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GPO, NARA Announce Electronic Preservation PartnershipThe Government Printing Office and the National Archives and Records Administration announced an agreement August 12 to cooperate in the preservation of electronic government information. Under the deal, GPO will retain physical custody and be responsible for preservation of the more than 250,000 federal documents to which it provides free online access on its website. The archives agency will keep legal custody of the records to ensure their future availability.The new agreement permits the two agencies to work collaboratively to avoid duplicative efforts, explained Superintendent of Documents Judy Russell. Under the arrangement, NARA recognizes that GPO’s preservation activity is sufficient to fulfill NARA’s responsibility as legal custodian of the documents to ensure their preservation under the Federal Records Act. GPO will provide for the permanent preservation of a complete set of the records, maintaining them under preservation conditions that meet NARA standards. GPO continues to maintain its public-access responsibility for the documents under Title 44 of the U.S. Code. Under the records act, GPO currently transfers legal custody and the preservation copies of print and microfiche publications to NARA. In contrast, under this new agreement, GPO will retain both the access and preservation copies for electronic documents, although legal custody is still transferred to NARA. Posted August 18, 2003; modified August 18, 2003. |
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