ACRL 2008-2009 CUPA-HR Position Description Task Force

   

In 2006, the ACRL CUPA-HR Position Descriptions of Academic Librarians task force was formed and was charged to:

  1. Review and revise as necessary current CUPA academic librarian position description
  2. To research national academic librarian position descriptions and identify those most current and relevant to today’s librarians
  3. To maintain an open and interactive working relationship with CUPA and ACRL staff throughout the process
  4. To insure that the leadership and membership of ACRL have an opportunity to comment on the revised descriptions and guide the process
  5. To create a mechanism that supports regular review of CUPA’s published librarian position descriptions and
  6. To create a marketing plan to let librarians know about the CUPA’s librarian position descriptions

   

PROCESS OF COLLECTING INPUT

The Task Force conducted hearings at ALA Midwinter 2007 and at ALA Annual Conference 2007. The draft position description document was posted on the ACRL Website for comments in the spring of 2007. The document was revised to reflect suggestions received. During the summer and fall of 2007, ACRL leadership communicated with CUPA-HR to clarify and negotiate as needed the number of slots Academic Librarian positions would be allotted in the 2008-2009 survey.  The maximum number was set at 15 total positions, and the Task Force was asked to prepare a final set of 15 academic librarian positions in time for Mid-Winter 2008 Board Meeting in Philadelphia which we did. The Board approved these position descriptions.

Since that time, CUPA-HR officials informed us that 12 of our 15 suggested descriptions were fine, but they had concerns about three of them because these positions equated to more than one of the current (historical) positions. Since data had been collected for these positions for many years, there were salary discrepancies when compared to the ACRL Task Force proposed combined positions.

We then revised the positions in a way that allowed CUPA-HR to maintain the integrity and continuity of their survey categories, while addressing the concerns of ACRL about updating the descriptions.  These adjustments allowed us to create levels within the positions in question (See reference/instruction librarian position and the cataloging librarian position).  That allowed us to retain the older job titles but be more accurate about the levels of work in each. These final 19 results were in fact more representative of what we had originally proposed to CUPA-HR. In the final analysis both parties seem to have obtained their desired results.  CUPA-HR was an excellent partner to work with on this very important project.

Ongoing management of these position descriptions has been handed off to the ACRL Personnel Discussion Group.
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ORIGINAL TASK FORCE SPREADSHEET

While the CUPA-HR listings (below) will provide the most useful data and widespread understanding about academic library positions, the ACRL Task Force believes that it would also helpful to participating members and their institutions to see the original detailed spreadsheet created with 22 positions and including: responsibilities listed in columns 1-6, scholarship responsibility, Service responsibility, and required education and experience.  That working spreadsheet is available here.

   

FINDINGS AND THEIR MEANING

This new compilation of Academic Library professional positions is the first significant update of CUPA-HR’s library survey listings in over ten years.  The resulting position descriptions, while not perfect are now in place and will begin to collect annual salary information. As noted earlier, it will take several years to build a track record for the newest positions in the survey.  The titles that are the same or similar to those in the former listing have a historical base of information and will continue to collect data. As the new more precise positions in the survey begin to be used, the older general listings will become more realistic as well. The Task Force believes it has created a solid foundation for salary data collection for our profession, and believes all of our institutions will benefit from its use. 

In addition to annual reporting of institutional salaries of professional positions, the CUPA-HR survey data is usually used by either institutional or library human resource professionals to establish 1) a range for a new hire or promotion, and/or 2) adjustment to an existing position salary for an individual whose salary has become “out of synch” with other campus positions or with the profession as a whole.

   

RECOMMENDED USE

The Task Force recommends that when a academic library position review is undertaken at any institution of higher education, the library director or dean meet with the HR staff involved to provide a link to the CUPA-HR or to this ACRL Academic Library Position Description web page in order to assure that the position and duties selected for consideration match up with these ACRL accepted titles and descriptions.  Making sure the position in question at your institution matches up as closely as possible with one of these approved positions will insure 1) that your library’s professionals are in the category/title that best matches the duties and responsibilities and 2) that the institution considers that salary range for the correct position when reporting and/or establishing starting or continuing library positions.

   

NEW ACADEMIC LIBRARY POSITION DESCRIPTIONS

As they will appear in the CUPA-HR Survey for fall 2008:

 

 

2008-09 ADMINISTRATIVE COMPENSATION SURVEY POSITIONS

2008-09 Number

2006-07 Number

POSITION

DESCRIPTION

1226

[229.00]

Library Dean (previously Dean, Library and Information Sciences)

Provides strategic leadership for all functions of the library in collaboration with other academic units and in support of the mission of the College/University. Serves as primary advocate for the library and able to articulate and implement a vision for the future of academic libraries. Degree requirement: ALA Accredited Masters.

1426

[229.10]  

Deputy College Librarian - Assoc Dean/Director or Branch Librarian (previously Assoc/Asst Dean, Library and Information Sciences)

Collaborates with the Director/Dean in all aspects of library leadership/management and may have direct management responsibility for one or more areas of operation such as budget, personnel or strategic planning. May have responsibility for operation of a branch library. Degree requirement: ALA Accredited Masters.

2050

[203.00]

Library Director (previously Director, Library Services)

Provides strategic leadership for all functions of the library in collaboration with other academic units and in support of the mission of the College/University; serves as primary advocate for the library. At some institutions, position may be referred to as Chief Librarian or have the title of Dean. Degree requirement: ALA Accredited Masters.

2051

[203.20]

Acquisitions Librarian (previously Head Librarian, Acquisitions)

Collaborates with Collection Development librarian on resource budgeting. Negotiates licensing agreements with vendors and monitors electronic invoicing. Implements policies and procedures to improve workflow. Degree requirement: ALA Accredited Masters.

2052

[203.30]

Head of Technical Services (Previously Head Librarian, Technical Services)

Responsible for planning and program development, management of cataloging, serials and binding and electronic licensing; helps to develop and oversee materials acquisition budget; implements creative use of technology for technical services operations; works with various library vendors. Degree requirement: ALA Accredited Masters.

2053

[203.40] 

Head of Public (Access) Services (previously Head Librarian, Public/Access Services)

Manages all aspects of Public Services including some or all of the following: circulation, reserves, ILL, reference, instruction and outreach. Accountable for service quality, innovation and creative use of available technology in support of Public Service operations. Degree requirement: ALA Accredited Masters.

2054

2054

Head of Cataloging and Metadata - Cataloger Level III (previously Head Librarian, Cataloging)

Responsible for original, complex and copy cataloging of materials in all formats including electronic resources; may manage department. Reviews and implements new workflows as technologies change. Provides departmental supervision and training to staff and student assistants in cataloging and support tasks. Reviews cataloging policies and procedures and implements improvement. Plans and implements metadata schema and standards and develops work flow procedures for metadata projects. Degree requirement: ALA Accredited Masters.

2055

2055

Head of Collection Development (previously Head Librarian, Collection Development)

Collaborates with librarians and faculty members on collection development policies for all formats of resources. Responsible for the ongoing assessment of collections and their use. Responsible for work with vendors and for licensing agreements. Works with potential donors of library resources. Degree requirement: ALA Accredited Masters.

2056

2056

Special Collections Librarian/Archivist (Conservation Librarian) (previously Head Librarian, Archives and Records Management)

Ensures consistent and secure access to special collection through the creation of policies and procedures.  Develops reappraisal and collection policies. Assist in the creation of digital resources. Analyzes current condition of materials and implements appropriate preservation measures for use and long term storage. Works with appropriate college offices, alumni and other entities in identifying potential donors and materials that support the college mission. May also be responsible for conservation. Degree requirement: ALA Accredited Masters.

 

 

2008-09 ADMINISTRATIVE COMPENSATION SURVEY POSITIONS

2008-09 Number

2006-07 Number

POSITION

DESCRIPTION

2550

100

Head of Reference & Instruction - Reference Level II (previously Reference and Instruction Librarian)

Provides general and virtual information, research and reference services; plans, teaches and assesses information literacy instruction in collaboration with faculty; develops web and print based materials; serves as liaison to academic departments. Provides continuing education on pedagogy for all teaching libraians. Locates and creates digital content to support academic instruction; explores, evaluates and encourages deployment of emergent technologies into library programs and services. Position may include Information Literacy/Instructional Design responsibilities. Generally this individual has 3-5 years of experience in the field. Degree requirement: ALA Accredited Masters.

2551

101

Reference and Instruction Librarian - Reference Level I (previously Reference Specialist)

Provides general and virtual information, research and reference services. Plans, teaches and assesses information literarcy instruction in collaboration with faculty and/or Department Head. Develops web and print based materials. Serves as liaison to academic departments. Locates and creates digital content to support academic instruction; Explores, evaluates and encourages deployment of emergent technologies into library programs and services. Generally this individual has 0-1 year of experience in the field. Degree requirement: ALA Accredited Masters.

2552

102

Cataloger/Metadata Librarian - Cataloger Level II (previously Catalog Librarian)

Responsible for original, complex and copy cataloging of materials in all formats including electronic resources. Reviews and recommends new workflows as technologies change. May supervise and train student assistants in cataloging support tasks. Reviews cataloging policies and procedures and makes recommendations for improvement. Generally this individual has 2-3 years of experience in the field. Degree requirement: ALA Accredited Masters.

2553

103

Cataloger Librarian - Cataloger Level I (previously Cataloging Specialist)

Responsible for original and copy cataloging of materials in all formats including electronic resources; may provide training to student assistants. Evaluates bibliographic records for contribution to the Library of Congress database. Bachelor's degree and 0-1 yers of experience or ALA Accredited Masters. 

2554

 

Coordinator of Library Services for Distance Education

Develops and manages distance library services incorporating optimal traditional and technological resources to support academic programs offered at a distance. Coordinates development and implementation of a strategic plan to identify institutional priorities and goals for DE. Establishes and coordinates agreements with other institutions as needed; facilitates document delivery. Degree requirement: ALA Accredited Masters.

2555

 

Government Documents/Publications Librarian

Assumes leadership and responsibility for the planning and operation of the government documents department. Responsible for the transition of the documents to an electronic environment including ensuring quality bibliographic control of documents, maps and geospatial materials. Promotes the use of the material to faculty, students and others. Degree requirement: ALA Accredited Masters.

2556

 

Serials Librarian

Assists in the authentication, activation and maintenance of access to paper and electronic serials. Manages payment of serials orders and invoices; solves complex problems that arise in the processing of serials. Maintains effective working relationships with publishers and vendors. Degree requirement: ALA Accredited Masters.

2557

 

Systems Librarian (Digitization Collection Librarian)

Serves as the database administrator for the library's integrated system. Responsible for the information technology infrastructure for the library; trains staff on new technologies; provides leadership in solving problems associated with delivery of electronic resources. Researches, evaluates and recommends methodologies, standards, software for the creation and preservation of digital collections; serves as expert to other library and college staff regarding the digitization and preservation of resources and records. Manages any open source projects and licensing of digital content. Degree requirement: ALA Accredited Masters.

5563

5563

Electronic Resources Librarian

Provides leadership in the management and procurement of electronic resources; collects and analyzes usage data to assist in selection decisions; troubleshoots access problems; promotes public awareness and use of electronic resources. Degree requirement: ALA Accredited Masters.

5564

393

Media Librarian (previously Digital Resources Manager)

Develops and manages media resources often in conjunction with media/IT facilities; develops media collections and provides information services for the collection; ensures copyright compliance for media materials. Degree requirement: ALA Accredited Masters.

 

   

MEMBERS OF THE ACRL TASK FORCE ON ACADEMIC LIBRARY POSITION DESCRIPTIONS

  • Thomas Abbott, Chairperson: Dean of Libraries and Distance Learning, University of Maine at Augusta
  • Debbie Malone, Library Director DeSales University
  • David Nutty, University Librarian, University of Southern Maine
  • Joyce Thornton, Associate Professor and Head of Personnel for University Libraries, Texas A&M University
  • Joyce Rumery, Dean of Libraries, University of Maine (Orono)
  • Kathryn Deiss, Content Strategist, Association of College and Research Libraries
  • Lorrell Swader, Director, Office for Human Resource Development and Recruitment, American Library Association
  • Tracy Mendoza