CLIPP: Information for CLIP Notes Committee Members and Lead Editors

CLIPP logo 

The CLIP Notes Committee serves as an editorial board for each CLIPP publication. The committee selects and approves each CLIPP publication project, or, as needed, selects authors from a pool of applicants. Author(s) work most closely with the CLIP Notes Committee chair and a Lead Editor, another CLIP Notes Committee member, who serves as a liaison between the author(s) and the committee. All committee members review all documents sent out under the auspices of CLIP Notes, including cover letters and surveys; make editorial changes and recommendations on proposals, surveys, and drafts; and approve the final draft of the publication before it is sent to ACRL for publication. The committee works hand in hand with authors during every phase of the project. The committee also monitors the progress of each project to determine its continued feasibility.

Committee responsibilities on each CLIPP include:

  • Respond to preliminary proposals, which are evaluated in the order in which they are received.
  • Respond to formal proposals, including the draft of the survey. CLIP Notes Committee members usually have 2 weeks within which to make comments on and changes to the survey and cover letter. (See Appendix A)
  • Schedule survey administration. Surveys are generally distributed two to three months apart to ensure the best response rate.
  • Respond to the first draft. Committee members will respond to the lead editor, usually within 2-3 weeks. At this point, they will be looking at the whole product: quality and accuracy of the analysis; style of writing and comprehensibility of the analysis; visual appeal and layout; correction of typographical, grammatical, or other errors; and any other features that need to be addressed.
  • Respond to the final draft.
  • Cancel the CLIPP, if necessary.

Lead editor responsibilities include:

  • Guiding and mentoring the author(s) of a CLIPP through each step of the process leading to publication.
  • Reviewing with the author the CLIPP: Information for Authors.
  • Tracking the progress of the project, communicating regularly with the author and the committee. 
  • Interfacing between the author and the committee. Committee members submit comments to the lead editor, who collates and conveys them to the author.
  • Providing a preliminary edit to all documents related to the CLIPP.
  • Distributing all documents to the committee for further and final review.

The committee chair and the lead editor:

  • Take the first look at all CLIPP documents.
  • Barring any grave concerns about the first draft, share the draft with the committee. 
  • Respond to subsequent drafts.
  • Decide when a CLIPP is ready for publication. The Committee tries to have new publications ready for either the Midwinter or the Annual ALA conferences.

Appendix A: CLIPP Review Form   

1. Statement of Need/Purpose: ____Acceptable: ____Needs Improvement

Comments:

2. Statement of Expected Benefits: ____Acceptable; ____Needs Improvement

Comments:

3. Documentation Available: ____Acceptable; ____Needs Improvement

Comments:

4. Emphasis on Document-Gathering: ____Acceptable; ____Needs Improvement

Comments:

5. Scope: ____Acceptable; ____Needs Improvement

Comments:

6. Relevance of Topic: ____Acceptable; ____Needs Improvement

Comments:

7. Draft of Questionnaire: ____Acceptable; ____Needs Improvement

Comments:

8. Draft of Cover Letter: ____Acceptable; ____Needs Improvement

Comments:

9. Estimate of Expenditures: ____Acceptable; ____Needs Improvement

Comments:

10. Estimation of Timetable: ____Acceptable; ____Needs Improvement

Comments:

Recommendations:
_______Approve
_______Approve with Corrections of Deficiencies
_______Disapprove


cls logo small
Last Update: 18 October 2011
Comments or questions? Contact the Web Editor