Chapter Topics

Fall 1999 Volume 20, Issue 2

Association of College and Research Libraries, a division of the American Library Association


Table of Contents

Message from Chair Lynne King
Message from ACRL President Larry Hardesty
Tidbits
Annual Report
Minutes
Chapter Reports

Chapter Topics is published three times a year by the Chapters Council of the Association of College and Research Libraries, a division of the American Library Association, 50 E. Huron St., Chicago, IL 60610 (312-944-6780). Send submissions to hward@oregon.uoregon.edu. Chapter Topics is sent to ACRL chapter chairs free of charge. © American Library Association

Lynne King · Chapters Council Chair
Larry Hardesty · ACRL President
Althea H. Jenkins · ACRL Executive Director
Jill Holman · Chapter Topics Editor



   Message from the Chapter Council Chair

Greetings and Goals!

This is my first opportunity to speak to the members of Chapters Council in my role as the 1999/2000 Chair. I'd like to begin by pointing out that the Council is no more or less than what we are willing to make of it and to thank all of you who have stepped forward to do the work of the Council. Your efforts as leaders of your own chapters is greatly valued by ACRL and your Council colleagues, and the additional work that many of you take on for Chapters Council is doubly appreciated.

Special thanks are already due to our new Council officers for this year, Vice Chair/Chair-elect Evelyn Minick of the Delaware Valley Chapter, Secretary, Sherri Edwards, Ohio Chapter, and to Pat Walker, Ohio Chapter, as the newly appointed ACRL Legislative Network Liaison. Pat is taking over for the founding Legislative Network Liaison, Lee Marie Wisel, Maryland Chapter, whose work we all gratefully acknowledge. Extra thanks go also to outgoing Council Secretary extraordinaire, Mary McInroy of the Iowa chapter, and to Jill Holman, Oregon Chapter, who is extending her term as newsletter editor until her successor is available.

I feel very fortunate to have become involved in Chapters Council at a point of change and growing vitality for the organization, a trend which I hope to maintain and nurture. Thanks to a solid foundation laid by several of our most recent chairs, especially 97/98 Chair Barbara Jenkins and 98/99 Chair Lois Cherepon, we have the opportunity this year to define and focus the Council's purpose and relationship to our chapters, as well as our role within ACRL. Of course, this requires the efforts of all Council members, and I would like to request your assistance on several tasks this year.

One of the challenges that we face as an organization is caused by the frequent turnover in membership of the Council, as the elected leaders who represent their chapters at Council change from year to year. While some of the chapters address this challenge by electing a multi-year Council representative, it is not always possible for those individuals to attend every annual and midwinter meeting during their terms. Former Chairs Jenkins and Cherepon recognized this challenge. They promoted plans to formalize Council guidelines and procedures in order to "automate" Council operations to a degree. This makes it possible for each new Council to immediately embark on productive, new work, without having to re-invent the wheel in terms of the operational basics: what the Council is, what it is supposed to do, and how to do it. Among my goals for Chapters Council this year is to take the next step in the process begun by our previous Chairs, that of committing Council guidelines and procedures to writing in the form of a handbook. Another important task for this year is the development of a Chapters Council brochure, a "What is Chapters Council?" piece that we can distribute among chapters and within ACRL to make our role clearer and our work more effective.

In addition to these two new goals, continuing projects include:

  • ACRL Presidential Candidates Forum -- to be held at this year's ALA Midwinter meeting in San Antonio. This year's Forum Planning Committee Chair is Kathleen Gallagher (Our Lady of the Lake University in San Antonio). Please contact Kathleen ( gallk@lake.ollusa.edu) if you are willing to help with forum planning, much of which can be done via email and phone. The Presidential Candidates Forum is a key element for ACRL members in choosing their leadership, and Chapters Council plays the central role in delivering this annual program. Make sure to add the forum to your schedule of meetings for ALA Midwinter, and please volunteer to serve on the planning committee if you are looking for a way to contribute to Chapters Council and ACRL.
  • Barbara Jenkin's Task Force on ACRL/ALA Programming -- for possible Chapters Council programs at ACRL 2001 in Denver and future ALA conferences. Interested volunteers can contact Barbara ( jenkins@oregon.uoregon.edu).
  • Chapters Council Meeting Committee -- Please contact Vice Chair, Evelyn Minick ( minick@sju.edu) if you are willing to assist with program planning and fund raising for Council meetings, starting now for Midwinter 2000 meeting plans.

Certainly, we have no shortage of work to do, but we are fortunate to be able to turn to ACRL staff for ideas and support in developing and promoting Chapters Council. ACRL Executive Director Althea Jenkins, and especially ACRL's new Director of Member Services, Melissa Cast, help provide much needed continuity within Chapters Council.

It is you, the Council member, who makes the organization work, so please bring your ideas and energy to the midwinter Chapters Council meeting in San Antonio.

Lynne King
ACRL Chapters Council Chair
kingl@sage.edu or 518-292-1760

 

   Message from the ACRL President

I welcome the opportunity to contribute to Chapter Topics. My presidential theme this year is "Celebrating Our Successes, Confronting Our Challenges: ACRL Enters the 21st Century." To help us celebrate our successes, I have worked with Blackwell Books and Blackwell Information Services to establish the "Excellence in Academic Libraries Award" < http://www.ala.org/acrl/exclnce.html>. The purpose of this award is to recognize academic librarians and staff who work together as a team to develop academic libraries that are outstanding in furthering the educational missions of their institutions. Blackwells will support three annual awards of $3,000 each by type of library. In addition, as part of the program, an ACRL representative will travel to each institution receiving the award to make the presentation at a ceremony. What better way to bring some well-deserved recognition to the contribution of the library in supporting the mission of the institution!

The ACRL Chapters can play a critical role in identifying and nominating potential winners. Therefore, in developing the criteria for the members of the nominating committee I specifically included a representative of ACRL Chapters Council to encourage the involvement of ACRL Chapter members in the nomination process. I encourage ACRL Chapter members to look around in their areas and identify libraries they can nominate for this award. The website listed above provides criteria and contact information for nominations. The identification of a good pool of worthy candidates is critical for the success of this prestigious award (and generous contribution by Blackwells).

Many academic librarians have reported to me that recruiting new academic librarians is an increasing challenge. To confront this challenge, I am encouraging ACRL Chapters to become more actively involved in recruiting new members both to the profession and to ACRL. This summer at the Chapters Council meeting at ALA Pamela Moffett Padley, chair of the ACRL Membership Committee, and I directed a very productive brainstorming session with Chapters Council members and several representatives of schools of library and information science. I am in the process of sending out the results to the participants. Feel free to contact Pamela ( padley@its.gonzaga.edu) or me ( lhardesty@austinc.edu) if you have not received a copy or if you have further ideas to recruit new members to our profession. I look forward to a great year as ACRL president working with the membership.

Larry Hardesty
ACRL President
lhardesty@austinc.edu


   Tidbits

Recent Initiative Funding

1998-1999 - Louisiana, Illinois and Minnesota were approved for funding and have been reimbursed for their expenses. Another chapter was approved but did not request reimbursement.

1999-2000 - Oregon, Illinois, Delaware and Ohio have been approved for funding.

Steven Bell Tapped for ACRL Award Nominations Committee

by Lynne King

Steven J. Bell, current Chair of the Delaware Valley Chapter and Director of the Library at Philadelphia University, has been appointed from Chapters Council to serve as a member of the nominating committee for a newly created ACRL award. The publishing firm of Blackwell's is underwriting this means of national recognition for Excellence in Academic Librarianship, with the first award to be made in 2000.

The nominating committee, which will conduct the nominating phase of its work in fall 1999, is being chaired by Gloriana St. Clair, University Librarian, Carnegie Mellon University. Chapters Council is pleased to be able to be represented in the selection process for this important award.

 

Chapter Topics :In the Beginning

by Jill Holman

Chapter Topics Issue 1 was published in February of 1980. CT began as a quarterly for ACRL to improve communication to chapters. Carol Marty, ACRL Chapters Liaison, was the first editor. (Editor's note: I was in sixth grade using a computer that had a teletype output device.) Here are some highlights from the first year's issues.

There were 21 chapters at the time of the first issue. ACRL advertised it's new logo, brochure and poster to chapters. C&RL News got its first paid editor. Topics for ACRL surveys included "federal cooling controls" and how AACRII would affect the future of the card catalog. At the beginning of the year, ACRL gave $1.50 per national member residing in that chapter's region and paid half the expenses for presenters from the Speakers Bureau. Later in the year, funding was reduced to $1 per member due to budget concerns. In addition, ACRL provided some funding for membership mailings and meetings.

CT ran about 6 pages each issue that first year and included information on upcoming chapter programs (a brief early version of chapter reports!). ACRL began its job hotline via telephone. Back then you could join ACRL and ALA for only $40 total. ACRL advertised publications on topics such as non-ARL university library statistics and accreditation. They sought nominations for Academic /Research Librarian of the Year. ACRL distributed a Chapters manual based on a publication the New England Chapter had devised. Only 12 Chapters were affiliated with their state associations.

There were 7.5 hours of meetings planned for Chapters Council at the annual conference in 1980 in contrast to the current streamlined model. For midwinter 1981, there was a 2 hour Sunday morning orientation for chapters. Then there were an additional 3.5 hours of meetings planned for Monday for Chapters Council representatives and Chapters Committee members to meet. Chapters Committee was a five person group composed of librarians with the goal of providing assistance in the formation of chapters and improving the relationship between chapters and ACRL.

Brief articles from other publications were reprinted in CT: "How to Introduce Speakers," "How to Make Meetings Work," and "Techniques for Stimulating the Sharing of Ideas." They published ideas for membership promotion and for continuing education. By the end of the year, there were 26 chapters.

 

ACRL Seeks Nominations for Year 2000 Awards

The ACRL Awards Program will offer 21 awards in the field of academic and research librarianship in 2000. The deadline for most nominations is December 1.

ACRL supports opportunities spanning four categories: achievement and distinguished service, research grants/fellowships, publications and institutional excellence. The awards are presented at the ALA Annual Conference.

ACRL urges its members to submit nominations of colleagues, coworkers and team leaders who have made a significant contribution to academic and research librarianship.

Nomination and submission procedures, criteria and eligibility requirements for each award are available from the ACRL Awards Program Assistant, 50 East Huron Street, Chicago, IL 60611. Telephone: 800-545-2433, ext. 2515. E-mail: lgrube@ala.org. Further details also are available on the ACRL Website < http://www.ala.org/acrl/award2.html>.

 

Welcome New Officers!

Evelyn Minick, Vice Chair / Chair Elect
Sherri Edwards, Secretary
Heather Ward, CT Editor

 

Goodbye from your CT Editor

I can't believe it has been two years already! I've learned so much. It's been great fun meeting so many of you and working with you. I hope I'll be crossing paths with some of you in the future. Heather Ward is your new editor ( hward@oregon.uoregon.edu or 541-346-3047) as of volume 20:3. She is currently the Communications Coordinator for ACRL-Oregon where she maintains the website, edits minutes, and writes the Oregon report for Chapter Topics. She has great experience and it's just a coincidence that she is from Oregon. Welcome Heather! Good luck to everyone!

Jill Holman

 

YOU CAN DO THIS!

Looking for an opportunity to get involved in ACRL on a national level? Consider serving as an officer of ACRL Chapters Council. You will work with wonderful chapter colleagues from all over the country, interact with the ACRL board and officers, and test your leadership skills! Contact Evelyn Minick, Nominations Chair with questions or possible nominations ( minick@sju.edu or 610-660-1905). Candidates should have some experience in ACRL Chapters Council and the ability to attend ALA midwinter and annual conferences.

 

Is there Life after Chapters Council?

by Lynne King, CC Chair

The answer to the question above is a definite 'YES,' especially if you look at the example of Chapters Council's last two chairs, Lois Cherepon of the Metro New York chapter and Barbara Jenkins of the Oregon chapter. Both are currently serving as members of ACRL's Board of Directors.

The election process for ACRL's Board is structured to draw candidates for its director-at-large seats from a cross-section of the organization's membership. At any given time, two seats are held by individuals nominated by the Chapters Council, and who stand for election by the general membership of ACRL. Barbara Jenkins began her term on the Board in 1998, and Lois Cherepon, who ran along with another veteran Chapters Council member, Rebecca Bernthal of the Nebraska chapter, was elected to the Board in this year's balloting.

It's only logical that those who have held office in their state or regional chapters may be motivated to take on a leadership role within or beyond Chapters Council. For those who seek an opportunity to serve ACRL as a whole, being aware of the need for continued involvement by committed leaders at the broadest scope of the organization is important. Terms for directors-at-large on the ACRL Board run for 5 years. The next election that will include candidates from Chapters Council is scheduled for 2002. Start thinking now about this next step within ACRL leadership.

 


Next Deadline for

Chapter Topics : October 27!



 


   Annual Report

Chapters Council Year in Review 1998-1999

I enjoyed serving as Chair of Chapters Council this past year, and would like to thank my fellow officers, Lynne King, Mary McInroy, and Jill Holman for all their assistance during my term of office. I especially enjoyed working with the chapter officers and learning about the many wonderful activities taking place across the country. I hope that you enjoyed the format of our meetings (and the refreshments!). I also hope that we provided you with that vital connection to ACRL and served as your liaison. I will continue participating in ACRL as a newly elected Member-at-Large on the ACRL Board of Directors.

Below is the "Unit Activities Report," a standard format in which each unit of ACRL answers how we best meet ACRL's Strategic Plan. Best of luck in the coming year and thanks again for making the past year such a great experience!

Highlights from the ACRL Chapters Council Unit Activities Report 1998-1999

Goal 1 : Provide development opportunities for academic and research librarians and other library personnel that enhance their ability to deliver superior services and resources.

At the Chapters Council meetings we have introduced "mini-workshops" on topics and issues which address the specific needs of the ACRL chapters and their ability to deliver services and resources to the chapter members. At our meeting during the ALA Midwinter Conference, we addressed two different topics, "Successful Chapter Programs" and "The Development of Chapter Websites." The first program focused on topics and speakers from successful chapter programs. This workshop enabled the Chapters Council members to learn about successful techniques for planning and implementing a chapter program. The chapter websites program assisted members by providing useful information about the development and maintenance of a chapter website. At the ALA Annual Conference in New Orleans we had two mini-workshops, "Recruitment of Chapter and ACRL National Members" and "The Incorporation Process." The first workshop addressed the need to recruit more members into the local chapters as well as into the National association. The second workshop reviewed the procedures chapters need to follow to become incorporated.

Chapters Council also coordinates the ACRL Presidential Candidates Forum at the ALA Midwinter Conference. This event provides ACRL members with the opportunity to listen to the views and statements of the candidates for the ACRL Presidency. The ACRL Chapters hold annual meetings/programs at the state or regional level where their members have the opportunity to grow professionally and learn about new issues in the field of academic librarianship. Our biannual meetings, mini-workshops, Presidential Candidates Forum, and local chapter meetings/programs are opportunities for ACRL members to develop their abilities to deliver superior services and resources to their constituents.

Goal 2 : Collaborate with other professional organizations and associations of higher education in order to promote mutual interests.

Chapters Council was authorized to establish a Legislative Network. Each chapter of ACRL has appointed a liaison to this Network. The chapter liaison serves as the primary connection between the ACRL Board and the state and/or regional areas on legislative issues of importance to academic and research libraries. A member of Chapters Council chairs the Legislative Network and coordinates the dissemination of legislative information among the chapters. The mutual interests promoted by this Legislative Network span all levels of higher education - local, state, and federal. This is a general effort in which Chapters Council is active.

On a more specific level, local chapters have made efforts to collaborate with other associations. The most prominent example of local efforts at collaboration is the ACRL Louisiana Chapter, which was awarded an ACRL Initiative Grant this past year. They are using the funds from the grant to make library presentations about libraries in transition at three Louisiana higher education association meetings (the Louisiana Council of Teachers of English, the Louisiana Academy of Science, and the Louisiana Historical Association). Many chapters are also affiliated with their state library associations and promote collaboration with them and others through programs and conference meetings.

Goal 3 : Maintain at the national level a prominent role in planning and decision making for influencing information policy.

As mentioned under Goal #2, Chapters Council coordinates the ACRL Legislative Network. One of the primary responsibilities of this Network is to keep ALA informed of legislative initiatives and information policy issues affecting academic and research libraries. The Network also focuses on keeping chapters informed of these issues and seeking their support for promotion of legislation related to academic and research libraries. In addition to the Legislative Network activities, several chapters have been particularly active on this front the past year. The College and University Library Division of the Texas Library Association has a legislative committee which is currently seeking support to improve state library services. The Texas Chapter is also very active in Texas Legislative Days and they conducted a survey of academic librarians in the Fall of 1998 to identify key legislative issues among librarians. The Delaware Valley Chapter held a daylong program in the Fall of 1998 on"Copyright & Academic Libraries Recent Developments and the Need for Advocacy." Adam Eisgrau, Legislative Counsel for the ALA Washington Office, provided attendees with an overview of legislative issues related to academic libraries. Although both of these chapters conducted activities at the state level, their programs and initiatives span from the state to the national level. The activities and programs enabled them to develop the advocacy skills necessary to influence the Senators and Representatives from their states.

Goal 4 : Ensure that ACRL's operating environment provides efficiency in its use of resources and effectiveness in the delivery of services to its members and constituent units.

Chapters Council promotes communication among chapters and between chapters and the ACRL National office through our newsletter, Chapter Topics, published three times a year in both a print format and an online version (available via the ACRL Website). Our policies/procedures and links to chapter websites are also available on the ACRL Website. Chapters Council officers communicate with members via e-mail correspondence throughout the year. This method of communication is particularly effective. We strive to keep members informed of important issues and seek their feedback via electronic correspondence. Our biannual meetings at the ALA Midwinter and Annual Conferences provide members with an important forum to discuss ACRL issues related to chapter activities. At the meetings, members have the opportunity to meet the ACRL Officers and Executive Director. The newsletter, ACRL website, e-mail correspondence, and biannual meetings all provide members with efficient and effective use of ACRL's services.

Activities in support of diversity: Identify any activity that your unit took part in during the year that supports diversity

Chapters Council needs to plan and implement activities which will promote diversity among the profession. Plans are underway to introduce an open discussion in the upcoming year on methods of promoting diversity among academic librarians. We hope to influence chapters to implement activities that promote diversity in the library profession.

Lois Cherepon, Chair
ACRL Chapters Council, 1998-1999


   Highlights of the Minutes

ALA/ACRL Chapters Council -- 1999 Annual Meeting in New Orleans

Chair Lois Cherepon welcomed everyone to Chapters Council (CC) and thanked Lynne King and SIRSI for the refreshments. Cherepon read from her "Year in Review" report (see above). Other announcements: Cherepon was elected Member-At-Large to the ACRL Board of Directors and will need to resign as Past Chair of Chapters Council. The ACRL Policies and Procedures Manual is now available only on the Web: < http://www.ala.org/acrl/policy/polyindx.html>.

Minutes from the Midwinter CC meeting in Philadelphia were approved.

Melissa Cast, ACRL Director of Member Services, spoke next. Somehighlights: [editor's note: deadlines for chapter reimbursements and initiative fund reimbursements have now passed.] Speakers Bureau information is available on the web; e-mail Melissa ( mcast@ala.org) if you want more information on this service. Chapter annual reports were due by September 1, 1999. If your chapter sponsored ACRL recruitment efforts, mention this in your annual report. In order tobe eligible for recruitment funding from ACRL, include documentation of the effort. Examples of recruiting efforts are making ACRL brochures or pamphlets available at local conferences and putting ACRL membership information on your chapter web site or in your newsletter. Documentation could include Melissa's letter/memo to a chapter mentioning accompanying ACRLbrochures "as requested" or any chapter letter mailed out to non-ACRLmembers encouraging joining ACRL.

The Chapters Council Roster is now on the web < http://www.ala.org/acrl/roster.html>. Send any changes in contact information or URLs to Melissa. Melissa handed out a status report onChapter Independence /Affiliation and asked for any missing information to be documented and sent to her. E-mail Melissa ifyou need any assistance throughout the year.

Jill Holman, Editor of Chapter Topics (CT), spoke next and called attention to a handout on CT. Jill led a discussion on making CT a web only (html) newsletter, something which was discussed at Midwinter. Attendees voiced concern about whether all CC members would be able to access a web newsletter, with suggested solutions: an e-mail version and print copies sent to those who cannot receive e-mail or the web. The benefits of an html-only version include: quicker publication, cost savings in printing and mailing, multimedia possibilities, and longer articles. Lynne will e-mail chapters asking for their viewpoints on an all-electronic version, and the final decision will be made at Midwinter.

ACRL President Maureen Sullivan handed out a draft of ACRL's Strategic Plan 2005. She noted interest at the Detroit conference for more Chapters Council strategic planning. Sullivan asked the group to look at goals in the draft and requested input. The next draft will follow this conference and will be available in C&RL News and on the website. Sullivan reiterated her desire to strengthen professional development on corporate/organization and individual levels, including all activities at the chapter level. She encouraged chapters to apply for Initiative Funds (no limits on applying more than once). A formal liaison will be established from the ACRL Board to Chapters Council. Maureen Sullivan is the current liaison, but there will be someone else appointed to this position by Midwinter.

Lee Marie Wisel announced she is stepping down as Legislative Network Coordinator, a post she has held since 1995. The new coordinator is Pat Walker from the Ohio Chapter. Each chapter has now appointed a Legislative Network Representative. See the Fall 1998 Chapter Topics, for a description of the Representative position < http://darkwing.uoregon.edu/~holman/ct/ctv19n2.html#leg>.

The letters from academic librarians to legislators have made a difference on the Hill. Wisel encouraged activism at the state level, noting that the next ALA Legislative Day is May 1-2, 2000. The ALA Washington Office educates participants on issues the first day, and the second day is spent visiting with legislators in their offices. Wisel urged chapters to participate in Legislative Day and offered participants use of guest housing facilities available on her campus, Columbia Union College in Maryland. Michael Godow is ACRL's contact with Chapters Council for legislative issues.

Mary Reichel and Ray English handed out a Draft of "Information Literacy Competency Standards for Higher Education" from the ACRL Task Force on Information Literacy Competency Standards.

New Business

A chapters column in C&RL News, as discussed at the Detroit conference, does not fit with the mission of that publication. Editor Mary Ellen Davis encourages chapters to submit information such as dates of annual conferences and special events, via e-mail ( medavis@ala.org) for publication in C&RL News.

Barbara Jenkins, who is on the planning committee for the Denver ACRL conference, volunteered to head a task force on scheduling chapter programs at ACRL or ALA conferences. Program topics suggested: reproducing a local program; sampling video clips; developing a "best practice" speakers bureau for chapters use and obtaining Initiative Grant funding to jump start the idea, something which could gain visibility at campus level for the "best practice" speakers. This effort needs to move quickly.

Barbara identified volunteers for the task force, will work with them immediately and report back at Midwinter. Task force volunteers are: Evelyn Minick, Delaware Valley Chapter; David Null, Wisconsin Chapter; and Janet Brewer, Kentucky Chapter. Although attendee Stephanie Bangert, California Chapter, is moving to a new, non-library position, she would like to stay connected with this effort.

Creation of CC Guidelines and Procedures manual CC Officers for the past few years should send electronic information they have to Lynne King, who hopes to have a draft ready by Midwinter.

Cherepon introduced Betsy Wilson, incoming Vice President/President Elect of ACRL.

Cherepon asked for suggestions for future mini-workshops for the Chapters Council meetings. Suggestions received: literacy competencies, brochure writing – brochures on CC similar to brochures on ALA sections – and comparisons of chapters. Lynne King will form a task force to explore brochure writing and asked interested attendees to contact her.

Breakout Sessions

1) Chapter Recruitment & Membership:

Break-out Session Leader - Larry Hardesty, incoming President of ACRL. Presenters: Pamela Moffett Padley, Chair, ACRL Membership Committee; Arthur Gunn, Dean, Atlanta University Library School; Tim Sineath, Professor & Director, University of Kentucky Library School; Elisa Topper, Assistant Dean, Dominican University Library School; Philip Turner, University of North Texas Library School, and Joe Janes, University of Washington Library School.

Recruiting is tough all over and we all need to recruit at the local level. Participants split into small groups to brainstorm recruiting ideas, then reunited to share results. Strategies included: mount academic library videos on library school web sites; sponsor a "shadow a librarian" day for library science students or student workers; view all student workers as potential future colleagues; award students stipends to attend conferences, offer free memberships to organizations; link ACRL distance learning to library schools; begin recruiting in other disciplines; begin mentoring programs; utilize more new energetic people on committees; establish scholarships that support library schools; sponsor "best paper" and "best student web page" awards and present these awards at local conferences; link chapter web pages to library schools; use brochures to work with students; attain funding (from ACRL?) for career talks for staff by academic librarians; seek ACRL conference scholarships; recruit at the reference desk; and think of ourselves as ambassadors to the profession.

Additional suggestions should be e-mailed to Pamela ( padley@its.gonzaga.edu) or Larry ( lhardesty@austinc.edu).

2) Chapter Incorporation Issues

Break-out Session Presenters - Lois Cherepon, Chair, ACRL Chapters Council; Lynne King, Vice-Chair/Chair-Elect; ACRL Chapters Council; Tracy Bicknell-Holmes, ACRL Nebraska Chapter; Carl Bengston, ACRL California Chapter

Council members from chapters working on incorporation met to share information and advance the process. Representatives from several chapters who had completed or almost finished the incorporation process gave a round-robin presentation, providing handouts outlining steps, giving pointers, shortcuts, and additional reference materials, and answering questions. The target date for all currently independent and unincorporated chapters to become either affiliated with their state associations or to incorporate themselves is the end of the year 2000.

Mary McInroy, CC Secretary


   Chapter Reports

Arizona

The Arizona Library Association will present its 1999 Annual Conference November 17-19 at the Phoenix Civic Plaza. This year's theme will be "www.peopleconnect.com." For more conference information, see the website < http://azinfo.maricopa.gov/azla99/index.html>.

The College and University Library Division will sponsor the following programs: "Arizona Economic Information Web Task Force – Web Links to Arizona Business Information" - Jeanette M. Mueller-Alexander (Arizona State University), "Adaptation and Evolution: Meeting the Needs of the Distance Learner" - Karen Jaggers (Northern Arizona University), "Redefining Reserves: Providing Electronic Access to Course Materials" - Cheryl Neal, Carol Friesen, Joanne Martinez (University of Arizona), "GeoFac: Presenting Geographic Information to the Non-Technical User" - Christine Kollen and Elissa Cochran (University of Arizona), "Designing Information Products for an International Biodiversity Project" - Barbara S. Huchinson (University of Arizona).

Camille O'Neill
Northern Arizona University
aw_oneill@awc.cc.az.us

Delaware Valley

The ACRL Delaware Valley Chapter fall meeting is scheduled for November 5, 1999. The program, "The Aggravation of Aggregation: Managing and Promoting E-Journals in Your Library," will be held at the new Tuttleman Learning Center at Temple University in Philadelphia. The program will feature speakers from several academic libraries that are developing innovative solutions to the problem of enabling library patrons to achieve easy access to full-text journals found in aggregated collections of electronic databases. Scheduled speakers included Etheldra Templeton (Philadelphia College of Osteopathic Medicine), Yumin Jiang (Cornell University), and David Burke (Villanova University). The Tuttleman facility, which is a state-of-the-art high technology learning facility, will allow the speakers to provide demonstrations of the resources developed for searching their electronic journal collections. The speakers will also discuss how they have used collaborative arrangements, with vendors and between technical services and public services staff, to develop these resources.

The fall is proving to be a hectic time for our Chapter. We are in the midst of the incorporation process, and are busy adding content to our Chapter Web site. The site debuted at our spring 1999 program. Progress on the Web site should accelerate now that we have a Webmaster. Toby Lyles, a member of the Systems Support Department at the University of Delaware, recently volunteered to take on this challenging responsibility. The URL of our Web site is < http://www.acrldvc.org> .

Plans are also underway for an Academic Librarianship Speaker Series. Funded by an Initiative Grant from ACRL, this program will sponsor four lectures by leaders in higher education and academic librarianship. The initial lecture in the series took place September 27, 1999. The speaker was George Keller, an education consultant and writer. Mr. Keller is one of America's leading scholars of higher education, a noted strategic planner, and an award-winning editor and education writer. Though a date has not yet been scheduled, our speaker for the spring lecture will be Nancy Kranich, Associate Dean of the Library at New York University and ALA President-Elect. The lectures are free to members and non-members. They are targeted specifically at students in library and information science programs, as a strategy for stimulating interest in academic librarianship and encouraging new members of the profession to join our ranks.

Steven J. Bell
Philadelphia University
bells@philau.edu

Indiana

In July 1998 it became apparent that the ACRL National Conference would overlap with the Indiana Library Federation's (ILF) Annual Conference. The Indiana Academic Library Association (IALA) Chair, Betsy Hine, discussed cooperative planning with Althea Jenkins and Mary Ellen Davis. The group struck upon the idea of delivering the ACRL keynote address via live Webstream video to attendees of the ILF conference.

Cost and technology details consumed much of the planning process. However, the payoff was worth the effort, as the first ever Webstream broadcast of the ACRL keynote was beamed to members of the IALA meeting in Indianapolis. The presentation also remained on the ACRL web page for others to view.

This was a very important event and demonstrates how ACRL national and ACRL Chapters can cooperate to make events and information available.

Adapted from an unsigned article in Focus on Indiana Libraries.

Ellen Bosman
Indiana University Northwest
ebosman@iunhaw1.iun.indiana.edu

Iowa

On October 13-15 the Iowa Chapter will sponsor two sessions at the Iowa Library Association Fall Conference in Dubuque < http://www.iren.net/ila/web/iowa_library_association_annual_.html>. ACRL President Larry Hardesty will present "Understanding Faculty Culture" < http://www.iren.net/ila/web/understanding_faculty_culture.html>. Ann Klavano (Buena Vista University) and Kay Runge (Davenport Public Library) will present "New Initiatives in Distance Education" < http://www.iren.net/ila/web/distance_education_in_iowa.html>.

Iowa Chapter Newsletters on the WWW < http://www.iren.net/acrl/newsletter/index.html> provide ready and detailed access to the recent events and the past history of the Iowa Chapter. These newsletters create a forum for newly developed ideas and are a great resource for catching up on local library news between conferences. Recent March and July issues included the articles "10 Habits of Highly Effective Reference Service," "Does Iowa Need a State Consortium for Basic Electronic Products?" "Evaluating a Web Site," "A Practicum Experience," and a detailed recap of presentations given during the ILA/ACRL Spring Conference May 7, 1999.

Chris Neuhaus
University of Northern Iowa
Chris.Neuhaus@uni.edu

Kansas

This year was active and exciting. New endeavors and plenty of planning have paid off in enjoyable programs for our members, our chapter's growing involvement in ACRL, and an updated constitution. The following are highlights.

Constitutional changes were approved to allow electronic meetings (through e-mail, etc.) and compensation for officers' attendance of conferences and/or use for operating expenses. A CULS website was tested and established at < http://skyways.lib.ks.us/KLA/divisions/culs20>. Daryl Youngman was appointed as Kansas's first ACRL Legislative Network (LEGNET) representative.

During the Kansas Tri-Conference April 7-9, the CULS Luncheon/Business Meeting was well attended despite high winds and scheduling opposite ACRL in Detroit. Dr. Patricia Michaelis of the Kansas State Historical Society Library and Archives spoke and shared slides on turn of the century life on a Kansas main street.

Kay Bradt was elected as Vice President/President-Elect for 1999/2000 and Steve Hanschu was elected for one more term as Secretary/Treasurer. The nominating committee will be Joe Forte, Kathy Graves, and Janice Weir.

The 1999 Fall Conference will be in Topeka October 14-15 with the theme, " LIB2K: Opening Doors, Building Bridges." The 2000 Fall Conference is being planned by the Associated Colleges of Central Kansas for October 5-6.

Sherry Backhus
Emporia State University
Backhusz@emporia.edu

Kentucky

The Kentucky Chapter spent the summer helping plan for the Kentucky Library Association's annual fall meeting in Louisville in October. President-elect, Marcia Freyman, organized one of the full session programs, "Virtual Library Development at OhioLINK," presented by Thomas Dowling, Assistant Director of Library Systems Client/Server Applications. Mr. Dowling discussed the process of new service development at OhioLINK by illustrating OhioLINK's evolution as a virtual library.

In addition, we held a "free registration" drawing at our fall business meeting. Open to those who sent in their ACRL/Academic Section member directory information, the winner receives a free registration to the Chapter's spring meeting at Jenny Wiley State Park in April, 2000.

In preparation for our new officers to take over next year, a revised procedural handbook is almost ready for the 1999-2000 incoming officers and committee chairs. Outlining duties, procedures and including a yearly event calendar, the handbook should be of great assistance to all future officers and chairs.

Sue Burch
University of Kentucky
sburch@pop.uky.edu

New England

ACRL/NEC will be co-sponsoring its fall conference with the Boston Library Consortium on November 19 at the Boston Public Library. The theme will be the library of the future, "Virtual, Digital and Funded: Transforming Library Collections and Access." Roy Tennant (University of California-Berkeley) will be our keynote speaker. Registration information is available on the ACRL/NEC website < http://www.bates.edu/acrlnec>.

The Women's Studies Interest Group Fall Program will be held at Assumption College on Friday, October 29, in Worcester, Massachusetts. We will have a presentation on the Worcester Women's History Project by College of the Holy Cross Sociology Professor Carolyn Howe and Assumption College History Professor John McClymner. Information on the Project is available at the WWHP Web Page < http://www.assumption.edu/WWHP/front.html>. Professor McClymner's Web page on Women in the American Experience (which integrates the Convention into the class) is at < http://www.assumption.edu/acad/ii/Academic/history/Hi113net/Hi113Syllabus.html>.

Please contact any of the three co-chairs for more information: Chris Smith ( jchris@bu.edu), Sarah Mitchell ( smitchel@mit.edu), or Christina Bellinger ( cb1@hopper.unh.edu).

The Information Technology Interest Group (ITIG) will be holding a fall conference October 7 entitled, "Applying Emerging Technologies in Libraries." Speakers will talk on the following four topics: "Beyond HTML (XML, DHTML, CSS, etc.)," "Customized Web Pages," "Authentication," and "Metadata." For more information, please contact Colleen Anderson (401-232-6299 or canderso@bryant.edu).

ACRL/NEC is investigating ways to increase membership. We are (1) writing letters to deans/directors of library science programs in the area to encourage them to talk up the benefits of membership to their students (only 5$ a year while in school!); (2) contacting membership chairs of state library organizations in New England to ask them to promote us and add links to ACRL/NEC to their websites; (3) sending "direct mailings" to local/regional library consortia email lists promoting us and our low membership cost. It's still too early to see if these outreach techniques will significantly increase membership. We would be interested in hearing from other chapters about successful recruitment methods. Contact membership chair Laurie Sabol ( lsabol@tufts.edu).

On August 4, 1999, the Business Librarians Interest Group website went "live" < http://www.bates.edu/acrlnec/sigs/blig/>. The website contains information on current and past BLIG programs, including dates, places, lists of speakers, numbers of attendees; articles from ACRL/NEC News; BLIG annual reports; contact information and lists of past officers; Information on the BLIG planning committee; a complete list of BLIG members, with contact information; a form for joining the BLIG; and information on the BLIG e-mail list.

On May 26, 1999 the Continuing Education Committee and the Information Technology Interest Group jointly sponsored a conference on "Electronic Reserves: Experiences from the Pioneers" at the University of Massachusetts-Lowell. The program presented a range of issues and approaches to electronic reserves, including cautionary tales; intense discussions of copyright, equipment, and workflow issues; and consideration of alternatives to e-reserves. The sold-out program drew over 150 attendees from New England and beyond. For more information about the program, visit < http://abacus.bates.edu/acrlnec/sigs/itig/eres5-99.html>.

On May 25, the Collection Development Interest Group held a program at Northeastern University on "Archiving the Millennium: Collecting for the Historical Record in the Years 6000 AM, 1000 AD and 2000 CE." Richard A. Landes, Professor of History at Boston University and Director and Co-founder of the Center for Millennial Studies spoke about the challenges in establishing a historical record of one of the most elusive phenomena, the turning of a millennium.

On June 11, the New England Bibliographic Instruction Committee and the University of Rhode Island Libraries presented "Evaluation with a Small "e": Practical Methods that Work" at the University of Rhode Island College of Continuing Education in Providence. With close to 100 in attendance, the program was successful in that it covered a variety of perspectives on evaluating library instruction. The morning session included a keynote speech , "Using Assessment to Design and Improve Bibliographic Instruction," by Dr. William Rando of Yale University. Following this, three presenters spoke on aspects of "Using the Web in Evaluation." The afternoon session focused on "Approaches to Evaluation." The program presentations are available at < http://home.earthlink.net/~esmejake/nebic.html>. Many of the attendees gave rave reviews to the facility and the program organization.

On the electronic front, the ACRL/NEC electronic mailing list has a new moderator, member-at-large Louise Buckley. Our Website continues to be a useful tool for ACRL/NEC members. From the period September 1998-May 1999, the average number of hits per month for the entire ACRL/NEC site was 1,440. The Chapter is grateful to Connecticut College, which hosted the site for the past two years, and to Bates College, the current host.

Sarah G. Wenzel
Boston University
swenzel@bu.edu

New Jersey

The ACRL New Jersey Chapter held the first in a series of membership forums at Montclair State University on August 10th. A program on the JSTOR project began the day with featured speakers Kristen Garlock, JSTOR User Services Coordinator; Anita Daniel, Eduardo Gil and Luis Rodriguez giving the Montclair University JSTOR Experience; and Robert G. Sewell speaking on the JSTOR Experience at Rutgers.

The Chapter Membership Forum afterward focussed on New Jersey VALE (Virtual Academic Library Environment). Anne Ciliberti of the VALE Steering Committee answered questions about the selection of databases, building the interface using OCLC SiteSearch software, and future plans for this academic library resource sharing project. For further information about VALE New Jersey, see < http://www.valenj.org>.

This Fall, the New Jersey Chapter will hold more membership forums with preliminary programs on: Distance Learning, New Client/Server Library Systems, and Electronic Reserves. In addition, the User Education Committee will sponsor a program on Information Literacy. Deborah Sheesley, chair of the Committee, was chosen to participate in the ACRL Information Literacy

Immersion seminar at SUNY Plattsburgh in July. She and other participants in the seminar will outline some of the strategies for information literacy programs they learned there. The Technology Committee will continue its information technology workshops modeled on the popular Javascript writing workshop at Seton Hall University this past May. Applications of interest are Front Page 2000 and Lotus Notes. The Research Committee will be soliciting nominations for another Research Forum. They will also be discussing additional programs like their well-attended "Publishing Opportunities for Librarians," which was part of the April 1999 New Jersey Library Association Conference.

Joshua Cintron
Savant Audio & Video
savant@savantaudio.com

New Mexico

In early July, chapter leadership passed from Susan Magee, University of New Mexico, to Maryhelen Jones, Director of the Library at the College of Santa Fe, during a specially convened meeting of the New Mexico Academic and Research Librarians (NMARL) Board. The previous year (1998-1999), had been stressful for NMARL members with the failure to recruit a vice presidential candidate and then the December departure of President Randy Gaylor for a new position out of state. Stepping in to address this unexpected chapter instability, Past President Susan Magee returned to service as President for the remaining 6 months of 1999. At the July meeting, the Board recognized Susan Magee's tremendous contribution to the chapter over the course of the last three years.

The Chapter kicked off its new year with a program by Maryhelen Jones at a New Mexico Consortium of Academic Libraries (NMCAL) membership retreat in Santa Fe. (NMCAL membership includes the Library Deans and Directors of all New Mexico two and four year, public and private institutions of higher education). Norice Lee, NMCAL President and coincidentally Vice President of NMARL chaired the retreat. Maryhelen presented a workshop entitled, "The ACRL Guidelines for Distance Learning: Context, Content, and Connections."

In early November, NMARL will continue its collaboration with the New Mexico Council of Higher Education Computing/Communications Services (CHECS) by co-sponsoring the Fall Conference at New Mexico State University at Las Cruces, NM. Along with funding and support from NMCAL, NMARL will be offering a preconference, "OCLC Interlibrary Loan: Custom Holdings and Other Tools." Tim Prather, Amigos Library Services, will be the featured speaker. NMARL member Kay Krehbiel, who has coordinated the chapter's professional development activities for a number of years, is again playing a key role in organizing and publicizing this event. Many NMARL members have also submitted papers and presentation proposals for the meeting. The CHECS meeting provides an excellent annual forum for librarians and computing center personnel to learn from each other and advance the interests of both groups statewide.

NMARL is also looking ahead to programming for the New Mexico Library Association's annual conference to be held April 26-29, 2000 in Taos, New Mexico. The chapter applied for an ACRL Speaker's Bureau grant and was notified in August that Althea Jenkins, ACRL Executive Director will be coming to New Mexico. She will be keynoting the academic libraries, portion of NMLA. A panel on library support for distance learning is also being developed.

Maryhelen Jones
College of Santa Fe
mjones@csf.edu

New York, Greater Metro Area

Plans are well underway for the ACRL/NY Annual Symposium, "Libraries and Technology: For Better or for Worse," to be held at the Fashion Institute of Technology in Manhattan on November 12, 1999. The keynote speakers will be: Dr. Edward Tenner, an independent writer and consultant, author of Why Things Bite Back: Technology and the Revenge of Unintended Consequences, and Dr. David Magier, Bibliographer of East Asian Area Studies at Columbia University Libraries, and an Internet training consultant. The panelists will include Dr. Peter Liebscher, Associate Professor at Long Island University; Dr. Cerise Oberman, Dean of Library and Information Services at SUNY Plattsburgh; Dr. Marie Radford, Associate Professor at Pratt Institute; and Dr. Jay Schafer, Director of Library and Information Services at Bay Path College. Tian Zhang, ACRL/NY Vice-President is Chair of the 1999 Symposium.

The ACRL/NY Westchester-Lower Hudson Valley Section sponsored a program, "Looking at and Beyond the Technology in Web Evaluation," at Manhattanville College on July 22, 1999. Presenters were: Annmarie Boyle (Iona College) and Susan Rubin (Manhattanville College). Susan Rubin coordinated this program.

The Education/Curriculum Materials Center Librarians Interest Group of ACRL/NY met on June 17, 1999 at St. John's University Library. Harriet Hagenbruch is the Chair of this Interest Group. The theme of the meeting was "Trends in Textbooks on the K-12 Level." Two guest speakers made presentations: Diane Goldman from Houghton Mifflin and Luke Tursi from American Guidance Service.

Lucy Heckman
St. John's University Library
heckmanl@stjohns.edu

Ohio

The 25th Annual Conference of the Academic Library Association of Ohio (ALAO) will take place November 12, 1999 in Columbus, Ohio. ALA President, Sarah A. Long will serve as the keynote speaker.

The Annual Leadership Retreat was held on June 14-15 at The Inn at Honey Run in Millersburg, Ohio. This annual Board retreat had several purposes:

  • to orient new Board members and Committee and Interest Group Chairs about ALAO operations, procedures, activities and organizational structure
  • to exchange information among incoming and outgoing Board members and Committee and Interest Group Chairs as outgoing members step down and incoming members officially begin their terms of office on the second day of the retreat
  • to plan the budget, develop a new strategic plan, review goals and set objectives for the coming year
  • to foster relationships with other board members

Finally, the Exectuve Board approved a new strategic plan at the Leadership Retreat. Hopefully, this plan will serve as the foundation that leads us well into the next century.

Jerome Conley
Miami University
jconley@lib.muohio.edu

Oklahoma

The chapter has a new website < http://okacrl.okstate.edu>. The website contains links to chapter information, bylaws, archived minutes of the meetings, contact information, current issues, and a"window to talk to us."

This year's fall conference on November 12 is titled, "The Millennium Librarian" and will take a look at how the changes in academic libraries affect us as professional librarians. Larry Hardesty, current president of ACRL, Claire McInerney, University of Oklahoma, and Ed Meachen, University of Wisconsin, will be the guest speakers. The chapter is continuing its recruiting and PR efforts by inviting preregistered librarians to bring a 'free' guest, student or library paraprofessional, to the conference to create interest in academic librarianship among potential future librarians.

The chapter is in the process of incorporating. The chapter tried to raise awareness of this issue and encourage member input at meetings at the state library conference and board meetings that were open to all members. Proposed bylaw changes will be put to a vote later this year.

The chapter continues working together with other academic library interest groups in the state.

Thomas Thorisch
Tulsa Community College
tthorisc@tulsa.cc.ok.us

Oregon

ACRL-Oregon welcomes our new officers and board members in September. Bonnie Allen (Oregon State University) is Vice-President/President Elect. New Members-at-Large are Sarah Beasley (Portland State University) and Barbara Valentine (Linfield College). Other new board members include Lynda Larremore (Pacific University) representing Private Colleges, Shirley Roberts (Eastern Oregon University) as the new Oregon University System (OUS) rep, and Ernest Perez as the new representative from the Oregon State Library. Anne Christie (Oregon State University) has begun her term as President.

Plans are being discussed for future conferences including the Oregon Library Association 2000 Conference and the combined meeting of ACRL Oregon and Washington in the fall of 2000. Members are looking forward to sponsoring or co-sponsoring several programs including such topics as understanding the new census, Oregon's new educational standards and Certificates of Mastery, assessment of library services, and an in-depth look at consortia.

Heather Ward
University of Oregon
hward@oregon.uoregon.edu

Tennessee

The Tennessee Chapter elected William Black to the office of Vice Chair at the Tennessee Library Association's Annual Conference in Nashville. Mr. Black is Administrative Services Librarian at Middle Tennessee State University in Murfreesboro, TN. He assumed office on July 1st. Chris Nugent, Director of Information Resources & Services at Maryville College, TN assumed the position of Chair.

The Chapter plans to hold its fall conference on October 21, 1999 in Nashville. The topic will be "The Power of Partnerships." For more information, call William Black at (615) 898-2772 or e-mail ( wblack@ulibnet.mtsu.edu).

Chris Nugent
Maryville College
Nugent@maryvillecollege.edu