Section Chair Calendar

July

  • Section chair begins term of office at the close of the final day of the Annual Conference.
  • Sends final appointment changes, additions, or deletions to ACRL staff.
  • Section chair ensures that all section committees, task forces, and discussion groups send minutes to ACRL two weeks after the Annual Conference.
  • Section nominating committee invites nominees to become candidates for office by July 20.

August

  • Send all reimbursement requests by section members for expenditures to ACRL by August 15 for processing before the end of the ACRL budget year.
  • ALA fiscal year ends on August 31. Chair receives notice of current budget allocations in early October.
  • Special Event Request form due if planning an event at the upcoming Midwinter Meeting.

September

  • Fiscal year begins September 1.
  • Section nominating committees submit names of candidates for spring ballot with formal letters of consent by September 13.
  • Deadline for submitting fund raising plans for Annual Conference programs to ACRL Executive Director is September 30.

October

  • Meeting space request forms for Midwinter meetings due in early October. Section chair must submit forms for ALL section committees and discussion groups.
  • Meeting space request forms for Annual Conference meetings due in late-October. Section chair must submit forms for ALL section committees and discussion groups, except for the unit's program (if applicable).  ACRL staff schedule all programs.
  • Section nominee’s completed biographical information due in online submission form by October 31.

November

  • AV requests for Midwinter Meeting due November 1.

December

  • Nominations and applications for ACRL awards due first Friday in December.
  • Submit items for ACRL Board review to ACRL by December 3.
  • Program Proposals and budget requests for next year's preconferences due in the ACRL Office by December 7.
  • Section award committees notify ACRL office of nominations by December 10.
  • Agendas and schedules of Midwinter meetings due mid-December.
  • Special Event Request form due if planning an event at the upcoming Annual Conference.
  • Chair of Program Planning Committee submits names, addresses, and information about Annual Conference program speakers to ACRL Program Officer.

January

  • Names of petition candidates (with completed biographical information) for the spring elections due in the ACRL Office by January 11.
  • Media profiles for award recipients due January 29.
  • Letters of agreement and contracts sent to preconference and program speakers by ACRL staff.

Midwinter Meeting

  • ACRL Board Approves preconference proposals and bylaws changes for the spring ballot.
  • Annual Conference preliminary program descriptions due January 11.

February

  • Section chair ensures that all section committees, task forces, and discussion groups send minutes to ACRL two weeks after the Midwinter Meeting.
  • Letters of agreement and speakers releases due from Annual Conference program speakers.

March

  • AV requests for Annual Conference due March 1.
  • All preconference brochures printed and mailed.
  • Section vice chairs finalizes section appointments by March 31.

April

  • Deadline to update award announcements is April 20.

May

  • Receive instructions for Plan for Excellence Implementation Report, which is due in mid-July.
  • Deadline for submitting items to the ACRL Board meeting is early May.

June

  • Chair arranges for transferring of current files to successor, and sends old files for archival records to ACRL staff.
  • Agendas and schedules of Annual Conference meetings due mid-June.

Annual Conference

  • Section Chair discusses with the Vice-Chair the work and direction of the section and any specific responsibilities which have been assumed by committee members.
  • Chair section’s executive committee meeting and section’s Annual Conference meeting.

July

  • Plan for Excellence Implementation Report due in mid July.

August

  • All reimbursement requests due to ACRL office by August 15. ALA/ACRL fiscal year ends August 31.