Tips for Nominating Committee

Nominating Committee Process and General Timeline

October-December

  • Nominating Committee appointed by section vice-chair/chair-elect
  • Nominating Committee chair is added to the Advisory listserv

January-February

  • Receive Nominating Committee notebook from outgoing Nominating Committee chair
  • Committee chair requests updates to nomination form on section website
    • Change contact information for the Nominating Committe chair
    • Change deadline for receiving nominations; choose a date before the ALA Annual Conference
  • Call for nominations sent out to IS committee listservs

March

  • Instructional materials on nominating process and slate preparation, including key deadlines for that election cycle, sent by ACRL staff to committee chair

April-May

  • General call for nominations for all ACRL offices published in C&RL News
  • Second call for nominations sent out to IS committee listservs
  • Committee works on preparation of the slate:
  1. Discuss the characteristics/qualities the committee is looking for in candidates for the various positions:
    •  Vice-chair/Chair-elect (need 2 candidates): ideally should have prior Executive Committee experience (i.e. individuals who have served as Secretary or Member-at-Large).  Individuals possessing a combination of both vision and strong communication, time management, and organizational skill tend to be most successful in this position.  This can be the most difficult position to get people to run for, so it's suggested that the committee confirm individuals for this position first before working on the other positions.  

      Advise vice-chair candidates that they will be expected to represent the section at ACRL leadership meetings, including Leadership Council (usually 1:30 - 4:00 p.m. on the Friday) at the ALA Annual Conference in the year elected. They will continue to represent the section at leadership sessions at the Midwinter and Annual conferences during their term as vice-chair and chair.

    • Member-at-Large (need 3 candidates): ideally should have served on at least two different IS committees in the recent past, and, if possible served as a committee chair at least once (i.e., someone with a proven track record within the section). Strong communication skills and an ability to successfully articulate goals, initiatives, procedures, and actions of the section leadership to committee chairs and the broader section membership are all highly desirable.
       
    • Secretary (need 2 candidates): ideally should have strong organizational skills, good eye for detail, and ability to adhere to established policies and procedures.  Finding candidates for Secretary tends to be easier than the other two positions since this is a one-year position on Exec, with a second year as Archivist.  It is suggested that the committee hold off on approaching individuals for Secretary until individuals are first confirmed for the other two positions.
       
  2. Assign each member of the committee one of the three position slates to oversee.
     
  3. After the results of the prior election are known (early May), begin creating a working list of potential candidates, drawing upon nominees, the list of past candidates, and other sources of information (speaking to current or past members of Exec, for example). If looking at people who have run in prior years, it is recommended that they not be asked again until the person who defeated them is out of office.
     
  4. Follow-up on qualifications/qualities of specific individuals by discretely asking other people on Advisory and Exec how they were to work with, how well they met deadlines, etc.
     
  5. As a committee, rank the candidates for each office in the order that they will be approached about running. If possible, consider diversity in gender, race, geographic distribution, etc., but putting together a strong slate is the most important consideration.

June-August

  • Before the ALA Annual Conference, report on the progress to IS Exec liaison, including only the number of nominees suggested for each office. Members of Exec may submit names of possible nominees, but the list of nominee names already suggested is not shared with Exec. Exec does not vet/approve/comment on the work of the committee, as nominating committees are autonomous per ACRL policy.
  • Committee invites individuals to run for office and requests formal letters of consent from those who agree to do so (sample documents in committee notebook)

September

  • Final slate sent to Exec as a courtesy (again, per ACRL policy, Exec does not approve the slate)
  • Final slate of candidates and all letters of consent forwarded by e-mail to ACRL staff
  • ACRL staff provide candidates with instructions for submitting biographical information and statement of concern for the ballot
  • Nominating Committee chair writes an article for the IS Newsletter announcing slate

October

  • Biographical statements must be submitted to online form
  • The Nominating Committee does NOT complete an Annual Planning form. Only a final report is submitted in June.

December

  • Nominating Committee chair adds new information to notebook and sends it to incoming Nominating Committee Chair

January

  • Names of candidates for office published in C&RL News
  • Official ballot sent to Nominating Committee chair for proofing
  • Ballot corrections and revisions due to ACRL staff

March

  • ALA e-mails ballots and voting begins

April

  • Polls close

May

  • Candidates notified and election results distributed by e-mail. Section chairs are notified after the candidates are notified.

June

  • Nominating Committee chair submits final report to be filed in notebook to new Nominating Committee chair and sends copies to the IS Planning Committee and IS Chair.
  • Nominating Committee chair submits materials to IS Archivist. Only non-confidential materials (committee roster, call for nominations, publicity pieces, and final election results) are sent.

 


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