Chapters Council Meeting
ALA Midwinter Meeting 2003
Sunday, January 26, 2003—8:30-11:00 a.m.
Welcome & Introductions
Chapters Council Chair Sherri Edwards began the meeting with a reminder that the purpose of Chapters Council is to facilitate communication between ACRL National and its chapters as well as between the chapters themselves. She introduced CC officers, Vice-Chair/Chair-Elect Locke Morrisey and Secretary Heather Ward along with Chapter Topics Editor, Debbie Malone.
ACRL Presidential Candidates Frances Maloy and Paul Dumont were introduced and welcomed to the meeting.
ACRL National is seeking two candidates for Member-at-large, a 4-year commitment.
Locke Morrisey is seeking volunteers for the CC Nominating Committee by ALA Annual. If a committee could be formed by the time that the national ACRL Conference is held, it would be even better.
Edwards reminded Council members to thank SIRSI for generously sponsoring the meeting refreshments.
Updates from ACRL Officers & Staff
Helen Spalding highlighted the daily Cognotes stories on academic libraries crediting the Public Information Office. Spalding is ACRL Board Liaison to CC, but chapter councilors can contact any Board member. She pointed out other Board members in attendance—Pat Kreitz, Theresa Byrd and Lois Cherepon. As President, Spalding has visited a number of different chapters including a speaking engagement at the Missouri conference and an upcoming visit to Utah.
Every presidential priority is being actively addressed. In an effort to increase the visibility of academic librarians’ contributions, Spalding has given a number of interviews including one on NPR’s “Tech Tuesday.” A link to that interview along with a list of others can be found on her Press Box page. In March she will be speaking at the American Association for Higher Education Conference along with ACRL Executive Director Mary Ellen Davis. The President has also solicited monthly ACRL News columns on her theme.
Spalding was particularly pleased that academic librarians spoke up more than any other type of librarians at the Rally for American Libraries. The Public Information Office will be tracking any media coverage and will make transcripts of the statements—all very articulate—available.
Other events and issues highlighted by the President included a letter to library directors regarding peer-to-peer sharing, a SPARC/ACRL forum on scholarly communication at Midwinter, and regular meetings between the ACRL Executive Committee and AASL on collaboration. There is also a task force working on merging information literacy standards for all types of academic libraries.
The TF on the Association of the Future is still gathering information on what we want to see in the structure and organization of ACRL in the future. There will be a meeting held at Midwinter with an open forum.
Spalding will join a meeting today of the ACRL/ARL Recruitment TF. The TF needs to work with the @ Your Library campaign to create more interest in academic librarianship. They want local testimonials and materials. They are hiring an outside consultant. Paul Dumont and Lois Cherepon are both TF members. Some of their focus areas include recruitment from staff ranks as well as recruitment of career changers and of grad students in other disciplines. They also encourage the formation of student chapters.
The Spectrum Scholar Mentor TF is pairing each scholar with an academic librarian mentor regardless of the type of library the scholar plans to focus on. We will need 50 volunteers a year. Ask your chapters for volunteer mentors.
Susan Maltese is chairing the ACRL Guidelines on Library Access TF.CRL @ Your Library TF is creating higher visibility with the Public Information Office. The toolkit for implementing the campaign in academic libraries is being finalized. It will be officially released at the ACRL National Conference—all attendees will receive a copy—and afterwards will be available in its entirety on the web. The TF is finalizing the manual and slides for facilitators to train others in strategic planning and promotion.
A pre-conference to train the trainers will be offered at the national ACRL conference where a manual will also be provided. Trainers must commit to offering at least two local training sessions.
There will be a ½ day workshop to review the @ Your Library materials for academic libraries.
ACRL Sections, many in collaboration with Canadian colleagues, will sponsor 23 presentations in Toronto.
The ACRL President’s Program will be the only joint presidential program at Toronto, co-sponsored with the Canadian Assoc. of College & University Libraries. It will feature speakers, Freeman A. Hrabowski, III, President of The University of Maryland, Baltimore County, and Ernie Ingles, Associate Vice-President (Learning Services) at the University of Alberta.
As a prelude to the many ACRL programs with global perspectives at the ALA in Toronto, the President’s Discussion Forum at Midwinter will include panelists from Canada, Mexico and the U.S. discussing major issues facing academic libraries in their respective countries. Spalding will sign an agreement committing ACRL to be intentional in its relationship with Mexican and Canadian academic library association. In March, she will ceremonially sign an agreement at the National Council of Higher Education Libraries, Mexico’s Annual Meeting which will help boost the credibility of their association in the eyes of the Mexican government.
ALA will extend subscriptions to its publications through March 1, 2003 pending analysis. They will continue to monitor the situation with Divine/RoweCom’s bankruptcy and are seeking legal counsel. EBSCO is currently in discussions with Divine.
ACRL Web Site
ACRL is redesigning its web site for easier use. If you have anything on the site, please work with ACRL staff to migrate it.
ALA-Allied Professional Association (APA)
Council should approve ALA-APA formation at Midwinter. ALA-APA is a nonprofit professional organization established “to promote the mutual professional interests of librarians and other library workers.” It will be focused mainly on salary equity and professional certification issues. ALA will lend the ALA-APA start-up money that will be paid back beginning in its 5th year. If you see personal implications in areas such as certification for support staff, IT, fundraising, etc., please contact Pat Wand. For more info see: http://www.ala-apa.org/index.html
Friends of ACRL
. Funds professional development scholarships, innovative programs, developing and promoting best practices in librarianship, and global connections which provides support for foreign librarians to attend ACRL and ALA conferences, fellowships for study abroad and funds for the dissemination of U.S. publications to developing countries. See http://www.ala.org/acrl/friends.html
Spalding thanked the ACRL staff for their work cleaning up policies and procedures and communication with chapters. Chapter councilors applauded.
Management in Academic Libraries
One Chapter Councilor brought up the crisis in management in academic libraries. She saw no clear career pathway for middle managers. The Sharon Hogan Management Symposium—an ongoing institute at the ACRL National Conference—was brought up as one way to address this situation. It offers hands on training in needed skills for managers. See http://www.ala.org/acrl/charlotte/program/preconf.html#hogan
ACRL National Conference 2005
Camilla Oleara Will chair the planning committee for the ACRL National Conference 2005.
ACRL Vice-President/President Elect
Tyrone Cannon discussed the theme of his presidency “Partnerships & Connections: the Learning Community as Knowledge Builders” and emphasized the importance of continuity with the themes and initiatives of recent presidents such as the @ Your Library campaign and the Scholarly Communication Initiative. He mentioned Lee Hisle’s C&RL News article “Top Issues Facing Academic Librarians” in November 2002 that identified important issues Cannon will build upon in his role as President. Recruitment, retention and diversity remain key issues.
He is working with a colleague in the American Association of School Librarians on 16 different initiatives. His committees are busy at work nominating, appointing and planning programs among other tasks. He is seeking broad representation on ACRL committees and wants to bring in recent MLS grads in order to include librarians earlier in their careers. Cannon is particularly concerned with cuts in travel funding.
Chapters Council, Sections Council and the other components of ACRL will be involved in the revision of the ACRL Strategic Plan. The revision will be kicked off this spring and changes will be in place by 2005. Your participation is key. Cannon participated in a seminar in September put on by the American Society of Association Executives that trains elected and paid officials to work together. This training will help facilitate ACRL’s planning.
Cannon participated in the @ Your Library intensive planning session in October. In March he will attend the AAHE meeting with the President. He continues to attend chapter meetings around the country
He thanked CC, the ACRL Office and Board, and Helen Spalding and Mary Ellen Davis for their support.
The minutes were approved. Heather Ward pointed out that reading the minutes was a good way to become familiar with CC business and encouraged those new to the Council to review them.
CC Mailing List
Linda Kopecky announced the creation of a new CC mailing list to facilitate and encourage discussion among Chapter leaders between meetings and beyond the “official” news on Chapter Topics. She passed out an informational handout. Please contact her with updates or questions email@example.com or 414-229-3925.
Stephanie Sherrod, ACRL Program Assistant, asked Councilors to check over the most recent roster and update the information.
She announced that there were two more opportunities to have ACRL speakers in this fiscal year.
Sherrod can provide a list of state members to Chapter leaders.
Chapter leaders should have received budget allocations. Allocations are the source for your reimbursements.
Debbie Malone thanked Chapters for their reports and encouraged others to send them in. She reminded leaders that addressing negative issues can be educational, too. CT is a good source for program ideas. Contributor e-mail addresses are included, so you can easily contact them. Web addresses are often included as well for more details. Malone requested digital photos of people, social events and locations to enhance reports. She also proposed that the current publication schedule be reduced from three times a year to twice a year. This was approved unanimously.
ACRL Supplemental Spending Task Force
Barbara Jenkins, ACRL Board Member and former CC Chair, reported on the Supplemental Spending TF. She described the old model that was discontinued in the late 90’s that provided money to Sections and Chapters through a competitive process. The criteria for leading edge programs were difficult to meet, it didn’t work well with Chapter and Section schedules nor did it tie programs in with the ACRL Strategic Plan.
The TF report has been submitted to the ACRL Board, which will look at money issues and whether the proposal is the best plan. The report requests $20K a year. Stay tuned for more information.
Helen Spalding announced that the Budget & Finance Committee draft recommendations for FY2004 (9/1/03-8/31/04) would be presented to the ACRL Board at Midwinter. There is currently at $450K deficit. Journal ad revenue dropped by 30% suddenly and there is not the same vendor support for the national conference or the number of exhibitors that we’ve had in the past.
The 3M Corporation has heavily subsidized the @ Your Library campaign. The ALA President has given good support and the materials created will be useful to all library types.
ACRL National Conference 2003
Larry Hardesty spoke about the program for the ACRL National Conference in Charlotte, NC. 30-33% of submissions were accepted. The program committee tried to solicit more presentations in tech services—need to look at the program to see how well represented they are. The early bird registration deadline is February 7th. There were already 750 registrants as of Midwinter.
Larry Romans, Legislative Network Coordinator, passed out a list of representatives. Contact Larry with any updates and please provide a backup name as well as the name of your primary rep, romans@LIBRARY.vanderbilt.edu. The Network provides a means of influencing public policy and cooperating with other legislative networks using the ALA Washington Office Newsline (ALAWON). This network has prompted lots of letters and calls to legislators.
Heather Ward pointed out an article in CogNotes on the need to contact legislators to co-sponsor the reauthorization of the Museum and Library Services Act.
Questions & Comments
A Councilor asked how Chapters can get ACRL ribbons. Stephanie Sherrod can send all sorts of promotional materials. Contact her at firstname.lastname@example.org. The ACRL Office can loan banners for events if you can’t find your own banner. Chapters can also purchase new banners.
Locke Morrisey suggested holding a social event to get to know each other outside of the main Chapters Council meeting. He will give it a trial run at the ACRL National Conference.
Best of Chapters
Laverne Simoneaux, Chair of the Louisiana Chapter, discussed some of their successes. Sponsoring their fall conference jointly with the Louisiana Library Network—LOUIS—has raised attendance and vendor sponsorship. See http://www.nsula.edu/watson_library/acrl/. The Chapter has also raised money by producing and selling an annual statewide directory of academic librarians and staff—ACRL Louisiana Directory of Academic and Research Libraries—for $5 per copy. Leftover copies are sold to vendors. This project raised $3,000 this year and paid for conference speakers. Simoneaux can fax a sample page for ideas if you contact her at email@example.com.
LSU graduates primarily school librarians, so the Louisiana Chapter must actively promote academic librarianship to regional library school students. Simoneaux promotes librarianship at her own institution’s career fairs and encourages all institutions to provide a slot for librarians at their fairs. Other strategies for spreading the word are:
Offering free membership to library school students
Having library school faculty members on the board that know the students
Creating the opportunity for library school students to be members of the executive board
The Louisiana Chapter has developed an Academic Institution Liaison Program, which has raised its membership by 25%. Each academic institution has an identified ACRL-LA Liaison who serves on the Membership Committee. These liaisons contact faculty and staff at each institution to promote membership and remind National Members that they are automatically members of the state chapter.
Bill Nelson reported on some of the activities of the Georgia Chapter. Georgia is presently creating a new web site. If you have any suggestions, please send them along.
The Georgia Chapter holds a yearly Leadership Conference in December or January to make plans for the coming year, particularly for the annual GLA Conference. The Chapter sponsors 6-8 programs per year. It hosts a Presented Papers program that has a competitive submission process. Papers are solicited from academic librarians and the two best papers receive a cash prize (inspired by the Alabama Chapter). Up to six of the papers are presented at the conference. Best paper awards are announced at the Chapter/Division lunch. Most of the papers submitted are published in the Georgia Library Quarterly. The luncheon also features a speaker. Within the last 4 years ACRL Presidents Mary Reichel and Larry Hardesty have both spoken.
Nelson has been active in his regional accreditation association, the Southern Association of Colleges & Schools—Commission on Colleges. Because standards are becoming less prescriptive, colleges are having a difficult time understanding how to meet them. Nelson suggested using the ACRL College Library Standards, being comprehensive national standards, to evaluate libraries and then reformat the data as needed for the regional accreditation report. He has recently been appointed to the ACRL College & Research Libraries Standards Task Force which will be adapting the standards to apply to all types of academic libraries.
Denise Forro discussed the position of academic librarians in Michigan. Although public librarians outnumber them, they do have a chance to run for President of the Michigan Library Association (MLA). Every spring the academic librarians have a well-attended full-day workshop that has recently covered topics such as effective speaking, burn out, gathering information from your OPAC, etc.
At the most recent MLA annual conference the Chapter sponsored eight sessions and co-sponsored one other. To attract more library students to the conference, the Chapter offers reduced rates. Sessions covered branding libraries for PR, effective interviewing, e-reserves, resume writing, virtual reference, the USA PATRIOT Act, the TEACH Act, the library as place, and Buck the Budget. At the Chapter luncheon at the conference, the speaker was a university president who is very supportive of libraries.
The Chapter has an education and curriculum special interest group with a liaison on the MLA Board. This is the first special interest group for the MLA. MLA also publishes a peer-reviewed e-journal MLAForum at http://www.mlaforum.org/. This provides a good opportunity for academic librarians to publish and gain credit towards promotion. The journal has recently covered communicating content and instruction for refugees, as well as regularly featuring book reviews and letters to the editor.
On March 3rd, MLA is sponsoring a workshop on the PATRIOT Act, http://www.mla.lib.mi.us/development/workshops/patactinfo.html
Speakers will include Mary Minnow, a recent author on the topic, Carrie Moss of the ACLU, as well as representatives from ALA, the FBI, and the Library of Michigan. There will be a webcast throughout the state.