EBSS Committee Meeting Highlights and Minutes ALA Midwinter 2006 in New Orleans

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Executive Committee
Advisory Council
2006 Program Planning Committee
2007 Program Planning Committee
Best Collaborative Instructional Practices for Educators (Ad Hoc)
Communication Studies
Curriculum Materials
Curriculum Materials Centers Directory(Ad Hoc)
EBSS Distinguished Education and Behavioral Sciences Librarian Award
Education Research Libraries Forum
Electronic Resources in Communication Studies
ERIC Users Group
Higher Education
Historical Textbook and Curriculum Collections Directory (Ad Hoc)
Information Literacy Steering Committee (Ad Hoc)
Instruction for Educators
Membership & Orientation
Mentorship (Ad Hoc)
Psychology/Psychiatry
Publications & Communications
Reference Sources and Services
Research Committee
Social Work/Social Welfare


   Committee Name: Executive Committee
Time and place convened: 

Meeting Highlights:

Major decisions:

  • Kate Corby informed the committee that SITE (Society for Information Technology Education) has requested that we appoint an EBSS liaison to their group. The committee discussed both the possibility of appointing a liaison as well as the required ALA protocols for making such an appointment. Judy Walker volunteered to unofficially attend a SITE conference held in Washington, D.C. if her schedule permits. She will try to get more information about what would be involved if we make a commitment.
  • Venta Silins described the progress on the draft of a new EBSS brochure and a discussion followed about how to proceed.
  • As a related issue, Jessica Albano asked about the need for a new logo for EBSS. There was general agreement that we need a new logo, but we will need to decide quickly. By September, Jessica will present a draft that the Executive Committee can approve via e-mail.
  • At the request of Penny Beile, chair of the committee, the status of the Ad Hoc Research Committee was changed from Ad Hoc to Standing.
  • Judy Walker, past Chair, reported that she is working on updating the EBSS manual. She has already sent out some suggested cosmetic changes. A bigger issue is the composition of the nominating committee because ACRL officers cannot be on nominating committees except as ex-officio members. This will be addressed via e-mail.

Name of person submitting Minutes:  Sharon Naylor, Secretary
Members Present:  Doug Cook (Chair), Sharon Naylor (Secretary), Benita Strnad (Curriculum Materials), Lisa Romero (Vice-Chair), Jessica Albano (Web), Venta Silins (Membership), Penny Beile (Ad Hoc Research), Beth Broyles (Newsletter), Laura Koltutsky (Instruction for Educators), Anne Fields (Publications), Judy Walker (Past Chair), Melissa Cast (Member-at-Large), Leslie Bjorncrantz (Liaison to ACRL), Adam Burling (ACRL), Lori Goetsch (ACRL Board)
Members Excused:
Guests:  Kate Corby (SITE discussion)

Introductions and Greetings:

Doug Cook (Chair) convened the meeting at 8:00am in Room 252 of the Morial Conference Center.

The agenda for the meeting was approved by consensus.

Announcements

  • Membership and Consolidated Meetings will be held in the Wyndham Ballroom at 10:30
  • EBSS Programming
    • Shaking the Money Tree – Saturday, 1:30 Morial CC, Room 356-357
    • Testing 1, 2, 3: Navigating the Complex Maze of Tests and Measurement – Sunday, 1:30 Hilton Grand Ballroom D
    • EBSS Social – Saturday, 4:00, LeBooze at the Royal Sonesta Hotel
    • Advisory – Sunday, 4:00, Intercontintinental New Orleans Pelican 1
    • EBSS New Leader Orientation – Monday, 8:00 Hilton Grand Salon 19
    • ACRL’s 13th National Conference – Baltimore, March 29-April 1, 2007
    • Report from ACRL Leadership Council

Officer Reports

  • Vice-Chair/Chair-Elect
    Lisa Romero reported that all appointments have been made. She noted that the appointment process is moving more online, which should facilitate the process.
  • Past Chair
    Judy Walker reported that she had attended the meeting of the Education Research Libraries Forum on Friday. This group is working on a forthcoming issue of Teacher’ College Record. They no longer plan to create a web site on the history of education, but plan to work with the History of Education Society. This group has a web site on the history of education. The group also plans to pull together representatives from various education-related organizations to discuss open access and indexing issues.
  • Members-at-Large
    Melissa Cast reported that they are looking for ideas for the Current Topics sessions at Midwinter. Doug Cook mentioned an interest in an Information Literacy theme and noted the grant money we have received to bring in a nonlibrary faculty member.
  • Publications
    Anne Fields reported that there is much going on. The Psychology/Psychiatry web pages are up. The Curriculum Materials Committee is working on a guide to collection development policies and has started work on a new directory. The Social Work /Social Welfare Committee is working on their Tool Box. The Instruction for Educators Committee is continuing to look for an outlet for their article.
  • ACRL Board Liaison
    Leslie Bjorncrantz reported that she would be attending the ACRL meeting in the afternoon. Leslie also reminded the group that she will be retiring. The Board Liaison is an appointed position, and we need to be thinking about who might follow her.

Action Items

  • Ad Hoc Research Committee
    Penny Beile, committee chair, requested that the status of the committee be changed from Ad Hoc to Standing.
    Motion to approve: Judy Walker
    Second: Melissa Cast
    In favor: all present
    Opposed: none
    Abstentions: none
  • New Section Brochures
    Venta Silins showed the draft if a new section brochure. When the draft has been completed, the next step will be to have the Executive Committee vet it first before going to the Publications Committee for editing.
  • New Logo
    In a related issue, Jessica Albano asked about the need for a new logo. There was general agreement that a new logo is needed, but we will need to move quickly. Jessica was charged with designing the draft of a logo by September. The Executive Committee will approve by e-mail.
  • Liaison to SITE
    Kate Corby informed the committee that SITE (Society for Information Technology Education) has requested that we appoint an EBSS liaison to their group. The committee discussed both the possibility of appointing a liaison as well as the required ALA protocols for making such an appointment. Judy Walker volunteered to unofficially attend a SITE conference held in Washington, D.C. if her schedule permits. She will try to get more information about what would be involved if we make a commitment.
  • Updates to EBSS Manual
    Judy Walker reported on her progress in updating the EBSS Manual. She has already sent out some suggested “cosmetic” changes. One issue remaining is the way we currently form the nominating committee. According to the ACRL bylaws, ACRL officers cannot be on nominating committees except as ex-officio members. Judy will work on suggested resolutions and the issue will be resolved by the Executive Committee via e-mail.
  • Midwinter 2007 Meeting
    Lisa will set the agenda for the Midwinter meeting. Any comments or suggestions should be directed to her.

The meeting was adjourned at 9:30am


   Committee Name: Advisory Council
Time and place convened:  Doug Cook convened the meeting at 4:00pm, Intercontinental New Orleans, Pelican 1.  

Name of person submitting Minutes:  Sharon Naylor, Secretary
Members Present: Doug Cook (Chair), Jessica Albano (Web Site), Penny Beile (Research Committee, Conference Planning ‘07), Darla Bressler (Curriculum Materials), Beth Broyles (Newsletter Editor), Leslie Bjorncrantz (Liaison to ACRL Board), Mary Jane Brustman (Social Work/Social Welfare), Jo Ann Carr (Ad Hoc Mentorship Committee), Melissa Cast (Member-at-Large), Vanessa Earp (CMC Committee), Anne Fields (Publications and Communications Committee), Laura Koltutsky (Instruction for Educators Committee), Lorna Lueck (Psychology & Psychiatry Committee), Sharon Naylor (Secretary), Sally Neal (Psychology & Psychiatry Committee, incoming Co-Chair), Nancy O’Brien (Distinguished Librarian Award), Alice Perez (Psychology & Psychiatry Committee), Lisa Romero (Vice Chair/Chair-Elect), Deborah Schaeffer (Member-at-Large), Benita Strnad (Curriculum Materials Directory), Heidi Senior (Communication Studies Committee), Kate Silfen (References Services and Sources Committee), Venta Silins (Membership Committee), Bruce Stoffel (Psychology & Psychiatry Committee, incoming Co-Chair), Judy Walker (Past Chair).
Members Excused:
Guests:

The agenda was approved by consensus, with the addition of the report from the Liaison to the ACRL Board.

The minutes of the meeting from Midwinter were approved.
Move to approve: Nancy O’Brien
Second: Deborah Schaeffer
Approve: all present
Reject: none
Abstentions: none

Announcements

  • The tour of WDSU New Orleans was cancelled.
  • EBSS New Leader Orientation will take place Monday, June 26, 8:00-10:00a, at the Hilton Grand Salon 19.
  • ERIC Users Group will take place Monday, June 26, 10:30-12:30a, at the Hilton Fountain Room.

Reports

  • Conference Program Planning 2006
    Lisa Romero reported that the program “Shaking the Money Tree” had been very successful with 161 people attending. There was $145 collected for Katrina relief. Vanessa Earp is tabulating the evaluations and will post the results on the EBSS web site. Doug Cook noted that the dollar bill advertising had been a “great hit” and that the program had been recommended by Library Journal.
  • Conference Program Planning 2007
    Penny Beile commended Lisa Romero for developing a very useful “tip sheet” for conference planners. Beile indicated that the committee is currently considering a panel format. The topic is “Repurposing Existing Data.” The intent is to examine the process of using data.
  • Distinguished EBSS Librarian Award
    Nancy O’Brien reported that the presentation of the award had gone well. The nominations for the 2007 award will go out in August.
  • Membership and Orientation
    Venta Silins reported that those attending the social hour at Le Booze enjoyed the time together. In May 2006, the EBSS membership stood at 990. Our membership number in August, however, is the official number used in budgeting. We have gained 125 new members since Midwinter. Twenty-nine members were reinstated, and 115 dropped. The committee is working on the draft of a new membership brochure. Venta also noted that she planned to attend the New Member Round Table reception to recruit new members.
  • Members-at-Large
    Melissa Cast and Deborah Schaeffer reported that they are planning for the Current Topics sessions to be held at Midwinter. They asked for ideas and for opinions about the best format. Length of time and the size of the room were mentioned as concerns. Several committees indicated interest in submitting topics.
  • ACRL Board Liaison
    Leslie Bjorncrantz reported that although conference pre-registration was down 10% from Orlando, there were more onsite registrations. The total number of attendees was not yet available. ALA had anticipated lower attendance and had set aside money in case of short falls.

    ACRL will participate in two national conferences. The first conference is a summit on technology and change in academic libraries which will be held November 2-3 in Chicago. Also, Mary Ellen Davis has submitted a proposal “Stepping Through Open Doors” for a conference which will involve partnering with ARL, EDUCAUSE, and the National Association of College Stores. ACRL voted to approve spending up to $15,000 on this endeavor and wants to play an active role.

  • Nominating
    Judy Walker reported that she, along with committee members Beth Broyles, and Leslie Bjorncrantz, are currently looking for members who would be willing to run for Vice Chair/Chair Elect, Secretary, and Member-at-Large. She encouraged all present to “just say yes” if asked to run.
  • Newsletter Editor
    Beth Broyles told the group that she will be sending out deadlines after the conference. She asked for suggestions for articles. Lisa Romero volunteered to write something about the Shaking the Money Tree program.
  • Web Site Manager
    Jessica Albano reported that she has moved almost everything over to the ALA site. The CMC Webliography is one of the few things left to move over. Jessica has a student who will look for dead links. She noted that there had been some discussion about each committee having its own web manager. ACRL was not in favor of this because the number of persons who have access to the site is restricted. Another argument against having so many editors is that it would be easy to forget how to complete the updating unless performed on a regular basis. A new logo for EBSS was suggested.
  • Vice-Chair
    Lisa Romero reported that scheduling for Midwinter will be occurring in September. She noted that this process will eventually be online.
  • Chair
    Doug Cook noted the section’s past success in securing money to support the ACRL strategic plan. There are currently two Ad Hoc Committees working on these initiatives. If members have ideas for future initiatives that would support the ACRL strategic plan, they should contact incoming Chair, Lisa Romero.

    Cook also reported that SITE (Society for Information Technology Education) has requested that we appoint an EBSS liaison to their group. The Executive Committee had discussed both the possibility of appointing a liaison as well as the required ALA protocols for making such an appointment. Judy Walker volunteered to unofficially attend a SITE conference held in Washington, D.C. if her schedule permits. She will try to get more information about what would be involved if we make a commitment.

Action Items from Committees

  • Membership and Orientation
    Venta Silins led a discussion of the new brochure. She asked for suggestions that would highlight what makes EBSS unique. Leslie Bjorncrantz suggested three adjectives: collegial, action-oriented, and information-rich. Others noted that the EBSS listserv has proved to be a useful recruiting tool. Venta and her committee will move forward in completing the new brochure.
  • Communication Studies
    Heidi Senior reported on the committee’s ongoing work on Information Literacy Standards. They are also in the process of identifying potential mentors for Midwinter and hope to locate someone who is already in the Seattle area. The committee plans to create a wiki to promote collaboration.
  • Curriculum Materials
    Darla Bressler reported that the committee has completed final revisions of “A Guide to Writing CMC Collection Development Policies.” The document can now be resubmitted to the Publications Committee. The committee will submit a proposal for Current Topics at Midwinter that will be a follow-up to last year's topic, "The Impact of Electronic Textbooks in the CMC." They also plan to explore ways to communicate with publishers to address the importance of textbooks to Curriculum Materials Centers, as well as address issues that impede CMC access to these resources (cost, electronic format, teachers’ editions, etc.).
  • Electronic Resources in Communication Studies
    Lisa Romero noted that the committee has several new members. They began their work on four new projects that they hope will improve communication studies librarianship: Improvement of communication between librarians and scholars, Evaluation and Assessment of communication studies electronic resources, Scholarly Communication Principles in communication studies, and Updating and Enhancing the Resources in Communication Studies Website.
  • ERIC Users Group
    Judy Walker reminded everyone that the ERIC Users Group meeting would be the following day. There will be an EBSCO representative who will present the view from a vendor’s perspective. EBSCO has a new product, Education Resources.
  • Education Research Libraries Forum
    This group is working on a forthcoming issue of Teacher’ College Record. They no longer plan to create a web site on the history of education, but plan to work with the History of Education Society. This group already has a web site on the history of education. The group also plans to pull together representatives from various education-related organizations to discuss open access and indexing issues.
  • Higher Education Committee
    Sharon Naylor reported that the group discussed potential future projects and decided the first project would be to identify ways for education librarians to support the Scholarship of Teaching and Learning at their own institutions. They plan to identify librarians with current successful relationships with their university. They also plan to analyze the coverage of a list of journals Sharon has identified as relating to teaching in Higher Education.
  • Instruction for Educators
    Laura Koltutsky reported that the group will continue submitting their NCATE article. They are considering using a wiki to facilitate working collaboratively. They also discussed maintenance of their web site and the possibility of submitting an idea for the Current Topics session at Midwinter.
  • Psychology & Psychiatry
    Lorna Lueck and Alice Perez reported that the panel discussion on testing had gone very well, with over fifty people in attendance. They have extra fliers from this session. The committee web page was approved by the EBSS Publications Committee, and bookmarks were created to publicize the page. A subcommittee was appointed to develop psychology information literacy standards. Guests from the American Psychological Association had attended the meeting and updated the committee members on new products and services.
  • Publications
    Anne Fields shared a chart listing the numerous publications currently being generated by the section and indicated that she would be sending out an updated chart later. She also noted that she will be getting comments back to various groups after the conference.
  • Reference Sources & Services
    Kate Silfen reported that the group is continuing their work on a directory of key statistical sources for librarians. They also plan to investigate the possibility of using wiki software to facilitate easier collaboration among members. They also discussed web site maintenance and the possibility of submitting a topic for the Current Topics session at Midwinter.
  • Social Work / Social Welfare
    Mary Jane Brustman reported that the committee had heard a presentation by the editor of Family & Society Studies Worldwide Database. Upcoming activities include making additions to Social Work Selector's Toolbox, making additions to Social Work Webliography, and developing information literacy standards for Social Work.
  • Best Instructional Practices for Educators (Ad Hoc)
    This group is working on tweaking the standards.
  • Curriculum Materials Centers Directory (Ad Hoc)
    Benita Strnad reported that the group had not found the format of the previous directory satisfactory. They had sent out a sample survey on the listserv and received 63 responses. Most of those respondents expressed their preference for a print document. An electronic survey will be sent out later with a follow-up mailing. A discussion of the directory followed, and several suggestions were made.
  • Research Committee
    Penny Beile reported that the Executive Committee had changed the committee’s status from Ad Hoc to standing. The group is working on a forum for the ’07 conference. The format is expected to be poster sessions initially, followed by more in-depth round tables. A subcommittee was identified to work on the evaluation rubric and the call for proposals.
  • Information Literacy Steering Committee (Ad Hoc)
    Doug Cook reported that this committee had reviewed their charge and the specifics of the Tip Sheet being created by the ACRL Information Literacy Advisory Committee. They outlined a plan for the next year and assigned tasks. Their primary mission is to act as a helping committee to the four EBSS Subject committees working on subject-related information literacy guidelines: Instruction for Educators; Psychology/Psychiatry; Communication Studies; and Social Work/Social Welfare.
  • Mentorship (Ad Hoc)
    Jo Ann Carr reported on the work this committee is doing related to bringing undergraduate mentees to a conference. She noted that they will need different messages for the mentors and the mentees. They are using a variety of means to get the word out to potential mentees, including Facebook and MySpace. Jo Ann has identified students at her facility to review these materials for appropriateness by the intended audience.

Cook adjourned the meeting at 5:30


   Committee Name: 2006 Program Planning
Time and place convened: 

Meeting Highlights:

Name of person submitting Minutes:
Members Present:
Members Excused:
Guests:


   Committee Name: 2007 Program Planning
Time and place convened:  Sunday, June 25, 10:30-12:00, Hilton, Chequers

Meeting Highlights: 
Major Topics of Discussion:  The committee refined the tentative program topic of "Research to Multipurposing Existing Datasets."  The format may be a panel presentation.  The committee is currently seeking names of librarians and/or data set managers for potential speakers.

Name of person submitting Minutes:  Penny Beile
Members Present:  Laura Barrett (co-chair), Penny Beile (co-chair), Kathy Dobda, Karen Hartman, Alex Hodges, Sara Holland, Laura Lillard, Paula McMillen, Lori Mestre, Darby Orcutt, Lisa Romero (ex-officio), Denise Rosenblatt, Jill Woolums, Sue Wortman
Members Excused:  Sue Norman, Marcia Stockham
Virtual Member(s):  Kate Corby

Minutes (DRAFT)

I. Introductions were conducted and greetings extended.

II.Minutes were approved with an amendment under VI. Future Activities. The addition will read “Sue Wortman will investigate creating an online community for the committee.”

III. The agenda was approved by consensus.

IV. What's been accomplished to date was summarized, and includes a tentative topic, possible formats, and ideas for lasting impressions. Two proposal forms were submitted for ACRL and ALA review. [Recorder note: ACRL executives approved the topic as a program for Annual 2007.]

V. Laura attended the ACRL Program Planning meeting and reported the timeline (August 25, final budget due; October, room and AV requests due; December, speaker contracts and a 75 word description due)

VI. Lisa shared a proposed title, “Empowering Data: Persuasion through Presentation.” She explained that people take data and fashion it to persuade the audience, and presenters could show what they did and examples and tips of how to do it well. Paula suggested a slightly more alliterative subtitle, “Packaging for Persuasion and Presentation.” Lori added that the speakers could discuss how effective their presentation was, did it convince the audience to go the next step? Did the data make a difference? Other suggestions for presenter topics are data set limitations and integrity and trusting the researcher's methodology. Laura suggested that the program not be limited to published articles, but also include instances where people have leveraged data into making a case for the library or institution.

A number of individuals were presented as potential speakers; among them Carla Hahn, Mary Case, Frank Allen, Steve Hiller, Jim Self, and Jim Jacobs. Denise volunteered to look through Dept of Education contacts and representatives from other government entities or private organizations. As time was getting short the discussion turned to the format of the session. Darby suggested a more interactive format than a panel discussion. Kathy noted the session should encourage collaboration and networking. Format decisions will be finalized via email.

VII. Penny acknowledged Sue Wortman's work to set up an online community using CTools at University of Michigan. After discussion it was decided to move forward on Sue's work when the need presented itself.

VIII. Discussion on future activities was tabled due to time constraints.

IX. The meeting adjourned at 12:10 p.m.


   Committee Name: Best Collaborative Instructional Practices for Educators (Ad Hoc)

Meeting Highlights:
Major Topics of Discussion:
1.      refined categories for the Web site.
2.      discussed maintenance of the Web site once it is completed.
3.      assigned tasks for completion.

Major Decisions:
1.      decided on terminology to use and categories to include and delete.
2.      decided on best illustrative examples to include.
3.      reworked navigation.

Upcoming Activities:
1.      Members of the group will make changess and submit to Lori to incorporate.
2.      The committee plans to have a revised site by September to resubmit to the Publications Committee.
3.      They need to talk with Jessica Albano about formatting and the search engine.

Name of person submitting Minutes:  Lori Mestre
Members Present:  Lori Mestre, Merinda Mclure, Lisa Nichols, Diane L. Schrecker
Members Excused:  Laura Koltutsky
Guests:

Meeting Overview
Lori gave an overview of progress to date on the Web Site, including feedback sent from publishing.  Each committee member then provided a summary of their work to date.  The group then discussed standardization of pages and future steps. 

Publishing Feedback

  • Provide a search engine (will need to check with the web manager for this)
  • Provide a site map -- done
  • Reduce to best sites and annotations (and avoid the long lists)
  • Explain how the two standards match (overlap - Education and ACRL)
  • Think about maintenance for this site - send to instruction committee?

Decisions Made

  • For Table of Content - will include a category Types of Activities that links to The Learning Objectives that are described below.
  • We will eliminate the subject areas and integrate them into the examples (mostly the k12 examples.html pages - will be integrated into either teacher ed or k12 standards - technology
  • Site Map discussion. 
    a. Explanatory Pages Category (Include in the Introduction page that "most of these sites contain lesson plans or ideas" - want to make that obvious to teachers using these pages). 
    b. K-12 Examples of Librarian/Instructor Collaborations - Delete all the subject areas except the Big 6, lesson plans and technology.  Had a conversation about putting Big 6 by itself - but will include it in this section
    c. K-12 Standards - In the page for Technology Standards - include Big 6 - but link to the K-12 Collaboration Sites (examples will be indexed there)
    d. Types of Examples to now be Learning Objectives.  We need to change the terms to be more parallel.  Will take out Active Learning, Checklists, Distance Learning and Lesson Plans Categories and incorporate them into another category below:
    e. Boolean Searching
    f.  Citing Sources
    g.  Evaluation
    h.  Plagiarism/Copyright
    i.  Searching Databases
    j.  Another category possibly
    Lori will create an index page for the Learning Objectives page that links to the various categories above. 
  • A new Category of Lesson Plans will be created that link to those examples.
  • Will check on the citation format for the Bibliography
  • For the examples we will standardized the annotations (including the Big 6) and take out the e-mail address of the contributor. 
    a.  Insitution (and contriburor)
    b.  Last Updated
    c.  Standards
    d.  Grade Levels
  • We will look at the GEM indexing (gateway) as a model
  • Upkeep
    a.  Suggest that the Instruction for Educator Committee take over
    b.  Use a link checker (once every six months)

Reminders in General

  • Lori will continue to host the page during development and will upload it to the ALA server once approved for publication.
  • We will provide both html and pdf versions of each example on the page.
  • Adapt 2000 ALA standards and 2001 ACRL objectives to education.  Education standards for Info Lit
  • We affirmed that if no education standard is provided for an example we will use the NCATE and ISTE standards.
  • Apply keywords on top of each guide/example (in case we can use a drop down list in the future or a database-fed search).

Action Items - to be completed by November 1

Lisa -

  • K-12 standards-will include the 5 top web sites for finding standards
  • Will provide a chart of the key web sites
  • Will include a national one that links to state organizations -- like the Dept of Ed. Site?  (take out the individual state examples)
  • Will decide which k-12 sites to delete (from the big groups) and decide where those examples should go (we are eliminating the k12 examples page - so if we keep those annotations-they need to move to another area on the site map (teachered, k12 standards or k12 standards in the subject area).

Merinda -

  • On Home page list-revise the preamble--purpose-"the intellectual thinking process" (suggested phrases: Part of the purpose of this site is to...  You can us this site to...  This site is intended to give ideas of how you can take any exercise and fine teacher standards --- you need to be proactive... this site includes examples of activities which bridge multiple standards-even if not explicitly stated.)
  • For the examples provided-Merinda will go through the ACRL standards and performance indicators and provide the standards if not already listed.  (like the checklist.html example)

Lori -

  • Will make all edits on individual pages that were suggested (renaming, shifting, standardization of terms, categories, etc., pdfs, htmls)
  • For teacheredexamples.html - will link to the Preamble that Merinda is including (above the Specific Education examples section).

Laura and Diane - will look over revised site for comments


   Committee Name: Communication Studies
Time and place convened: Convened by Heidi Senior at the Wynham Ballroom II, at 10:45 am

Meeting Highlights: none submitted

Name of person submitting Minutes: Cathy Michael
Members Present: Jessica Albano, Tasha Cooper, Adrian Ho, Amanda Hornby, Cathy Michael, Heidi Senior, Monique Threatt
Members Excused: Katherine Strober Dabbour, Marsha Forys, Vicky Lebbin, Graham Walden
Guests: Kenn Liss, Missy Murply, Amanda Myers, Shinjoung Yeo

Agenda Item Minutes:
II. Review and approval of agenda
III. Discussion of Information Literacy Outcomes project
a. Guidelines for creation of outcomes
b. Examination of Marsha Forys' draft document
c. Ideas for proceeding 
IV. Comments on the range of available news sources and trends in news publishing
a. Print and microform holdings for news
b. Existing online sources for news (including traditional databases, but also video online options; or transcripts of online news)
V. Announcements
a. Reminder of cancelled media outlet tours
i. Monday 6/26 at 10 am; WDSU, 846 Howard St.
VI. Adjournment

Summary:

Discussion of Information Literacy Outcomes project

Tasha Cooper and Marsha Forys submitted drafts of journalism information literacy outcomes based on the ACRL Standards 1 & 2, respectively. Given the models from other subject guidelines, especially the “Research Competency Guidelines for Literatures in English” and the “Information Literacy Standards for Science Engineering/Technology,” it seems that the Committee has a lot of leeway in how it formats Communication Studies outcomes. The Committee decided in Spring 2006 to paraphrase the language in order to make it comprehensible to journalism professors and other professionals (members of ACEJMC, for example) rather than use the language as it appears in the ACRL document “Information Literacy Competency Standards for Higher Education.”

ACRL hopes that professional organizations will endorse the standards. Heidi Senior noted Standard 2 “Curriculum and Standards” of the ACEJMC has been identified. Missy Murphy suggested The Society for the Professional Journalists (SPJ) Code of Ethics could be cited. In aiming for consistency, the University of Mississippi has adopted stepped standards for higher education from the freshman to the senior level. In the program Missy works with, the faculty places the onus of information literacy on the librarian. Amanda Myers wondered if anyone knew of faculty who would be willing to come speak to our committee. Amanda Hornby's program at the University of Washington - Bothell focuses on information literacy and critical thinking. For ALA's Midwinter Meeting in Seattle, WA (Jan. 19-24, 2007), she could approach a faculty member who is enthusiastic about information literacy initiatives. Ken Liss and Monique Threat had attended meetings of professional organizations that touched upon literacy.

Action Item: As the group proceeds with the project, as per Amanda Myers, they should contact ILAC for approval. The ILAC report is currently in its 6th draft. Adopted standards should paraphrase but they should not deviate too much.

Cathy Michael mentioned that journalism students should have knowledge of key databases such as Lexis. Missy Murphy added other subject specific research skills that are important such as finding records from city hall. Tasha Cooper reflected that there are different approaches; “Guidelines for English Literature” do not closely follow the ACRL standards; they tend to focus more on the types of materials where the science standards describe the research process. Using the Literatures in English model, Amanda remarked we could address something as specific as searching public records. Another issue is how to address media convergence. Amanda framed the question by asking how it would fall into the curriculum. Heidi suggested the information literate student would need to define the appropriate media outlet before beginning his or her research. Amanda Myers added that an understanding of media outlets would require an understanding of the market environment and might satisfy the “The information literate student understands many of the economic issues” component of ACRL IL Standard 5.

Action Item: Heidi Senior broke the process down to two key steps: 1. establish the context then 2. examine the desired outcomes. To begin, a literature review can be conducted. Amanda Hornby, Missy Murphy, and Cathy Michael volunteered to form a subcommittee to begin this review.

Action Item: In addition to the literature review, Heidi Senior recommended that individuals contact the appropriate faculty and professional organizations. Tasha Cooper had faculty involved with AEJMC at the Newhouse school at Syracuse that she could contact. Cathy Michael, Adrian Ho, and Monique Threatt will also contact faculty involved with professional organizations.

Amanda Hornby suggested a wiki could be established to co-ordinate updates and editions. She will send the site to the listserv. Tasha Cooper inquired if the structure of the document should be broken down into three sections: undergraduate, distance learning, and graduate level. The Committee decided to focus on undergraduate student needs. According to Amanda Myers, the standards should be brought to the ILAC Committee by 2007. Heidi Senior proposed that we postpone examination of Marsha and Tasha's outcomes drafts.

Comments on the range of available news sources and trends in news publishing

Tasha Cooper asked the Committee to discuss collection development in newspapers. Ken Liss's library at Boston College recently acquired Newspapers Direct. It contains U.S. and foreign papers. It also includes the page image, and some papers have a translation feature. There is only a 60 day archive, however. Jessica Albano said that at the University of Washington they used to have 5-6 paper subscriptions distributed among various branches. Given electronic access U.W. will cancel paper duplicates that have low usage as they arrive on the shelves too late. Ken Liss mentioned the TimesSelect that includes section columns not in Factiva. Knowing which version of the NYT contains which column can be problematic. Liss's library at Boston College has a license for the TimeDirect. Heidi Senior noted that the Proquest NYT has columns but in HTML format; the Sunday magazine and Book Review are in PDF. Ken Liss compared it to the Newspaper Direct database that does not have columns. Tasha Cooper and Missy Murphy discussed how the graphic layout is important to users. The group considered online products that contain reproduced images. Jessica Albano's library still receives 150 to 160 print newspapers. Tasha Cooper mentioned the National Digital Newspaper Program (NDNP) from the National Endowment for the Humanities. Jessica Albano's library is applying to be in the cycle; the first phase from 1910-1920 has been completed. She mentioned the ALCTS Newspaper Discussion Group that was meeting Saturday, 1:30 to 3:30 in the Convention Center Marriott. If anyone is able to attend this session, posting the meeting notes to the COMLIB-L listserv would be helpful.

Time adjourned: 12pm


   Committee Name: Curriculum Materials
Time and place convened:   The Committee met on Saturday, June 24, 2006 from 10:30-12:30 at the Wynham Ballroom II.  The meeting was called to order at approximately 10:30 a.m. by Darla Bressler.

Meeting Highlights:
Major Topics of Discussion: The committee discussed the final editing of A Guide to Writing CMC Collection Development Policies.

Major Decisions:
1.      The committee completed final revisions of A Guide to Writing CMC Collection Development Policies at a meeting, Sunday, June 25, 2006.  The document can now be resubmitted to the Publications Committee.
2.      The committee will submit a proposal for a Roundtable discussion topic that will be a follow-up to last year's topic, "The Impact of Electronic Textbooks in the CMC."

Upcoming Activities:  The committee proposes to explore ways to communicate with publishers to address the importance of textbooks to Curriculum Materials Centers, as well as address issues that impede CMC access to these resources (cost, electronic format, teachers~R editions, etc.).

Name of person submitting Minutes:    Darla Bressler
Members Present:  Lisa Baures, Darla Bressler, Vanessa Earp, Justina O. Osa
Members Absent:  Collette Childers, Anna Lewis, Gary Lare, Dorothy Schleicher, Ann Brownson  
Guests:  Maryellen Allen

Introduction and Greetings:  Members and guests introduced themselves.

Approval of Minutes:  Lisa Bauers motioned to approve the minutes from the January 21, 2006 Midwinter Conference meeting in San Antonio, TX.  Justina Osa seconded; the committee unanimously approved the minutes. 

Current Projects:

  1. Webliography ( http://unc.edu/cimc/): Webliography section assignments were reviewed.  An e-mail will be sent to remind committee members to review and update their assigned sections/pages.
  2. Guide for Writing CMC Collection Development Policies:  Committee members worked on final revisions at two CMC meetings.  Final revisions were completed at the second meeting, and document is ready to be re-submitted to the EBSS Publications Committee.

New Business:  Committee members discussed the possibility of having another EBSS Current Topics Discussion at ALA Midwinter 2007, and it was agreed that the committee would submit a proposal.  Because last year's discussion was so popular, members of the committee decided that a follow-up to that discussion would be beneficial.  Lisa Baures has again offered to facilitate and arrange for guest speakers to a follow-up discussion to "The Role of Electronic Textbooks in the CMC."

Time Adjourned: 12:30 p.m.


   Committee Name: Curriculum Materials Centers Directory (Ad Hoc)
Time and place convened: 

Meeting Highlights:
Major Topics of Discussion:

  • Publications Report -- Benita Strnad
  • Survey Report -- Bernadette Lear
  • Page Layout, Format, Questions to Ask reports -- Alex Hodges & Jane Smith
  • Institutional Numbers Report -- Winifred Flint

Major Decisions:

  • State of Purpose -- Jennifer Fabbi, due August 5, 2006
  • Introduction -- Benita Strnad, due July 10, 2006
  • Skeleton Design & Page Layout.  Short written questions we want people to answer.  Decide on number and kinds of questions -- Bernadette Lear, Jane Smith, & Alex Hodges, due October 26, 2006.
  • Institutional Numbers Report -- Winifred Flint & Bernadette Lear, continuing

Upcoming Activities:

  • Design Questionnaire
  • Wait for ALA Publications and ACRL Publications, and EBSS Publications Committee.

Name of person submitting Minutes:
Members Present:
Members Excused:
Guests:

Major Topics of Discussion:

  • Publications Report -- Benita Strnadli>
  • Survey Report -- Bernadette Lear
  • Page Layout, Format, Questions to Ask reports -- Alex Hodges & Jane Smith
  • Institutional Numbers Report -- Winifred Flint

Major Decisions:

  • State of Purpose -- Jennifer Fabbi, due August 5, 2006
  • Introduction -- Benita Strnad, due July 10, 2006
  • Skeleton Design & Page Layout.  Short written questions we want people to answer.  Decide on number and kinds of questions -- Bernadette Lear, Jane Smith, & Alex Hodges, due October 26, 2006.
  • Institutional Numbers Report -- Winifred Flint & Bernadette Lear, continuing

Upcoming Activities:

  • Design Questionnaire
  • Wait for ALA Publications and ACRL Publications, and EBSS Publications Committee.

   Committee Name: EBSS Distinguished Education and Behavioral Sciences Librarian Award

This committee did not meet.


   Committee Name: Education Research Libraries Forum
Friday, June 23, 2006 1:30-3:30

Meeting Highlights:

Name of person submitting Minutes: Helga Visscher
Attendees: Nancy O’Brien (University of Illinois Urbana-Champaign); Helga B. Visscher (University of Alabama), Kate Corby (Michigan State University), Leslie Borncrantz (Northwestern University), Carol Wright (Penn State University), Anne Fields (Ohio State University), Judy Walker (University of North Carolina Charlotte), Jo Ann Carr (University of Wisconsin Madison), Marilyn Hicks (University of Wisconsin Madison), Matthew Paris (Southern Illinois University Edwardsville), Lesley Farmer (California State University Long Beach, and SLA representative), Camille Andrews (Cornell University)

Agneda approved

Minutes approved
Nancy O'Brien reviewed the history of the group for those who were not familiar with it.

Status Reports on Projects:

Teacher's College Record article (Jo Ann Carr)

This project started at Boston midwinter meeting. A full proposal was sent to Gary Natriello in mid January. Jo Ann would like a partner to help facilitate developing the issue. The issue will contain 10-12 articles. Carol Wright will work with Jo Ann on this project for a probable 2008 publication date.

History of Education web site (Nancy O'Brien)

The History of Education Society now has a page - http://www.ed.uiuc.edu/hes/resources.htm The editor of their journal publication is now at the University of Illinois Urban-Champaign so Nancy can work with them. They are interested in collaborating with us. If anyone has suggestions for the site, both content (resources) and/or design, send them to Nancy (npobrien@uiuc.edu) and she will pass them on to the History of Education Society's editor and Web manager.

Meeting with society/associations journal publishers at annual in Washington, DC

Several questions were raised about this proposed meeting. Who is the audience? What is the real purpose? There are two main issues related to journal publications from associations - IP access and indexing. We need to educate education associations on the needs of libraries/researchers. Journals that are electronic orphans, i.e., being available only through a single password to a single email address, are problematic for institutions. The benefits of better exposure through IP access should be made clear to associations. This meeting should be more of a summit than a program. Proposed is to have representatives from the organization come and talk about access issues in order to develop a dialogue between stakeholders such as consumers, developers, distributors, and indexers.

Leslie Farmer (SLA), editor of Education Libraries, would be happy to be one of the participants.

Leslie Bjornrantz will be talking with APA publications staff and will ask if there is a group and/or network of association publishers and/or editors.

Kate Corby, Leslie Farmer, Carol Wright and Nancy O'Brien will start working on this project. Helga Visscher and Marilyn Hicks also offered to assist. The room request for the Annual 2007 meeting should be for 3 hours, with an estimated 60 participants, on Friday, June 22. The Midwinter meeting room request should remain at the typical 1.5 hrs for an estimated 40 participants on Friday, January 19, 2007.

Judy Walker is putting together a list of orphan journals and/or where they are indexed and/or full-text articles available without IP access. She will notify EBSS-L and this group when it is available via the web.

Carol Wright will contact JSTOR about requirements for education journals.

Future projects:

Identify graduate student journals/publications - those in which undergraduates and graduate students can publish - and other student generated serial publications

ERIC microfiche - status of level II & III
Carol Wright has a list posted as an Excel file. She will send a link to the listserv with an explanation of levels.

ERIC and the Department of Education are interested in creating an archive of the microfiche. The Center for Research Libraries (CRL) does not appear to be interested at this time. Clearinghouse institutions are getting rid of resources and need a place to send them. Anne Fields will check with CRL to see if they have acquired a complete microfiche set of ERIC. Then, if they don't have one, we will try to identify a complete set to send to them.

Convener for Midwinter - Helga Visscher volunteered to serve as convener for the Midwinter meeting. The EBSS past chair acts as liaison to the ERL Forum. As past chair, Judy Walker will make sure that the current EBSS chair knows what the group's room needs are for Midwinter and Annual.


   Committee Name: Electronic Resources in Communication Studies
Time and place convened: 

Meeting Highlights:
Major Topics of Discussion: The E-Resources in Communication Studies Committee began their work on four new projects that they hope will improve communication studies librarianship: Improvement of communication between librarians and scholars, Evaluation and Assessment of communication studies electronic resources, Scholarly Communication Principles in communication studies, and Updating and Enhancing the Resources in Communication Studies Website.

Name of person submitting Minutes: Jenifer Flaxbart
Members Present: Lisa Romero, Sharon Black, Mark Emmons, Jenifer Flaxbart, Elliot Kanter, Sharon Ladenson, Ken Liss, Darby Orcutt
Guests: Jessica Albano, Erica Carlson, Cathy Michael, Gloria Woody, Tasha Cooper

Committee Chair Lisa Romero called the meeting to order in the Hilton New Orleans Riverside-Grand Salon 21 & 24, in New Orleans, LA at 1:35 pm.

I. Introductions and Greetings
Committee members and guests introduced themselves in round robin fashion.

II. Review of Agenda
There were no additions or corrections to the agenda. Lisa started the meeting by going directly to New Business.

III. New Business

  • Data Consortium Project (Sharon Black)

    Sharon Black introduced the Data Consortium project that’s a part of the Social Science Research Council (SSRC)’s approach to a new program entitled ‘Necessary Knowledge for a Democratic Public Sphere,’ which is designed to strengthen connections between media research and media reform, particularly in academic and advocacy communities in the U.S. and around the world. SSRC is a non-profit, New York-based organization that brings research to bear on a wide range of issues of public concern.

    Sharon B. attended their first meeting in Washington, D.C., earlier this year. Academics and members of the Washington D.C. advocacy community were in attendance. SSRC views academic libraries as a vital and natural partner as well. She said public policy issues and the uneven playing field between commercial media companies and scholars and advocacy groups were discussed. Action items included researching the Freedom of Information Act, getting information on contractual and licensing agreements pertaining to media-related data, etc. SSRC wants to pitch to get “big fish” like Nielsen Media Research and Nielsen//NetRatings, Arbitron Ratings, the National Association of Broadcasters (NAB), BIA Research, Inc., and other media-related data gatherers/providers to contribute to the Data Consortium project, using good citizenship, legal issues, etc. as means of motivation.

    Specifically, the Data Consortium goals are:

    • Investigate norms of access to commercial data;
    • Facilitate sharing of data, including obscure or neglected public data, orphaned data sets, and international data;
    • Standardize academic or non-commercial licenses;
    • Advocate for the public availability of research used in the formation of public policy – in electronic, not only paper, form;
    • Provide a forum for evaluating data collection and methodologies, especially from commercial vendors.

    SSRC will attempt to improve access to data, hopefully current rather than just dated data. Lisa Romero suggested improved usability would be a valuable contribution to what’s available as well.

    Those interested in becoming involved may contact Sharon B.; she has membership forms. Lisa and Sharon B. indicated that someone from the SSRC might attend at ALA Annual next year in DC. Lisa said we might be able to promote who they are and what SSRC wants, which could be done via the listserv and an ad in the University of Illinois Communications Library booklist. Elliot Kanter suggested they could be part of a program, maybe put together or endorsed by EBSS. Sharon B. also mentioned the Media Research Hub, an information portal, which could become a resource and function as a Data Consortium portal. Lisa asked Sharon B. to continue as a liaison between this group and EBSS/the Committee.

  • Discussion of committee objectives – Charges, tasks and timeframes

    Communication [Jenifer Flaxbart, Ken Liss, Darby Orcutt, and Lisa Romero]

    The Communication subcommittee needs to find ways to communicate with AEJMC (Association for Education in Journalism and Mass Communication), NCA (National Communication Association), etc. It was suggested that we consider communicating to these groups at their conferences, through a scheduled program or discussion session targeting faculty and students. We could then use any presentation created for these forums as a template for presenting locally. NCA convenes a conference in November, AEJMC meets in August, and there’s also ICA (International Communication Association) which meets in June, although they only meet in the U.S. every other year (and since they just met in Germany, they should meet in the U.S. in 2007). It was decided subcommittee members would divvy up the task of contacting these organizations and developing a liaison role with each group, in part to determine their conference programming timelines and the possibility of organizing a session. Ken Liss will work with NCA, Jenifer Flaxbart will work with AEJMC, Sharon Black volunteered to work with ICA; Ken will coordinate with Jenifer and Sharon B. by November 1. The presentation topic could include coverage of key tools, “nitty gritty” aspects of access to resources, broader scholarly communication concepts, etc.

    Lisa Romero talked about the merits of getting on the listserv/s for these three associations. Lisa will report back to the committee by September 1.

    SLA (Special Libraries Association) was also discussed as a presentation venue, or more broadly a communication outlet. It was decided that news librarians who attend SLA may be less interested in academic issues. Ken will find out more about SLA’s listserv.

    There was some discussion about creating a blog. Darby Orcutt suggested that an archive of the COMLIB-L listserv linked to the EBSS Communication Studies Committee’s Library Resources for Communication Studies web site (http://www.lib.washington.edu/subject/communications/lrcs/) might work, although currency and the desire for interactive feedback were points of concern. The idea of a blog was tabled for future discussion. Lisa will look into the listserv’s archive. It’s possible that just a link on the web site to the listserv’s archive, with a little background information, would suffice. If viewers need to register to view the archive, that will be included in the blurb with the link, otherwise anyone should be able to access and search the archive.

    Jenifer suggested a check list of association contacts and other resources of common interest across subcommittees. She will begin developing this list by August 15, with categories for associations, contacts for vendors, colleagues who can function as resources, etc.

    Evaluation/Assessment [Sharon Black, Sharon Ladenson, Elliot Kanter, Ken Liss]

    Lisa Romero complimented the Evaluation/Assessment subcommittee on their charge statement and way in which they articulated what needed to be done with a plan and timeline for execution. Sharon Black and Sharon Ladenson reviewed the charge and disseminated a draft “Criteria for Evaluating Communication-Related Databases” document. The question of how data on each resource reviewed would be presented was raised. It was suggested that tabular form would make for good presentation data. Elliot Kanter had some questions and additions. He asked for clarification on Audience (in the General Orientation section), and questioned database size and specifically storage costs (in the Vendor Issues section under Technical/systems considerations and Price respectively). Archival rights was suggested as an additional criterion. And User stats (also in the General Orientation section) were discussed. Jenifer Flaxbart suggested that the document be sent out for review with a deadline for refinements, etc.

    The subcommittee will send draft document to committee. They would like feedback from group as a whole by July 31; we should send it to all four subcommittee members. Guest Cathy Michael volunteered to help with assessment or other tasks.

    Scholarly Communication/Principles [Mark Emmons, Darby Orcutt, Amy Robb]

    Darby Orcutt discussed the charge for the Scholarly Communication subcommittee. He mentioned the obvious overlap between the Communication and Scholarly Communication subcommittees. Scholarly Communication is one of the areas that the committee will “grow into” per his memory of Midwinter discussions. Current emphasis is on getting something out on the listservs. They’re looking into significant areas of import (copyright, contracts/licenses, open access issues, listing of activities, how we define scholarly communication, how what librarians and scholars have been working on is related to scholarly communication, etc.).

    Darby will send a message out on the COMLIB-L listserv by September 15 asking what scholarly activities Communication librarians are involved with. Lisa Romero commented that the number of listserv subscribers has grown, specifically the number of Communication bibliographers in the U.S. An inventory of activities will be completed by November 30.

    Lisa asked the subcommittee to look into inclusion of Communication-related journals in JSTOR for discussion at Midwinter, and to learn more about how such journals might be included in resources such as LOCKSS, Portico, Project MUSE, etc. Mark Emmons will assist the subcommittee by looking into JSTOR, to learn how to get the ball rolling, by September 30, and Darby will handle the others. Darby will provide a report by September 30. Sage, NCA, AEJMC, LEA were noted as the major publishers who would have to “play ball.”

    Website [Mark Emmons, Elliot Kanter, Amy Robb, Lisa Romero]

    The main goal of the Maintaining/Enhancing Library Resources for Communication Studies Website subcommittee is to keep the site going, and to set out what’s needed to be done so that not all of the work is done by subcommittee members alone. Ideally, assignments would be distributed among all of the committee members, with mention on the site of who updated each section, when, and how they can be contacted for additional content, etc.

    Jessica Albano noted that major changes regarding the Library Resources for Communication Studies site (such as significant changes regarding the focus of the site) need to be reviewed by the EBSS Publications Committee.

    Erica Carlson and Cathy Michael, two librarians who attended the meeting as guests, expressed a possible interest in working on some of the committee projects. Darby Orcutt suggested that an official member could work with Erica and Cathy on committee projects of interest to them.

    Lisa Romero noted that she would e-mail the entire committee (including the new members) to solicit expressions of interest in updating and maintaining specific pages on the Library Resources for Communication Studies site with feedback due by July 15. Several pages need new editors.

IV. Future Activities

Plans for future activities are documented in the New Business discussions.

V. Adjournment

Meeting adjourned at 3:35 pm.

Action Item Summary

Ongoing
Sharon Black will continue as a liaison between SSRC and EBSS/the Committee.

July 15
Committee (including the new members) should send Lisa Romero expressions of interest in updating and maintaining specific pages on the Library Resources for Communication Studies web site by July 15.

July 31
Committee should respond to Sharon Black, Sharon Ladenson, Elliot Kanter and Ken Liss with feedback on the draft “Criteria for Evaluating Communication-Related Databases” document by July 31.

August 15
Jenifer Flaxbart will send committee a draft check list of association contacts and other resources of common interest across subcommittees by August 15.

September 1
Lisa Romero will report back to the committee about getting on the listserv/s for NCA, AEJMC and ICA by September 1. Ken Liss will find out more about SLA’s listserv.

Lisa Romero will find out if the COMLIB-L listserv archive is searchable and will draft instructions/information that can be included on the web page by September 1.

September 15
Darby Orcutt will send a message to the COMLIB-L listserv asking what scholarly activities Communication librarians are involved with by September 15.

September 30
Mark Emmons will look into how Communication-related journals can be included in JSTOR, and Darby Orcutt will do the same for LOCKSS, Portico, and Project MUSE. Darby will provide a report by September 30.

November 1
Ken Liss will establish a connection with NCA, Jenifer Flaxbart with AEJMC, and Sharon Black with ICA with the goal of determining how to get a program organized/accepted; Ken will coordinate with Jenifer and Sharon B. by November 1.

November 30
Darby Orcutt will complete an inventory of scholarly communication activities by Communication librarians by November 30.


   Committee Name: ERIC Users Group
Time and place convened:  June 27, 2006  

Meeting Highlights:  none submitted

Name of person submitting Minutes:  Judy Walker

Judy Walker, Chair of the EBSS's ERIC Users Group Committee welcomed attendees and introduced Nancy Cawley and Pete ---- from CSC and Beth Close from EBSCO. Representatives from Cambridge Scientific and APA were also present and introduced themselves.

Before turning the podium over to Nancy Cawley for an update, Judy mentioned several ERIC discussion groups that have been started by ERIC for input into content, indexing and the Thesaurus. When Nancy Cawley posted a message to EBSS-L very few people responded, which was disappointing since there always seems to be lot of interest and discussion at conferences and on the listserv. Judy participated in a thesaurus discussion group conference call in June and found it productive. She strongly encouraged members to join at least one of the groups and let their concerns be heard.

Nancy Cawley then brought the group up-to-date on what was going on with ERIC using a power point presentation. Here are the highlights of that presentation.

  • 32,000 new records released in ERIC
  • 600+ journals indexed - more than 26,000 articles
  • 450+ Non-journal sources (organizations and publishers of non-journal content)
  • 550+ Online submissions released to the public

New Data Format for Vendors

  • New format XML for vendor reload will be available this summer
  • XML and original format will be made available to vendors through 2006
  • Monthly feeds will include data corrections - i.e. changes in dates, volumes, etc. There will be an online form for folks to send in corrections. For now we can send them either to the Help Desk or Pete Dagutis. Expect a 3-4 month turn around time.
  • Timing of update to vendor's repositories under their control

Structured Abstract Pilot was launched in April at AERA Conference

  • What are Structured Abstracts?
    • Present factual, objective information about a study for user decision-making
    • Pre-determined headings engender consistency in reporting
    • Improve user's capacity to identify and evaluate relevant research
  • Available in Online Submission System found on the ERIC website
  • Primarily for individual contributors to ERIC (researchers, others with materials to share)
  • Contributors may select traditional or structured abstract to include with submission
  • Contributor feedback encouraged
  • Training materials and video briefings will be available on the website in August covering:
    • What structured abstracts are
    • What an ERIC structured abstract looks like
    • What kinds of materials are best-suited for structured abstracts
    • How structured abstracts benefit education

Coming Attractions (will post to EBSS-L when new features are released)
New search engine

  • July release
  • Faster searches
  • Helps correct issues this group has brought up
  • Automatic stemming removed
  • Enables future refinements such as sorting results, term highlighting
  • Information on changes available on ERIC site in July

Redesigned Web site

  • Fall release
  • New home page
  • Site restructured to accommodate growing suite of user-driven features
  • Updated, streamlined text
  • Refreshed look and feel
  • Information on changes will be available in August

Training Materials for searching, the Thesaurus and other features

  • Video Briefings
  • Web-based tutorials
  • Understanding ERIC Indexing by ALA Midwinter

ERIC Discussion Groups via conference calls
Faculty and librarians are encouraged to join these discussion groups
Content

  • Goal - Gather input on journal titles, information sources in ERIC
  • Group formed in response to EBSS interest in new content in ERIC
  • First conference call held in May
  • Next discussion in July

Thesaurus

  • Goals - Gather feedback on maintenance issues and suggestions for enhancing training
  • Lay groundwork for Vocabulary Review Group
  • First conference call in June
  • Next discussion July/August

Indexing

  • First call to be held in July/August timeframe

Beth Close from EBSCO made a few brief remarks. First she indicated that EBSCO is happy to work with CSC and appreciates getting the reload on schedule. Their philosophy is that the database producers know the data best therefore they do not impose content information on proprietary data such as adding peer review indicators to the database. She also indicated there will be a new education database coming out from EBSCO in August and encouraged folks to take a look at it.

As a response to Beth's comments about peer identification, CSC commented that providing this information retrospectively has a high priority for them. CSC is listening and trying to be responsive to the needs of their audience.

The last part of the session was open for questions/comments/discussion from the audience.

  1. Will structured abstracts be searchable? Yes, they will be searchable and will have metadata attached. A follow-up question asked specifically about research design indicators. CSC indicated they are very aware of the need to be able to search by research design and would include that.
  2. Will the Open URL pilot project be broadened to other schools? CSC is working with 10 schools/universities on this project that allows them to connect to their own full text journal holdings via the My ERIC feature. They are encountering some problems so they won't be opening up the project in the near future.
  3. Someone in the audience commented about the electronic journals in the database. They were concerned because these journals are being assigned ED numbers and not EJ numbers like the rest of the journals. Did either Nancy or Pete know why this was being done? Pete and Nancy didn't feel they had enough background to address this issue but would take it back with them to find out why? Members of the audience indicated this is a real problem that needs to be addressed.
  4. A follow-up question to #3 asked the representative from Cambridge Scientific - How does CSA generate publication type tabs? The CSA rep indicated they read the DT field to generate the tabs. This reinforced the issue of making sure the ejournals get the correct designation in the DT field. But even if it's correct in the DT field the ED number confuses users because they are use to discriminating between journals and ERIC documents by the accession call number prefix. It was recommended that CSC create new prefixes for the books (which also causes problems for the user) and perhaps the ejournals if they are not going to give them an EJ designation.
  5. Is CSC publicizing online submissions through education associations? No they haven't, but will consider it. This discussion broadened to include the issue of getting older EDs converted to full text. This is a copyright issue. The original authors need to give CSC permission to reproduce the document electronically. Faculty and/or author (must be copyright holder) of these older documents can contact CSC to give them permission. They can contact Pete Dagutis directly. We need to make this known to our faculty and CSC needs to do a better job of publicizing this.
  6. Are there any plans to create MARC records for EDs? Nancy, indicated that was not part of their contract but sounds like a great grant project.
  7. The APA representative wanted to know how CSC was mapping new index terms to older DEs or add new headings to older records. This prompted yet another discussion of this critical issue. CSC is finally understanding the importance of this issue. It was discussed during the thesaurus conference call. There is still much debate on how to solve the problem. APA indicated they go back and change all the records when they change or add a term. CSC is close to making a decision on how they will deal with the issue.
  8. Sarah Beasley complimented CSC on their version of thesaurus saying it was accessible and works well. Nancy Cawley indicated its structure was a direct result of feedback from folks like us.
  9. Another major issue - the Gap 2002-2003 was also brought up. CSC indicated this is an issue “outside the scope of their contract” so comments and direct feedback should go to the Department of Education. Both the EBSCO and CSA representatives were very interested in the issue and would like to explore it some more. Kate Corby will be contacting them with a list of journals involved. The ERIC User's Group Steering committee will pursue the issue with the Department of Education.
  10. The topic of descriptors also came up. There seems to be a 'rumor' going around that no more than seven descriptors would be used for a document. Pete Dagutis indicated there was no limit to the number of descriptors for a document, but seven was about the average.
  11. Three different speakers indicated there is an issue with the 'grade level descriptors'. Researchers need BOTH the specific grade level and the broader ranged descriptors such as preschool, middle school, etc. Because of the great interest in the thesaurus and indexing CSC indicated they would be their indexing team to midwinter.

   Committee Name: Higher Education
Time and place convened:  June 24, 2006, Wyndham Ballroom 

Meeting Highlights:
Major Topics of Discussion:  The committee decided to start a new project that will examine the indexing of journals related to higher education.  They will start with an existing list of journals related to teaching in higher education.  Members of the committee will check to see if these titles are indexed in ERIC, Academic Search Permier (EBSCO), Education Abstracts, Professional Development Collection (EBSCO), and PsycINFO.  They will also look into coordinating efforts with ERIC User's Group and the Education Research Libraries Forum.

Name of person submitting Minutes:  Carol Wright, Chair
Members Present:  Leslie Bjorncrantz, Marcia Keyser, Sharon Naylor, Jan Fryer, Carol Wright
Members Excused:  Mary Cassner, Julie Cunningham, Jeff Luzius, Lynn Lampert, S. Davis-Kahl
Guests:  Matt Paris

The group discussed potential future projects, and decided the first project would be to identify ways for Higher Education Librarians to support the Scholarship of Teaching and Learning at their own institutions.  To accomplish this we will explore two areas:

  • The Literature
    • Identify the literature for the practice of teaching in higher education
      [build on the work begun by Sharon Naylor]
      • commercial publishers / associations, etc
      • centers for T&L; administrative offices
      • academic departments of higher ed, graduate students, etc
    • Analyze the coverage of this literature in the major databases
  • Current Practices
    • Identify librarians with current successful relationships with their university T&L office, Student Affairs Offices, etc.
    • Determine their successful practices

ACTION ITEMS:

  1. ALL: Review and discuss Sharon's list with colleagues; forward additional titles to Sharon who will maintain the master list
  2. ALL: Determine indexing coverage for titles on Sharon's list: [Due Fri. Sept. 8th]
    • ERIC - Jan
    • Academic Search Premier - Leslie
    • Education Abstracts - Sharon
    • Professional Development Collection (EBSCO) - Carol
    • PsycINFO - Matt
  3. Sharon and Leslie:
    • Identify any additional publications generated by University Teaching & Learning Centers not already on Sharon's list
    • Report to the HE committee [findings will be related to the Education Information Symposium Group [Nancy O'Brien]. and to the ERIC Users Group]
  4. Carol:
    • identify journals and other publications departments of higher education and grad schools
    • determine where they are indexed, or if they are Open Access
  5. Carol:
    • post to EBSS list to ask about relationships that librarians have with T&L groups on their campus.

Next business:

  • Discuss indexing status of publications.  If necessary, determine how to increase coverage.
  • Discuss results and disposition of Librarian /T&L centers findings
  • Identify sites for Best Practices in Higher Education Teaching?  Develop a page for EBSS?
  • Other?

   Committee Name: Information Literacy Steering Committee (Ad Hoc)
Time and place convened:  Sunday, June 25, 2006 1:30-3:30, Hilton Grand Salon 19  

Meeting Highlights: The committee met for the first time in real time.  We reviewed our charge and the specifics of the Tip Sheet being created by the ACRL Information Literacy Advisory Committee.  We outlined a plan for the next year and assigned tasks. Our primary mission is to act as a helping committee to the four EBSS Subject committees working on subject-related information literacy guidelines: Instruction for Educators; Psychology/Psychiatry; Communication Studies; and Social Work/Social Welfare.

Name of person submitting Minutes: Doug Cook
Members Present: Doug Cook (Chair), Susan Beck, Claire Clemens, Tasha Cooper, Cynthia Crosser, Barb Mann, Amanda Myers, Kate Silfen
Members Excused: Merinda Kaye Hensley, Sue Norman (Virtual Member)

1. ACRL is in the process of approving a Tip Sheet for Sections creating Disciplinary Standards. A discussion ensued as to the details of this Tip Sheet, of which we had an early copy. ILAC tip sheet highlights discussed were as follows including our best guess at the parties responsible for each task:

ILAC tip sheet highlights
TASKS (numbered tasks are from the ILAC Tipsheet) & RESPONSIBILITIES assigned to x

  1. 1. Inform the ACRL ILAC [EBSS Exec]
  2. Charge a Section Committee or task force [EBSS Exec]
  3. Identify an approved Information Literacy Consultant [EBSS Info Lit Steering and ILAC]
    ----Communicate with EBSS Committees [EBSS Info Lit Steering]
  4. Review the literature [EBSS Committees]
    ----Review previous subject Standards [EBSS Committees]
    ----Review ACRL Standards [EBSS Committees]
    ----Review other Section Standards [EBSS Committees]
  5. Consult with related library associations [EBSS Committees]
  6. Consult with disciplinary classroom faculty [EBSS Info Lit Steering and Committees]
    ----EBSS Action Plan $2000 to bring faculty to Midwinter 2007 [EBSS Info Lit Steering and Committees (ANSS may also be interested)]
  7. Have the document reviewed by Section leadership [EBSS Info Lit Steering to EBSS Pub to EBSS Exec]
    ----Compile draft document [EBSS Committees]
  8. Distribute draft for appropriate comments - EBSS Committees, Info Lit Steering, Pub
  9. Submit to ILAC [EBSS Exec]
  10. Approval by ACRL Standards and Accreditation Committee
  11. Approval by ACRL Board
  12. Publish appropriately [EBSS Pub and Info Lit Steering]
  13. Send to other associations for potential andorsement

2. Related documents and efforts are being undertaken by numerous other ACRL Sections and other ALA organizations. The following were identified as potential models for our efforts.

  • STS - Draft Standards on their web site
  • LES - Draft Standards on their web site
  • LPSS - Draft Standards on their web site
  • ANSS - working on a draft (Anthropology, Sociology and Criminology) and have set up a committee.

3. Coordinating with our EBSS discipline committees. We reviewed our liaison groups:

a. Psychology (Psyc/Psyc Committee)

  • Cynthia Crosser
  • Barb Mann

They have 1992 guidelines on their web site. Sally Neal (sarneal@iupui.edu) and Sala Shierling have volunteered to begin the work for the Psyc Committee.

b. Education (Instruction for Educators Committee)

  • Claire Clemens
  • Susan Beck
  • Sue Norman (Virtual Member)

Guidelines were published by ACRL News in 1992.

Communications (Communication Studies Committee)

  • Tasha Cooper
  • Amanda Myers

d. Social Work (Social Work/Social Welfare Committee)

  • Kate Silfen
  • Merinda Hensley

Social Work has a set of 2003 Competencies on their web site http://www.lib.msu.edu/corby/ebss/socialwork/competencies/basics.html

4. Action Items

  • Explore the possibility of using the ALA online Community software for this committee [Doug]
  • Distribute digital copy of the 1992 Instruction for Educators subject guidelines [Doug]
  • Contact ILAC to have a Consultant assigned [Doug]
  • Contact all subject committees with a report from this meeting, including ILAC Tip Sheet and our responsibilities table [Doug, Liaisons]
  • Action Plan Midwinter Seattle ($2000) Doug has asked the Exec to devote the afternoon Discussion Forums to Info Lit Standards.
    • Work with Members-at-Large and Exec to set up Forums [Doug]
    • Contact ANSS to see if they have interest in collaborating [Doug]
    • Identify classroom faculty members to potentially attend Midwinter Discussion Forums [Liaisons and Committees]
    • Look at Standards already created by other Sections [all]
    • Attend the ILAC meeting this afternoon [Susan (see minutes below)]

Susan Beck's minutes from the ILAC meeting
Below are the minutes from the ILAC meeting that I attended on Doug's behalf on Sunday.

Here are a few important things I learned at the meeting:

--Consultants: ILAC will ask for nominees to serve as consultants and then train these folks. Then ILAC will draw up a list of consultants that the subject folks (Psyc, Education, Comm Studies, Social Work) can select from, contact, secure and then let ILAC know which consultant they are working with. The important parts about this whole set up is that we in EBSS are not to designate someone from our committee to serve as a consultant because that would violate the principle of no bias for the consultant. The consultant must be just that, an observer, a helper but in no way involved in the day to day work of committee development of the standards.

--ANSS brought in faculty at this conference and is planning to do so for midwinter. They are a bit ahead of us in that they have completed a first draft of their standards for Sociology. I mentioned to Susan Macicak (UT Austin; macicak@mail.utexas.edu) that we might want to look at their Sociology draft and get some ideas from them since they are a bit ahead of us in this task. Susan was more than happy to consult with us.

--I had a list of other questions to ask at ILAC but they seemed a bit too much ahead of where we are at this point (citation style, audience, etc.). It is probably best to talk with ANSS folks first.

I hope that this helps us on our way.
Cheers,
Susan

Following are highlights of the draft minutes from the ILAC meeting which relate to our efforts:

ALA Annual Conference, New Orleans
ACRL Information Literacy Advisory Committee Sunday, June 25, 2006
Sheraton, Gallier Room
Members Present: Elizabeth Dupuis (chair), Terese Heidenwolf (IIL), Lisa Hinchliffe (IS), Mary Ellen Davis (ACRL Executive Director), and Lynne King (ACRL Board Liaison)
Members Absent: Drucilla Guillion (AASL/ACRL Interdivisional Committee on IL)
Visitors: Abbie Loomis (IIL), Patti Caravello (ANSS), Susan Macicak (ANSS), Susan Beck (EBSS), Jennifer Dorner (IS), Sophie Lesinska (LES), and Cynthia Dottin

B. EBSS estimates they are about one year away from completing the subject-specific information literacy guidelines for psychology, education, communication studies, and social work. They are hoping to involve faculty members and or representatives of accrediting agencies in the development of these standards, and host a discussion forum at the Midwinter Conference related to these standards.

C. LES anticipates the completion this fall of their revisions to the Draft subject-specific information literacy guidelines for English.

E. ANSS had valuable discussions at the Annual Conference with faculty Members representing other professional organizations, as a result of funding Provided by ACRL. ANSS wants to move efficiently through the remainder of the Process for finalizing the standards to make the most of the current energy Created through this partnership with the other professional organization and faculty.

F. M. Davis announced that the information literacy standards have been translated into a number of other languages, including the subject-specific information literacy standards from STS. Translations help extend the impact of the standards to people internationally. ACRL encourages members to identify people at their campuses who would be willing to translate the standards into other languages; an honorarium for this work is available.

III. Review of Process and Tip Sheet for Developing Subject-Specific Information Literacy Standards

E. Dupuis distributed the Information Literacy Consultants document and the Tip Sheet for Developing Subject-Specific Information Literacy Standards (version 9), which included suggested revisions based on the comments received from May 15 ~V June 16, 2006. Attendees identified additional items for revisions and refined the document with specific changes. ILAC approved the document as revised in that discussion. The revised document, version 10, will be sent to the ACRL Board as an updated document for review at the 2006 ALA Annual Conference.

ACTION: E. Dupuis will revise the Tip Sheet for Developing Subject-Specific Information Literacy Standards document to include all approved revisions, identify that document as version 10, send a copy to ILAC members, and submit a copy to ACRL Staff for inclusion in the ACRL Board II documents for discussion.


   Committee Name: Instruction for Educators
Time and place convened: 

Meeting Highlights:
Major Topics of Discussion:

  • Information Literacy Standards 6th draft.
  • Maintenance of committee Web site after dissolution of committee.
  • NCATE article.

Major Decisions:

  • Will explore using a wiki to work collaboratively on education standards.
  • Decision still remains regarding Web site.  Will discuss with Lori Mestre. 
  • Will continue submitting NCATE article.  Ada Woods will handle this.

Upcoming Activities:

  • Current Topics Session, maybe on education information literacy.
  • Finalize work on Web site and article.
  • Work on education information literacy standards, including literature review and consulting with faculty.

Name of person submitting Minutes:
Members Present:
Members Excused:
Guests:

Minutes


   Committee Name: Membership & Orientation
Time and place convened:  The committee met on Saturday, June 24, 2006 from 10:30-12:30 at the Wynham Ballroom II.  The meeting was called to order at approximately 10:30 a.m. by Venta Silins.

Meeting Highlights: 
Major Topics of Discussion:
1.      The Membership & Orientation Committee discussed EBSS membership statistics.
2.      The committee worked on the new EBBSS brochure, including sections on the benefits and goals of EBSS membership.

Major Decisions:  The committee will continue working on the brochure.

Upcoming Activities:

  • Finding images to include in the brochure.
  • Asking members for quotes on the benefits of being an EBSS member.
  • Editing the content of the brochure.

Name of person submitting Minutes:  Venta Silins
Members Present:  Matthew Magnuson; Laura Ramirez; Pamela Salela; Venta Silins, Chair
Members Excused:  Edith Scarletto; Jacqueline Snider
Guests:

Introducation and Greetings:  Members introduced themselves.

Major Topics of Discussion:

1. The Membership & Orientation Committee discussed EBSS membership statistics.
2.  The committee worked on the new EBSS brochure, including sections on the benefits and goals of EBSS membership.

Major Decisions:  The committee will continue working on the brochure.

Upcoming Activities:

  • Finding images to include in the brochure.
  • Asking members for quotes on the benefits of being an EBSS member.
  • Editing the content of the brochure.

Meeting adjourned at 12:30 p.m.


   Committee name: Mentorship (Ad Hoc)
Time and place convened:  Sunday, June 25 10:30-12:00, Hilton Grand Salon 21 and 24

Meeting highlights:
Major Topics of Discussion: The committee reviewed the committee charge and workplan. In implementing this mentorship program our intent is to develop a model that can be used by other ACRL units including chapters. Recruitment of mentors and mentees will be done in partnership with ACRL chapters, AASL affiliates, and ALA Ethnic Caucuses. Advertising of this program to mentors and mentees will require very different strategies.

Major Decisions: Work assignments for July-December 2006 were made.

Name of person submitting minutes: Jo Ann Carr
Members present: Jo Ann Carr, Adis Beesting, Venta Silins, Allison Sutton, Signia Warner
Members excused: Kay Buchanan, Colette Childers, Suzette Hollins
Guests: Lee LaFleur [being added to committee]

I. Call to order/announcements: Jo Ann Carr called the meeting to order at 10:30 and asked members in attendance to update information on the roster. Jo Ann also indicated that she would like to see our work serve as a model for other ACRL units and ACRL chapters. One approach in doing this is to obtain the approval of all applicants to share their information with chapters and affiliates and library education programs.

II. Introductions of members and guests

III. Review of charge: To oversee the details of the funded EBSS Action Plan which proposes to create a scholarship/ ALA attendance program for diverse undergraduate juniors/seniors interested in librarianship as a profession. Monies have been included to bring both mentor and student to an ALA conference. The student will accompany the mentor to EBSS meetings. The committee will also coordinate with the ACRL Dr. E. J. Josey Spectrum Mentor Scholar Committee.

IV. Proposed Committee activities and time line: The committee reviewed the action plan and identified issues to clarify with Doug Cook regarding the guidelines for the award: are students in post baccalaureate programs eligible; how wide ranging can we interpret the discipline of ‘other social and behavioral sciences’; can the support for the mentor be applied to other professional development costs; what plans should be made if the mentee is not accepted/does not attend an ALA accredited program.

A. ALA Annual Conference 2006 (New Orleans) Develop draft plan for program-This was the focus of our meeting with an emphasis on -specific steps are outlined below. Meet with E.J. Josey Committee-Jo Ann has been in contact with Theresa Byrd, chair of the EJ Josey Spectrum Scholar Mentor Program.

B. July-December 2006

i. Develop brochure for mentors: The budget includes $1000 for advertising the program-an amount that requires we rely on electronic resources as much as possible. The development of a web based brochure, perhaps in PDF format, will allow us to stretch our advertising dollars. We will also want to place announcements in C&RL News, American Libraries.

ii. Develop letter to ACRL chapters, AASL affiliates, ethnic caucuses, ALA Office of Diversity; undergraduate education, psychology, and communication programs, as well as to other diversity mentoring programs (ARL, Notre Dame, Posse, Upward Bound, Enlace) to encourage identification of mentors and mentees.

iii. Draft advertisement for mentees: The tone and focus of the message to mentees will need to be substantially different from that to mentors. We will want to meet potential mentees through ‘their media’. The development of presentations on Facebook and MySpace needs to be part of this plan. We should also determine if we can work through organizations for student government, placement services, and multicultural students’ services. Jo Ann has identified students at her facility to review these materials for appropriateness by the intended audience and encourages other committee members to do the same

C. ALA Midwinter Meeting 2007 (Seattle)

i. Meet with Chapter Council, Affiliate Assembly, ethnic caucuses.

ii. Finalize advertising

iii. Draft criteria for selecting mentees/mentors: Potential criteria for mentors include: dynamic, a minimum of three years of active involvement with EBSS; a statement on the value of mentoring; commitment to connect during the conference with potential library education programs. We should review models of criteria for other programs such as the EJ Josey Spectrum Scholars at http://www.ala.org/ala/acrl/acrlproftools/spectrummentee.htm] and the LAMA leaders of the Pack program.

D. ALA Annual Conference 2007 (Washington) Review publicity Make final push for applicants Finalize criteria

E. July-December 2007 Publicity Applications due

F. ALA Midwinter Meeting 2008 (Philadelphia) [CLOSED MEETING] Select mentee Select mentor Publicity about program

G. February-May 2008 Arrangements for mentee Publicity about winner


   Committee Name: Psychology/Psychiatry
Time and place convened:  10:30am-Noon

Meeting Highlights: 
Major Topics of Discussion:

  • The committee finalized plans for their panel discussion on tests and measurements.
  • The committee~Rs web page was approved by the EBSS Publications Committee, and bookmarks were created to publicize the page.
  • A subcommittee was appointed to develop psychology information literacy standards for publication.  ~U Guests from the American Psychological Association updated the committee members on new products and services.

Name of person submitting Minutes:  Chris Kollen, University of Arizona Library
Members Present:  Tobeylynn Birch, Paula McMillen, Sally Neal, Deborah Schaeffer, Bruce Stoffel, Allison Sutton, Lorna Lueck (Co-Chair), Alice Perez (Co-Chair)
Members Absent:  Laurel Haycock. Sala Shierling, Leanne Marie VandeCreek
Guests:  Monica Hagan, Chris Kollen, Alexa Minetola, Darlene Nichols, Deb Raftus, Diana Ramirez, Chris Stempinski
APA Guest:  Susan Hillson

Big mandate is content, content, content! The PsycArticles historical file was delivered to vendors in April, all vendors are working with the file and should have it available by fall. Ovid will be adding in the content in small batches. Others are waiting for the PsycArticles reload this term.

They are in the middle of the reload schedule - PsycInfo reload went out to vendors in May (instead of the typical August). It is more complicated with 5 databases. PsycExtra will be reloaded in February.

Problem with URLs - they removed the source URL from each record. Information can still be found in the Journal Coverage List.

PsycBooks - there are now 1,000 books available; about 200 are classics. They will be adding more historical texts. They are working with RightsLink to automatically license materials.

APA Dictionary of Psychology has released for a list price of $49.95. They haven't discussed making it available online.

APA is moving PsycNet to a new platform and is looking for testers. Email Susan if interested. They will give testers a series of questions and ask them to use PsycNet as they would otherwise. They want raw, unfiltered feedback.

Handed out micro-reference cards for PsycInfo (for each vendor platform). Copies are available from APA or online. Also distributed a card referencing the APA Librarian's Resource Center (http://www.apa.org/librarians/)

They are planning on holding PsycInfo training workshops at central cities across the country. If you are interested in hosting a session, let them know. They are also providing training for the various vendor platforms - Ovid, CSA. Next is EBSCO.

Announcements

  • EBSS Program “Shaking the Money Tree: Grant Writing for Librarians” from 1:30-3:30pm today at Morial Convention Center - Room 356-357
  • EBSS Happy Hour Social from 4:30-6:00pm today at Le Booze, Royal Sonesta Hotel.
  • New Co-Chairs after Annual 2006 are Bruce Stoffel and Sally Neal.
  • If you are interested in joining the committee, fill out a volunteer form on the EBSS web site.

Discussion

  • Discussion Forum - ALA Annual 2006: Testing 1, 2, 3: Navigating the Complex Maze of Tests and Measurements. The committee reviewed the to-do list for any last minute details.
  • Committee Web Page has been approved. Jessica Albano, EBSS web manager, is making last minute changes. Does anyone have ideas for colors? The Core Journals list will be under the “Spotlight” section. Sally Neal agreed to continue as webmaster. Lorna Lueck volunteered to check and update links.
  • Core Journals List - Bruce will continue to manage the list. The core journals and the free journals pages will need to be moved to the ALA web site.
  • Psychology Information Literacy Standards
    Lorna suggested proceeding with the psychology information literacy standards as the committee's next project. The EBSS Information Literacy Ad Hoc Steering Committee (chaired by Doug Cook) will assist Psyc/Psyc and the other EBSS subject committees with the publication process. They also have funding to bring a psychology faculty member to ALA to discuss discipline-related research needs/competencies at either midwinter or annual. Send any suggestions to Lorna, Bruce, or Sally. Our liaison to the Ad Hoc Committee is Cynthia Crosser. All subject- specific information literacy standards must be aligned to the ACRL standards. Lorna distributed the ACRL Information Literacy Advisory Committee's draft Tip Sheet for Subject-Specific Information Literacy Standards (Note: This document has been revised since ALA). Lorna suggested beginning the project with a review of the literature. We could share articles during the summer. Another idea is to look at examples of other subject specific information literacy standards. APA has a committee that created a document on competencies for students - document is still available. There was also a Psyc/Psyc publication in 1992, Library and Information Resource Instruction for Psychology -- Guidelines.** It was decided to have an informal sub-committee within Psyc/Psyc to work on the project. Tobeylynn Birch and Deborah Schaeffer volunteered for the sub-committee. Lorna Lueck volunteered to get started on the literature review.
  • Topics for next Midwinter's Current Topics Discussion - The committee came up with one suggestion: Identifying evidence-based literature in psychology. (Note: at the Advisory Council meeting Judy Walker also suggested that we have a follow-up discussion on our program topic, tests and measurements. The Members-at-Large will put out a call for topics later this summer).

** Originally published as: Merriam, J., LaBaugh, R. T., & Butterfield, N. E. (1992). Library instruction for psychology majors: Minimum training guidelines. Teaching of Psychology, 19(1), 34-36.


   Committee Name: Publications & Communications
Time and place convened:  8am, Hilton Riverside

Meeting Highlights:  none submitted

Name of person submitting Minutes:  Anne Fields, Chair
Members Present:  Beth Broyles (Newsletter Editor), Kate Corby (former Web Manager), Jessica Albano (Web Manager), Judy Walker (Listserv Manager), Christine King, Marcia Keyser, Anne Fields (Chair)
Members Excused:  Deborah Cheney, Jill Woolums
Guests:  None

Agenda Items:

  1. The chart of committee publications currently in print, on the Web, or under development was reviewed. It was noted that Web pages only need to be approved by EBSS Publications Committee, not ACRL. The name of the Ad Hoc Committee on Research has been changed by Exec. To Research Committee.
  2. Web Manager Jessica Albano reported that she has moved over 100 pages to the ALA server. She is creating an online volunteer form for the section and will have her student assistants check for broken links within the section Web site.

    Committee highlights and minutes should go to the section secretary who will forward them to the newsletter editor and the Web manager. The newsletter editor will use them in the newsletter; the Web manager will post them on the Web site and replace them with minutes when minutes are received.

    While committees should continue to appoint committee Web managers, those managers do not need training on the ALA content management system (CMS). Instead, committees should develop their Web pages on local servers, then forward them to Jessica when they are ready for initial uploading or updating. A committee person should be listed as contact person on each committee Web page. Committee chairs should check the EBSS Publication Chart to make sure the correct people are listed as contacts for their committee publications and that Jessica has up-to-date name and e-mail for a single committee Web manager. Jessica will propose a list of guidelines for committee Web managers to the Publications Committee. After Publication Committee approval the guidelines will be disseminated to the rest of the section.

  3. The Curriculum Materials Center Directory Ad Hoc Committee's publication proposal was discussed. Judy Walker will contact Benita Strnad about how to strengthen the proposal in order to win acceptance by ACRL Publications for a combined print/electronic format.
  4. The committee questioned whether the 8 am start time for our meetings was necessary since we rarely fill the two-hour time slot. It was pointed out that the committee chair can request a different time slot (in plenty of time for the section chair's request to ACRL). Because it is difficult to obtain a one-hour slot starting at 9 am, however, it was suggested that the committee accept the 8 to 10 am slot but decide among themselves to begin later, e.g., at 9 am.

Time adjourned.: 9:00 am

Relevant notes from Advisory Committee meeting, held later in the day:

  • The newsletter editor would appreciate notification both of completed publications and publications in the works.
  • The Executive Committee will review a new membership brochure for EBSS (possibly with a new logo) by September. The Publications Committee will need to review it after Exec.
  • The EBSS Manual will go to the Web manager in both .doc and .pdf formats. The .pdf file can be saved with the year as part of the name and will have pagination. The EBSS chair can update the Word file every year, save it as a .pdf and send it to the Web manager for uploading to the ALA server.
  • There will be four information literacy subject standards publications eventually: Instruction for Educators, Social Work, Psychology, and Education.
  • Changes suggested by the Publs. Committee to the CMC Guide to Collection Development Policies have been made.
  • Reference Sources and Services Committee is considering the following Web pages: a statistics directory, information on public domain, information on tests and measures.

   Committee Name: Reference Sources and Services
Time and place convened:  June 21, 2006 10:30 am - 12 pm, Wyndham Ballroom II 

Meeting Highlights: 
Major Topics of Discussion: 

  • The committee reviewed the statistical sources that we have gathered for the following subject areas: gerontology, social work, psychology, education, and the general social sciences. 
  • We decided on a uniform format to use for the final document which will feature a directory of key statistical sources.
  • The committee is going to investigate the possibility of using wiki software to facilitate easier collaboration among members.

Name of person submitting Minutes:  Kate Silfen
Members Present:  Kate Silfen (chair), Scott Collard, Cheryl Ghosh, Geoff Morse, and Adina Mulliken
Members Excused:
Guests:

Agenda Item Minutes:

  1. Welcome and introductions
  2. Review of statistical resources that we have gathered.
  3. System for keeping project and publications up-to-date.
  4. Ideas for next projects?
  5. Sharing and discussion about our individual positions and current projects.

Time adjourned:  12pm

Summary:

  • The committee reviewed the directory of statistical sources that members have compiled for the following subject areas: education, social work, gerontology, counseling pyschology, and the general social sciences.
  • We determined that our next step is to put the statistics into one uniform format for publication as an EBSS document.  We decided on the following for the format:
    • We will use Chicago style for presenting our list of sources.
    • All our sources will include a very brief annotation of one or two sentences.
    • Statistics will be divided up into sub-categories.  For example, social work statistics will be broken down by a specific aspect of social work practice.
    • In order to streamline the process for synthesizing our sources, we will look into using Wiki software to put together our final product. 
    • Adina, Geoff, and Scott will look into possible software to use for this purpose.
    • We will aim to have a draft of the directory by September 31st.
  • We discussed ideas for future projects once the statistical directory is complete.  For our next project, we talked about working together to find resources that include reprints of tests & measurements.  This is something we will discuss in detail at Midwinter.

   Committee Name: Research Committee
Time and place convened:  Saturday, June 24, 10:30-12:00, Wyndham, Ballroom II

Meeting Highlights:
Major Topics of Discussion:

  • Format
  • Co-location with EBSS conference 2006 program
  • Review of procedures, including scope, eligibility, selection criteria, and call for proposals.

Major Decisions:

  • Ideas for publicity
  • Format is expected to be poster sessions initially, followed by more in-depth round tables.
  • A subcommittee was identified to work on the evaluation rubric and the call for proposals.

Upcoming Activities:

  • Finalize format.
  • Plan session logistics, including sponsorship & refreshments.
  • Vet submissions and coordinate with presenter.
  • Publicize.
  • Post session dissemination.

Name of person submitting Minutes: Penny Beile
Members Present: Penny Beile (chair), Melissa Cast, Merrie Davidson, Jennifer Fabbi, Denise Rosenblatt, Helga Visscher, Signia Warner, Sue Wortman
Virtual Members: Sharon Weiner, Jill Wooums
Members Excused: Laura Bowering Mullen
Members Absent: Kevin Barry, Dana Peterman

Minutes (DRAFT)

  1. Introductions were conducted and greetings extended.
  2. Midwinter 2006 minutes were approved.
  3. The agenda was approved.
  4. Discussion
    • The 2007 conference program topic is "repurposing existing data." The format is undecided at this point, but the committee anticipates bringing in researchers who have taken existing institutional, professional association, or government collected data and leveraged it into papers, presentations, or making a case for the library or the institution.
    • A change in status and charge of the committee was approved by the Executive Committee.
    • Committee discussion regarding the venue of the forum is summarized:
      1. The forum will be held following the 2007 program. If we work with a 1:30-5:30 time block committee members will have to work to publicize the event. Ideas included posting to lists, an EBSS Newsletter article, and flyers.
      2. In general committee members want a format that encourages feedback and fosters collaboration. The last idea on the table was to start with poster sessions then move to tables for discussion with the researcher(s). There was also an idea to ask program presenters to display and discuss their work. [Recorder note: After the committee meeting Signia, Merrie and Jennifer summarized the strengths and weaknesses of the formats of other research sessions they attended.]
      3. Recognition was preferred over awards. Abstracts or proceedings can be posted to the section web site or abstracts can be printed in PsycExtra.
      4. In Laura's absence Penny reported that Linda Beebe of PsycInfo had indicated an interest in sponsoring refreshments for the forum.
    • Committee members discussed the review procedure, presenter eligibility, selection criteria, and how to call for proposals and the need for an evaluation form.
    • There is a need to coordinate the forum with the Membership Committee's social hour and 2007 program planning. If a web page is developed the committee will need to contact Publications.
    • Discussion of pre-forum publicity, post-forum dissemination, and a finalized timeline was tabled due to time constraints.
  5. Future activities will be determined and circulated via email. Committee members can sign up for specific action items at that time.
  6. The meeting adjourned at 12:05 p.m.

   Committee Name: Social Work/Social Welfare
Time and place convened:  8:00 a.m. New Orleans Riverside Hotel

Meeting Highlights:
Major Topics of Discussion:
1.      Presentation by Pat Peters, editor, Family & Society Studies Worldwide Database.
2.      Discussion of drafts and organization of the "Journals" section of the Social Work Selector's Toolbox.
3.      Revision of committee publications.
4.      Brief discussion of information literacy standards project.

Major Decisions:
1.      Organization of "Journals" section of Toolbox.  Developed criteria to make content more consistent.
2.      Committee members will update some assigned sections of the Toolbox and the Webliography.
3.      Committee will need more instruction and information to proceed with work on information literacy standards.

Upcoming Activities:
1.      Make additions to Social Work Selector's Toolbox.
2.      Make additions to Social Work Webliography.
3.      Develop information literacy standards for Social Work.

Name of person submitting Minutes:  Mary Jane Brustman
Members Present:  Mary Jane Brustman (Chair), Karen Hartman, Arif Jamal, Sally Lawler, JoAnn Mulvihill, Kate Silfen
Virtual Members:  Frada Mozenter
Members Excused:  Ellen DeMarinis  
Guests:  Adina Mulliken, Pat Peters

  1. The meeting was convened at 8:00 a.m. in the New Orleans Riverside Hotel by Mary Jane Brustman, Chair.
  2. Minutes from the January 22, 2006 Midwinter Meeting were approved.
  3. Pat Peters, Editor of Family & Society Studies Worldwide, attended the meeting to review database content and features and to resond to questions from the committee.
  4. Mary Jane Brustman reported
  5. Mary Jane Brustman distributed an outline of the journals section of the Toolbox:
    1. Core journals for social work
      Lists of social work journals from institutions with social work programs
    2. Links to free electronic journals
      Links to electronic journals with some limited free content
    3. Publisher lists for social work journals
    4. Relevant journals in related fields
      Criminal Justice
      Family Studies
      Psychology
      Social gerontology (link to Univ. of Michigan)
      Social policy
      Sociology
    5. Articles on selecting journals
    6. Articles on interdisciplinary collection development and evaluation

      This organization was agreed upon with one exception. Kate Silfen's list on evaluating and building an interdisciplinary collection will be placed as a subsection of the “Evaluating the Collection” portion of the Toolbox. The following decisions were reached:

      - Arif Jamal will review Kate Silfen's list for citations that can be added to the “Journals” portion of the site.

      -Core Journals in Related Fields section will link to secondary pages with some links to existing lists, e.g., social gerontology list at University of Michigan, and some links to lists the committee has constructed. The draft journal lists will be reviewed and revised to list what is valuable/relevant to social work students and researchers. Journal titles will be linked to the publisher; no annotations necessary. Scope notes will be placed at the bottom of the list, noting how it was composed, criteria used. (Responsibility for journal lists still to be completed or revised: JoAnn Mulvihill for sociology and family studies and Ellen DeMarinis for social policy.)

      -A “Specific Populations” subsection will be added to journals in related fields list. Mary Jane Brustman will look for lists of journals that focus on women/ethnic/gender/minorities.
  6. ACRL Subject Specific Information Literacy Standards. The committee discussed this briefly. The standards are still a work-in-progress. Kate Silfen is the new liaison to the Social Work/Social Welfare Committee from the EBSS Information Literacy Ad Hoc Committee. She will provide assistance and more information to this committee.
  7. Social Work Webliography. Discussion of the new sections- tutorials and metasites - will be a topic at the 2007 Midwinter meeting. Sally Lawler volunteered to review metasites on the web before the meeting. Mary Jane Brustman will email the committee about updating sections of the Webliography. Karen Hartman will update the Social Policy section.
  8. Sally Lawler announced an online tutorial for continuing education of social workers on how to stay up-to-date in the field. It is a work in progress with only one case study, but will be expanded over the next year to include 18 practice, method, and thematic areas.
  9. Thank you to Kate Silfen for her service on the committee for the past four years. New members on the Committee will be Adina Mulliken, Jennifer Nason Davis, Deborah Schaeffer and Allison Sutton.
  10. The meeting was adjourned at 9:55 a.m.

This organization was agreed upon.