Web Site Maintenance Guidelines

General Updates | Calendar of Updates | Compliance with Web Protocol & Standards

General Updates & Maintenance   

  • Make changes and updates as requested by officers of the Executive Board and committee chairs.
  • When adding new content to the web site (e.g. updated bibliography, soiree announcement, new Site of the Month interview, etc.), post an announcement on the New section of the home page.
  • Remove announcements two-four weeks after posting or when deadline has passed.
  • Every month highlight a new project or publication in the Project or Publication of Month space on the home page.
  • Check all links to external sites at least every six months.
    • If broken links are found and a simple resolution is not available, contact appropriate committee chair to determine course of action.
  • Modification of a committee chairs contact information needs to be changed on the Executive Board/Advisory Council roster, Committee Charges page, and individual committee web pages.
  • Modify Tips for Web Pages, Web Site Maintenance Guidelines, and Guidelines for File Names and Submissions web pages as needed.
  • Ensure new content and major modifications have been approved by the Executive Committee or assigned committee liaison before making changes.

Calendar of Updates   

Immediately after Annual Conference (Beginning of the new appointment year)

  • If needed, do a global update via the ALA content management system to the Web Site Administrators e-mail addresses in the “Send us your comments and questions” link.
  • As needed, update any IS Administrators or Editor information on the respective job description pages
  • Update individual committee web pages with new chair information.
  • Update Committee Charges page to add new chair and committee information, delete task forces or committees that have ended their work, and verify the roster links.
    • Use the ACRL rosters to update the Committee Charges page
    • Committee Roster links typically remain the same from year to year
    • Links are maintained on the ACRL Section Committee Roster pages
    • Actual rosters are populated by the ACRL/ALA membership databases. Errors should be reported to the ACRL web liaison.
    • Local Arrangements has two chair entries - one for Midwinter and one for Annual
    • Two committees maintain two roster links that rotate every other year
      • Conference Planning Committee - one for current year’s Annual conference and one for the next year’s Annual Conference
      • Nominating - one for the current year and one for the next year
        Note: This committee's appointments take affect in March and the roster is updated at that time; the new chair of the Nominating committee is usually the IS Past Chair from two years prior.
      • Use a <comment> tag to “hide” a roster not yet populated
  • Update Executive Committee / Advisory Council roster page with new officer, chair, and administrator information.
  • Update list on Instruction Section Chairs: Past and Present web page.
  • Update the Welcome to the Instruction Section page with new Chair's name and email address. Update the welcome statement as directed by the Chair.
  • Update the Committee Appointment Information page with the new Vice-Chair’s name and e-mail address. As directed by the Vice-Chair, modify the list of committees.

August/September

October/November

  • As requested by the Newsletter Editor, upload the Fall issue pdf of the IS Newsletter.
    • Add a link to the Newsletter Archive page
    • If needed, remove the submission deadline information from the Newsletter Archive page
    • Add an announcement to the News column on the IS home page.

December/January

  • Add upcoming MidWinter Conference Information
    • Meeting schedule information is added to the schedulemw.xml page
    • Create a link to the schedule on the Events & Conferences page
    • Soiree information is added to the soireemw.xml page
    • Create links on the appropriate conference program, preconference, or discussion forum web pages in the Events & Conferences folder.
    • Post announcements to the News column on the IS home page

February/March

  • Update Nominating Committee Chair information
  • On the Nomination Form for IS Officers page, make the following updates:
    • In the form HTML, replace the previous Nominating Committee Chair’s email address with the incoming Chair’s email address (located in the input tag and value attribute of the form)
    • Update Nominating Committee Chair's name and term
    • Update the submission for nominations deadline, if known; if not known, indicate with forthcoming 
  • When received from the IS Secretary, upload midwinter conference minutes pdf files to the Minutes folder and add links to the appropriate year’s minutes page.
  • As requested by the program planning chairs, upload programming content.
  • Add Award recipients information to the Winners pages in the Awards folder
    • If press releases are available, create links to them.
    • Post announcements in the News column of the IS home page.
    • If available, upload the essay from the Miriam Dudley Instruction Librarian Award winner.

April/May/June

  • As requested by the Newsletter Editor, upload the Spring issue pdf of the IS Newsletter.
    • Add a link to the Newsletter Archive page.
    • If needed, remove the submission deadline information from the Newsletter Archive page.
    • Add an announcement to the News column on the IS home page.
  • Add upcoming Annual Conference Information.
    • Meeting schedule information is added to the schedulean.xml page.
    • Create a link to the schedule on the Events & Conferences page.
    • Soiree information is added to the soireean.xml page.
    • Create links on the appropriate conference program, preconference, or discussion forum web pages in the Events & Conferences folder.
    • Post announcements to the News column on the IS home page.

Compliance with Web Protocol, Standards, & Archiving   

 

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