STS Meeting Schedule, Room and Equipment Requirements: General Meetings

   

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This page does not reflect current information, it is for planning purposes only

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General Meetings

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   Council I:  Midwinter
  1. Day: Friday
  2. Time: 8:00pm-10:00pm
  3. Open/Closed: Open
  4. List in Program: Y
  5. Estimated Attendance: 60
  6. Set-Up: Conf/Aud
  7. Chairs Conference: 45
  8. Chairs Audience: 15
  9. Chairs Head Table: N
  10. Podium w/ Microphone: N
  11. Floor Microphones:
  12. Equipment: Flip Chart/Markers, 12 table microphones (3 on each side of Conf. open square).
  13. Notes: Need access to room by 7:30pm

   

Council II:  Midwinter
  1. Day: Monday
  2. Time: 9:30am-12:30pm
  3. Open/Closed: Open
  4. List in Program: Y
  5. Estimated Attendance: 50
  6. Set-Up: Conf/Aud
  7. Chairs Conference: 40
  8. Chairs Audience: 10
  9. Chairs Head Table:
  10. Podium w/ Microphone: N
  11. Floor Microphones:
  12. Equipment: Flip Chart/Markers, 12 table microphones (3 on each side of Conf. open square).
  13. Notes:
   Discussion Group Chairs: Midwinter
  1. Day: Saturday
  2. Time: 11:30am-12:30pm
  3. Open/Closed: Open
  4. List in Program: Y
  5. Estimated Attendance: 10
  6. Set-Up: Conf
  7. Chairs Conference: 10
  8. Chairs Audience:
  9. Chairs Head Table:
  10. Podium w/ Microphone: N
  11. Floor Microphones:
  12. Equipment: Flip Chart/Markers
  13. Notes:  Purpose of this meeting is to provide an opportunity for all the Disc. Grp. chairs to get together in case they wish to (e.g. for cooperative planning, etc.)

   

New Members Orientation: Annual
  1. Day: Saturday
  2. Time: 8:00am-9:00am
  3. Open/Closed: Open
  4. List in Program: Y
  5. Estimated Attendance: 40
  6. Set-Up: Rounds of 10
  7. Chairs Conference: 40
  8. Chairs Audience:
  9. Chairs Head Table:
  10. Podium w/ Microphone:N
  11. Floor Microphones:
  12. Equipment: 2 Flip charts/markers
  13. Notes: Request this meeting be held at convention center or convention hotel
   Poster Sessions/Buffet: Annual
  1. Day: Monday
  2. Time: 8:30am-12:30pm
  3. Open/Closed: Open
  4. List in Program: Y
  5. Estimated Attendance: 200
  6. Set-Up: Poster Session/Buffet
  7. Chairs Conference:
  8. Chairs Audience:
  9. Chairs Head Table:
  10. Podium w/ Microphone:
  11. Floor Microphones:
  12. Equipment:
  13. Notes: next to Program, 12 poster tables with poster mounting (specify size, etc.), 2 buffet tables.  Captured here for potential use only. NOT NORMALLY A ROOM REQUEST!

   

Generic Meeting Setup
  1. Day:
  2. Time:
  3. Open/Closed: Open
  4. List in Program: Y
  5. Estimated Attendance:
  6. Set-Up:
  7. Chairs Conference:
  8. Chairs Audience:
  9. Chairs Head Table:
  10. Podium w/ Microphone:
  11. Floor Microphones:
  12. Equipment: Flip Chart/Markers
  13. Notes:
Council I: Annual
  1. Day: Friday
  2. Time: 8:00pm-10:00pm
  3. Open/Closed: Open
  4. List in Program: Y
  5. Estimated Attendance: 60
  6. Set-Up: Conf/Aud
  7. Chairs Conference: 45
  8. Chairs Audience: 15
  9. Chairs Head Table:N
  10. Podium w/ Microphone:N
  11. Floor Microphones:
  12. Equipment: Flip Chart/Markers, 12 table microphones (3 on each side of Conf. open square).
  13. Notes: Need access to room by 7:30pm
Council II: Annual
  1. Day: Monday
  2. Time: 8:00pm-10:00pm
  3. Open/Closed: Open
  4. List in Program: Y
  5. Estimated Attendance: 40
  6. Set-Up: Conf/Aud
  7. Chairs Conference: 30
  8. Chairs Audience: 10
  9. Chairs Head Table:
  10. Podium w/ Microphone:N
  11. Floor Microphones:
  12. Equipment:Flip Chart/Markers, 12 table microphones (3 on each side of Conf. open square).
  13. Notes:
Discussion Group Chairs: Annual
  1. Day: Saturday
  2. Time: 11:30am-12:30pm
  3. Open/Closed: Open
  4. List in Program: Y
  5. Estimated Attendance: 10
  6. Set-Up: Conf
  7. Chairs Conference: 10
  8. Chairs Audience:
  9. Chairs Head Table:
  10. Podium w/ Microphone: N
  11. Floor Microphones:
  12. Equipment: Flip Chart/Markers
  13. Notes:  Purpose of this meeting is to provide an opportunity for all the Disc. Grp. chairs to get together in case they wish to (e.g. for cooperative planning, etc.)
   Program: Annual
  1. Day: Monday
  2. Time: 8:30am-12:30pm
  3. Open/Closed: Open
  4. List in Program: Y
  5. Estimated Attendance:??
  6. Set-Up: Aud
  7. Chairs Conference:
  8. Chairs Audience: 200
  9. Chairs Head Table: 6 chairs - 4 table microphones
  10. Podium w/ Microphone:Y
  11. Floor Microphones: 2
  12. Equipment: Overhead, Screen, Computer Projector, Electric Pointer, Phone/Data line, 4 table microphones
  13. Notes:
   Reception: Annual
  1. Day:  
  2. Time: 
  3. Open/Closed:  Open to STS members
  4. List in Program: Not usually
  5. Estimated Attendance: 
  6. Set-Up:  
  7. Chairs Conference: 
  8. Chairs Audience: 
  9. Chairs Head Table: 
  10. Podium w/ Microphone: 
  11. Floor Microphones: 
  12. Equipment:  
  13. Notes:  Placed here for informational purposes. Not normally part of the room requests.

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Last updated: October 22, 2003