Responsibilities
Section Chair Responsibilities- Inform the Executive Committee of program focus and format (for annual conference) after the second program planning committee meeting (at Annual).
- Obtain Executive Committee comment on and approval of the preconference program proposal before it is submitted to ACRL for approval (19 months prior).
- Submit room requests for committee meetings and program space to ALA Conference Services Office.
- Send copies of program space requests to program planning chair(s).
Chair Responsibilities
- With the IS chair, select committee members
- Schedule and chair Program Planning Committee meetings
- Serve as principal contact with ACRL staff
- Assign tasks to committee members
- Develop and monitor program planning timetable
- Make initial contact with potential sponsors after consulting with ACRL staff
- Issue invitation to program presenters
- Develop program announcement text and send to the Section Chair for Executive Committee review.
- Review all program materials
- Direct the activities of the committee
- Develop and refine budget
- Coordinate conference duties with Membership Committee Chair, Awards Committee Chair and Communication Chair
- Present summary report as specified (including suggestions for revising this manual).
- Send written thank-you notes to the presenters and committee members
- Write update for the " Instruction Section Annual Programs: 1978-Present" or " Preconferences, Postconferences, and Think Tanks" and send to IS Chair.
Duties of the Program Planning Committee
- Define and develop program scope, goals and objectives
- Develop program format
- Identify target audiences
- Determine length of program
- Define scope of program content
- Select program title
- Identify and approach potential presenters
- Identify potential corporate sponsors
- Develop publicity strategy (brochure, press release, news articles, listservs, Section website)
- Determine conference space and location needs
- Determine program presenters' needs
- Develop and implement evaluation form
- Tabulate evaluations and prepare report of results
