Responsibilities of Instruction Section Officers

instruction section

Executive Committee Members

In addition to specific responsibilities outlined below, each participant in the work of the Instruction Section is expected to participate in the following activities:

  • Attend and participate in Advisory Council and Executive Committee meetings.
  • Contribute appropriate items to Advisory Council or Executive Committee meeting agendas.
  • Respond in an active and timely manner to Executive Committee listserv discussions between conferences.
  • Monitor the Instruction Section web page for potential revisions and/or corrections to charges, responsibilities, bylaws, etc.
  • Submit news or other items to the Instruction Section Newsletter.
  • Attend specific Instruction Section or other meetings at request of Instruction Section officers or chairs.
  • Coordinate and monitor progress in support of the ACRL Strategic Plan and the Instruction Section Strategic Plan in alignment with the ACRL Guide to Policies and Procedures.
  • Accept and complete other duties as assigned by Instruction Section Chair or Executive Committee.
  • Serve as liaison to 2 to 4 Instruction Section committee chairs. Specific duties include:
    • Research and interpret Instruction Section, ACRL, and ALA policies, procedures, and committee history for liaison committee chairs.
    • Notify liaison committee chairs of deadlines for newsletter submissions, annual planning forms, and other deadlines specific to a committee's work.
    • Mentor liaison committee chairs, especially new chairs, regarding duties, deadlines, policies and procedures. work with liaison committee chairs to establish annual planning goals in keeping with committee charge and Instruction Section Strategic Plan.
    • Monitor committees’ progress throughout the year in completing their goals.
    • Keep current with liaison committees’ topics and issues via their listserv communications. Advise or intervene when necessary.
    • Bring liaison committee issues, proposals, and questions to Executive Committee via the listserv or to meetings for discussion. Facilitate discussion and communicate decision to the liaison committee in a timely manner.
    • Review and approve revisions to liaison committees' web pages.
    • Review drafts of liaison committees' publications. Bring final drafts to Executive Committee for discussion. Facilitate discussion and communicate feedback to the liaison committee in a timely manner.
    • Attend liaison committee meetings at Midwinter and Annual conferences. Bring questions, concerns, and updates to Executive Committee. Report back to committee as needed.

Officers

Vice-Chair/Chair-Elect

Term of Service: One year to begin immediately after Annual Conference. After serving a full year term as Vice-Chair/Chair-Elect, the individual assumes the position of Chair.
Duties: In addition to the following activities, see All Executive Committee Members duties above.

 

  • Appoint all committee members based upon existing vacancies; ACRL office will provide a list of committee members and their status; Nominating and Conference Program Planning Committees should be appointed by ACRL deadlines. The Tips for Making Appointments outlines the appointment process.
  • Appoint task forces at the direction of the Executive Committee.
  • Monitor all new committee member acceptance or reappointment responses via the ACRL online appointment system.
  • Submit an annual Appointment Cycle Report after all appointments have been made. The report should follow the model established in earlier reports so that data will be comparable across time.
  • Be well informed of deadlines associated with program planning and communicate these deadlines to chair of the Conference Program Planning Committee.
  • Attend ACRL Leadership Meeting (sometimes referred to as the Vice-Chairs/Chairs of Sections Meeting).
  • Attend ACRL Board of Directors Meetings, as appropriate.
  • Serve on ACRL Communities of Practice Assembly.
  • At Annual Conference, conduct New Leadership Orientation to brief all incoming members of Executive Committee and Advisory Council on their responsibilities and timelines. Give overview of leadership goals and vision for coming year.

Chair

Term of Service: One year to begin immediately after Annual Conference. After serving a full year term as Chair, the individual assumes the position of Past-Chair.
Duties: In addition to the following activities, see All Executive Committee Members duties above.

 

  • Submit Midwinter Meeting and Annual Conference schedule requests to ALA Conference Services Office.
  • Coordinate or delegate coordination for IS Soirees for Midwinter and Annual Conferences.
  • Submit agenda items to ACRL Board of Directors (see ACRL Guide to Policies and Procedures for submission procedures) as appropriate.
  • Prepare and distribute agendas for Advisory Council and Executive Committee meetings (distribution list includes Advisory Council, ACRL Office, ACRL President and President-Elect).
  • Conduct Advisory Council and Executive Committee meetings.
  • Attend ACRL Leadership Meeting (sometimes referred to as the Vice-Chairs/Chairs of Sections Meeting).
  • Attend ACRL Board of Directors Meetings, as appropriate.
  • Attend ACRL Communities of Practice Assembly.
  • Prepare a record of all actions taken by the Executive Committee between conference meetings that will be approved and appended to the minutes of every second Executive Committee meeting.
  • Monitor all IS projects via committee minutes and personal contact.
  • Designate committee liaison responsibilities to Executive Committee members. Within scheduling limitations, keep assignments consistent from conference to conference. Include LIRT and ACRL Chapters assignments.
  • Coordinate selection of IFLA representative for Information Literacy Standing Committee in March of even years (2008, 2010, 2012, etc.) at the direction of ACRL.
  • Draft the ACRL Strategic Implementation report and submit to ACRL liaison by the assigned deadline.
  • Update the Executive Committee and Advisory Council web pages.

Past Chair

Term of Service: One year to begin immediately after Annual Conference.
Duties: In addition to the following activities, see All Executive Committee Members duties above.

 

  • Chair the Dudley Award Subcommittee of the Awards Committee.
  • Announce the Dudley Award at the Conference Program.
  • Add major accomplishments of the Section during year as chair (taken from annual report) to the Instruction Section Chronology web page.
  • Serves as an Ex-Officio member on the ACRL Student Learning and Information Literacy Committee; attends and participates in SLILC meetings.

Secretary

Term of Service: One year to begin immediately after Annual Conference. After serving a full year term as Secretary, the individual serves a one-year appointment as Section Archivist.
Duties: In addition to the following activities, see All Executive Committee Members duties above.

 

  • Track throughout the year actions taken by the Executive Committee and by Executive Committee liaisons to IS committees. Compile a draft “List of Executive Committee Actions” covering a) the period beginning after Annual and ending prior to Midwinter, and b) the period beginning with Midwinter and ending with Annual. The Executive Committee should approve the lists and the Secretary then posts them online with the Midwinter and Annual IS minutes.
  • Take minutes at the Advisory Council and Executive Committee meetings at the Midwinter Meeting and Annual Conference.
  • Distribute draft minutes to the respective committees via e-mail within two weeks following each conference for review. Upon acceptance, distribute via e-mail to all members of Advisory Council, ACRL Office, and visitors within 30 days following each conference. 
  • Communicate with Committee Chairs and Secretaries about procedures for taking minutes.
  • Receive minutes from each of the IS committees and task forces. Track that they have been received and forward to the Web Administrator to put on the Section web site.
  • Review Tips for Taking Minutes, Responsibilities for Archiving the Section Web Site, and Guidelines for Archival Record Retention annually and revise these and other assigned documents as necessary in consultation with the Executive Committee and current Archivist.
  • Following the one-year term as a section officer, the individual serving as Secretary is given a one-year appointment as Archivist and will serve as a member of Advisory. The Archivist is responsible for ensuring IS archival policies and procedures as specified in the document, Guidelines for Archival Record Retention.
  • Solicit and transmit to ACRL for archival purposes documents listed in the Section's archiving guidelines.
  • Prepare a detailed inventory of all material forwarded to ACRL and transmit via email to the current Section secretary.
  • Publish the archival inventory prepared by the outgoing secretary on the IS Advisory listserv.

Members-at-Large

Term of service: Two years to begin immediately after Annual Conference.
Duties: See All Executive Committee Members duties above.

Prepared by the ACRL Instruction Section Executive Committee
Revised January 1996, June 1997, May 1998, October 1998, February 1999, March 1999, June 2004, April 2007, and August 2009.

 


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