ACRL Chapters Council Meeting

ALA Midwinter Meeting
Philadelphia, PA
Loews Hotel
Sunday
January 13, 2008
8:00 am-12:00 pm

Attendance Sheet Attached. These minutes are provided in Agenda order for clarity’s sake, although some speakers presented out of order because of tight scheduling.

ORIENTATION

A brief overview of today’s meeting was introduced.
Kathy Parson reviewed the role of Chapters Council in ACRL.
Today’s meeting also has the purpose to meet the ACRL candidates today.

I. WELCOME and CALL to ORDER

Kathy Parsons, Chair of Chapters Council from
Iowa State University, welcomed the new chapters council members.

II. Introduction of Chapters Council Officers:

Kathy Parsons, Chair of Chapters Council
Kevin Merriman, Vice-Chair/Chair-Elect of Chapters Council
Judith Pinnolis, Secretary
Nora Quinlan, Past Chair
Megan Griffin, Program Coordinator

III. Minutes

Kathy explained that the New Orleans meeting minutes from 2006 were missing, and that therefore we had to approve again the San Antonio minutes, so that they can be posted. We need the official record that the San Antonio minutes were approved. We need to do that at this meeting. However, the New Orleans minutes may be found shortly.
 
[Postscript: The 2006 New Orleans minutes were subsequently found.]

A motion to approve the San Antonio minutes was seconded. The vote approved the minutes from San Antonio.

A correction to June 24, 2007 Chapters Council minutes was pointed out that the location was the Washington Hilton Hotel, not a Seattle Westin Hotel. The program blue booklet for a look ahead at ALA Annual also had a wrong city.

Action Item: Both corrections will be made. Kevin will correct the Washington, June 24 2007 minutes. Kathy will let the program planners aware of the program booklet error.
Motion to approve June 2 Washington minutes as corrected. Approved as revised.
San Antonio and Washington minutes approved as of January 13, 2008.

Action Item: A Sign-in roster circulated for attendees. Attendees were asked to please update contact information and get it back to Kevin.  In general, members of Chapters Council may email Megan anytime with any corrections.

IV. Welcome and Remarks from Julie Todaro, ACRL President.

President Todaro spoke about her interest in a work called Predictably Irrational: The Hidden Forces That Shape Our Decisions by Dan Ariely. This book includes information on behavior studies. It is difficult to predict future behaviors. Many new ways of thinking affect this situation. The author has a website < http://www.predictablyirrational.com/ > which may be interesting to many librarians. Understanding these concepts may help us target new librarians, defined as librarians in the field less than five years.

In organizational news, ALA is rolling out the expanded an updated wiki. This is aimed at recruitment and retention, created by emerging leaders program. An examination was done on how libraries write job descriptions. New titles were approved to attract new-to-profession people.

Chapters should be aware that there are funds from ACRL for 6 chapters a year to get speakers each fiscal year.  To maintain equity, each chapter is visited at a frequency of approximately every four years.  So the program is on a rotating 4-year basis that the speakers may go to a chapter. Many chapters had President Todaro speak this year. In some places, this was a program approach. For example, she came as luncheon speaker. For some places, she gave presentations. Being President has been a very gratifying experience for Julie.

ACRL national directly benefits members. ACRL has been engaging in far reaching work. For example, ACRL launched ACRL Insider. It’s the business of the association.  Chapters and people can talk about the business of the association.

Ways that ACRL directly helps librarians: For example, if one college was redoing job descriptions… the HR department could use ACRL identified titles. There were 15 such titles for job descriptions developed, which are now industry standard titles for jobs. These standard job titles are being sent out in notifications for groups and also sending to companies that do compensation studies. Additional mailing will be to accreditation agencies. We will have titles of jobs that ACRL approved. That will be sent out.

Another example of ways ACRL directly affects members has been advocacy efforts: Research that happens in the country that was done on taxpayer expense, it will now be available for free and within six months from the National Institute of Health. This is another way ALA and ACRL support the libraries and librarians.

Kathy Parsons thanked Julie for coming and speaking at Chapters Council.

V. Introduction and Remarks from Erika Linke, ACRL President-Elect

Getting younger members and the new way of thinking is a priority. Getting younger members is one way our organizations are affected. New adapters to new ways of thinking… that arise or your parent organization may not be changing at the same pace.

ACRL the chapters are very important because they are the face of ACRL locally. It’s a similar to a local theater system, with people who are taking their first forays. There are many opportunities with distance learning for library schools.

National ACRL Interest Groups
By-Laws changes include a proposal that would allow for the organizing of interest groups within ACRL national.  The ACRL (national) Board knows from surveys that members of ACRL frequently feel that they ‘don’t have a place’ in ACRL national. This will allow a way for them to be a part of ACRL in an interest area, and find a niche.

Another reason for this proposal is that jobs today are not what they used to be. The association structures may not appeal or reflect our members’ current jobs. So the creation of new interest groups will allow ACRL to become more nimble. People can take an interest and get together, and move the process forward. It will only take 25 people to create an interest group.

The creation of new interest groups is proposed as a signature petition process. This will allow ACRL to go forward, meet the needs of members, without waiting for national meetings, which are only every other year.  Any ACRL members who are national members, can petition for an interest group. The differences between an Interest group vs. discussion group is explained as follows: Discussion groups get together at Midwinter and the Annual national meetings to talk, but there is no listserv; it’s a one-time thing. An Interest Group would be a community of practice. There would communication between meeting times. The group would be able to apply for action plan funding, which would result in more money. There could be a three-year life to a group, and then see if goes further. The Interest groups are not looking for duplicating larger ALA groups. ALA doesn’t want to have too many things going on at conferences!

VI. Introduction and Remarks from ACRL Candidates for President-Elect

We sponsor the ACRL forum for Presidential candidates. ACRL Chapters Council sponsors the candidates forum at Mid-winter. We heard from each of the candidates at our meeting prior to the forum luncheon.

Lori Goetsch, Dean of Libraries, Kansas State University
Candidate for President-Elect of ACRL

Lori has been an academic librarian for years and active in ACRL.
She started out in the Women’s Studies Section and got active in ULS, and is currently a director-at-large of ACRL. Lori is working on the strategic plan. She is committed to having a living, breathing document, and a plan for the membership. Working in tandem with sections, Chapters Council, and the membership, is all part of this. It will advance the work of the Association. The aspect of the strategic plan that resonates the most with Lori is the new objective about researching about work force development. Advocacy, recruitment, retention are key topics for Lori.

Janice Simmons-Welburn, Dear of Libraries, Marquette University
Candidate for President-elect of ACRL.

Janice shared a bit of her personal background. She’s been a librarian for almost 30 years in a small, middle, and large libraries. Her experiences range from public and private academics. She’s worked in almost every department in the libraries. She’s chaired numerous committees, worked on assessments, and increased understanding of issues facing higher education. Issues facing libraries and staff, as expressed in the book, Good to Great… “never got to great by being complacent.” Sections play a critical role. Board members don’t necessarily get to interact with members the way the chapter heads do. We have to find new ways to do that…Keep ACRL moving forward. Find new ways to engage the membership. These are challenging times for higher education. How do we help our campus understand our roles?

VII. Introduction and Remarks from ACRL Director-at-Large Candidates

Mark Emmons, University of New Mexico
Mark Emmons, Candidate for Director-at-large, sent regrets, and could not attend the meeting.

Linda Kopecky, University of Wisconsin, Milwaukee
Linda Kopecky, Candidate for Director-at-Large spoke about how the board has amazing leaders and people at the top, but Linda is about lots of grassroots and primary service to her university community, and the ‘daily experience.’ Linda talked about understanding the day-to-day in the lives of librarians. She has been a member of 28 committees and task forces over the years, 11 of those for ACRL. She has a long commitment to the chapters. Once you’re on the board, your knowledge of ACRL is expanded by becoming involved in other areas than chapters and that is very helpful.

Daniel Lee, University of Arizona
Daniel Lee, Candidate for Director-at-Large, spoke about how we really do need to get the newer members involved.

John Lehner, University of Houston
John Lehner, Candidate for Director-at-Large reiterated that he was a member of a chapter and understood the needs. He spoke about the importance in our profession of the chapters. John stated that University Library section is been his focus, but he will be very  open to learn more about chapters.

VIII. Introduction and Remarks from ACRL Administrators

Mary Ellen K. Davis, Executive Director

Submissions to ACRL 14th National Conference
Get ready to put in chapter submissions for proposals to ACRL National Conference in March 2009.  The deadline is May 12, 2008.

Advocacy Scholarships
Not all money for advocacy programs was taken this year. It was undersubscribed.

New National Program: Partnerships
ACRL is looking for ways to partner with other associations, and state associations.  Chapters can participate in partnerships.

Innovative Marketing Campaign
One direct benefit from ACRL (national) to the Chapters comes through participation in the “innovative marketing” campaign.  When a new member joins national ACRL as a result of innovative marketing by a chapter, the chapter in their geographic region (as indicated by the new member's preferred ALA mailing address) will get $10 per new member. This happens for new national ACRL members who joined in the previous fiscal year, and if the chapter conducted ACRL membership recruitment activities and summarized them in its annual report. Normally chapters get one dollar per person for all members, but during this campaign, --for each new member a chapter adds, it will be reimbursed $10 per new member if that was as a result of the innovative marketing. For your program to qualify as an “innovative” in marketing outreach….submit your plan to Megan Griffin. ACRL national will determine, and must approve, a plan to qualify as “innovative.”

Reimbursements
Right now in ACRL it’s very important to work with the states.  Chapters can apply for the reimbursement expenses.

ACRL Leadership Council
Survey results will be posted. Relevant future research in academic libraries;
Emerging trends; Making assumptions and taking a look at those. Want to broaden out the activities of the chapters.

Action Item: Kathy will forward link to the website.

We need to let national know what the real issues are that face members, and let them know how the national can be more responsive.

Mentoring program
Outreach. Look for students to become librarians and that was on the listserv.

ACRL membership advisory committee
Possibly ballots and bylaws
Get procedural things out of the by-laws. Make the organization more nimble.
Keep the by-laws bigger picture, so it can adapt.
Try to get the membership to approve.

Question from the floor: The recent call for paper proposals from ALA, if they want the whole thing written up. Only one spot for ALA… more than 20 presentations at all of ALA annual. 

Answer: There is no referee process centrally by ALA… the sections coordinate their own programs. This is an ADDITIONAL track to add refereed programs. At ALA all the programs come from sections, not individuals. Currently, if you want to present at ALA Annual, you have to go through a section. This is a way for individuals to present and to have more ideas that don’t come through the sections. If you are a new person to ALA, it is often confusing how to get a program going. …. All sections have their own rules and own deadlines. … ACRL start at annual program to turn in paperwork. You want to get into preliminary program, … we want to make sure that everyone has actually agreed to give the program. They want the full papers done by the time the proposals are due…. This is a problem … they don’t give you a length of the program… all the proposal are on Monday or Tuesday morning. … these are going to be at the end of the conference. There is also no specific contact on the website. Deidre Ross dross@ala.org is the person to contact for the specific details about how to present… ACRL is trying to be nimble, and trying to be responsive.

ACRL related things in the preliminary program are coming out of sections, not out of individuals. Most sections VP are doing conference planning committee. They usually all get conference committee planning heads and plan. VPs of sections get part of a pool of money $20,000, then they get a part of that. Special coordinator, they have not been vetted or represented…

So, the 20 papers… is an experiment… People are free to submit proposals.

IX.  Introduction and Remarks from ACRL Division Councilor

Locke Morrisey, University of San Francisco
Voice of ACRL to bring to Council. Disseminates information to ACRL leads.  Anyone not on ACRL lists, it’s a good place to belong, and get that information.   Members can sit on council meetings. Go and see how it operates and it’s an open meeting. People can see if they want to run for that in the future.

X. Government and Legislative Updates

Mike McLane ACRL Visiting Program Officer
Washington DC does not have chapter

Legislative advocate program of ACRL
Asked people to sign up to be a legislative advocate. It’s about government relations.
Not everyone who applied was chosen, but hopefully some in every chapter. Purpose of the legislative advocate, issue of concern to academic libraries. ALA does a good job for advocating of school and public libraries. Academic libraries are not as much involved. The idea is to recruit and train people to speak up for academic libraries in their districts. Come to Washington and advocate for libraries. Advocate for libraries on campus. Involve Provost and President, why they can also speak up for libraries to outside political interests. Ask people to become familiar with the issues. Some issues are very complex and some straightforward. Don’t have to become an expert in every issue. There will be more publicity coming out. Kara Malenfant was doing it, and Mike has taken over in December. Can’t lobby and can’t ask for funding. But we can educate and advocate for libraries in general. We can tell them what the issues are.  mclane@oswego.edu is the contact email address to use for this.  Coordinate with other ALA organizations is good, but we are advocating about what is good for academic libraries.  There is a list of legislative advocates from the chapters. It will be up on the website.  Send info on your rep if your chapter has not done so.

Action Item: We can post that list of advocates to our listserv so chapter heads will have the list.

Kathy: Legislative Rep for ACRL Chapters. Chapters council rep to ACRL national. Appoint someone. Send out information so people might be interested.

XI. Announcements

Dine Around: Tonight at Maggiano’s Little Italy, right across from the terminal, 6pm.

Nominations for Officers

Linda Kopecky remarks:
Once you’re in chapters council, you can come back!

Nominations for Officers -- Nora Quinlan:
Chapters Council cannot run without the officers. You can apply. Easy gig. ACRL helps all the way. You work with a small team. It’s a very well organized part of ACRL. Vice-Chair’s job -- Nice place where if you’re wanting to be more active. It’s a good way to meet people. Can participate at a lower level. President-Elect becomes President. As chapters, we can now have some influence at the top levels at the Board level at ACRL. 2 visits. Ex officio for ALA Chapters Council. You are also part of State Library Associations. At the ALA chapters council, you have the candidates for ALA talking to the council.  On the ACRL Excellence in Academic Libraries award Selection Committee. Three awards given every year, sponsored by Blackwells Book Services. The award ceremony is held at each institution, and it’s press covered, and so on.

Other, including Listserv/roster updates

ACRL Membership Advisory Committee
For the 2008-2009 speakers program: Chapters can have national ACRL officer come to speak. This will be for Chapter Conferences from Sept. 2008-August 2009.   Send an email to see if your chapter has had an officer speak recently.  To maintain equity, each chapter can have an officer visit on a rotating 4-year basis.  6 events can happen per year.   To invite an officer to speak, you will find a drop down menu on chapter speaker’s bureau webpage.

Policy and procedures to have ALA to host your chapter website.
Webspace available. For those which are 501C-3, no problem. But for those who are 501C-6, there is a charge. ALA has an onsite trainer. You would be able to run your website after that. Suggest 2 people have that training so that there would be chapter continuity. Most chapters are a 501C-3.  The difference is whether chapter can lobby. A 501C-3 cannot do any lobbying.

Chapters Council LISTSERV
On the Listserv, officers are subscribed. It’s a good idea to have at least two people from your chapter on the listserv. Send officer updates to Megan.    Take a look at chapter’s council listserv, and make sure information is updated.    The purpose of the listserv is that you can also ask others for speakers, information, communications from the national office and so on.

XII: Old Business

Chapter Topics.
Doreen, the Editor, could not be here. Send anything you would like to Chapter Topics Newsletter.

Candidates Forum next door. 

XIII. New Business.

No new business.

XIV: Sharing Ideas: What’s Happening in Each State

Pat Newlan, Delaware Valley Chapter
Interesting Fall program in the chapter’s newsletter.

Richard Kearney, NJ Chapter
Two major conferences. Virtual academic library environment.
Library role’s in transfer to community college to upper division, and the roles of libraries in library literacy.  Agreements about credits, and transfer about libraries literacy.

Kate Sumner, Univ. Illinois Student Chapter
Field trip to community college. CIT committee for intuitional cooperation.

Danielle Theiss White, Kansas
We’re having a two-day conference.

Tim Dodge, Alabama
Organizing a workshop dealing with administrative changes in libraries.  Having Julie Todaro speak.

Jan Turner, Colorado
Holding conference in May. Anyone from other states will be invited.    Colorado collaborative: focus on technology, wikis and podcasts.    Talking about the academy … about what’s in the future.  Held business meeting at the Colorado state convention.
Creating Colorado Virtual University. The state is creating that through Col. State Univ. Having an online university for the department of community colleges. Will also offer upper division classes.  This will help people in remote areas.

Dana Boden, Nebraska-Lincoln
Write-up is in chapter topics.

Lori Swartwout, Wisconsin
The chapter name was changed.  WAAL stands for "Wisconsin Association of Academic
Librarians." Annual Wisconsin Association for Academic Librarians (WAAL) Conference: coming up April 16-18, 2008. Conference theme: "Winds of Change: Setting Sail for Manitowoc." It’s being held in Manitowoc, WI.

Kevin Merriman, Louisiana
Workshop will be held in Anaheim. Using ACRL standards for accreditation. Did a workshop … applied and got a grant for advocacy.

Francine Apollo, New York
New York.  Typically have 2 meetings a year. Had Meredith Farkas, as speaker. Really good technology wikis, etc. Meredith Farkas is a very engaging person. “Who is driving the technology bus?”

Susan Zappen, President-Elect of Eastern NY chapter. Brown bag lunches. Three regional lunches, 2 hours. Different regions in the state. Spring conference in May, “Library Opac, dead, alive or revived?”

Lisa McDaniels, Iowa
State Assoc. meeting in October. Main conference in March.
Support staff conference in June in Academic libraries… first attempt to do that.
CIC big 10 conference. Had Julie from Ohio to talk to us. Lorraine came and talked. Fall programming coming up.

Judith Pinnolis,  New England
Advocacy program with MLA. Upcoming workshop on licensing. Annual meeting on Media and Popular Culture: Effects on Academic Libraries. New England has a Second Life presence. Advocacy, approaching library heads to allow support for support and merged IT staffs to be part of ACRL. Started a task force to build coalitions with non-library organizations.

XV. Adjournment.

Kathy Parsons declared the meeting adjourned. Members went to the Candidates forum lunch.

Respectfully Submitted,
Judith S. Pinnolis, Secretary, Chapters Council