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Travel and Hotels

 

Attendee Travel and Hotels
Midwinter Meeting Registration and Housing

(Please Note: This site is for attendees only. Exhibitors please check the Exhibit Manual for more information.)
Experient is ALA’s travel management company for both hotel and airline reservations. As an ALA attendee or exhibitor, you are eligible for special airline and hotel rates.

Table of Contents

Hotel Reservation Information   

ALA 2010 Midwinter Meeting Hotel Information   

Hotel Rate Sheet and Hotel Map  

Boston Subway Information (pdf)-directions from each ALA hotel to
the Boston Convention and Exhibition Center.

Boston Walking Information (pdf)-directions from each ALA hotel to
the Boston Convention and Exhibition Center.

Boston Convention and Exhibition Center (BCEC) Restaurant Map (pdf).

 

ALA 2010 Hotel Registration Dates

You must be registered for the Midwinter Meeting before you can register for housing.
Housing will be open on the following dates.

Bundled 2010 Midwinter Meeting and Annual Conference Housing Registration - September 1-30, 2009

ALA 2010 Midwinter Meeting Housing Registration- October 1, 2009
Deadline for 2010 Midwinter Meeting Housing Registration is December 11, 2009.

ALA 2010 Annual Conference Housing Registration - January 4, 2010
Deadline for 2010 Annual Conference Housing Registration is May 21, 2010

 

Ways to Register:

Online:
2010 Midwinter Meeting Housing Registration
If you are experiencing difficulties with this web site, please call our housing registration company directly at 1-800-974-3084.

Mail:
2010 Midwinter Meeting Housing Reservation Form (pdf),
you will need your Midwinter Meeting registration number.
ALA Registration Headquarters
568 Atrium Drive
Vernon Hills, IL 60061

Fax:
1-800-521-6017
2010 Midwinter Meeting Housing Reservation Form (pdf),
you will need your Midwinter Meeting registration number. 

Phone:
Call 1-800-974-3084
you will need your Midwinter Meeting registration number
Housing Reservations Only.

 

Housing Registration and Cancellation Deadlines   

You must be registered for the ALA 2010 Midwinter Meeting before you may register for housing. The deadline for ALA 2010 Midwinter Meeting housing is December 11, 2009. Rooms are assigned on a "first come/first served" basis and room availability for your arrival and departure. Failure to check into your hotel room on the scheduled date of your arrival will result in the cancellation of your reservation and a charge equal to one night's room and tax to the credit card used to guarantee your reservation. All changes and/or cancellations prior to January 5, 2010, must be made through the ALA Housing Headquarters. After January 5, 2010 changes and cancellations must be made directly to the hotel at least 72 hours prior to arrival date.

 

Airline Reservation Information- New Information   

Logan Airport (BOS) is located in East Boston, serving the city of Boston and the greater New England area.Logan International Airport has five terminals, with an expanded Terminal E, airport transit facilities, and parking. A comprehensive range of amenities and services at Logan Airport is available to travelers, including gift, news, and duty-free shops, restaurants, and banking and currency services. Wireless Internet access and a manicure service are also available. A choice of ground transportation options includes car rental, shuttles, MBTA buses, taxis, and water taxis, with the airport just four miles (six kilometers) northeast of Boston.

Boston Logan Airport Map http://www.boston-bos.com/maps.html
Boston Logan Airport Terminal Information http://www.boston-bos.com/terminals.html

Reservations:

Special meeting fares have been arranged for travel to the 2010 ALA Midwinter Meeting. Custom itineraries may be booked through the ALA Travel Desk by phone or email only. The Travel Desk offers the lowest applicable airfares and best journey times to the meeting.

Fly on United Airlines, the official airline and save with special discounts exclusive to attendees and guests.

  • A 5% discount off qualifying travel on United, United Express, or United code share flights operated by Air Canada, Island Air, or Great Lakes (US 48 states, Hawaii, and  Canada). An additional discount will be extended on select fares when you book and ticket 30 days or more in advance.
  • Special international discounts are available based on specific fare codes available on United, United Express, or Lufthansa.
  • Discounts apply to U.S. point of sales only. Applicable restrictions apply.

Phone: 
ALA Travel Desk toll free at 1-800-644-7313
8:00 a.m. to 5:00 p.m. CST, Monday through Friday
A minimal service fee applies.

Email:
ala@ganttravel.com 
A minimal service fee applies

Call United Airlines directly at 1-800-521-4041. Provide promotional code #500CR. Support your organization by referencing the United ID number. We recommend booking early to receive the greatest discounts off the lowest applicable fares.

Important information regarding the TSA Secure Flight Program

The Secure Flight Program requires that airlines provide the following information on every passenger:

  1. Full Name

  2. Date of Birth

  3. Gender

The name that is used to make your airline reservation must exactly match the name on the government-issued photo identification that you will present to the TSA to clear security check points in the USA. Visit http://www.tsa.gov for details.


 

Airport Transportation Information   

   Free Airport Shuttle-( Proof of hotel reservation in ALA hotel block and sign up required)You will receive a free airport shuttle ticket from the Boston Convention and Exhibition Center to Logan International Airport on Monday, Jan 18, 2010 if you reserve a room in the ALA hotel block though Experient (our registration company). You must sign up for the ride at the shuttle supervisor table located at the shuttle drop-off location at the convention center. You must keep your ticket to present to the bus driver when boarding for the airport. Tickets are not transferable. Exhibitors are included.

Ultimate Shuttle Special Offer: Flat rate shared ride service available from  Boston Logan International Airport to all hotels within ALA's block as well as the Boston Convention and Exhibition Center. 10% discount off published rates will apply.  To book your ride go to www.ultimateshuttle.com and enter the Frequent Flyer ID "Library" in the upper left hand corner to receive the discount.

Logan Airport (BOS) is located in East Boston, serving the city of Boston and the greater New England area. There are numerous alternatives for transportation to and from the airport found at http://www.massport.com/logan/getti.html


 

Train, Bus Travel, Taxis and Rental Car Information   

Amtrak: Valid for Travel: January 12, 2010- January 22, 2010
Amtrak offers a 10% discount off the lowest available rail fare to Boston, MA between the above dates. Includes travel up to three days prior to the convention start date and three days following the last day of the meeting. To book your reservation call Amtrak at 1 (800) 872-7245 or contact your local travel agent. Please refer to Convention Fare Code X98Y-968 when making your reservation; a 10% discount has been approved. When calling 1800-872-7245 you need to say "operator" or "agent" during the automated calling to be referred to a live agent. A live operator can confirm the code for the American Libraries Association group with the discount code. Conventions cannot be booked via Internet. This offer is not valid on the Auto Train and Acela service. Offer valid with Sleepers, Business Class or First Class seats with payment of the full applicable accommodation charges. Fare is valid on Amtrak Regional all departures seven days a week, except for holiday blackouts.

Greyhound: Contact Greyhound at 800-229-9424 or go online at www.greyhound.com

Taxi's Flat Rates:
Meter Rates: Starting meter, $2.60; Airport Fee, $2.25; each additional 1/7 mile $.40; Waiting time, $28.00; Flat rate, $3.20
Passengers are responsible for all roadway/tunnel charges. Please note: These rates are for Boston Taxis leaving Logan Airport. For rates to Logan, please contact a local taxi company. Metered rates from Logan to the Boston-area hotels range from approximately $25 to $50.
Boston Licensed Taxi Companies
Boston Cab (617)536-5010
City Cab (617) 536-5100
ITOA (617) 825-4000
Metro Cab (617) 782-5500
Town Taxi (617) 536-5000


Rental Car Information

AVIS Rental Car: If you plan to travel while you are in Boston, ALA has negotiated exclusive rates with AVIS for rental cars during the meeting. For rates and reservations call 800-331-1212. You must mention the AVIS AWD#D005980, when calling to receive the special ALA rate.

Parking at the Boston Convention and Exhibition Center   

For self parking turn into the east side entrance off Summer Street and continue to the end of the building, turn right and go down the ramp. At the bottom, turn left and you will see the entrance to the "South Parking Lot." Shuttle buses run continuously between the lot and building entrance. Self parking is $10 all day.  

Free ALA Shuttles and Public Transit    

Free ALA Shuttle Buses, sponsored by Gale Cengage Learning- The shuttle buses will operate between all participating hotels and the Boston Convention and Exhibition Center during the meeting. Service will also be provided for attendees with disabilities (advance notice is required). Shuttle bus schedules (including daily pickup times, locations and destinations) will be published in Cognotes ( the daily show newspaper available during the meeting) and will be available onsite. Complimentary bus service is provided by Gale Cengage Learning. Don't forget to stop by their booth and say thanks for the lift. Shuttle Bus Schedule and Routes

Massachusetts Bay Transportation Authority http://www.mbta.com/
Check here for schedules, routes and fares.
At http://www.mbta.com/fares_and_passes/subway/ you will find great deals on subway passes including the Day/Week Link Pass for $15 for 7 Days with unlimited travel on the Subway, Local Bus, Commuter Rail Zone 1A, and Inner-Harbor Ferry. 

Visit the BCEC Transportation Desk located on the west side of the North Lobby, Level One. Here you can purchase passes and find transportation information, including subway maps, bus routes, and taxi arrangements.

 

AMERICAN LIBRARY ASSOCIATION
50 E. Huron, Chicago, IL 60611 Call Us Toll Free 1-800-545-2433
2010 American Library Association
For questions or comments about the Conference Web Site email kwilliams@ala.org