HomeMinutes Annual Conference 1997
Cataloging and Classification Section 1997 Annual Conference Minutes
Executive Committee
Summary of Decisions, Discussions and Actions,
Annual Conference, San Francisco, CA,
June 26-July 3, 1997
*=Motion or Action
**=Assignment
I. FIRST SESSION 6/27/97 8-10pm
ATTENDANCE
Bruce Johnson, Chair
Charles Simpson, Past Chair
Susanne Glass, Secretary
Dorothy McGarry, Vice-Chair/Chair-Elect
Laurel Jizba, Member-at-Large
John Riemer, Member-at-Large
Cynthia Whitacre, Member-at-Large
Joan Swanekamp, Member-at-Large
Paul Weiss, Member-at-Large
Merry Schellinger, Ex-officio (PRC)
Absent: Bernard Karon, Ex-officio (CCS member of ALCTS Budget & Finance)
Guests:
Gregory New, CCMC
Daniel Kinney, ALCTS Program Comm.
Diane Dates Casey, SAC Chair
Tony Olson, ALCTS Publication Comm.
Sherry Kelley, Member-at-Large-Elect
Clare Dunkle, Acting Chair, CC:AAM
Carlen Ruschoff, Chair, ALCTS Institute on Metadata
Winton Matthews, Visitor, Library of Congress
Dee Michel, Chair, SAC Program Planning Subcommittee
Michael Kaplan, Member-at-Large-Elect
1.1 Welcome.
1.2 Introductions.
1.3 Adoption of agenda (CCS/97/2/AGENDA)
Changes were made to the agenda. * Riemer moved the agenda be adopted. The motion carried.
. Johnson noted the CCS document numbers for the following ALCTS documents:
ALCTS 48=CCS/97/2/13
ALCTS 97.36=CCS/97/2/14
ALCTS 97.37=CCS/97/2/15
ALCTS 97.44=CCS/97/2/16
He also distributed copies of CCS/97/2/17 (Spalding), CCS/97/2/18 (CC:AAM program), and the brochure Building International Descriptive Cataloging Standards ... and a status report on AACR2-e (CCS/97/2/11).
1.4 Approval of minutes (CCS/97/1/MINUTES)
*Simpson moved the minutes be adopted as submitted. The motion carried.
1.5 Announcements.
In Karon's absence Johnson attended the Budget and Finance Committee meeting this morning and reported that ALCTS projects a deficit in excess of $40,000 (due in part to over-expenditures in the program budget and a decline in membership revenues). Other announcements: LRTS is looking for high-quality articles; paper distribution of the ALCTS Newsletter is under review (since this accounts for a net deficit of $37,000 there is discussion whether to distribute electronically only); Karen Muller announced the new ALCTS web site. McGarry will attend the B&F meeting on Sunday.
1.6 Report of the Chair (Bruce Johnson)
Thanks were extended to CCS for responses to a number of Division-level inquiries.
1.6.1 CCS web site (Susanne Glass)
Glass commented on the new ALCTS web site and encouraged all CCS units to make the fullest use possible of the site for more broadly disseminating the work of CCS. Johnson noted that the CCS web site has been received very favorably and has served as the model for the remainder of the ALCTS web site. K. Muller will contact Glass about migrating the CCS site to the ALA server at which time ALCTS staff will assume responsibility for the actual updating of the files. Concern was expressed that updates be timely and accurately interpreted.
1.6.2 AACR2-e (CCS/97/2/3,11-12)
CCS Exec received a response from Don Chatham to our memo to Elizabeth Martinez, ALA member of the AACR2 Committee on Principals, concerning ALA Edition's distribution plans for AACR2-e. David Epstein will report in person at Sunday's meeting. In-depth discussion was deferred to Tuesday though Johnson did call CCS Exec's attention to two points: (1) the three publishers have agreed to third-party distribution language and will start negotiations with vendors shortly; and (2) work is beginning on integrating approved updates into AACR2, with a plan to incorporate them into the base text and issue a consolidated revision. Discussion ensued on whether the original intent was to have a consolidated version or an update.
1.6.3 Application for non-voting representation on CC:DA from the ALCTS Digital Resources Committee (Ann Sandberg-Fox) (CCS/97/2/5)
This request was discussed briefly and referred to CC:DA for additional comment. CCS Exec needs to be assured that the required discussion between the Digital Resources Committee and the Audiovisual Committee has taken place. The request seems appropriate and will need to be signed by CCS Exec Past-Chair, C. Simpson.
1.6.4 Memorial Resolution Honoring C. Sumner Spalding (CCS/97/2/17)
*Weiss moved we adopt the resolution. The motion carried. The resolution will be forwarded to the ALCTS Board for further action.
1.6.5 Report of the Task Force on the Use of Electronic Communications
Johnson noted that CCS Exec's response to the task force's final report was one of the few received. Carol Chamberlain noted to Johnson that CCS will be asked to be involved in the work of the newly- established Division-level committee.
1.6.6 Final Report of the Task Force on Meta Access (CCS/97/2/10,14)
Johnson noted that CCS Exec just received the report as of June 26 and will act as quickly as possible on a number of urgent CCS-related action items. Some action items were approved at Midwinter (e.g., Action 2B, a joint CC:DA and MARBI Working Group). In response to discussion on Action 2C and its recommended support of the Dublin Core, Sherry Kelley clarified that the subcommittee is looking at various encoding schemes and may be in a good position to take a stand on them.
1.6.7 ALCTS 5-Year Plan (CCS/97/2/15)
Johnson noted that CCS Exec's response to the plan was the only in-depth response received and that the review's authors agreed with the need for a longer, more detailed review and the need to separate the 5-year plan from the fiscal plan.
1.6.8 ALCTS Consent Agenda (CCS/97/2/16)
CCS Exec noted two action items that are problematic as written. Item 7 recommends that the Subject Analysis Committee's charge be rewritten to include metadata issues specifically. CCS Exec thought this was not necessary. Item 12 asks that CC:DA make a recommendation on the Dublin Core - in fact they are already evaluating it. **CCS Exec directed Johnson to rewrite these action items so that they are consistent with how SAC and CC:DA operate and that the end results are a natural outcome of the committee's work.
1.8 Publications (Tony Olson)
1.8.1 Cataloging Correctly for Kids: A revised edition is at ALA Editions waiting to be printed.
1.8.2 AACR2000: the manuscript is nearly ready for printing and is awaiting action from ALA Editions. It will be published as part of the ALCTS Papers.
1.8.3 Guidelines on Subject Access for Works of Fiction: **Casey will follow up with Pat Thomas on the status of the proposal. It was noted that a proposal does not need to be approved by CCS Exec - only the manuscript.
1.8.4 Guidelines for Standardized Cataloging of Children's Materials: **Jizba moved that CCS Exec approve the manuscript. The motion carried.
1.9 1997 Programs, Preconferences, & Institutes (Dan Kinney)
The CCS preconference "Demystifying Subject Cataloging of Electronic Resources" was well- attended and is likely to show a significant profit for ALCTS.
1.10 1998 Program Planning
1.10.1 CD:DA program: What in the World ... Cataloging on an International Scale (Dan Kinney) (CCS/97/2/2)
There was interest in publishing the papers afterwards. The International Relations Roundtable and others will be approached for co-sponsorship.
1.10.2 CC:AAM Program: Vernacular Script in the Authority Record (Clair Dunkle) (CCS/97/2/18)
The program will focus on presenting three different viewpoints, but all will be aimed at a general audience. A number of groups will be approached for co-sponsorship. One problem to be addressed is how to avoid conflicting times with ACIG programs.
1.10.3 SAC Program: Uniformity vs. Diversity within Subject Access Systems: the Conflict across Disciplines and Differing Practices in Specialized Areas in Terminology, Structure and Classification (Dee Michel & Diane Dates Casey)
The program will focus on how general systems respond to these problems and will include concrete examples and such aspects as how reference staff deal with them.
*Weiss moved that we approve all the program proposals and rank them in the order given above. The motion carried.
1.10.4 Cataloging Now! Institute
Johnson updated CCS Exec on plans for the spring 1998 institute. Its focus will be the concept and philosophy of the CORE record and how it supports timely and cost effective access.
1.10.5 ALCTS/LITA Institute on Metadata Access (Carlen Ruschoff)
The Institute, planned for the end of April 1998, will be targeted at those planning for the use of metadata within their organizations: what it is, how used, how cataloging intertwines with various formats being developed, what it can do.
1.11 Relationships of the CCS Policy and Research Committee (Merry Schellinger) (CCS/97/2/6)
Deferred to Tuesday.
1.12 Recommendations on Committee Representatives (Paul Weiss & Merry Schellinger)
Deferred to Tuesday.
1.13 Recommendations on the ALCTS membership survey (Cynthia Whitacre)
Deferred to Tuesday.
1.14 Recommendationhs for Improving Committee Effectiveness (Paul Weiss) (CCS/97/2/7)
Deferred to Tuesday.
EXECUTIVE SESSION
1.15 ALCTS/CCS Nominations/Appointments (Dorothy McGarry)
Deferred to Tuesday.
*Weiss moved for adjournment. The motion carried.
II. SECOND SESSION 6/29/97 11:30am-12:30pm
ATTENDANCE
Bruce Johnson, Chair
Charles Simpson, Past Chair
Susanne Glass, Secretary
Dorothy McGarry, Vice-Chair/Chair-Elect
Laurel Jizba, Member-at-Large
John Riemer, Member-at-Large
Cynthia Whitacre, Member-at-Large
Joan Swanekamp, Member-at-Large
Paul Weiss, Member-at-Large
Merry Schellinger, Ex-officio (PRC)
Absent: Bernard Karon, Ex-officio (CCS member of ALCTS Budget & Finance)
Guests:
Tim Carstens, Chair, CETRC
David Epstein, ALA Publishing
Don Chatham, ALA Publishing
2.1 Welcome.
2.2 Introductions.
Johnson distributed the report from the Task Force on a Forum on Natural History Cataloging Issues for discussion at Tuesday's meeting.
2.3 ALCTS Board of Directors Update (Bruce Johnson)
Two items on the Consent Agenda (ALCTS Board of Directors Document 97.44) were reworded by Johnson:
"Voted to request that the CCS Chair ask SAC to move assertively in organizing subcommittees to investigate issues of metadata subject analysis and classification of digital resources, and to develop a plan for promoting the use of existing classificatory frameworks (such as DDC, LCC, NLM) to indexing and cataloging agencies."
"Voted to request that the CCS Chair refer to CC:DA a request that it evaluate the Dublin Core and other metadata encoding schema, and ask CC:DA to report back to the CCS Executive Committee and, subsequently, the Board of Directors on recommended courses of action/implementation."
A memorial resolution honoring C. Sumner Spalding was approved and now goes to Council.
2.4 Report of the Chair of the Committee on the Education, Training, and Recruitment for Cataloging (Timothy Carstens)
CCS Exec previously approved a letter to library schools regarding the knowledge and skills needed for entry-level catalogers. CETRC is close to revising a second letter to encourage library school faculty and cataloging practitioners to participate in a cataloging mentorship project. They also are preparing accompanying documents including a fact sheet detailing such topics as the kinds of opportunities, reporting mechanisms, and a checklist of things to emphasize. CCS agreed to receive the letters and attachments via email and members will send comments to Christine Thompson (cthompson@gorgas.lib.ua.edu) with a copy to McGarry. **CCS Exec should respond within 2 weeks after McGarry forwards on email (the next installment is scheduled for late August). The entire mailing will be finished and reviewed prior to ALA Midwinter, at which time it will receive ALCTS Board review.
2.5 AACR2e Update (David Epstein)
Epstein reported that the conversion for the AACRs SGML-encoded file into Folio Views infobase has been completed and comments by three Chicago-area cataloging managers have been sent back to him. The finished FolioViews-based product should be ready for JSC review by late July. One major obstacle has been solving the extended character set problem. They have decided for the most part against scanning and want to keep the product accessible to any platform and low-end machines, such as 386s with 8 meg of memory (RAM). ALA Editions is in final negotiations with Bitstream, which will provide custom-created extended Latin, Cyrillic, and Greek Truetype fonts. Since there is so little Hebrew and Arabic, text in these character sets will be represented graphically as Bitmap images.
Don Chatham reported that the UK and Canada have deferred to ALA's lawyers regarding contract matters with third-party vendors. The same agreement should work for consortia. A press release has been issued that licensing is available and potential distributors, such as DRA, Dynix, SIRSI, TLC, OCLC and LC, reportedly have been contacted. Negotiations on rates and payments will begin after the 1997 ALA annual meeting in San Francisco. The projected timeline is as follows:
*late July: completion of infobase with '97 updates added; JSC will receive the product, a print update packet, and a consolidated reprint manuscript for review.
*mid-September: completion of JSC review of all three AACR2 deliverables.
*mid-November: distribution of the Folio end-user product.
early 1998: distribution of print products.
Prices for the Folio ALA end-user product will be $275 for a single copy; for networks: $180/user for users 2-5; $160/user for users 6-10; and $1600 plus $40/user for users 11+. Annual updates will be distributed as a separate file that can be integrated into the main file. Johnson noted that users could have the updates or their own comments in the file, but not both because you cannot have a shadow file of a shadow file.
Discussion ensued on the integrated paper reprint. The paper copy will be typeset a different file from the CDROM product with ALA proofreading the print version. The print version should be available at about the same time as the CD. The product will be available in three ways: CDROM, consolidated print version, and update packets to the 1988 edition.
*Swanekamp moved the meeting be adjourned. The motion carried.
III. THIRD SESSION 7/1/97 8:30am-12:30pm
ATTENDANCE
Bruce Johnson, Chair
Charles Simpson, Past Chair
Susanne Glass, Secretary
Dorothy McGarry, Vice-Chair/Chair-Elect
Laurel Jizba, Member-at-Large
John Riemer, Member-at-Large
Cynthia Whitacre, Member-at-Large
Joan Swanekamp, Member-at-Large
Paul Weiss, Member-at-Large
Merry Schellinger, Ex-officio (PRC)
Absent: Bernard Karon, Ex-officio (CCS member of ALCTS Budget & Finance)
Guests:
Pamela Brown, DCEPC Rep
Diane Dates Casey, SAC Chair
Julianne Beall, LC
Tony Olson, CCS Liaison to ALCTS Publ.
Ellen Kovacic, O&B rep
John Mitchell, Task Force on Natural History, Chair
John Attig, Penn State Univ.
Brian Schottlaender, JSC
Gregory New, LC
Jay Lambrecht, CCS rep to LRTS
Robert Boyer, CCS Rep to Cat. Needs of Public Libr.
Carol Chamberlain, ALCTS President
Janet Padway, Rep to ALCTS Planning Comm.
3.1 Welcome.
3.2 Introductions.
Simpson asked to add an agenda item and Johnson added items 1.11-1.15 from the first session.
3.3 Report of the Representative to the ALCTS Planning Committee (Janet Padway)
Padway commented that CCS provided the most thorough responses, which will be the basis for the draft review of the ALCTS 5-Year Plan. **Padway will contact Melinda Reagor- Flannery, the new representative, to give her background information. A plan should be ready for the ALCTS Board at Midwinter. Each section will be asked to respond to 5 questions by September 15. Johnson thanked Padway for her work over the years.
3.4 ALCTS Board of Directors Update (Bruce Johnson)
*CCS' response to the 5 year plan was the only in-depth reply and is being used as the basis for the review.
*The ALCTS Board rejected a resolution from an interest group on Hawaiian public library outsourcing issues promoting selection at the local level.
*The Chair of CRG is looking for people willing to speak for expenses only to be added to their Speakers' list.
*A Division-level task force has been formed to study the inadequacy of international funding. The task force will report back to the ALCTS Board at Midwinter.
3.5 Report of the Representative to the ALCTS Organization & Bylaws Committee (Ellen Siegel Kovacic)
The Task Force on Liaisons, which presented a first draft at Midwinter, is revising its report to reflect changes in definitions in other ALA documents. The committee will analyze survey results regarding retention of section representatives. It was suggested that they reexamine along the lines of administration, governance or content.
3.6 Update on 1998 Programs, Preconferences, & Institutes (Dorothy McGarry)
There was considerable discussion that the current timing of presenting proposals makes the process longer than 12 months. It was suggested that more efficient use of mail reflectors would speed up the process. It was noted that the proposal form is in the ALCTS Policy Manual and on the web.
3.7 Report of the Chair of the Natural History Task Force (John Mitchell)
The Task Force has identified a natural history historian who has submitted a grant proposal to the National Science Foundation. They hope to hear about funding approval in July. The workshop is slated for January 1998 in Washington, D. C. about the time of Midwinter. Weiss noted that the scope is now limited to biology taxonomy. Mitchell responded that a broad definition is being used.
3.8 Report of the Chair of the Subject Analysis Committee (Diane Dates Casey)
The preconference Demystifying Subject Cataloging of Electronic Resources was fully attended and received very good evaluations. The preconference will not become an Institute. The Program on Form/Genre access received positive comments as well. The subcommittees were dismissed with thanks.
The Subcommittee on Subject Access to Computer Files will complete its white paper by Midwinter. The Subcommittee on the Revision of the Fiction Guidelines will submit a revised text of GSAFD to the Publications Committee by March 1998. The Subcommittee to Review "Principles Underlying Subject Heading Languages" will have recommendations on the IFLA document by fall. SAC would like permission to vote on the document electronically and then send to CCS Exec. They will forward to McGarry when done.
Three new subcommittees were established: to promote display of currently encoded subject relationships; on metadata and subject analysis; on metadata and classification.
Items needing action by CCS Exec:
The SAC Subcommittee on Subject Authority File Recommendations will send its report to CCS Exec for review before sending on to PCC. **McGarry will call for discussion in two weeks and then send to ALCTS Board. CCS Exec will also review the cuttering proposal with the same deadline as above.
Since the conference notes for the Form/Genre program were turned down for publication, SAC would like to mount them on Arlene Taylor's web site. Comments and questions: Is there precedence for this? Does this need to go to the Publications Committee? Weiss commented that these notes are summaries and handouts and really just a report. Olson noted that if they are put on the web it would preclude publishing anywhere else. Casey reported that Taylor said the speakers are agreeable to mounting the notes on the web. Johnson recommended that after it is confirmed that the speakers will allow their materials on the web, that they should be mounted.
SAC also asked for permission to post on the web the report of the Task Force on the OCLC Cuttering Project. CCS agreed once the report is approved.
SAC has agreed to cosponsor for Annual 1998 the LITA/ALCTS CCS Authority Control in the Online Environment Interest Group program on metadata and authority control.
3.9 Report of the Representative to the ALCTS Publications Committee (Tony Olson)
The AACR2000 manuscript has been delivered to ALA Publishing and will be number 8 of the ALCTS Paper series. They are awaiting the decision to publish.
The Cataloging Correctly for Kids guidelines have been approved by CCS and there was some discussion on whether further action needs to be taken. None was recommended.
Pat Thomas' proposal for Guidelines on Subject Access for Works of Fiction will be sent to the ALCTS Publication Committee after the conference for approval. CCS Exec approval is not needed at this time. The goal is to have the manuscript ready by March 1998 at which time CCS Exec will review and approve (pending review by SAC).
Dale Swensen's term as editor of the ALCTS Papers ends and Suzanne Freeman will be chairing a search committee for a new editor.
There was discussion on the need to publicize the publication process as broadly as possible - on the web, Autocat, and AN2.
3.12 Decimal Classification Editorial Policy Committee (Pamela Brown)
A written report was submitted. There were no questions.
1.6.3 Application for non-voting representation on CC:DA from the ALCTS Digital Resources Committee (Ann Sandberg-Fox) (CCS/97/2/5)
CC:DA discussed and felt the application was in order and appropriate. DRC and the Audiovisual Committee have discussed and those minutes are available on the DRC web site. When **Johnson receives the report he will distribute to CCS Exec. *Weiss moved to accept the DRC application. The motion carried. **Simpson will sign and send on to Karen Muller.
3.10 Report of the ALA Representative to the Joint Steering Committee for Revision of AACR (Brian Schottlaender)
The meeting schedule for the International Conference on the Principles and Future Development of AACR has been finalized. After the conference, JSC will reconvene to consider how to proceed based on input from conference participants. JSC sees its role as one of reacting to, not initiating, rule revisions and to that end it will evaluate input to see where there is consensus and then determine which bodies are in the best position to push recommendations forward. There are 40 confirmed participants to the Conference, and 8 papers have been received so far. The conference web site is located at http://www.nlc-bnc.ca/jsc/index.htm, where one can find the list of confirmed participants, speakers, and scope notes. The papers and a response form will soon be added to the site.
Regarding AACR2e, JSC still does not have the Folio Views software. Review is scheduled for August-September with the multiple versions available in November. The JSC does not believe that ALA Editions' editorial review timeline is achievable.
CC:DA has approved either in substance or principle 15 proposals submitted by LC. Input will be needed on the serials cataloging proposals. The goal is to reduce the number of rule interpretations and incorporate them into the code. Also endorsed were a proposal to insert a new appendix on articles and a non-LC proposal to revise the definitions of computer files and CDs. CC:DA endorsed the proposal to change the GMD to "electronic resources." What failed was an attempt by LC to define "series." CC:DA rejected LC's revision, which excluded multi-part items.
Schottlaender was asked to comment on the progress of AACR2e. He noted that JSC's responsibility is authorial and that they will review all 3 formats, which he pointed out are not all coming from the same file. ALA Publishing has the responsibility of deciding what formats to offer.
Schottlaender also reported on the Budget and Finance Committee. On the basis of third quarter reports, ALCTS is over $40,000 in deficit. He noted that LRTS revenue was down. B&F has taken action on this situation by requesting that the Board provide information to B&F on programs and associated costs so that B&F can determine whether additional funding is needed. The major concern is the projected $37,000 loss for the ALCTS Newsletter. Reserves will drop 10% this year but will remain within ALA requirements. B&F has recommended that the $4,000 for the New Initiatives fund also be used to offset the deficit. There will also be a $10,000 deficit for FY 97/98. Strategies to improve the ALCTS financial situation include: differential membership dues; cease printing the ALCTS Newsletter; raise funds for programs. ALCTS has added to its 3-year financial goals: investigating partnerships; extra-mural funding and controlling costs.
3.11 Report of the LRTS Editorial Board/CCS LRTS Assistant Editor (Jay Lambrecht)
Publication of LRTS is still lagging about 3 months behind schedule, though the turnaround time for reviewing manuscripts is short. There is some interest in reinstating the "Years Work in ..." theme issues. LRTS is soliciting authors for a Spalding memorial.
3.12 ALCTS Research and Statistics Committee (Merry Schellinger)
The ALCTS Board wants the committee to come up with a new research agenda. There was discussion about a possible program on methodologies to help authors with their research. The committee will draft about 6-10 research questions on current topics and post on the web. The committee also intends to pursue a statistics project on consistency in definitions and hopes to come up with some benchmarks.
3.16 Map Cataloging Discussion Group (Laurez Jizba for Barbara Rapoport)
The G schedule is now up in electronic form. Problems have been identified with the names of countries on CIA maps.
3.13 Policy and Research Committee (Merry Schellinger)
A consolidated research topics list will be put on the web and monitored for use over the next 6 months. A program is being planned for 1999 for those interested in doing research, especially in cataloging classification.
Cataloging of Children's Materials Committee (Gregory New for Diane Stine)
Their program on Dewey was well-received and they now plan to go to PLA with it.
3.15.4 Chair's Program: Embracing the Technological Future
Johnson reported there were over 500 in attendance and the comments were positive.
3.15.5 Serials Section Program: At issue: defining seriality in an electronic world.
L. Jizba reported the program was well-attended.
1.11 Relationships of the CCS Policy and Research Committee (Merry Schellinger) (CCS/97/2/6)
Schellinger noted she has received one comment to delete the LC representative, now Beecher Wiggins, though she thinks the committee needs to keep that communication. Alternatives could include deleting the representative with the understanding that the Chair invites or having the selection of the representative be part of the CCS nomination process. Simpson pointed out that LC actually selects the representative and that one advantage of having LC representation is receiving the LC reports. There was general agreement to continue having an LC representative.
There was a question about the roster terminology for the LRTS Assistant Editor. **Schellinger will review.
There was discussion on the CCS representative to the ALCTS Planning Committee. The question was raised whether the Planning Committee representative should be voting since every committee needs an odd number of voting members. Simpson noted that for the next year we do have a committee member who is the CCS representative to the Planning Committee. Within two years we will know what the recommendations for the committee representatives will be. There was agreement to leave as is for the next two years but to change the charge. The other recommended changes to the roster were accepted. **McGarry will follow up with the ALCTS Office on finding out the procedure for making changes to the roster in the Handbook. The list of changes follows:
CHANGE: One member is LRTS Assistant Editor for CCS.
TO: The LRTS Assistant Editor for CCS is an ex-officio member of PRC.
CHANGE: The Chair serves as an ex-officio member of the ALCTS Planning and Research Committee and as a non-voting ex-officio member of the CCS Executive Committee.
TO: The Chair serves as the CCS Representative to the ALCTS Committee on Research and Statistics. The Chair is a member of the ALA Research and Statistics Assembly.
1.12 Recommendations on Committee Representatives (Paul Weiss & Merry Schellinger)
Weiss noted that governance is the distinction between section representation or not.
1.13 Recommendations on the ALCTS membership survey (Cynthia Whitacre)
Schellinger took the recommendations to PRC and received additional questions. **Whitacre will consolidate CCS input and forward to McGarry for final editorial review before sending to ALCTS.
1.14 Recommendations for Improving Committee Effectiveness (Paul Weiss) (CCS/97/2/7)
**Weiss will follow up to see if ALCTS has received the current draft and suggests any revisions. Simpson noted that a consultant could be appointed by the vice-chair to expand the expertise of a committee.
3.19 Unfinished business.
ALCTS Newsletter: CCS Exec agrees with a migration to electronic format. Since the Newsletter is received as part of the dues, it was suggested that members without electronic access have some mechanism to receive a print version.
AACR2e: While CCS Exec is dissatisfied with ALA Editions' response to its letter to the ALA Executive Director, the committee agreed that no further action should be taken, but we would ask for continuing reports.
Meeting times: Johnson has received comments that the format of Sunday's meeting (grouped with other committees) is not satisfactory due to the noise, distractions, and the inability to have executive sessions. **McGarry will give ALCTS this feedback and ask for a separate room. There was discussion on whether to change the time of the Friday meeting to earlier in the day. Members voted to keep the customary time.
Carol Chamberlain, ALCTS President, visited CCS Exec and thanked CCS for its responses to the Budget and Finance Five-Year Plan and the report of the Task Force on Electronic Communications. The new committee on electronic communications will be considering CCS Exec's reactions to the original report.
EXECUTIVE SESSION:
3.21 ALCTS/CCS Nominations/Appointments (Dorothy McGarry)
The process is completed. **McGarry will compile statistics and send to CCS Exec.
Simpson introduced the following resolution. The motion was unanimously approved.
Whereas, Bruce Johnson has faithfully served CCS and ALCTS for many years; and
Whereas, Bruce Johnson has been recognized by his peers by his election as Chair of CCS; and
Whereas, Bruce Johnson has led CCS with distinction during a year of transition and progress; therefore,
Be it resolved, that the Executive Committee of the Cataloging and Classification Section extends its thanks and appreciation to Bruce Johnson.
The CCS Executive Committee commended Simpson for his work in CCS over the years.
The meeting was adjourned.
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