Executive Committee Expectations for Publication and Project Proposals
The Executive Committee considers several factors when reviewing publication and project proposals. First, the Executive Committee expects proposals to document the purpose of a project or publication. This documentation helps chairs, committee members, and Executive Committee liaisons to understand a proposal’s origin and what it is trying to accomplish. The proposal acts as a contract between the Executive Committee and the proposing committee, indicating what, how, and when the committee will complete the project or publication and the long term plans for maintaining the project or publication. To maintain a record of this agreement, all proposals are archived in the Publication Proposal Archive.
Additionally, the Executive Committee considers the level of commitment necessary for projects and publications. Will proposed items be a one-time project or publication, or will a proposal commit the committee to an ongoing project that perhaps only that year’s chair and committee members are interested in pursuing? (See the Lifecycle of a Project or Publication: Planning for Revisions for additional considerations). Further, the Executive Committee expects publication or project proposals to demonstrate that the committee has considered the feasibility and sustainability of proposed projects. The publication proposal should reflect that the proposing committee has fully considered the plans and implications for its proposed project or publication and has thoughtfully documented the details in the proposal.
After the Executive Committee reviews a proposal, they may send it back to the submitting committee with questions or requests for revisions. After a committee has revised the proposal, they may send it back to the Executive Committee for further consideration.
Note that all types of potentially useful communication formats are not explicitly addressed here. These guidelines will evolve as new needs and formats emerge, but the principles of fitting purpose and comprehensive planning and review will remain the same.