STS Manual: Functions, Responsibilities, and Duties of Officers

sts

STS Section Chair
STS Vice-Chair/Chair-Elect
STS Past-Chair/Liaison to ACRL Board
STS Secretary
STS Publicity Officer
STS Member-at-Large

   

STS Section Chair

1. Serves as an officer of the section and assists in advancing the goals and objectives of the section in accordance with ACRL strategic directions and priorities.

2. Oversees the development, implementation, and reporting of the section's contribution to, and support of, the ACRL goals and strategic directions.

3. Chairs all meetings of the section Executive Committee at Annual and Midwinter Conferences.

4. Attends meetings of the section committees when possible.

5. Establishes or dissolves both special and standing committees with the approval of the executive committee.

6. Oversees section program at Annual Conference; chairs annual meeting of section, which may follow, precede, or be separate from the program.

7. Meets deadlines for requests for payment and reimbursement, according to the budget submitted.

8. Schedules all of the section's committee meetings and programs for Midwinter and Annual Conference after consulting committee chairs. Completes meeting request Web form for all committees and programs.

9. Submits reports to the ACRL Board on section activities for distribution to the ACRL Board.

10. Responds to inquiries from members and non-members regarding section interests and activities.

11. Chair co-represents with vice-chair/chair-elect the section on ACRL Sections Council. Presents oral and written reports on section events and plans to Council.

12. Fills committee vacancies during term in office.

13. Represents the section at the division level in accordance with ALA policy.

14. Arranges to have minutes taken for each meeting and provides copies to ACRL staff.

15. Conducts all meetings in accordance with ALA's "Open Meeting" policy.
Source: ALA Policy 7.4.3

16. Attends and participates in ACRL Leadership Council sessions (usually held Friday afternoons at the ALA Midwinter and Annual Conferences.

In addition to the functions and responsibilities listed above, the Chair should consult the STS Master Calendar.

   

STS Vice-Chair/Chair-Elect

1. Serves as an officer of the section and assists in advancing the goals and objectives of the section in accordance with ACRL strategic directions and priorities.

2. As a member of the Executive Committee, attends meetings of the committee at Annual and Midwinter Conferences, including those at the Annual Conference immediately preceding the taking of office.

3. Appoints a Nominating Committee that is responsible for producing a slate of candidates for section office. The STS Past-Chair will serve as the Chair of the Nominating Committee. The section vice-chair may not be a member of the nominating committee (see ALA Bylaws, Article III, Section 1.a).

4. If a program is planned, a Conference Program Planning Committee and chair should be appointed that is responsible for planning the section's programs at the Annual Conference during year as the Annual Conference during year as chair. May serve as a member of the committee according to section bylaws.

5. Makes appointments to all other section committees for terms beginning when term as chair begins. Submits list of appointees to ACRL.

6. Submits section's budget requests for year as chair by deadline.

7. Responds to inquiries from members and non-members regarding section interests and activities.

8. Serves on the ACRL Conference Program Planning Committee. Reports to ACRL vice-chair at meeting of the committee on section program being planned for Annual Conference during the year as chair.

9. Vice-chair co-represents (with section chair) the section on the ACRL Section's Council.

10. Updates information for award flyer if section presents ACRL award.

11. Appoints chairs of newly formed discussion groups.

12. Attends and participates in ACRL Leadership Council sessions (usually held Friday afternoons at the ALA Midwinter and Annual Conferences.

In addition to the functions and responsibilities listed above, the STS Vice-Chair/Chair-Elect should consult the STS Master Calendar


STS Past-Chair / Liaison to ACRL Board 

1. Serves as an officer of the section and assists in advancing the goals and objectives of the section and ACRL.

2. Serves as a member of the Executive Committee; attends meetings of the Committee at Annual and Midwinter Conferences.

3. Chairs the Nominating Committee in the year following their term as past-chair.

4. Serves on ACRL Sections Council along with STS Vice-Chair.

5. Serve as ACRL Liaison. Brings forward concerns from section and represents the section at ACRL Board meetings at Midwinter and Annual conferences.

6. Reports ACRL Board issues and activities to the STS Executive Committee.

7. Other tasks according to the section bylaws or as assigned by the section Executive Committee.

In addition to the functions and responsibilities listed above, the STS Past-Chair/Liaison to ACRL Board should consult the STS Master Calendar:

   STS Secretary

. Serves as an officer of the section, and assists in advancing the goals and objectives of the section and ACRL.

2. Prior to the Annual and Midwinter meetings, reviews STS Manual and Bylaws. As a member of the Executive Committee, attends and takes minutes at STS Council meetings and Executive Committee meetings during Annual and Midwinter Conferences. Reminds Council members to send copies of any reports for inclusion in the Council meeting minutes. If possible, also attends STS Council meetings at the Annual Conference immediately preceding taking office. Prior to Annual and Midwinter meetings creates and distributes table signs, displaying full name and STS positions held, for all Council members and known guests for the Council I and II meetings.  Also creates table tent signs for committee names for those that take place in the all-committees meeting.  Takes responsibility to insure that committee name signs are in place on tables in the venue of the all-committees meeting a minimum of 10 minutes before the meeting, to assure ease of location of their tables by committee co-chairs and members.  This responsibility can be delegated to a meeting attendee.

3. Takes attendance at STS Council and Business meetings by creating and circulating a sign-in sheet including name, institutional affiliation, e-mail address and phone number of Council members. Requests necessary corrections to sign-in sheet. Guest attendees should be invited to add information to the sign-in sheet and to indicate whether attendee is an STS member or if he or she is interested in serving on an STS Committee.

4. Distributes minutes to: STS Council members, ACRL Office, any other interested persons requesting them.

5. Forwards bylaw materials received from the Organization and Planning Committee and discussed by the STS Executive Committee to ACRL Bylaws committee for approval, places bylaw changes on annual mail ballot. Bylaws, both proposed and/or accepted, may be sent to C&RL News for publication.

In addition to the functions and responsibilities listed above, the STS Secretary should consult the STS Master Calendar:

    STS Publicity Officer

1. As a member of the Executive Committee, attends meetings of the committee and STS Council at Annual and Midwinter conferences.

2. Prepares and forwards announcements of STS activities to appropriate media at request of Executive Committee.

3. Sends press releases and other news items to American Libraries to reach the entire ALA membership. (Consult the most recent issue for appropriate names and address.)

4. Sends press releases and other news items to C&RL News.

5. Posts information on STS programs and activities to appropriate Listservs.

6. Prepares publicity materials for the STS conference program and reception.

7. Prepares list of Sci-tech vendors who exhibit at ALA for use by members of the section.

       STS Members-at-Large

1. Serves as an officer of the section and assists in advancing the goals and objectives of the section in accordance with ACRL strategic directions and priorities.

2. As a member of the Executive Committee, attends meetings of the committee at Annual and Midwinter Conferences, including those at the Annual Conference immediately preceding the taking of office.

3. Attends meetings of the STS Council.

4. Assists the chair with preparations for the All Member Meeting and Breakfast at the Annual conference.

5. Assists with preparations for the STS Welcoming Event at the Annual conference.

6. Organizes all food and beverages for all STS events that have food and beverages for both the Midwinter and Annual conferences.

7. Organizes the STS Dinner for Midwinter and Annual Conferences.

8. Chairs the Liaison Committee.

9. At the request of the chair, coordinates responses to ACRL activities, such as the Environmental Scan.

10. At the request of the chair or vice-chair, represents STS leadership at meetings when the chair and vice-chair are unable to attend.

11. At the request of the chair, assists with fundraising for STS programs and events for both Midwinter and Annual conferences.

12. Assumes duties as delegated by the chair or vice-chair of STS.

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