Serials Section Executive Committee

Minutes from the 2003 Midwinter Conference in Philadelphia, PA

First meeting:

Sunday, January 26, 2003; 9:30 am -11 am; Ritz Carlton, Petite Ballroom

MEMBERS PRESENT

• Carolynne Myall, Chair
• Mary Page, Vice-Chair/Chair-Elect
• Susan Davis, Past Chair
• Meg Mering, Secretary and Chair, Bowker/Ulrich's Serials Librarianship Award Committee
• Bea Caraway, Member-at-Large
• Michael Elmore, Member-at-Large
• Pat Loghry, Member-at-Large

GUESTS/LIAISONS PRESENT

• Tschera Connell, (Chair, Policy, Research and Publications Committee and Representative to ALCTS Planning Committee)
• Lauren Corbett, (Representative to ALCTS Program Committee)
• Norma Fair, (Representative to ALCTS Budget & Finance Committee)
• Connie Foster, (Representative to the North American Serials Interest Group)
• Linda Smith Griffin , (Chair, Nominating Committee and Representative to ALCTS Nominating Committee)
• Maggie Horn, (Chair, Worst Serial Title Change of the Year Committee)
• Kim Maxwell, (Chair, Acquisitions Committee)
• Lori Osmus, (Representative to ALCTS Organization & Bylaws Committee)
• Step Schmitt, (Chair, Committee to Study Serials Standards)
• Marla Witney, (Co-Chair, Journal Costs in Libraries Discussion Group)

PLEASE SEND CORRECTIONS TO Meg Mering at mmering1@unl.edu

Minutes

C. Myall called the meeting to order at 9:35 am

Introductions and Welcome

C. Myall welcomed Executive Committee members and guests to the meeting. Everyone introduced himself or herself.

Agenda

The agenda was revised and approved.

Approval Board Votes since the 2002 Annual Conference

C. Myall compiled the following Executive Committee votes since the June 2002 meeting.

1. Approve M. Mering as Secretary of the Serials Section for a one-year term ending June 30, 2003. [Secretary Lisa Macklin is unable to complete her term.]
2. Recommend Katy Ginanni for nomination to the IFLA Standing Committee on Serial Publications. Recommendation to be sent to the ALCTS International Relations Committee. [Jean Farrington, previously nominated, is unable to serve another term.]
3. Recommend financial support for Karen Darling, member of IFLA Standing Committee on Serial Publications, to attend IFLA meeting. Recommendation to be sent to ALCTS International Relations Committee.
4. Recommend financial support for K. Ginanni, member of IFLA Standing Committee on Serial Publications, to attend IFLA meeting. Recommendation to be sent to ALCTS International Relations Committee.

ACTION: Executive Committee members approved the votes taken since its June 2002 meeting.

ACTION: Executive Committee members agreed that the Secretary would be responsible for compiling the votes between ALA conferences

Announcements

C. Myall announced that the Midwinter 2003 symposium "Managing Electronic Resources: Meeting the Challenge," organized by Cindy Hepfer and Pamela Bluh, was a success. She suggested that the Serials Section recommend that the symposium be given again at the 2004 Midwinter conference. The following motion was made by S. Davis and seconded by P. Loghry.

Motion: The Midwinter 2003 symposium "Managing Electronic Resources: Meeting the Challenge" should be given again at the 2004 Midwinter conference.

The motion unanimously passed.

She also thanked K. Maxwell for graciously agreeing to serve another year as chair of the Acquisitions Committee.

Chair's Report

C. Myall reported on the first ALCTS Board Meeting of the Midwinter 2003 conference.

a. RoweCom situation

Charles Wilt, ALCTS Executive Director, reported that ALA would be extending the subscription of its publication for RoweCom customers. C. Wilt said that the Serials Section would not be asked for a response to the situation at this time; as a trade organization and publisher, ALA and its units must proceed with care.

b. Interest groups

Adding interest groups to ALCTS’ structure for both the division and the section is a proposed bylaw change. The proposal permits groups to form or reform as IGs, but does not require them to do so. As IGs, groups have more options; for example, they may sponsor programs.

C. Myall has also been working on changes in appointments, getting responses from Organization & Bylaws to the discussion group proposals, etc.

Committee, Discussion Group, and Section Representatives to ALCTS Committees Reports

Acquisitions Committee Chair (K. Maxwell) (oral and written)

Emily McElroy and Sandy Srivastava will work with Bob Alan, the Section’s representative on the ALCTS Publications Committee, to move forward with the electronic supplement to the serials acquisitions glossary. K. Maxwell will forward all relevant documentation to them following the midwinter conference.

The Committee discussed future programming options and decided that they might sponsor a program for the 2004 annual conference. “Flip pricing” is the tentative topic for the program. Formerly, base subscriptions were for the print version of a serial with an additional fee for the online version. Now, the electronic version is the base subscription and an additional fee is charged for the print version. If the Committee decides to proceed with this program idea, K. Maxwell will present the proposal at the ALCTS Program Committee’s 2003 annual conference meeting.

The Committee reviewed how its activities relate to the ALCTS Strategic Plan. The Committee sponsored programs in 2001 and 2002. In name only, they will be sponsoring a program at 2003 annual conference. They are considering sponsoring a program in 2004. The glossary also helps fulfill the ALCTS Plan. K. Maxwell will take steps to update the Plan to include the glossary and the 2004 program.

Committee to Study Serials Standards Chair (S. Schmitt) (oral and written)

The Committee had discussed the Serials Standard Bibliography at its meeting. The Committee agreed to update the Bibliography every six months. New updates will be posted in February/March 2003 and in July/August 2003. By the annual conference, the Committee will decide whether to add statistics standards to the bibliography. Scott Opasik will serve as the chair of the Serials Standards Bibliography Subcommittee. Lola Halpin will serve as its consultant.

The Committee discussed MARBI's issue of coding for publication patterns at the first level of enumeration in MARC 21 Holdings Records' 853 fields.

ACTION: The Committee will solicit opinion papers from standards specialists and others. The Committee will discuss this issue over email and prepare a draft opinion paper for discussion at the 2003 annual conference.

The Committee is working on two program proposals. For the 2004 annual conference, they will propose a serials standards overview panel discussion. The proposal will be presented to the ALCTS Program Committee at the 2003 annual conference.

ACTION: The Committee will appoint a Programs subcommittee to coordinate the panel discussion.

The Committee will also be proposing "Standards and Utilities and IMLS Vendors" as a preconference or institute for the 2005 midwinter conference. The Committee is considering collaborating with other ALCTS sections and ALA Divisions.

Committee on Union Lists of Serials Chair (Cathy Kellum) (written)

The Committee discussed the following issues:

• The future of Union Lists in regard to electronic resources
• Current trend toward replacing print journal subscription with electronic resources
• Portal searching of aggregator databases “a la Google” and the problem of no selectivity
• The trend for holdings in aggregator databases to enter a start date but not maintain the changes to coverage in union lists
• The impact on ILL of holdings/coverage in aggregator databases and licensing issues

The Committee agreed unanimously to co-sponsor with the Committee to Study Serials Standards "Standards and Utilities and IMLS Vendors", which will be a preconference or institute for the 2005 midwinter conference.

Committee members agreed with its Chair’s suggestion that the Committee should formally explore naming official liaisons from major union listing vendors/groups (OCLC, NLM SERHOLD, and possibly the United States Newspaper Program) to the Committee. Traditionally, the Committee has had a full member who could report on OCLC, NLM, and USNP activities, but no formal appointments have been made as with other committees, such as the RUSA/MOUSS ILL Committee.

Education Committee Chair (D. Sun) (oral)

The Committee had three new members. The Committee reviewed its charge and mission at its meeting. The Committee is working on a number of ideas to publicize the serials syllabi found on the Section's website. For example, they will be contacting library schools. The syllabi could potentially be converted into full-length online courses. SCCTP and other groups have already developed cataloging courses. NASIG is developing a management course. The Committee may want to partner with the Association for Library and Information Science Education and NASIG in working on its goals.

Policy, Research and Publications Committee Chair/ Representative to ALCTS Planning Committee (Tschera Connell) (oral)

The Committee is sponsoring the program, "Serials Pig in the Aggregators, Part III" at the 2003 annual conference. The program will be co-sponsored by a number of committees. A lot of Canadian input has been provided for the program. 500 are expected to attend the program.

The Committee is exploring the need to divide into two separate committees. Several ALCTS sections have separate publication committees. Having a separate publication committee would allow for more focus on publications.

Journal Costs in Libraries Discussion Group Co-Chair (M. Witney) (oral)

Bulk purchasing and the effects on libraries and publishers was the topic at the January 25, 2003 meeting of the discussion group. The panel of experts who lead the discussion included a publisher, subscription agent, and a librarian. They were Ivy Anderson, the Digital Acquisitions Program Librarian at Harvard University Library; John Cox, a consultant who specializes in scholarly and research publishing; Sandy Gurshman, a Site License Specialist for Marcel Dekker; and Christine Stamison, an academic sales manger for Swets Blackwell US.

Representative to ALCTS Organization & Bylaws Committee (L. Osmus) (oral)

A proposal has been made to add interest groups to ALCTS' structure. Unlike discussion groups, interest groups can have programs and request funding for programs. They can have publications. Some Serials Section committees and discussion groups could evolve into interest groups. Interest groups have to be renewed every three years. ALA requires nine signatures to establish and maintain an interest group. LITA already has interest groups as part of its structure.

Representative to ALCTS Program Committee (L. Corbett) (oral and written)

The Serials Section is sponsoring the following programs and preconferences for the 2003 annual conference in Toronto.

Pre-conference on Friday, June 20, 2003, 8 am-5:30pm; Sponsor: SS Education Committee

• SCCTP Electronic Serials Cataloging Workshop
• SCCTP Integrating Resources Cataloging Workshop

Program on Saturday, June 21, 2003, 10:30am-12 noon; Sponsor: SS Policy, Research, and Publications Committee

• Track: Technical Services and Collection Management
• Serials Pig in the Aggregators Poke III

Program on Sunday, June 22, 2003, 1:30pm-5:30pm; Sponsor: Acquisitions Section; Planned co-sponsor in name only: SS Policy, Research, and Publications Committee

• Track: Staff Development, Recruitment and Education
• Why Can’t Johnnie and Jane Get Published: Research Basics

L. Corbett provided the deadlines and requests and recommendations from the ALCTS Program Committee Chair for the planners of 2003 programs and preconferences.

Deadlines

April 10. Master copies of handouts for preconferences and programs, which are to be reproduced and shipped by the ALCTS office, are due. Program (not preconference) planners are strongly encouraged to prepare a one to two page handout and to mount any lengthier handouts on the ALCTS website after the conference.

May 1. The absolute deadline for audiovisual requests.

Requests and Recommendations from the Program Committee Chair

• Forms and updates (particularly about speakers and co-sponsorships) should be emailed to the ALCTS Office (to Julie Reese jreese@ala.org) and to the Program Committee Chair, Helen Reed (helen.reed@unco.edu).
• The ALCTS website has space for more detailed descriptions of program or preconference than can be provided in the printed program.
• Evaluation forms are strongly encouraged. A model of a form can found on the ALCTS website.
• A reporter from the committee sponsoring the program or preconference should provide reports to the ALCTS newsletter or other publications.
• Post program as well as any other type of feedback may be emailed to the Program Committee Chair, Helen Reed (helen.reed@unco.edu)
• For guidance on publishing opportunities, see the web site. The ALCTS newsletter has a deadline at the end of each even month.

L. Corbett also mentioned the symposium and the institute planned for 2004 and 2005.

Midwinter 2004 Symposium, San Diego; Sponsor: SS

• Revised repeat of the sold out Midwinter 2003 Symposium by Cindy Hepfer and Pamela Bluh.
• Full day on Friday, January 9, 2004

Electronic Resources; Sponsor: SS Committee to Study Serials Standards

• Midwinter 2005 Institute, Boston
  Full-day institute, provisionally approved in advance as a result of shift to Midwinter to avoid potential cross-drain with FRBR preconference at Toronto. Program Committee suggested this could be previewed as a program at Annual in 2004.
• Application of Standards: System Vendors and Users Working Together for Better Products

Representative to North American Serials Interest Group (C. Foster) (oral and written)

NASIG members participated in a Web-based survey from September 10-22, 2002. The Strategic Planning Task Force, chaired by Carol MacAdam, worked with Judy Luther to draft the survey and to summarize the responses (a 45% response rate). Other task force members are Evelyn Council, Tina Feick, C. Foster, and Julia Gammon, with Eleanor Cook as board liaison. Twelve additional people formed a survey subcommittee to process responses. The Task Force’s next step was to attend a strategic planning retreat with the NASIG Board (Wednesday prior to ALA’s midwinter conference), facilitated by Betty Kjellberg, to better know how to proceed both for the strategic plan and for organizational effectiveness.

The 17^th annual conference at the College of William and Mary was a huge success and reaped a surplus of over $82,000. This year’s conference will be held at Portland State University in Portland, Oregon from June 26-29, 2003. The theme is “Serials in the Park: Blazing Diverse Trails in the Information Forest.” Kristen Kern and Wendy Stewart, both from Portland State, are handling the huge task of conference planning. The 2003 Program Planning Committee will be led by Kate Manuel (New Mexico State), Charity Martin (University of Nebraska-Lincoln), and Sharon Sullivan (H. W. Wilson). Conference attendees will experience more innovative programming in content and schedule. The Portland Oregon Visitors Association will be booking all hotel reservations with the three major conference hotels being The Mallory, Portland Marriott Downtown and Doubletree Downtown. The registration information will contain a special form that must be used to receive the reduced hotel rates.

The Online Registration Implementation Group (S. Schmitt (leader), Beth Weston, Jill Emery and board liaison Denise Novak) made recommendations and will pursue online conference registration for 2003. People will be able to submit from the Website or print and mail it in.

For the first time, current NASIG President E. Cook extended a “call for issues” to members and posted the fall board agenda to allow members to present issues and understand better what the board does.

Membership remains steady at 1,327 as of September 24, 2002.

CLOSED SESSION

Worst Serial Title Change of the Year Committee Chair (M. Horn) (oral)

A call for nominations had been posted to several discussion lists. The Committee has already received a few nominations. The nominations represent changes of title, which occurred during the 2002 calendar year.

First Step Award Committee Chair (B. Landesman) (oral and written)

The committee received 3 complete applications and recommends that Dianne Ford, Coordinator of Periodicals and Public Documents, Belk Library, Elon University, Elon, North Carolina, receive the award.

The Committee will be updating its guidelines. The criteria for who can be nominated for the award will also be clarified by the 2003 Annual Conference.

Nominating Committee Chair (L. Smith Griffin) (oral and written)

The Committee began its search for potential candidates for Vice-Chair/Chair Elect, Secretary, and Member-At-Large in October 2002. The Committee sent requests for nominations to several discussion lists and sought suggestions from members of the Serials Section. A total of 26 names were considered for the three positions.

Bowker/Ulrich’s Serials Librarian of the Year Award Chair (M. Mering) (oral)

The Committee received 3 strong nominations for the award and recommends Frieda Rosenberg, Head of Serials Cataloging at the University of North Carolina- Chapel Hill, for this year’s award.

Adjournment

The meeting adjourned at 11:09 am.

Respectfully submitted,
Meg Mering, Secretary

SERIALS SECTION EXECUTIVE COMMITTEE

Minutes from the 2003 Midwinter Conference in Philadelphia, PA

Second meeting:

Tuesday, January 28, 2003; 9 -10:30 am; Philadelphia Downtown Courtyard, Meeting Room 104

MEMBERS PRESENT

• Carolynne Myall, Chair
• Mary Page, Vice-Chair/Chair-Elect
• Susan Davis, Past Chair
• Meg Mering, Secretary and Chair, Bowker/Ulrich's Serials Librarianship Award Committee
• Bea Caraway, Member-at-Large
• Michael Elmore, Member-at-Large
• Pat Loghry, Member-at-Large

GUESTS/LIAISONS PRESENT

• Bob Alan, (Representative to ALCTS Publications Committee)
• Katy Ginanni, (Chair, Research Libraries Discussion Group)
• Cindy Hepfer, (Guest)
• John Radencich, (Chair, Committee to Study Serials Cataloging)
• Marla Schwartz, (Acting Representative to ALCTS Education Committee)
• David Van Hoy, (Representative to CCS Cataloging Committee: Description and Access)

PLEASE SEND CORRECTIONS TO Meg Mering at mmering1@unl.edu

Minutes

C. Myall called the meeting to order at 9:00 am

Introductions and Welcome

C. Myall welcomed Executive Committee members and guests to the meeting. Everyone introduced himself or herself.

Agenda

The agenda was revised and approved.

Chair’s Report

C. Myall reminded everyone to submit his or her Midwinter conference reports by February 1, 2003 to herself, M. Mering, K. Ahlen, and M. Palm.

Committee, Discussion Group, and Section Representatives to ALCTS Committees Reports

Committee to Study Serials Cataloging Chair (J. Radencich) (oral and written)

CSSC is working on Item 3.3 of the Library of Congress Action Plan on Bibliographic Control of Web Resources. They are helping LC create a table that links cataloging notes, cataloging relationships, cataloging rules and MARC tags. The committee invited Judith Kuhagen and Barbara Tillett, from the Library of Congress, to its Saturday meeting to discuss the Committee’s progress on the table. The Library of Congress is working with other groups on this table. The table will hopefully be completed by the 2003 annual conference.

Another item from CSSC’s Saturday meeting was proposed changes to its minute taking practices. The Committee’s minutes are unique in that it is hoped that serials catalogers will use them as guidance in their day-to-day cataloging activities. One possible change would be to discontinue writing minutes for speakers who have PowerPoint presentations. These presentations would be made available to catalogers via the CSSC’s web site, which is part of ALCTS site. CSSC will submit a formal proposal to the Serials Section's Executive Committee after the conference.

CSSC's January 27th meeting included a series of short reports. D. Van Hoy reported on the activities of CC:DA. Regina Reynolds of the Library of Congress provided reports on the Library of Congress, NSDP, and CONSER. Judy Mansfield, Acting Director of the Cataloging Division at the Library of Congress, gave an overview of the Library of Congress Action Plan on Bibliographic Control of Web Resources. Everett Allgood of New York University reported on the CONSER Task Force on FRBR (Functional Requirements on Bibliographic Records).

Becky Culbertson from the University of California was the main speaker at the January 27th's meeting. She reported on CONSER's "Option B+." Currently, whenever a different publisher or aggregator makes an electronic journal available, cataloging rules specify that a new catalog record must be created. "Option B+" allows all electronic versions to be put on one record.

J. Radencich, the chair of CSSC, made two program announcements at January 27th's meeting. CSSC is co-sponsoring an ALCTS preconference before the 2003 annual conference titled “Knowledge Without Boundaries”, which is about metadata in an international environment. CSSC is also planning a program for the 2004 annual conference, which has the tentative title, "Now That We Have Revised Chapter 12, Where Do We Go From Here?" One speaker has agreed to give a presentation on the general future of cataloging. It is planned to have other speakers to focus on specific cataloging rules for the future.

Research Libraries Discussion Group Chair (Katy Ginanni) (oral)

Serial reviews were the topic at the January 25, 2003 meeting of the discussion group. Twenty people attended the meeting.

Representative to CCS Cataloging Committee: Description and Access (D. Van Hoy (written and oral)

Although the 2002 revision of the Anglo-American Cataloging Rules, Second Edition (AACR2) was published in late 2002 and implemented by the Library of Congress and the Program for Cooperative Cataloging in December 2002, the JSC (Joint Steering Committee for Revision of Anglo-American Cataloguing Rules) and its ALA constituent body, CC:DA, are already in the midst of ambitious efforts to introduce additional major changes to the rules.

In addition to an effort at by the JSC to draft a charge for a group or individual to use as guidance in a major revision of Chapter 21 (Choice of Access Points), two CC:DA task forces are proceeding with their own AACR revision efforts. The CC:DA Task Force on Reconceptualization of Chapter 9 (Electronic Resources), which includes representatives from the British Library, is investigating the possibility of changing the focus of that chapter from carrier (electronic format) to content (non-text-based electronic resources). The CC:DA Task Force on Consistency Across Part I of AACR2 is methodically examining analogous rules of Chapter 1-13, with a goal of removing inconsistencies and justifying necessary differences.

A third CC:DA task force, the CC:DA Task Force on an Appendix of Major and Minor Changes, first charged in spring 2000, seems to be nearing its objective, creation of a stand-alone publication provisionally entitled Differences Between; Changes Within: Guidelines on When to Create a New Record. ALA Publishing appears interested in publishing this guide, but if an alternative should be necessary ALCTS or possibly the Library of Congress would be approached.

One new task force, its membership as yet undetermined, was created at the last meeting of CC:DA during the 2003 Midwinter conference, and it will be charged with examining all matters relating to “Designations of function” (AACR2 21.0D) as they relate to headings in bibliographic records.

A two-day pre-conference on FRBR (Functional Requirements for Bibliographic Records), cosponsored by CC:DA and MARBI (the ALCTS/LITA/RUSA Machine-Readable Bibliographic Information Committee), has been scheduled for ALA 2004 Annual Conference in Orlando, Florida.

Representative to the ALCTS Publication Committee (B. Alan) (oral and written)

1. ALCTS Publications has completed the review of eight publications this year. The Serials Section has not submitted any publications for consideration to the Committee. B. Alan will be working with the Serials Section's Acquisition Committee to submit their glossary of terms. He will also be contacting committee chairs regarding the status of any additional publications. Policy, Research, and Publications will be looking at reviving the research topics in serials idea.

ALCTS Publications' goal has been to review all manuscripts within two weeks of submission. For the most part, the committee has met this goal.

2. The goal to review all section publications to determine if revision is needed or if publications need to be retired has not moved forward in any of the sections. B. Alan will be contacting committee chairs and working with Kristen Ahlen. The final step in the review process is to submit recommendations to the Chair of the ALCTS Publications Committee.

3. ALCTS Publication is review and revising the division's web site policy.

4. ALCTS Publications supported Miriam Palm's new format proposal for the ALCTS newsletter. The first issue will be published in February 2003 and then every two months. The content will be very broad based.

5. The Serials Section will soon be the only ALCTS section, which does not have a separate publications committee. CCS has agreed to create a separate committee. The Serial Section may want to consider having a separate committee given the level of commitment now required by ALCTS Publications.

Representative to ALCTS Education Committee (M. Schwartz (filling in for Dajin Sun) (written and oral)

Peggy Johnson, chair of the committee, and Trisha Davis, liaison from the ALCTS Planning Committee, will collaborate in identifying tactical initiatives for the ALCTS Education Committee as part of the ALCTS Strategic Plan. These initiatives will be distributed to the ALCTS Education Committee members for comment before submitting them to the ALCTS Planning Committee for incorporation into the strategic plan document. Initiatives that involve monitoring of various educational programs within and outside of ALCTS will be assigned to ALCTS Education Committee members representing a particular section, e.g. serials-related programs will be monitored by the representatives from the Serials Section. Committee members will provide a report mid-way between the midwinter and annual conferences.

Representative to ALCTS Budget & Finance Committee (Norma Fair) (written)

C. Wilt described ALCTS' fiscal year 2002 budget as an anomaly budget. It was the first year ALCTS operated as a separate office, and there was no appreciable income from continuing education. The operating budget had a deficit of around $30,000 at the end of fiscal year 2002. The reserve fund decreased to approximately $328,000.

ALCTS' revenue and expenses were slightly under budget at the end of the first quarter of fiscal year 2003, which ended November 30, 2002. The two metadata institutes produced more money than the entire fiscal year 2002's continuing education programs ($105,000 to $85,000). With the Fundamentals of Acquisition revenue, ALCTS is already one third of the way to achieving fiscal year 2003 continuing education goal and $23,000 ahead of last year in total revenue.

ALCTS' proposed fiscal 2004 budget largely mirrors the fiscal year 2003 budget and is presently only in the beginning stages of development. It will go to the ALA Budget Office on February 18, 2003 and to the ALCTS Executive Board at the end of April 2003.

The ALCTS Budget & Finance Committee made the following recommendations for action.

• Approve a request from the Fundamentals of Acquisitions Planning Committee to revise the budget to allow for more speakers, but to stay within the original approved budget.
• Approve the budget for the Networked Resources and Metadata Committee program at the 2003 annual conference.
• Give preliminary approval for a Preconference on the Functional Requirements of Bibliographic Records (FRBR) at the 2004 annual conference.
• Approve a late budget request for a joint AAP/ALCTS program for the 2003 annual conference.

Representative to LRTS Editorial Board (Marty Kurth) (written)

John Budd, editor of Library Research & Technical Services, reported that submission of manuscripts was still low but quality has improved. Acceptance rate is now at approximately 60%. Most submissions are in the area of cataloging, with only a few from serials or other areas. The October and the January issue will soon be published. The April issue will be published on schedule. Unfortunately no backlog of manuscripts exists for the July 2003 issue.

LRTS is going to start publishing the Serials Price Index annually. The 2003 index will be published in the July 2003 issue. An introductory piece written by members of the Library Materials Price Index Committee will accompany the 2003 index. In the future, the index will appear in the April issue.

The “Recent Work in ...” series of review articles is moving forward. The preservation article will appear in the April 2003 issue. The cataloging and classification article will appear in the July 2003 issue.

J. Budd is willing to work with prospective authors who have ideas for articles and want assistance in getting their ideas into print. To stimulate new manuscripts, he will speak at two programs at the 2003 annual conference.

The ALCTS newsletter can be used to invite ALCTS members to contribute to LRTS.

Representative to ALCTS Membership Committee (Janet Belanger) (written)

K. Ahlen provided each section liaison with statistics packets for his/her section which breaks the data out in a variety of ways, including by member type, by state, by country, by specialty and type of organization, by specialty and position, by type of organization and position. The packets also included demographics of ALCTS members with no section membership. No information was given on the increase or decrease in section membership. J. Belanger will contact K. Ahlen to clarify the data.

K. Ahlen reviewed the ALCTS new member packet with the Committee. The packets, which are sent out by the ALCTS office, replace the personal welcome letters formerly sent out by the section liaisons. The packets include a welcome letter, an ALCTS FAQ, a list of ALCTS publications and continuing education events, a volunteer form and membership flyers to encourage recruitment. The ALCTS office is able to track any new memberships resulting from the distribution of the flyers by coding them.

Prior to the 2003 Midwinter conference, K. Ahlen sent an email message reminding program and discussion chairs to acknowledge ALCTS at their programs and discussions. The email message will also be sent before the 2003 annual conference. Membership flyers will be available at ALCTS-sponsored programs and discussion groups.

The ALCTS booth at the 2003 annual conference will be in the Exhibit Hall. The booth was in the Exhibit Hall for the 2002 annual conference and was considered to be a good location. J. Belanger and Vanda Carnes will coordinate efforts to recruit volunteers to staff the booth. Manuel Urrizola and Judith Hawkes will assist them.

Gene Kinnaly, Member at Large of SSIRT, spoke to the Committee about the soon to end pilot project for the special membership packets for library support staff. The program consisted of a special rate for ALA membership, SSIRT membership and membership to either RUSA or ALCTS. 138 support staff became members of ALCTS through this program. The membership of SSIRT more than doubled. The Membership Committee voted to support the recommendation that ALCTS continue or make permanent the reduced membership rates for support staff.

The Committee has established two goals relating to the ALCTS strategic plan.

• Develop publications for section professions, such as acquisitions librarians and catalogers, to use as outreach to students and others to suggest library school and librarianship as career option
• Identify 3 non-traditional groups as potential ALCTS members. In addition to identifying them, the Committee will come up with ways of contacting them, attracting them, etc.

For both goals, the Committee targeted archivists, library school students, and special librarians (e.g. law, science, medical, corporate and museum librarians). Prior to the 2003 Midwinter Conference, the Committee discussed and researched how to attract these groups to ALCTS. Members of the committee are drafting recruitment flyers for the targeted groups. The goal is to finalize the drafts by the 2003 annual conference.

The Committee will contact library schools near Toronto prior to the 2003 annual conference. Students will be invited to attend the Committee's meeting at the conference to learn more ALCTS. The students will be provided with a list of ALCTS programs and meetings.

Old business

Last year, the Section reviewed its discussion groups. This year, the Section considered a number of specific proposals intended to promote discussion and strengthen discussion groups. Because of the ALCTS bylaw interest group proposal, the Section decided not to act on the proposals. However, the proposals will be sent to the discussion groups' leaders for their use as they considered the possibility of becoming interest groups.

The proposal to further develop facilitator skills was discussed and was considered to be of immediate importance. At the ALCTS Board meeting, Brian Schottlaender, ALCTS President-Elect, said he was working on leader development within the division and would address the issue developing facilitator skills. The following motion was made by S. Davis and seconded by M. Mering.

Motion: The Serials Section's Executive Committee recommends to the ALCTS Executive Board that ALCTS regularly schedule 2-3 hour workshops intended to develop discussion facilitator skills. These workshops should be open to all members of ALCTS.

The motion unanimously passed.

New Business

Chairs of the section's Education and Policy, Research and Publications committees have been appointed to also serve as members of the related ALCTS representative committees. The dual appointments are not required by ALCTS; in fact, the ALCTS president, vice president/president elect, and executive director recommend that dual appointments not be made for representative committee. In some instances, the term of the appointment to the Serials Section and the ALCTS committees do not match. The Section's Education Committee and ALCTS's Education Committee meet at the same time. Not having the Chair of the section's Education, and Policy, Research and Publications committees also serving as members of the related ALCTS representative committees would provide two new opportunities for involvement in the Section. The following motion was made by M. Elmore and seconded by M. Page.

Motion: The Vice-Chair/Chair-Elect of the section shall recommend representatives for appointment to the ALCTS Education and Policy, Research and Publications committees. Theses representatives will also serve as ex-officio members of the Section's Education and Policy, Research and Publication committees.

The motion unanimously passed.

The chair of the Section's Nominating Committee will continue to be required to serve on the ALCTS Nominating Committee.

Adjournment

The meeting adjourned at 10:30 am.

Respectfully submitted,
Meg Mering, Secretary