Preconference Planning Calendar

Manual Table of Contents

33-24 MONTHS BEFORE PRECONFERENCE

  • Appoint preconference chair and committee. (This would coincide with other appointments, but does not have to be done this early.)

24 MONTHS BEFORE

  • Select date of preconference based on ALA Annual Conference location and dates

  • Begin preparation of tentative budget. This is an ongoing process as information is collected and clarified

21 MONTHS BEFORE

  • Prepare outline of the program and send to the Section Chair for Executive Committee review and approval.

18 MONTHS BEFORE

  • Submit preconference proposal request to ACRL Board (due beginning of the second week in December for consideration at Midwinter)

12 MONTHS BEFORE (AT ANNUAL CONFERENCE)

  • Make final selection of speakers and session moderators and obtain verbal commitments from them

  • Obtain final budget approval from ACRL Budget and Finance Committee and ACRL Board

  • Develop plan for soliciting gifts (including vendors, deadlines) and submit plan to ACRL

9 MONTHS BEFORE

  • Prepare final draft of program

  • Prepare draft of preconference brochure

7 MONTHS BEFORE

  • Prepare and distribute national news releases on the preconference

  • Prepare publicity to distribute to discussion lists and IS website

6 MONTHS BEFORE

  • Preconference brochure to be printed

  • Obtain speaker agreements in writing

  • Finalize room and meal arrangements

3 MONTHS BEFORE

  • Finalize all AV arrangements

  • Identify and obtain inserts (including local information) for registration packets and ship to ACRL if appropriate

1 MONTH BEFORE

  • Obtain list of registrants from ACRL

  • Arrange for stuffing of registration packets if necessary

 


Instruction Section Home Page

Send us your comments and questions