ACRL Chapters Council Minutes

Midwinter 2002—New Orleans, LA
January 20, 2002

Welcome and Introduction of Chapters Council Officers (Linda Kopecky, Chair)

At 8:43 a.m. Chapters Council Chair Linda Kopecky opened the meeting with greetings and an introduction of the current officers: Sherri Edwards (Vice Chair/Chair-Elect), Tim Dodge (Secretary), and Debbie Malone, Chapter Topics Editor and Web Manager. Past-Chair Lynne King introduced ACRL Presidential candidates John Popko and Tyrone Cannon.

ACRL 11th. National Conference in 2003. (Larry Hardesty, Conference Chair)

ACRL Conference Chair Larry Hardesty promoted the forthcoming eleventh ACRL national conference "Learning to Make a Difference." It will take place in Charlotte, North Carolina on April 10-13, 2003. Hardesty urged those present to participate and not just attend. Proposal deadlines include May 31 (papers, panels, and workshops), November 2 (poster sessions), and January 7, 2003 (roundtables). Hardesty said that there might also be a pre-conference session on supervising student workers and support staff.

Legislative Update from the ALA Washington Office (Lynne Bradley, Director, Office of Government Relations).

Lynne Bradley, Director of the ALA Office of Government Relations, encouraged participation in the forthcoming May 6-7 Legislative Day which will be a two-day affair. She mentioned several important issues for librarians to monitor and to contact their Representatives and Senators about including appropriations for the School, Library, Media title now in the ESEA (Elementary and Secondary Education Act).

The LSTA (Library Services and Technology Act) will be up for reauthorization when the current appropriation ends on September 30. The American Library Association is working with a coalition consisting of the ARL (Association of Research Libraries), the Association of Law Libraries, and others on a consensus document to meet the needs of libraries beyond what is normally funded by the LSTA.

Copyright and database legislation needs to be carefully monitored. Academic libraries, in particular, have a great stake in such issues as the defeat of UCITA (the Uniform Computing Information Technology Act). Carol Ashworth is the UCITA Coordinator in the ALA Washington Office and is monitoring the situation because UCITA supporters have been making efforts in various state legislatures to pass this act. So far, Maryland and Virginia have passed this legislation and its negative effects have had an impact on the fair use and dissemination of electronically available information.

Bradley also discussed some of the ramifications of the September 11 terrorist attacks on libraries. For example, the USA Patriot Act might have an impact on the confidentiality and privacy of library patron records. Libraries need to review their policies and should prepare their staff just in case the FBI shows up demanding access to library patron records. Foreign students may be affected by more stringent immigration and visa requirements. A number of federal government web sites have been taken down and at least one CD-ROM database has been ordered destroyed by the Government Printing Office in response to the terrorist attacks. One place to monitor the federal government's actions in regard to restrictions or removal of what was publicly available information is the OMB Watch web site (http://www.ombwatch.org/info/2001/access.html).

Approval of June 2001 Minutes. (Tim Dodge, Secretary).

Secretary Tim Dodge distributed 50 copies of the June 17, 2001 ACRL Chapters Council meeting minutes produced by then-Secretary Sherri Edwards for approval. The minutes were approved.

Chapter Topics (Council Newsletter) and Chapters Council Web Site. (Debbie Malone, Editor and Web Manager)

Newsletter Editor and Web Manager Debbie Malone announced May 1 as the deadline for reports from the state and regional chapters. She requested that, when possible, photographs (including digital photos) and web addresses should be included. The ACRL Chapters Council URL is http://www.ala.org/acrl/chapthp.html and the URL for Chapter Topics is http://www.ala.org/acrl/ct/ .

2002 Chapters Council Nominations and Elections. (Sherri Edwards, Chapters Council Vice Chair and Chair, Nominating Committee)

Chapters Council Vice Chair and Nominating Committee Chair Sherri Edwards thanked SIRSI for supplying the refreshments made available at the meeting. She announced that nominees are needed to run for the following Chapters Council officer positions: Vice Chair/Chair-Elect and Secretary. Elections will take place at the June meeting in Atlanta. Edwards passed out position descriptions.

ACRL Officer Update. (Various speakers, see below)

ACRL President-Elect Helen Spaulding spoke about plans for the coming year. The ACRL Board has approved the theme "New Realities, New Relationships."

The Board recently created two new task forces. The ACRL Task Force on the Association of the Future, chaired by Maureen Sullivan, will investigate such things as possibly holding virtual meetings instead of meetings in person since the Internet is now so widespread. The ACRL @ Your Library Task Force (marketing academic libraries to the public and promoting librarianship as a career) is chaired by Ken Marx.

Spaulding urged the audience to attend the 2003 conference in Toronto, Canada. Issues to be discussed will include globalization and the post-September 11, 2001 world (status of foreign students, international research, etc.).

Spaulding said that other priorities for ACRL this coming year include diversity and the recruitment of new librarians. The ALA PIO (Public information Office), headed by Deb Davis, has materials concerning recruitment and diversity. Lois Cherepon suggested that a packet with promotional and informational materials be developed and then distributed at future Chapters Council meetings so that both the independent and the merged chapters can be kept informed about these issues.

At this point, several introductions were made. Mary Jane Petrowski is the new ACRL Senior Associate Executive Director, taking over for Mary Ellen Davis. Shannon Cary is the ACRL Director of Research and Special Initiatives. She works with the ACRL Board and the Washington Office.

Cary promoted Legislative Day (May 6-7) and said that her goal was to get at least one academic librarian from every state to participate in this event.

At this point there was a general discussion concerning recruitment of new members to ACRL. Among the ideas suggested were identifying liaisons at each university in every state, including a membership form on the ACRL web site, and sponsoring library science students to attend state/regional chapter conferences.

ACRL Chapters Council Chair Linda Kopecky encouraged chapter representatives to read the various chapter reports found in Chapter Topics to get some good ideas for conference and workshop programs.

ACRL President Mary Reichel announced the theme "ACRL, the Learning Community for Academic Libraries" and promoted the ACRL President's Program taking place on January 21 featuring a discussion on ACRL initiatives.

Reichel then encouraged attendance at the ALA annual conference to be held in Atlanta: there will be a reception for the Academic Research Librarian of the Year and the winner of the Hugh Atkinson Award will be announced.

President Reichel then thanked the ACRL staff including Shannon Cary, Louise Jessup, Mary Jane Petrowski, and Mary Ellen Davis. She encouraged chapters to take advantage of the ACRL Speakers Bureau in the coming year.

Reichel also mentioned the Big Picture Issues Task Force chaired by Lee Hisle. The purpose of this task force is to focus attention on major issues having an impact on academic libraries (for example, scholarly communications). The ACRL Board will use the report to be produced by the Task Force to see how ACRL has an impact on scholarly communication and other issues in the academic community.

Another task force has been created to deal with "the deserted library." This was in reference to a recent article in The Chronicle of Higher Education claiming that college libraries are being deserted by patrons. Lara Clark of the ALA Office has written a press release countering this inaccurate article. Clark marshals such evidence as the construction of new library buildings and high gate counts. Another way to counter "the deserted library" image is to redefine the role of the place of the library, both physically and virtually.

Mary Ellen Davis, the new ACRL Executive Director, spoke next. She encouraged people to watch the live web cast "The Changing Library: The Academic Library as Physical and Virtual Space" taking place on January 29 featuring ACRL President Mary Reichel. Davis announced that the position of Director of Professional Development at the ACRL Office was open and encouraged people to consult the ACRL web site (http://www.ala.org/acrl/) for the job advertisement.

Funding Issues for Chapters and Other ACRL Units. (Barbara Jenkins and Linda Kopecky)

Barbara Jenkins, Chair, ACRL Task Force on Supplemental Funding, briefly described this new task force. The task force was appointed by the ACRL Board to assess the needs for supplemental funding for ACRL units. The Initiative Fund, used in recent years, was successful, providing approximately $2500 per chapter for approved proposals.

Because there has been some confusion about what exactly is eligible for Initiative Fund funding, the ACRL Board decided to appoint this task force. Linda Kopecky, ACRL Chapters Council Chair and also a member of this task force, further explicated the task force's charge. The task force recognizes that the needs of the state and regional chapters are varied and diverse. These financial needs are also related to the "big picture" issues referred to earlier. Chapter representatives need to review the possibilities of what they'd like to do if funding were available, for example, would they spend money on housekeeping details or for outreach programs or for workshops and conference programs?

Kopecky said that the task force hopes to have a preliminary report ready for the ACRL Board by the June meeting in Atlanta. She will send out a questionnaire via e-mail regarding funding. Barbara Jenkins suggested that the questionnaire include such considerations as identifying the values, goals, and needs of supplemental funding for chapters. The task force needs to come up with new criteria for funding because Supplemental Funding will not require the same criteria as were needed for applying to the Initiative Fund (i.e., that proposals be "cutting edge").

ACRL President-Elect Helen Spaulding suggested that some strategic planning might play a helpful role here.

Adjournment. (Linda Kopecky, Chapters Council Chair).

Chapters Council Chair Linda Kopecky adjourned the meeting at approximately 11:15 a.m. and encouraged those present to attend the ACRL Presidential Forum and Luncheon starting at 11:30 a.m.