday, June 27, 2004

9:37-11:20 am

Renaissance Orlando Resort at Seaworld, Fantail

MEMBERS PRESENT:

Mary Page, Chair

Lauren Corbett, Vice-Chair/Chair-Elect

Carolynne Myall, Past Chair

Meg Mering, Secretary

Bea Caraway, Member-at-Large

Pat Loghry, Member-at-Large

Helen Gbala, Member-at-Large

GUESTS/LIAISONS PRESENT:

Susan Davis, (Representative to ALCTS Budget & Finance Committee)

Connie Foster, (Representative to North American Serials Interest Group)

Maggie Horn, (Incoming, Member-at-Large)

Emily McElroy, (Chair, Acquisitions Committee)

Lori Osmus, (Representative to ALCTS Organization & Bylaws Committee)

John Radencich, (Chair, Nominating Committee)

Stephanie Schmitt, (Chair, Committee to Study Serials Standards)

Sandhya Srivastava, (Incoming Chair, Acquisitions Committee)

Dajin Sun, (Chair, Education Committee)

PLEASE SEND CORRECTIONS TO Meg Mering at mmering1@unl.edu

¦ Introductions

M. Page welcomed Executive Committee members and guests to the meeting. Everyone introduced himself or herself.

¦ Chair's report

M. Page announced that the ALCTS Board and the Section chairs and incoming chairs attended a half-day retreat at the start of the 2004 Annual Conference to work on the ALCTS 2010 Strategic Plan and mission statement. A sub-group has been formed to rewrite the mission statement.

M. Page reported on the first ALCTS Board Meeting of the 2004 Annual Conference. She announced that the ALCTS Awards Ceremony and Member Reception would be held together at the conference, a change from earlier annual conferences. The Worst Serial Title Change Awards would not be presented as part of the award ceremony. Brian Schottlaender, President of ALCTS, will explain that the award is under review.

Carol Pitts Diedrich, the incoming President of ALCTS, has made 38 appointments for the 2004/05-year. She had 120 volunteers to choose from.

Money is a concern for ALCTS. The division will consider raising its dues. Dues for ALCTS are lower than many other ALA divisions. Publications and continuing education efforts are encouraged.

Under the leadership of Peggy Johnson, the quality of Library Research & Technical Services has improved greatly. The page count has gone up which has increased the cost of the journals production. P. Johnson is interested in seeing LRTS offered as an online publication. The obstacles to making LRTS an electronic publication come from ALA rather than ALCTS. LRTS is an important source of income for ALCTS.

¦ New Business

None

¦ Old Business

M. Page reported that the task force that was to look at cooperation in continuing education events between NASIG and the Serials Section had not been formed yet.

ACTION: L. Corbett and C. Foster will work together to form the NASIG/Serials Section taskforce. The task force will be made up of three representatives from each organization.

¦ Reports of Committee Chairs and Section Representatives to ALCTS Committees and the North American Serials Interest Group

? Education Committee (D. Sun) (Oral and written)

The program, "Lots of Copies Keeps Stuff Safe (LOCKSS): Why It is so Important, and What It Can Do for Libraries" was a success. As a collaborate effort with LITA, the program planning process went smoothly. The program could be a future pre-conference or institute.

Committee members reviewed the latest version of the Syllabus for Serials Cataloging Teaching and Training that had been revised by Yumin Jiang and Betty Landesman. Based on the suggestions gathered at the meeting, D. Sun will edit the draft and send the finished version to the committee for final comments.

Daisy Waters and Virginia Taffurelli are revising the syllabus for Serials Collection Management and Acquisitions for Teaching and Training and the syllabus for Serials Collection Management, Records Systems, and Preservation Teaching and Training.

D. Waters and V. Taffurelli have been testing the ALCTS Fundamentals of Acquisitions, a web course designed by Trisha Davis and Julia Gammon. They feel the web course was well developed, is easy to follow, and is a good tool to learn about the basics of monograph acquisitions process despite of its few technical glitches.

The Committee reached a consensus to take on the task of updating the Serials Section's publication, "Unraveling the Mysteries of Serials. Possibly, a sub-committee will be formed to pursue the revision of this publication.

The Education Committee is considering investigating two ideas: 1) to collaborate with other Serials Section committees and with NASIG on educational efforts, and 2) to plan an institute for the 2006 ALA Midwinter Meeting.

? Committee to Study Serials Standards Chair (S. Schmitt) (oral and written)

The forum on serials standards, held at the 2004 annual conference, was a success. The Committee would like to have similar forums every year and a half.

The Committee members discussed the plans for the 2005 Midwinter Meeting symposium on standards. They voted to include Regina Reynolds as a panelist to highlight information about the ISSN standard revisions. Bob Wolven will moderate the half-day symposium.

R. Reynolds gave an update on the ISSN revision work and developments. Committee members discussed the CONSER Summit on Serials in the Digital Environment and the work of the NISO/EDItEUR Joint Working Party for the Exchange of Serials Subscription information.

Scott Opasik is the incoming committee chair for 2004/05.

S. Schmitt was appointed to chair the Serials Standards Bibliography Subcommittee for 2004/05. Work to support the bibliography will continue.

? Representative to ALCTS Organization & Bylaws Committee (L. Osmus) (oral and written)

Committee members discussed the impact of interest groups (IGs) on the Committee's workflow. A schedule for renewal of IGs and removal of groups that have become IGs from the seven-year review cycle needs to be developed. Three ALCTS committees have become IGs so far. The LITA/ALCTS Technical Services Workstations Discussion Group is already an IG in LITA, and O&B is pursuing having it become an IG in ALCTS so the group can be treated the same in both ALA divisions.

Committee members volunteered for reviews of groups to take place during the 2004/05 fiscal year. It would be good for sections to be aware of when groups of interest to them are coming up for review, so that they can provide comments.

O&B asked the Acquisitions Section if the Automated Acquisitions/In-Process Control Systems Discussion Group should become a section level group. The Acquisitions Section preferred that it remain at the division level because discussion could involve the interests of other sections, including serials. O&B is also pursuing whether this discussion group should be merged with the Pre-Order and Pre-Cataloging Searching Discussion Group, which was reviewed at the same time.

O&B approved the review of the LRTS Editorial Board.

The ALCTS Board reviewed the International Relations Committee and is recommending a new charge for it.

O&B needs to review the overall ALCTS Manual, and add to it the Division Charges with History document.

The ALCTS Organization & Bylaws Committee (O&B) met twice at the 2004 annual ALA conference, but are planning how to meet only once at future conferences.

? Representative to North American Serials Interest Group (C. Foster) (oral and written)

The 2004/05 NASIG officers are:

President: Steve Savage (San Diego State University)

Vice President/President-Elect: Mary Page (Rutgers University)

Secretary: Elizabeth Parang (Pepperdine University)

Treasurer: Denise Novak (Carnegie Mellon University)

Past President: Anne McKee (Greater Western Library Alliance)

The Members-at-Large are:

Jill Emery (University of Houston)

Judy Luther (Informed Strategies)

Carol MacAdam (JSTOR)

Kevin Randall (Northwestern University)

S. Schmitt (Yale Law School)

Joyce Tenney (University of Maryland, Baltimore County)

As editor of the NASIG Newsletter, Char Simser is now officially an ex officio member of the Board.

The approval of bylaws changes the terms for Secretary and Treasurer from two- to three-years to allow for a year's transition between officers.

The 2004 conference award winners are:

Horizon Award: Rocki Strader, Ohio State University

NASIG Conference Student Grant (3 this year): Christopher Brady, University of Maryland; Eve Mitt, North Carolina Central University; Andrea Wirth, University of North Texas

Fritz Schwartz Serials Education Scholarship: Sandra Lorraine Wiles, University of Illinois

Marcia Tuttle International Grant: R. Reynolds, Library of Congress

Mexico Student Conference Grant: Ruth Zamora Pina, Universidad Nacional Autonoma de Mexico, Colegio de Bibliotecologia

Next year's conference will be held from May 19-22, 2005, at the Hilton Minneapolis. NASIG significantly exceeded their block of room requests in Milwaukee so they should easily meet the fill rate of 75% in Minneapolis.

Finally, incoming President S. Savage appointed two task forces: one for NASIG's 20th anniversary and one for strategic support.

The meeting adjourned at 11:20 am.

Respectfully submitted,

Meg Mering, Secretary

Minutes

ASSOCIATION FOR LIBRARY COLLECTIONS AND TECHNICAL SERVICES

A Division of the American Library Association

50 E. Huron St., Chicago, IL 60611

SERIALS SECTION EXECUTIVE COMMITTEE

Minutes from the 2004 Annual Conference in Orlando, FL

Second meeting:

Tuesday, January 13, 2004

8:35 am-11:30 am

Orange County Convention Center, Room 310A

MEMBERS PRESENT:

Mary Page Chair

Lauren Corbett Vice-Chair/Chair-Elect

Carolynne Myall Past Chair

Meg Mering Secretary

Bea Caraway Member-at-Large

Pat Loghry Member-at-Large

Helen Gbala Member-at-Large

GUESTS/LIAISONS PRESENT:

Bob Alan (Chair, Research & Publications Committee and Representative to ALCTS Publications Committee)

Janet Belanger (Representative to ALCTS Membership Committee)

Karen Darling (Chair, First Step Award Committee)

Susan Davis (Representative to ALCTS Budget & Finance Committee)

Eugene Dickerson (Chair, Committee to Study Serials Cataloging)

Ann Doyle (Chair, Policy and Planning Committee)

Linda Smith Griffin (Representative to ALCTS Education Committee)

Emily McElroy (Chair, Acquisitions Committee)

David Van Hoy (Representative to CCS Cataloging Committee: Description and Access)

PLEASE SEND CORRECTIONS TO Meg Mering at mmering1@unl.edu

¦ Introductions

M. Page welcomed Executive Committee members and guests to the meeting. Everyone introduced himself or herself.

¦ Chair's Report

M. Page reported on the second ALCTS Board Meeting of the 2004 Annual Conference.

Rosann Bazirjian, the incoming Vice Chair/Chair-Elect of ALCTS, will hold an informational meeting on ALCTS and committee service at the 2005 Midwinter meeting. C. Diedrichs held a similar meeting at the 2004 Midwinter meeting.

The ALCTS Board approved the ALCTS Fundraising Committee's motion to support a pilot project to fund three support staff "scholarships" to attend the 2005 annual conference. Sage Publishing is a sponsor of this project.

The Division presidents will be forming a task force to review ways of moving forward on online publication. ALCTS will play a leadership role on this task force. ACRL has already begun publishing materials online.

Work on the ALCTS 2010 Strategic Plan and mission statement is moving forward. The ALCTS Board and Section chairs will meet at the 2005 Midwinter meeting to continue working on them.

¦ Reports of Committee Chairs and Section Representatives to ALCTS Committees

? Policy and Planning Committee Chair (A. Doyle) (oral and written)

1. Review of Serials Section Discussion Groups

The documents created by the task force were reviewed and discussed. Everyone expressed appreciation for the task force's foundational work. Some adjustment to their recommendations will need to be made because of the adoption of Interest Groups in ALCTS. The Committee asked if the Serials Section Executive Committee supported the transition of the Serials Sections Discussion Groups to becoming Interest Groups. If it does, should this also be part of the role of the Policy and Planning Committee (PPC) to assist them in doing this?

ACTION: The topic of discussion groups becoming interest groups will be an agenda item for the Midwinter Serials Section's Executive meetings.

2. Report from T. Connell, liaison to the ALCTS Planning Committee.

-- The current strategic and tactical plan has been extended one year to cover 2005/2006. The planning retreat at the 2004 annual conference kicked off the planning process for the new plan.

--Each Serials Section committee needs to update its tactical initiatives (with status). The Section's Policy and Planning Committee will provide assistance to the committees in working on this task.

-- PPC members agreed that:

(1) The status of ongoing initiatives and Interest Group and Discussion Group activities should be tracked in the Strategic Plan.

(2) PPC can provide support to the rest of the Section in the planning process for the new plan.

(3) The Serial Section's Executive Committee's intent is that PPC has a role to monitor the planning process for the section.

Strategic Plan Updates

--T. Connell will design a form/e-mail message that requests strategic and tactical initiative updates from each section committee. (Completion date: August 2004.)

--A. Doyle will assign committee(s) to each PPC member for contact and follow-up. (Completion date: Assignments, August 2004, Initial Contact, September 2004, Follow-Up, November 2004.)

--The PPC will update the database of strategic & tactical initiatives twice each year, after the annual conferences and midwinter meetings. (Ongoing-completion dates should probably fall at least one month before the next conference.)

--A. Doyle will assign two PPC members to each Serial Section discussion group. These individuals will contact the discussion group leadership to determine their status and activity, especially if they have taken any steps toward moving to the Interest Group model. The other issue is whether the discussion group has made progress toward adopting a model for smoother transition of leadership, with a chair and chair-elect each year. These individuals will also attend the meetings of these groups at each conference. (Completion date: for assignments: August 2004, for initial contacts: September 2004, for data collection, December 2004)

--A. Doyle will contact policy & planning committees of other ALCTS sections to learn about their agendas and activities to make sure this new committee has not omitted anything. (Completion date: November 2004.)

? Research and Publications Committee Chair and Representative to ALCTS Publications Committee (B. Alan) (oral and written)

1.

Strategies for pursuing content without duplication: Papers Series and LRTS editors have been actively contacting program chairs to solicit possible future publications from programs. Sections have also been contacting program chairs. The ALCTS Publications Committee discussed possible ways to better educate program chairs of publication options. Very early in the planning process, program chairs need to consider the possibility of publication so that invited speakers can prepare presentations they can turn into publications. All or only selected papers can be published from a program.

2.

Web publishing discussion: The Committee reviewed ALCTS Executive Director Charles Wilt's proposal for monthly web posting on the ALCTS Web site entitled "Browsings: Essays in Digital Space." P. Johnson, editor of Library Resources & Technical Services, indicated that LRTS is also interested in similar thought pieces. She will be publishing two such pieces in future issues. Committee members agreed that while C. Wilt's proposal was good. However, LRTS is the better place for thought pieces.

3.

Papers Series scope: The Committee agreed after much discussion that the series' scope statement needs to be broadened beyond program papers and continuing education. The Paper Series will be publishing collected papers of Ross Atkinson, which currently falls out of scope.

4.

ALCTS Newsletter Online: The latest issue of ANO is now available. Due to a virus/worm, it was not available prior to ALA's annual conference. ANO's August issue will contain committee, discussion group, and program reports. All reports should be submitted as soon as possible after the conference. Miriam Palm will send out reminders.

5.

LRTS: LRTS is back on schedule. The operations notes are once again a section of LRTS. The topic of the most articles is cataloging related. Few articles on serials have been submitted to date. The LRTS Board has been increased by five people to help solicit more content and to help with the peer review process.

6. Committee goals and status: The goals have been revised downward in terms of number of new proposals per year. Sections will be responsible for submitting two proposals next year rather than three. Sections will continue to need to review three publications and communicate with program chairs and committee chairs to solicit publication ideas. The Committee incorporated a new goal of including a new staff membership level in the publication process and combined several other goals into one.

7. The Committee reviewed "Guidelines for Handling Library Orders for Serials". They had recommended revision to the 1992 publication. However, a similar publication on microforms was referred from the Acquisitions Section Publications Committee as more serial related.

ACTION: The Committee will review the publication on microforms and determine if its content needs to be updated and incorporated in "...Library Orders for Serials" in total or part. The Committee will also decide if the publication on microforms needs to standalone as well. B. Alan will contact the Acquisitions Section's publications chair to discuss expectations. September 15th has been set as the deadline for the completion of the review and the proposal.

8. "What's in a Name?" was referred to the Committee to Study Serials Cataloging.

9. Glossary: The glossary supplement will finally move forward to ALCTS Publications for review and hopefully approval. B. Alan will recommend, after consulting with the ALCTS Publications Committee chair, that the supplement be published as a free-web publication on the ALCTS site. Serials Section's Acquisitions Committee would be responsible for the supplement's review on an annual basis.

10. The ALCTS Publication Committee brainstormed ideas for promoting research and publication from ALCTS' sections.

ACTIONS:

*

B. Alan will contact Serials Section incoming committee chairs immediately following the conference to remind them of publication opportunities within ALCTS.

*

By July 15, 2004, B. Alan will contact all annual program chairs to determine if they will be submitting papers for publication. The Paper Series or LRTS editors may have already contacted the chairs.

*

By August 15, 2004, B. Alan will contact all program chairs about the possibility of publishing papers presented at the 2005 annual conference.

*

B. Alan will contact S. Schmidt regarding symposium planned for the 2005 Midwinter meeting.

*

A suggestion was made to publish essays, articles in LRTS, and possibility a volume in papers series on notable contributions of serialists. Suggestions of notable serialists included Crystal Graham, Jean Hirons, and Marcia Tuttle. B. Alan will contact colleagues of C. Graham to discuss the possibility.

11. At the Serials Section's meeting L. Corbett suggested seeking papers for publication from Library Science Students. Representatives to the ALCTS Education and Membership Committees would probably need to work on this suggestion with the ALCTS Publication Committee.

? Representative to the Committee on Cataloging: Description and Access (D. Van Hoy) (oral and written)

The Orientation Document for New Members and Liaisons has been completed and approved for use by CC:DA. A few new members and liaisons who will begin their CC:DA service following the 2004 annual conference tested it recently. Their feedback on the new handbook was positive.

Three new and currently active task forces have been created by CC:DA since the 2004 Midwinter meeting. The Joint ALCTS/ACRL Task Force on Cataloging Rules for Early Printed Monographs is investigating the use of the rules for early printed monographs in Chapter 2 of AACR2. Of more interest to serials librarians, the Task Force to Maintain the CC:DA Publication Differences Between, Changes Within has been charged with keeping the new ALCTS publication in conformance with AACR. The task force will have a working life of two years, after which the advisability of having a standing task force for maintenance of an ALCTS publication will be assessed. A chair for the task force has not yet been named. (Differences Between, Changes Within is available online and is free to all ALCTS personal members via the ALCTS Web). The third task force, established during the 2004 annual conference, is the Program Planning Task Force for 2005 Annual conference. This program will concentrate on the cataloging rule changes that will be introduced with the publication of AACR3. The chair of the task force is Matthew Beacom of Yale University.

The Joint Steering Committee for Revision of AACR (JSC) is in negotiations with a candidate for the position of general editor of AACR3. The hope is that an agreement will be reached sometime during July 2004. If not, the Sept. 15 soft deadline for having the first draft of Part I of AACR3 distributed for comments may be in jeopardy. And, if a draft is not available for discussion at the Oct. 2004 meeting of the JSC in Cambridge, England, it is possible that discussion of the draft by the JSC would not occur for another six months-at the committee's spring 2005 meeting.

AACR2 will have two more annual updates. The 2004 update, a large update of approximately 200 pages, is scheduled for publication in mid-July 2004 (end of July at the latest). The 2005 update will be a smaller update. It will also be the final update, as no update to AACR2 is scheduled for 2006.

An ambitious timeline leading to publication of AACR3 in June 2007 has been proposed. While at first glance three years may not seem all that ambitious, consideration of the magnitude of the reorganization, additions, and updates planned for this major revision of the rules indicates that the proposed timeline is a demanding one for all who will be involved:

Oct. 2004 Draft Pt. 1

Apr. 2005 Draft Pt. 2

Oct. 2005 Draft Pt. 3

Apr. 2006 Final Pt. 1-2

Oct. 2006 Final Pt. 3

Nov. 2006 Finalize Introductions

Dec. 2006 Text to publishers

June 2007 Publication release

A significant amount of additional information about the JSC's plans for AACR3 can be found at the JSC's public Web site. Publication of AACR3 in 2007 would be timely, as it would coincide with the current IFLA plan to complete in that same year its series of worldwide regional meetings that will lead to a new statement of international cataloguing principles meant to update and replace the "Paris Principles".

The workload for members of CC:DA and its liaisons will be heavier than usual for the next couple of years while revision of AACR is underway. The proposed revision timeline places the bulk of the committee members' work on AACR3 documentation between November 2004 and Mach. 2005, the last two months being especially intense.

Draft versions of AACR3 will likely be available to a broader audience than is usual for JSC working documents. In the U.S. access to JSC working documents is routinely limited to members of CC:DA. But, because AACR3 is planned as such a significant rewriting of the cataloging rules, input from a wider constituency could be sought. ALCTS SS members interested in the revision of AACR may have access to the draft documents and thus have an opportunity to submit comments on them, most likely to CC:DA through the new ALCTS SS Representative to CC:DA, Kevin Randall of Northwestern University.

Jennifer Bowen, University of Rochester, has replaced Matthew Beacom, Yale University, as the ALA representative to the JSC.

The NISO standards update, delivered at CC:DA by B. Landesman, the ALA Representative to NISO, concentrated on the status of NISO Standard Z39.71, Holdings Statements for Bibliographic Items, which is currently going through its fifth-year review process.

In preparing for ALA's balloting on Z39.71 B. Landesman had solicited comments from three bodies within ALA, one of which was CC:DA (the others were the ALCTS SS Committee to Study Serials Standards and the ALCTS SS Committee to Study Serials Cataloging). The intent had been for ALA to submit a compilation of detailed comments on Z39.71 when casting its vote to re-approve. B. Landesman reported, however, that the vote was limited to either a "yes" or a "no" vote or an abstention. Voting "yes", with comments, was not an available option. As a result, B. Landesman chose to cast the ALA vote for approval of Z39.71. It is not clear now what course of action might be available to ALA if it wants to persevere with its suggestions for revision of Z39.71.

The PowerPoint presentations given by all but one of the presenters at the CC:DA and MARBI-sponsored preconference on FRBR (Back to the Future: Understanding the Functional Requirements of Bibliographic Records Model (FRBR) and Its Impact on Users, OPACs, and Knowledge Organization) will be posted at the ALCTS Web site later in the summer of 2004. An e-mail message containing the URL will be sent to all pre-conference attendees, but the documents should also be "findable" and thus available to interested non-attendees as well.

The CC:DA electronic discussion list has been closed to all but members of CC:DA because limited-access JSC documents and passwords are routinely distributed via the list. This list policy appears to be in direct conflict with ALA's open meetings policy. CC:DA will attempt to open the discussion list to non-members of the committee, while also finding another means of informing members of the committee about JSC documents with limited distribution and about other confidential JSC matters.

? Acquisitions Committee Chair (E. McElroy) (oral and written)

1.

The committee is waiting word on whether or not the glossary revision was approved by ALCTS Publications Committee.

2.

The ALCTS Publications Committee is reviewing whether or not the Serials Section's Acquisitions Committee needs to update Guidelines for Handling Library Orders for Serials and Periodicals. The Acquisitions Committee may consider making it an online publication.

3.

The Committee's program proposal for the 2005 annual conference was accepted with some minor changes. The topic of program is e-journal management. A title for the program has not yet been finalized.

4.

The Committee will co-sponsor a pre-conference at the 2005 annual conference on e-resource management systems with the Acquisitions Section's Acquisitions Organization and Management Committee.

5.

Committee members reviewed the makeup of the committee and the amount of work that would be taking place this upcoming year. They also discussed how to recruit new members to the committee and how they could take part in joint activities with Serials Section and NASIG.

? Committee to Study Serials Cataloging Chair (E. Dickerson) (oral and written)

The Committee's program, "Now That We Have Revised Chapter 12, Where Do We Go From Here?" was a success. An estimated 300 people attended the program. The speakers were R. Reynolds, Barbara Tillett, and Ed Jones. The PowerPoint presentations, which accompanied this program, will be posted on the ALCTS Web site. The presentations were also recorded. [After the conference, E. Dickerson learned the audio CD recordings would be available for purchase.]

At its business meeting, the Committee discussed changing its name from the Committee to Study Serials Cataloging to Continuing Resources Cataloging Committee. The rationale for the change is that the current Committee name seems outdated and no longer reflects the scope and purpose of the Committee. When the Committee was formed, it really was a "study" group. Currently, the Committee serves as a forum for discussion and dissemination of information on serials cataloging. Given that chapter 12 of the Anglo-American Cataloguing Rules, Second Edition, 2002 revision was renamed from "serials" to continuing resources," reflecting the inclusion of cataloging rules for integrating resources as well as those for serials, it seems appropriate for this committee to broaden its perspective accordingly. As there are many similarities in the cataloging of serials and integrating resources, and as there are many catalogers who catalog both of these types of resources, it seems logical that the Committee focus on the larger category of continuing resources. The Committee may also be able to appeal to a larger audience by focusing on continuing resources, as many monograph catalogers are also cataloging integrating resources.

If the committee's name changes, its charge would be revised. The current charge is to identify, discuss, and propose solutions to problems related to serials cataloging. To make recommendations to the Committee on Cataloging: Description and Access and other appropriate bodies regarding changes to, or the interpretation of, the cataloging code and appropriate communications formats which will enhance access to serials. To serve as a forum for discussion of all issues related to serials cataloging and to promote the exchange of information among the Committee, the Library of Congress, CC:DA, MARBI, and the entire serials cataloging community. To distribute minutes of the meeting through available sources. To establish liaison, as appropriate, between the committee and other bodies having similar interests.

The revised charge would be to serve as a forum for discussion of all issues related to the cataloging of continuing resources. To identify, discuss, and propose solutions to problems related to the cataloging of continuing resources. To make recommendations to the Committee on Cataloging: Description and Access (CC:DA), MARBI (Machine-Readable Bibliographic Information), and other appropriate bodies on cataloging rules, communication formats, standards, and similar matters, relating to the cataloging of continuing resources. To promote and to serve as a venue for the exchange of information among the Committee, the Library of Congress, the CONSER Program, CC:DA, MARBI, and the continuing resources cataloging community. To maintain liaisons, as appropriate, with other ALA units and with relevant outside agencies having similar interests.

ACTION: The voting members of the Serials Section's Executive Committee approve the Committee's name change to the Continuing Resources Cataloging Committee.

ACTION: Incoming Serials Section Chair L. Corbett will contact S. Opasik, the incoming chair of the Committee to Study Serials Standards, to find out if "Study" is still an appropriate part of the Committee's name.

Cathy Weng is the 2004/05 chair of the Committee. K. Randall will serve as the representative to CC:DA. Committee members discussed having official liaisons to MARBI and CONSER. Setting up an official liaison to CONSER may be difficult since it is not an ALA affiliated organization.

? Representative to ALCTS Education Committee (L. Smith Griffin) (oral and written)

The ALCTS Education Committee is revising the ALCTS Education Policy

Statement. The committee is asking for a list of core competencies from each section.

? Representative to ALCTS Budget & Finance Committee (S. Davis) (oral and written)

Budget & Finance met twice during the 2004 Annual Conference. The main agenda items were: ALCTS Financial Plan and Strategic Plan (2001-2005 and 2006-2010), the FY 2004 ALCTS Budget and FY 2005 ALCTS Budget.

B&F members believe the current Financial Plan (2001-2005) is still a viable document and will only need minor revisions to fit with the Strategic Plan in development for 2006-2010.

The ALCTS FY2004 budget will end in a deficit. The first part of the year was particularly poor; mostly due to a lack of revenue from unrealized CE events. LRTS is also operating at a loss, mainly due to an overrun in pages as P. Johnson worked to re-vitalize LRTS. Dues revenue has been on target, as have operating expenses.

The deficits of the past two years have reduced the ALCTS reserves. ALA expects each division to have at least a four-month operating reserve on hand. The ALCTS reserve is presently above that level, but is heading down to that critical threshold.

C. Wilt presented the FY2005 Budget for review. B&F will move for its adoption at the June 28th, 2004 ALCTS Board meeting. (N.B. The budget was subsequently passed).

C. Wilt and B&F encourage sections to plan revenue generating events held outside the conference because Annual falls late in the budget year. It is hard to make any mid-year adjustments when most of the revenue occurs at the end of the year. The fall is a good time to hold events, and Chicago seems to be a successful venue.

Publications from sections can also help generate revenue. B&F noted the success of the Guides series. E-publications are another option. ALCTS can make e-publications free to members, but print them out and sell in hard copy to non-members.

? Representative to the ALCTS Membership Committee (J. Belanger) (oral and written)

Kirsten Ahlen reported that the recruitment brochures, which the committee had prepared text for, had been developed as inserts to the regular membership brochure. The appropriate information flier for library school students, archivists and law librarians would be added to the membership brochure to provide additional information as to how ALCTS can serve these particular constituents.

At the 2004 annual conference, the ALCTS booth was staffed for most hours in the Exhibits Hall and the gathering of survey information was progressing well regarding what continuing education areas members would like to see ALCTS address. Thanks to all who contributed their free-time to the booth-staffing effort!

In light of the mandate to notify other committees regarding the goals of the Membership Committee, the Committee's goals for the coming year are:

*

To help develop content for the new section of the ALCTS web site for library students which will include career information utilizing some of the work already done on recruitment brochures.

*

To develop new way to use WEB CT in membership efforts including the possibility of profiles of actual practitioners in each specialty within ALCTS

The new dues category for support staff was approved by the vote of the general membership. The ALCTS Board has asked the ALCTS Membership Committee to work with the ALCTS office to develop an outreach campaign for support staff.

The ALCTS Membership Committee was approached by the ALCTS Fundraising Committee regarding the proposal for a pilot project to fund three support staff "scholarships" to attend an ALA conference. Committee members discussed mentoring in general. Some concern was expressed that this not interfere or overlap with existing mentoring activities already in place, such as the CCS program to mentor future catalogers. The Committee did not feel that this program would cause conflict, with any existing programs aimed at library students, as the proposed program was for support staff. The Committee voted to offer their support to this project by assisting with the obtaining of the appropriate mentors for the scholarship winners.

B. Schottlaender discussed the ongoing e-commerce discussions from the division presidents' breakfast. The initiative to utilize e-commerce to sell articles and ALA graphics is several months from realization. The group approved payment of dues via credit card but not with the range of options, which Membership Committee recommended. B. Schottlaender agreed to the micro payment option back to the division presidents. Six divisions, including ALCTS, will work on a comprehensive e-publishing plan for the Association's publications.

Virtual membership is under discussion. Some groups within ALA are already exploring options for committee participation that does not require attendance at both the midwinter meeting and annual conference each year.

K. Ahlen provided some statistics, which do not supply comparative data. Statistics will be sent under separate cover with as much analysis as may be possible taking into account any previous data provided.

? Representative to ALCTS Program Committee (Cindy Hepfer) (written)

The ALCTS Program Committee met twice an ALA Annual, from 8:30-12:30 on Saturday, June 26 and again from 8:30-12:30 on Tuesday, June 29.

1)

ALCTS is pushing program planners to do minimal handouts at ALCTS expense. ALCTS will provide one to two pages per program plus an evaluation form. Presentations can be added to the ALCTS website prior to conference for individuals to print out and bring to the conference, if they wish. Special cases, such as when training is involved, that require massive handouts be available on site must be arranged with ALCTS well in advance of the program. The Program Committee may prepare a handout about handouts!

2)

Titles of Programs: most programs have a title and a subtitle. Because only the title is in the program, it should be "informative." If the group planning the program wishes, the subtitle can be "catchy."

3)

Web-based training programs, which can reach far beyond ALCTS' core membership, are being pushed hard. The ALCTS Program Committee is also looking at the potential of certain programs becoming pre-conferences or institutes and to help generate funds. A modular pre-conference track is under development, where people could attend a morning of one program and the afternoon of another.

4)

Programs planned, supported, or potentially seeking support from the Serials Section:

*

Codified Innovations: Data Standards and Their Useful Applications (Pre-Midwinter symposium for Boston (2005), Committee to Study Serials Standards, S. Schmitt, Chair)

*

E-Trauma: Reinventing Workflows for Electronic Resources Acquisitions (program for Annual 2005, Acquisitions Committee, Sandhya Srivastava, Chair)

*

Electronic Resources Management Systems: Opening a Can of Worms (Preconference Annual 2005, Acquisitions Section Organization and Management Committee, Paul Orkiszewski, Chair)

Since the Acquisitions Section or Serials Section had little in terms of programming for 2005 annual conference, Eleanor Cook developed an idea for a program on "How to Assess Your Vendors' Financial Viability" with David Goble (a library administrator who has worked as a banker and as a vendor) as one of two or three speakers. L. Corbett and Lisa German (incoming Serials Section and Acquisitions Section chairs, respectively) have both been informed about the idea and are said to be enthusiastic about it.

? Representative to LRTS Editorial Board (Marty Kurth)

No report.

? Committee on Union Lists of Serials (Cathy Kellum)

No report.

? Worst Serial Change of the Year Committee (Jennifer O'Connell)

No report.

? Old Business

None

? New Business

None

The meeting adjourned at 11:30 am.

Respectfully submitted

Meg Mering, Secretary