ACRL IS Publication Policies and Procedures Manual

Responsibilities of Committees and Officers in the Publication Process

The Executive Committee is ultimately responsible for the documents produced by the Section. Final editorial approval of all IS documents rests with the IS Executive Committee. The Executive Committee's primary concern is the substance, focus and content of IS documents. Some categories of documents require the explicit approval of the Executive Committee as outlined in this manual. Other categories of documents are under the aegis of the committees which originate them and do not require Executive Committee action. For documents requiring Section, ACRL, or ALA approval, the Executive Committee assigns a Member-at-Large as a liaison to the committee or task force preparing the document.

The Member-At-Large liaison is appointed by the Executive Committee and serves as an advisor to an IS standing committee, subcommittee or task force involved in the development of a publication, providing guidance on procedures and keeping the Executive Committee informed on the publication's progress. When it is determined that a committee or task force is contemplating a publication, the Executive Committee will designate a member-at-large to serve as liaison to the group. The Executive Committee will consider the term of office of the Members-At-Large and the time frame of the proposed publication when designating the liaison. The Member-At-Large liaison oversees development of the publication throughout the entire publication process.

For web based documents, a Member-at-Large will be assigned responsibility for drafting responses from the two week review period and sending them to the Section Chair for final approval, and/or forwarding approved materials along with the Web Document Information Form to the Communication Committee (Text in ASCII format or provide the URL).

Upon receiving a final draft of the publication from an Editorial Consultant assigned to a project, the Member-At-Large forwards copies of the final draft to the Executive Committee for their review and response. The IS Chair sends the Executive Committee reaction to the Member-At-Large for forwarding to the Editorial Consultant for any needed revisions before camera-ready copy is prepared.

The Member-At-Large receives a camera-ready copy of the publication from the Editorial Consultant, along with the Editoral Consultant's formal recommendation for approval/non-approval of the publication. The Member-At-Large forwards camera-ready copy and the Editorial Consultant's recommendation to the Executive Committee for final review and approval, provisional approval or non-approval. The Member-At-Large notifies the Editorial Consultant of the Executive Committee's decision.

When a publication has the final approval of the Executive Committee and needs to be approved at another level of ACRL, the Member-At-Large liaison continues to serve as the IS publication liaison for the publication overseeing it through the ACRL Publications Committee or Standards and Accreditation Committee, and the dissemination process.

Editorial consultants serve as reviewers of sponsored documents requiring IS and ACRL approval (Type 3) produced by IS standing committees, task forces, and subcommittees. They work with these groups from the first draft of a manuscript until publication to provide advice on structure, content, and rhetorical matters. The Editorial Consultant forwards a final draft of the publication to the Member-at-Large liaison for distribution to the Executive Committee for review and comments. Following any action necessary due to provisi onal approval by the Executive Committee, a copy of the camera-ready manuscript and the Editorial Consultant's formal recommendation for approval/non-approval is forwarded by the Editorial Consultant to the Member-at Large liaison for transmittal to the E xecutive Committee. Final approval of all IS documents rests with the IS Executive Committee. After being notified by the Member-At-Large of the Executive Committee's decision, the Editorial Consultant notifies the chair of the originating IS committee or task force.

Editorial consultants are appointed by the IS Chair, with the advice of the Executive Committee, in consultation with the Chair of the group sponsoring the publication. They serve for the duration of a project and may undertake consecutive but not simultaneous assignments. Although editorial consultants cannot serve as authors, their contributions should be acknowledged in the publication.

Individuals holding this position cannot be current members of the Executive Committee nor can they be a member of the group sponsoring the publication. Editorial consultants should have recent and substantive IS experience in addition to publication experience and strong editorial skills. Individuals wishing to serve as editorial consultants may communicate their interest to the IS Chair.

IS Policy Committee
The IS Policy Committee fulfills an advisory role in the publications process by facilitating communication among the IS Executive Committee, IS Committees and publication committees outside IS. Specific publication responsibilities of the IS Policy Committee include, but are not limited to, the following: 1) advising the IS Executive Committee on publications issues; 2) formulating policies and procedures for IS publications; 3) advising IS committees on publications, including the review requirements of IS and outside organizations; 4) initiating IS publications by suggesting topics and appropriate IS committees to the Executive Committee; and 5) establishing and maintaining contacts with relevant publications committees in ACRL and ALA where appropriate.

IS Committee Chairs
IS committee chairs have primary editorial responsibility for documents produced by their committees and are expected to seek IS Executive Committee approval of all Type 2 documents. Committee chairs must also inform the IS Executive Committee of Type 3 documents under specific circumstances.

IS Communication Committee
The Communication Committee charge emphasizes channels and issues of dissemination. The Communication Committee is charged with overseeing several specific channels of IS communication: 1) the IS Newsletter, 2) the IS Directory, 3) the Advisory and Executive listserv, and 4) the IS Web site.

ACRL Standards and Accreditation Committee
The Standards and Accreditation Committee has responsibility for divisional editorial approval for all Type 3 publications appropriate to its charge. Its procedures are appended to this manual.

ACRL Publications Committee
The ACRL Publications Committee has responsibility for divisional editorial approval for Type 3 publications appropriate to its charge. Its procedures are appended to this manual.

Other ACRL and ALA units or committees may become part of the publication process in unusual, but not unprecedented, circumstances.

Last updated June 6, 1996


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