ACRL Chapters Council Minutes

Annual 2002—Atlanta, GA
June 16, 2002

1. Welcome. (Linda Kopecky, Chapters Council Chair)

Chapters Council Chair Linda Kopecky opened the meeting at 8:37 a.m. with an announcement that the agenda for the day's meeting was subject to change since several of the scheduled speakers were at that very moment attending an ACRL Leadership meeting.

In answer to Kopecky's inquiry, approximately one-third of those chapter representatives attending the meeting indicated that they were new to the Chapters Council. Council Chair Kopecky then provided a brief summary about the role of Chapters Council and provided the following synopsis: at the state chapter level meetings you do the work and then provide news about your chapter's activities to the national ACRL. At the ACRL Chapters Council meeting, you hear news about the work being done by ACRL leaders on the national level.

Kopecky then thanked Sirsi Corporation for once again kindly providing the breakfast refreshments.

2. ACRL Updates, Issues, and Deadlines (Helen Spaulding, ACRL Vice-President)

ACRL Vice-President Helen Spaulding reminded the group about ACRL's theme for the January 2003 Midwinter conference in Toronto, Canada: "New Realities, New Relationships." The perspective on librarianship at the Toronto conference will truly be a global one.

Spaulding then thanked Deb Gilchrist, Chair of the Appointments Committee, for her work.

Spaulding next spoke about the Task Force on the Association of the Future. This task force, chaired by Maureen Sullivan, is investigating on how ACRL needs to change in order to be more relevant to younger librarians entering the field.

Helen Spaulding is working with Theresa Byrd on a proposal for a mentoring program for the Spectrum Initiative to help ensure the success of the Initiative.

The ACRL@Your Library Task Force is focusing on a mini-campaign. Ken Marx is chairing the task force. Right now the task force is working with advertising firms and focus groups to find data on how others perceive academic libraries. The purpose of this is to figure out how to encourage more people to consider academic librarianship as a career. Materials, including workbooks, produced as a result of the mini-campaign, will be customizable, so we can target the local community for recruiting future academic librarians.

Regarding diversity, Spaulding mentioned the need for ACRL to strengthen relationships with American Library Association groups such as Reforma and the Black Caucus. Also, in this connection, Helen Spaulding will be addressing the National Association of Librarians of Mexico on such initiatives such cross-border cooperation, tours, and internships.

Planning for the Midwinter Conference in Toronto is going well: so far, there are 21 ACRL program proposals. At the pre-conference events, interested parties will have the chance to examine the ACRL@Your Library workbooks and other materials arising from Ken Marx's task force (see above). The President's Program will feature Freeman Hrabowski, President of the University of Maryland.

Planning for the 11th. National ACRL Conference (April 2003 in Charlotte, N.C.) is going so well that only about one-third of the program proposals received can actually be accepted.

ACRL Board Director-at-Large Lois Cherepon reminded Helen Spaulding to promote the ACRL Speakers Bureau. The Bureau makes available ACRL officers as speakers for state chapters and subsidizes the cost. Senior Associate Executive Director Mary Jane Petrowski said that the deadline for applying to the Speakers Bureau had been extended to the end of June.

3. ACRL Updates, Issues, and Deadlines (Mary Reichel, ACRL President)

ACRL President Mary Reichel enthusiastically promoted the Speakers Bureau. She also observed that perhaps the most valuable aspect of the President's job was visiting various chapters through engagements of the Speakers Bureau.

Reichel introduced the new ACRL President-Elect, Tyrone Cannon. Reichel mentioned that the ACRL President's Program was traditionally held on Monday afternoons but that ALA conference structure changes are coming, so Cannon will be looking for advice on future conference planning for ACRL events.

At this point President Reichel encouraged people to attend ACRL programs scheduled for the Atlanta annual conference, including the presentation of the Academic/ Research Librarian of the Year Award to Shelley Phipps of the University of Arizona. Reichel thanked Ray English and others for their work on scholarly communications. Reichel also mentioned the University Libraries Section programs and discussion group session on the future of academic librarianship.

President Reichel then expressed her enthusiasm for the Chronicle of Higher Education ads run by ACRL to ensure that the higher education community understands and appreciates the role of academic libraries (see to view ads).

Finally, Reichel announced the formation of the ACRL Recruitment to the Profession Task Force. Chapter representatives are encouraged to send ideas on recruitment to Hannelore Rader at .

4. ACRL Updates, Issues, and Deadlines (Tyrone Cannon, ACRL, President-Elect)

ACRL President-Elect Tyrone Cannon thanked those present for their support. He mentioned that he became involved with ACRL through the New England chapter and understands the value of staying connected to others.

5. ACRL Updates, Issues, and Deadlines (Linda Kopecky, Chapters Council Chair)

Chapters Council Chair Linda Kopecky introduced members of the ACRL Board present: Barbara Jenkins (Director-at-Large), Lois Cherepon (Director-at-Large), Bede Mitchell (Director-at-Large) , and Erika Linke (Budget and Finance Committee Chair).

6. Approval of Minutes (Tim Dodge, Chapters Council Secretary)

Chapters Council Secretary Tim Dodge passed out copies of the January 20, 2002 meeting minutes for approval. The minutes were approved and will be sent to Debbie Malone, Newsletter Editor, for mounting on the Chapters Council web site ( ).

7. Chapter Topics Newsletter and Web Site

Newsletter Editor and Web Site Manager Debbie Malone announced September 1 as the deadline for the submission of manuscripts. Chapter Topics provides useful information such as chapter reports, information about the national conference in Charlotte, N.C., and more. See . Chapter representatives were also encouraged to send the URL (universal resource locator) of their chapter web page to Malone.

8. Best of Chapters - Highlights from Three Active Chapters

a) Delaware Valley Chapter (Erin Stalberg, St. Joseph's University)

Erin Stalberg reported that the past year was busy because it was the fiftieth anniversary of the establishment of the Delaware Valley Chapter, making it the oldest ACRL Chapter. The past year was also the hundredth anniversary of the establishment of the Pennsylvania state library association. Thus, the two associations held an annual conference together. Stalberg passed around postcards and a brochure celebrating the event.

The chapter utilized the ACRL Speakers Bureau to get President Mary Reichel as a speaker at the event, and other nationally known speakers included Gloriana St. Clair,who spoke about scholarly publishing and Evan Farber, who discussed collaborating with faculty for library instruction.

Stalberg mentioned the use of financial incentives to drum up attendance at the event. Thanks to the inclusion of the Delaware Chapter in the Pennsylvania Library Association's (PaLA) conference, there was a sixty percent increase in the attendance of academic librarians at the PaLA conference.

The Delaware Valley Chapter was also active in other ways this past year including the establishment of a mentoring program for Library and Information Science students. Twenty-seven librarians volunteered to be mentors. The mentoring program matched up ten students and mentoring librarians. So far, the program has been a success to judge by comments provided by both mentors and mentored.

The Chapter provided two $1000 stipends to students in a library science masters program.

The Chapter also held a Spring 2002 program on assessment.

b) New England Chapter (Helena Rodrigues, Johnson & Wales University)

Helena Rodrigues described some of the work involved in planning the New England Chapter's annual conference. The previous year's conference had lost money and the lesson learned from that event was to schedule the next conference at a location closer to Boston, Mass. to ensure greater attendance.

Rodrigues was able to schedule the conference at the John F. Kennedy Museum in November 2001 and was able to attract a good attendance in part because there was a special exhibit on Jackie Kennedy's wardrobe on display and because the University of Massachusetts - Boston was close by.

Rodrigues also highlighted the activity of the New England Chapter by briefly describing the eight special interest groups. She supplied copies of annual reports for the following interest groups: Business Libraries Interest Group (established 1997), Collection Development Interest Group (est. 1985), Information Technology Interest Group (est. 1998), New England Library Instruction Group (est. 1974), Preservation/Conservation Interest Group (est. 1992), Serials Librarians Interest Group (est. 1985), and the Women's Studies Interest Group (est. 1992).

The New England Chapter continues to be active: Rodrigues read out an impressive list of workshops and events posted on the Chapter's listserv for the month of May alone.

The latest initiative is an exploration of changing the bylaws to allow for electronic voting.

[Note: at this point the agenda was changed, see #11 below for continuation of Best of Chapters]

9. ACRL Updates, Issues and Deadlines (Larry Hardesty, Chair, ACRL 11th. National Conference)

ACRL National Conference Chair Larry Hardesty promoted the forthcoming eleventh National ACRL Conference taking place in Charlotte, North Carolina April 10-13, 2003. The theme is "Learning to Make a Difference."

Hardesty supplied maps and a Charlotte Visitors Guide to help illustrate his point that there is a lot to see and do in that city in addition to the ACRL conference itself.

Among the speakers being engaged are Paul Duguid, co-author of The Social Life of Information; Bill Ferris, an authority on Southern culture; Belle Whelan, the Secretary of Education for the State of Virginia; and others.

Hardesty reported that 140 panel discussion proposals have been received so far and 110 paper proposals. The acceptance rate will be approximately 30%.

10. Chapters Council Officer Elections (Sherri Edwards, Chair, Chapters Council Nominating Committee)

Chapters Council Chair-Elect Sherri Edwards conducted the elections and announced the winners. Susan (Susy) Szasz Palmer (Eastern New York Chapter) and Locke Morrisey (California Chapter) were candidates for the position of Vice Chair/Chair Elect. Heather Ward (Oregon Chapter) and Helena Rodrigues (New England Chapter) were candidates for the position of Secretary. The winners were Locke Morrisey as Vice Chair/Chair Elect and Heather Ward as Secretary.

11. Best of Chapters - Highlights from Three Actives Chapters (Continued #8 from Above)

Iowa Chapter (John Pollitz, Saint Ambrose University)

John Pollitz attributed much of the activity of the Iowa Chapter to the involvement of members from some of the larger university libraries. They are raising the visibility of the Iowa Chapter in the Iowa Library Association too.

Some of the highlights of the Iowa Chapter include a notable presence on the Internet (see where they provide Information Literacy Best Practices, membership and library directories, conference information, and seven years' worth of their chapter newsletter.

The Chapter recently sponsored a pre-conference event at the annual conference of the Iowa Library Association: " Do We Measure Up? Practical Application of the New ACRL Standards for College Libraries" with Bill Nelson and Bob Fernekes as speakers.

The Iowa Chapter also took advantage of the ACRL Speakers Bureau (see above for remarks by Helen Spaulding and Mary Reichel) and engaged Maureen Sullivan to present " 21st. Century Leadership Challenges: Preparing for New Roles."

At the Iowa Library Association/ACRL Spring Conference, the Chapter presented " United We Succeed: Partnering with Purpose." Pollitz also noted that the Iowa Chapter is active in local politics, for example, in the issue of library funding.

Like the New England Chapter, Iowa is also utilizing the possibilities of the Internet to conduct business. In this case, Iowa's Executive Board conducted a virtual meeting via e-mail in May 2002.

12. Supplemental Funding Task Force Update (Barbara Jenkins, Chair)

Task Force Chair Barbara Jenkins appealed to the Chapter Representatives for commentary and suggestions in regard to ideas for the supplemental funds being made available. This funding used to be known as Initiative Funding but at that point it was designated for use in "cutting edge" proposals. The Supplemental Funding Task Force seeks to make this available funding more flexible, in other words, the "cutting edge" criterion is no longer necessary.

However, the Task Force needs suggestions concerning amounts of money to be involved, the application process, and models for distributing this money to chapters and sections. The Task Force is working on a set of principles. Factors to keep in mind are that the final plan or guidelines should be simple, flexible, and broad. Jenkins emphasized that the Task Force needs to be ready with a plan to submit to the ACRL Board by the Midwinter conference (Toronto, January 2003).

She also urged Chapter Representatives to encourage their membership to join the national ACRL in addition to the state chapter.

13. Legislative Update (Lynne Bradley, Director, ALA Office of Government Relations)

Lynne Bradley described the structure of the Washington, D.C. Office. There are two sections: the Office of Information Technology Policy headed by Rick Weintraub and the actual Office of Government Relations which is a lobbying group concerned with federal legislation. Bradley pointed out that because UCITA (Uniform Computer Information Transactions Act) efforts are being made at the state level, the ALA Office of Government Relations has also had to get involved at the state government level at times.

Right now, the Office is concerned with the Teach Act of 2002 and distance education. Still in the form of a bill (not yet actually an act), this legislation has been stalled for political reasons. The Office is also concerned with legislation concerning databases (Digital Millennium and Copyright Act).

Bradley mentioned the formation of a Task Force on Restricting Access to Government Information to examine post-September 11 government policies. What happens to online government information that gets removed? The Task Force is investigating the impact of the removal or denial of such information.

The Office of Governmental Relations is also working on the reauthorization of the Library Services and Technology Act. Bradley urged the audience to contact members of Congress to express their support of LSTA. Other areas of concern include legislation on telecommunications, U.S. domain name policies, the Horn Bill, and the Presidential Records Act.

Bradley encouraged those present to subscribe to the ALAWON Electronic Newsline (see ) to keep up with these and other important developments. The newsline also provides information on "action items" and information on who to call in Congress, etc.

Bradley returned to the topic of UCITA (Uniform Computer Information Transactions Act) to observe that, for the moment, proponents of this legislation are waiting and regrouping. However, librarians and others should not rest easy since the proponents of UCITA often begin "greasing the skids" stealthily and very early in the legislative process at the state level. So far, eight states including California and Texas have managed to defeat UCITA by passing legislation to prevent its passage. Bradley suggested using the fight against UCITA and other legislative issues as a way to recruit librarians.

Finally, Bradley praised the ACRL Legislative Network, most recently led by Larry Romans in Tennessee. The network maintains state liaisons who can be contacted to alert librarians around the country to important legislative concerns affecting them and their profession.

14. ACRL Office (Mary Jane Petrowski, Senior Associate Executive Director)

ACRL Senior Associate Executive Director Mary Jane Petrowski asked those present to supply her with up-to-date contact information on Chapter Representatives. This information will be maintained on the Chapters Council Roster online. Petrowski also asked those present to send her information on annual Chapter meetings/conferences. (She can be reached by e-mail at or by phone at (312) 280-2523 or (800) 545-2433, extension 2523, or by fax at (312) 280-2520). The deadline for state chapter annual reports is
August 1, 2002.

15. ACRL Office (Mary Ellen Davis, Executive Director)

ACRL Executive Director Mary Ellen Davis announced that the ACRL Board has approved an initiative on scholarly communication. There is a recognition that more training is needed by librarians to deal with this important, growing issue affecting the entire academic endeavor as well as libraries in particular.

Davis also mentioned the @Your Library Task Force. The task force is seeking teaching faculty and administrators willing to serve as test subjects for @Your Library promotional messages. They would participate in this test via a telephone conference call and/or a Web cast.

16. Excellence in Academic Libraries Award (Linda Kopecky, Chapters Council Chair)

Chapters Council Chair Linda Kopecky announced the Excellence in Libraries Award. It consists of $3000 in recognition of academic librarians and staff who work together as a team to develop academic libraries that are outstanding in furthering the educational missions of their institutions.

Kopecky and ACRL Board Director-at-Large Lois Cherepon are seeking nominations of libraries for this award. There is an award available for each of the three categories of academic library: university, college, and community college. Please send nominations to Kopecky or Cherepon by November 1, 2002.

17. Adjournment (Linda Kopecky, Chapters Council Chair)

Chapters Council Chair Linda Kopecky adjourned the meeting at 11:12 a.m.

Submitted by Chapters Council Secretary
Tim Dodge