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Registration
Table of Contents
If you have any problems or questions about registration please contact our Customer Service Department at 1-800-974-3084
Midwinter Meeting Information-If you registered for the Bundled Registration you may now go back into your registration and add any pre-conferences, Midwinter Institutes or special events to your registration.
Cancellation Policy: Cancellation requests must be received in writing and postmarked by the following deadlines:
Full Bundle: (Midwinter Meeting and Annual Conference)- Dec. 5, 2008
Midwinter Meeting Only: Dec. 5, 2008
Midwinter Housing: Dec. 19, 2008
Annual Conference Only: May 28, 2009
Written cancellation requests, postmarked by the deadline, will result in a full refund, less a handling fee of $25 for each event ($50 for the Bundle).
Full Bundle Cancellation Policy: Written request for the cancellation of the Midwinter Meeting only must be postmarked by Dec. 5, 2008 and will result in a refund minus the early bird registration rate of the Annual Conference and a handling fee of $25. Written request for the cancellation of the Annual Conference only must be postmarked by May, 28, 2009 and will result in a refund minus the advance registration rate of the Midwinter Meeting and a handling fee of $25.
How to Register
Online
Registration for the 2009 Midwinter Meeting
By Mail:
Send completed form (pdf) and payment to:
ALA Registration and Housing Headquarters
568 Atrium Dr.
Vernon Hills, IL 60061
By Fax: To pay with a credit card, fax completed form (pdf) to 800-521-6017. Do not mail faxed form.
Paying by Check or Purchase Order: (these forms of payment are not available for use with the online form)
Send completed form (pdf) and payment to:
ALA Registration and Housing Headquarters
568 Atrium Dr.
Vernon Hills, IL 60061
Note: To register multiple attendees: please print the form and fax individual registrations to the number above or if paying by check please mail the forms to the address above.
Registration Rates
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Onsite |
Daily |
| ALA Personal Member* |
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$190 |
$135 |
| ALA Division Member* |
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$190 |
$135 |
| ALA Student Member |
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$87 |
$62 |
| NonMember |
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$300 |
$205 |
| Exhibits Only |
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$25 |
$25 |
| Exhibits Supreme |
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$50 |
$50 |
*must show proof of ALA membership
**must show proof of ALA library student membership
Daily fees are charged onsite only, and allow an attendee to register for just one day of the meeting.
Registration Hours at Midwinter Meeting
Friday, January, 23- 8:00 a.m.- 7:30 p.m.
Saturday and Sunday, January 24-25- 7:30 a.m. - 5:00 p.m.
Monday, January 26- 7:30 a.m. - 2:00 p.m.
Housing: You may register for Midwinter housing. You will not be able to register for Annual housing until it opens on Jan 5., 2009, 8:00 am CT.
New this year! You must be registered for the Midwinter Meeting before you can make your housing registration. (This also applies to the Annual Conference.) You will be able to register for Annual Conference housing when it opens on January 5, 2009, 8:00 am CT. At that time all you have to do is go into the registration system from a link on the ALA webpage and enter your registration confirmation number. So be sure to save the confirmation number you receive when you register.
Events Requiring additional Registration
You may register for any Midwinter Institutes or Special Events found in the Midwinter Advance Program booklet.
Non-Members: Join ALA and Save!
Non-Members and Former Members of ALA are invited to join the association to receive both the member registration discount as well as ongoing benefits to your career and professional knowledge that comes from membership.
First, go to the Membership page to join/re-join and start taking advantage of new and improved benefits like: AL Direct, our weekly email edition of American Libraries that keeps you on the cutting edge of news that affects all types of libraries; discounts on continuing education through Element K, our online skills building site; and your members-only discount on ALA Editions and Graphics products for you and your library. Then, come back here and register for Midwinter at a substantial savings. If you have questions about which membership is right for you, email John Chrastka, Manager for Membership Development at jchrastka@ala.org.
Exhibits Only and Exhibits Supreme Registration
An Exhibits Only badge is $25 and is good for all 4 days of the exhibits (Friday evening, Saturday-Monday) only. The Exhibits Supreme badge is $50, and includes all four days of the exhibits, plus the three Sunrise Speaker Series sessions. Exhibit Only and Exhibits Supreme badges will be available for advance registration, as well as for purchase on site. No refunds for Exhibits Only or Exhibits Supreme registration.
Confirmations
The ALA Registration will e-mail or mail a registration and housing confirmation. If you do not receive a written confirmation within one week, please email or call Experient's Customer Service Center at 800-974-3084, to verify your registration and housing.
Badges
If registration is received by the advance deadline, your badge will be mailed to you no later than two weeks before the meeting. If you registered online after the advance deadline or your registration was faxed or postmarked after the deadline, you will need to pick up your badge at the Will Call/Corrections Counter at Registration in the Colorado Convention Center.
Badges will not be sent to countries other than the U.S. and Canada. Residents of other nations may pick up badges at the Will Call/Corrections Counter in the Convention Center.
Refunds and Cancellations
Substitutions are welcome at any time. Otherwise, registration cancellations must be made in writing and postmarked or faxed by the cancellation deadlines below. Cancellations will result in a full refund less a $25 processing fee, one per event ($50 for the Bundle Registration, see special cancellation policy above.) No phone cancellations will be accepted. No refunds for cancellations postmarked after the cancellation deadlines below. No Exhibits Only or Exhibits Supreme refunds. Refunds will be processed after the Midwinter Meeting. Send cancellations to 568 Atrium Dr., Vernon Hills, IL 60061 or email to ala@experient-inc.com.
Cancellation Deadlines:
Full Bundle (Midwinter Meeting and Annual Conference): 12/05/08
Midwinter Meeting Only: 12/05/08
Midwinter Housing: 12/19/08
Annual Conference Only: 5/28/09
Children's Policy
Strollers are permitted on the exhibit floor, but only if there is a child in them at all times. Unescorted children are not permitted on the exhibit floor. Children under the age of five must be restrained at all times (stroller, back pack, etc.). Any child over the age of five must have an exhibits only badge to be admitted to the exhibit floor. These badges are available at onsite registration for $25. An adult must accompany all children under the age of 16.
Meal Policy
Meals are not included with regular Midwinter registration. Some preconferences, workshops and banquets include meals as part of an additional ticket price. This information is included with the description of the event.
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For questions or comments about the Conference Web site, email kwilliams@ala.org.
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